2006 Leadership Training

7/27/2019 2006 Leadership Training

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IEEE

Branch Leadership Training Workshop

IEEE School

YOU

Work Community


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INTRODUCTION

Name

Branch

Your IEEE Student Branch Position

What do you plan to do truly great for and with

your Branch this year?

What is your number one goal this year?


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Schedule Introduction Branch Administration

Branch Operations

Branch Planning Discussion and Workshop

Branch Resources

Student Awards

MembershipDiscussion and Workshop

Fundraising

Discussion and Workshop

Student Professional Awareness Activities

Discussion and Workshop Time Management

Evaluations


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IEEEVolunteer Organization and Staff Organization

(Student Services is part of Regional Activities

in the staff organization)

IEEE Board of Directors

Educational Activities Board Publication Services and Products Board Regional Activities Board Standards Board Technical Activities Board IEEE USA


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Regional Activities Board Organization

Awards & Recognition Committee GOLD Committee Student Activities Committee Potentials Advisory Others Membership Development

Regional Activites Board


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Organization

Geographic Entities in IEEE

Southwest Area of Region 6

Univ. of Calif.

at San Diego

IEEE StudentBranch

Note: Not drawn to scale and

boundaries are only approximate

San Diego Section

of Southwest Area

of Region 6

Region 6 in the World

Region 6


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Student Activities Committee

MISSION

To provide undergraduate and graduate students who

have an interest in the IEEE designated fields, Engineering,

Computer Science and Information Technology, Physical

Sciences, Biological and Medical Sciences, Mathematics,

Technical Communications, Education, Management, Law

and Policy with opportunities for educational, technical

and professional development emphasizing the value ofcontinuing IEEE membership after graduation.


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Student Activities Committee Members

RSRs - Regional Student Representatives

RSACs - Regional Student Activities Chairs

IRs - Industrial Representatives

SPAA Chair and IEEE USA SPAC Chair

Potentials Student Editor, Potentials Editor

TAB Representative, Branch Chapter Representative

Chair, Vice Chair

Student Services Manager (non-voting)


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BRANCH ADMINISTRATION

Key individuals in your Student Branch include:

Student Officers

Chair

Vice-Chair

SecretaryTreasurer

Branch Counselor and/or Branch Chapter Advisor

Branch Mentor

Committee Chairs (also Student members)


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Serves as the Executive Officer of the Student Branch.

Manages the general operations of the Branch.

Presides at all meetings of the Branch.

Appoints committee chairs.

Involved in forward planning for the Branch.

Prepares necessary reports for IEEE Student Services.

Arranges for election of new Officers before leaving office.

Communicates frequently with other Officers.

Works with Branch Counselor in dealings with the Department

and Faculty and local IEEE Section.

Student Branch Chair


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Student Branch Vice-Chair

Serves as the junior Executive Officer of the Student Branch.

Chairs the Program or Membership Committee.

Monitors the progress of Branch programs.

Fills in for the Student Branch Chair as required.

At some Branches, automatically becomes Chair next year.


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Student Branch Secretary

Keeps detailed records of all Branch meetings and activities.

Carries out all necessary communications of the Branch, including the

filing of reports with IEEE Headquarters.

Maintains stationery and other IEEE forms and supplies as required.

Posts a calendar of events to keep all members informed of Branchactivities.

Ensures that all Branch activities are conducted under the provisions

of the current Branch Constitution and IEEE Bylaws. Arranges for orderly transfer of all Branch records to incoming

Secretary.


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Student Branch Treasurer

Responsible for ensuring the Branchs finances are in order.

Deposits all monies received promptly in the Student Branch account.

Prepares a budget at the start of the school (or fiscal) year.

Prepares end-of-year Financial Statements.

Chairs the Fundraising Committee.

Co-signing Officer (jointly with the Student Branch Chair).

Arranges for orderly transfer of all accounts and records to incoming

Treasurer.


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Student Branch Counselor Faculty member, active in the IEEE, who serves as an advisor to the

Branch and its Officers.

