Date post: | 29-Dec-2015 |
Category: |
Documents |
Upload: | baldric-pearson |
View: | 218 times |
Download: | 0 times |
1©2005 Academic Computing Services, NJIT
Outlook 2003Outlook 2003 Appointment, Event and Appointment, Event and
Meeting SchedulingMeeting Scheduling
Presenter: Jolanta Soltis
Academic Computing Services
2©2005 Academic Computing Services, NJIT
TopicsTopics
Default View
Changing View Options
Using the Calendar View– Scheduling an Appointment– Scheduling a Meeting– Scheduling an Event
Adding Contacts
Using the Contact List
4©2005 Academic Computing Services, NJIT
Changing View OptionsChanging View Options
1. Click the Navigation Options Button
2. Select Navigation Pane Options
5©2005 Academic Computing Services, NJIT
Changing View OptionsChanging View Options
The Navigation Pane Options dialog box will open
6©2005 Academic Computing Services, NJIT
Folders in Navigation PaneFolders in Navigation Pane
Inbox and Sent Items are both displayed in Favorites folder
7©2005 Academic Computing Services, NJIT
New Features on Menubar & New Features on Menubar & Toolbar Toolbar **
New Button Create Rule Button
Click on Inbox Folder in the Navigation Pane to see this toolbar
8©2005 Academic Computing Services, NJIT
The New ButtonThe New Button
Click black arrow on New Button to see list of options
10©2005 Academic Computing Services, NJIT
Outlook Today, ContinuedOutlook Today, Continued
1. Select Your Desired Options
2. Click Save Changes
12©2005 Academic Computing Services, NJIT
Calendar ViewCalendar ViewThe Calendar will open to today’s date
If not, click the Go To Today button
13©2005 Academic Computing Services, NJIT
In Outlook, you can book items as – appointments,
– meetings,
– events.
Your choice will depend on who else is involved and how you want the entry to appear in your calendar.
By scheduling items in your calendar correctly, you'll know, at a glance, what's going on.
14©2005 Academic Computing Services, NJIT
Appointment An appointment is an activity that involves only you.
Meeting A meeting is similar to an appointment. The difference is that you invite other people to it.
All day event This event is an activity that lasts all day long but doesn't block out time in your Calendar. With an event, you can still have other items appear in your schedule for that day.
15©2005 Academic Computing Services, NJIT
Methods for Scheduling an Methods for Scheduling an AppointmentAppointment
Or, simply double-click on a row in the calendar
Click New Appointment button
16©2005 Academic Computing Services, NJIT
Scheduling an AppointmentScheduling an Appointment
1. The Appointment dialogue box will open:
2. Input relevant information
3. Click Save and Close button
17©2005 Academic Computing Services, NJIT
Sharing Your CalendarSharing Your Calendar
Click Share My Calendar
18©2005 Academic Computing Services, NJIT
Sharing Your CalendarSharing Your Calendar
The Calendar Properties dialogue box will open:
19©2005 Academic Computing Services, NJIT
Changing the Calendar ViewChanging the Calendar View
Click View, Arrange By, Current View, Customize Current View
20©2005 Academic Computing Services, NJIT
Changing the Calendar ViewChanging the Calendar View
Click Other Settings button
The Customize View dialogue box will open:
21©2005 Academic Computing Services, NJIT
Changing the Calendar ViewChanging the Calendar View
The Format Day/Week/Month dialogue box will open:
22©2005 Academic Computing Services, NJIT
Changing the Calendar’s Changing the Calendar’s Default TimesDefault Times
Select Tools, Options
23©2005 Academic Computing Services, NJIT
Changing the Calendar’s Changing the Calendar’s Default TimesDefault Times
3. Click Calendar Options button
1. The Options dialogue box will open:
2. Click Preferences tab
24©2005 Academic Computing Services, NJIT
Changing the Calendar’s Changing the Calendar’s Default TimesDefault Times
The Calendar Options dialogue box will open:
25©2005 Academic Computing Services, NJIT
Scheduling a MeetingScheduling a MeetingClick Actions, New Meeting Request
26©2005 Academic Computing Services, NJIT
You can tell the difference between a meeting and an appointment by the meeting icon.
27©2005 Academic Computing Services, NJIT
Scheduling a MeetingScheduling a MeetingThe Untitled Meeting Request dialogue box will open:
Click the To: button
28©2005 Academic Computing Services, NJIT
Scheduling a MeetingScheduling a Meeting1. The Select Attendee and Resources dialogue box will open:
2. Type Attendee name in textbox
3. Select name
4. Click Required button
5. Click OK
29©2005 Academic Computing Services, NJIT
Scheduling a MeetingScheduling a Meeting2. Click Scheduling Tab
1. Enter Meeting Information
30©2005 Academic Computing Services, NJIT
Scheduling a MeetingScheduling a MeetingDisplays each attendee’s availability
Click Send button
31©2005 Academic Computing Services, NJIT
Scheduling EventsScheduling Events
Click Actions, New All Day Event
32©2005 Academic Computing Services, NJIT
Scheduling EventsScheduling Events
The Untitled Event Dialogue box will open:
Click Recurrence button
33©2005 Academic Computing Services, NJIT
Scheduling EventsScheduling Events
The Appointment Recurrence Dialogue box will open:
35©2005 Academic Computing Services, NJIT
Adding ContactsAdding Contacts
1. Click Contacts button
2. Click New Contacts button
36©2005 Academic Computing Services, NJIT
Adding ContactsAdding Contacts
Click to add Contact’s Picture
Enter Contact’s Instant Messaging Address
38©2005 Academic Computing Services, NJIT
Adding ContactsAdding Contacts
New features include Title and Suffix drop-down boxes
39©2005 Academic Computing Services, NJIT
Flagging ContactsFlagging Contacts
1. Select contact by clicking on name
2. Click Follow Up button
41©2005 Academic Computing Services, NJIT
Categorizing ContactsCategorizing Contacts
2. Select Categories option
1. Right-Click
on name