Appointed by the local Section Chair, upon the recommendation of theStudent members and the Regional Student Activities Chair (RSAC).

Normal term of appointment (or re-appointment) is two years.

Provides a sense of continuity to the Branch.

Informs other faculty members of Branch activities.

Promotes student awareness of awards, contests and membership benefits.

Helps the Branch establish Industrial contacts and works closelywith the Branch Officers and the Branch Mentor.


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Branch Mentor Designed to maximize the interaction between the Student Branch

and the local Section.

Branch Mentor must be from Industry.

Appointed by the local Section Chair, in consultation with the

Branch members.

A recent graduate with firsthand experience in Student Branchoperations is an ideal candidate.

Meets regularly with the Branch members and the Branch Counselor.

Assists the Branch to develop effective programs.

Provides a bridge between the Branch and the local Section. Position is optional but can help Branches stay connected.


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Student Branch CommitteesHaving different committees can help you develop a varied,

broad-reaching program of activities. Some key committees are:

Program Committee - responsible for planning and running the

Branchs program of activities.

Membership Committee - responsible for planning and carrying outBranch recruitment efforts, including promoting membership benefits

to new and existing members.

Publicity Committee - responsible for advertising all Branch activities.

Finance Committee - responsible for fundraising activities.

Nominating Committee - responsible for setting election guidelines

and dates and finding suitable candidates.


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IEEE VolunteerismMost if not all the people you will work with on

IEEE activities are volunteers.

Be respectful of them and their time (plan efforts)

Make them feel their contributions are important

Make sure they get recognition

Thank them for their participation

Give them titles related to activities

Seek and get commitments

Make sure they feel they have input to the process


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BRANCH OPERATIONS

Branch Program

Design a varied and interesting schedule of events.

Branch Resources

http://www.ieee.org/studentsclick Branch Operations

Seek resources available to help you plan and implement

your Branch program.

Student Awards

Ensure that students are aware of awards and scholarships

available to them. Visit http://www.ieee.org/scholarships

Branch News

For the latest information http://www.ieee.org/branchnews
http://www.ieee.org/studentshttp://www.ieee.org/scholarshipshttp://www.ieee.org/http://www.ieee.org/http://www.ieee.org/scholarshipshttp://www.ieee.org/students


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Invite speakers on technical or professional subjects.

Enter design competitions (e.g., Region Hardware

and Software Design Contests).

Hold a Student Professional Awareness Conference (S-PAC).

Hold a Student Professional Awareness Venture (S-PAVe).

Organize field trips to Industry.

Mentor junior students.

Organize sales of lab kits, lab manuals, resume books, solved past exams.

Branch Program


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Branch Program (continued)

Raise funds for charity or Student Branch projects.

Publish a Student Branch Newsletter on the web.

Develop a Student Branch web site. Free hosting web space

at http://ewh.ieee.org Branch Chairs should use SAMIEEE to access current

IEEE Student membership data http://www.ieee.org/samieee

Participate in engineering awareness programs.

Visit and organize joint activities with other Student Branches.

Volunteer at a conference and help staff a membership booth.

Host an annual Welcome Back or End of School picnic.

Work with the local IEEE Section and Region.


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Branch Planning

Assess the state of your Branch (resources, people, money)

Identify the major objectives for your Branch for this year

(e.g., membership increase, some big event, retain existingmembers, seek new equipment)

Identify the specific goals that will help you meet your objectivesand identify the events that will make up your Branch Program to

achieve these goals

For each event, develop an Action Plan


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Your Annual Branch Plan is the result!

Goals Events Evaluate The

Plan!Brainstorm!Consider

constraints

Branch Planning


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Need Ideas Fast? try this Five Rules ofBrainstorming:

1. Any ideas are valid (even wacky ones).

2. Write everything down.

3. Dont criticize or evaluate.

4. Dont be a salesperson.

5. Ideas form in molecules, so dont be afraid if everyone is silent

Someone keeps time (you need a limit!) and someone is scribe tocapture every idea.

Branch Planning


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Evaluate the results---

Is there enough interest?

What resources are needed?

Will it achieve goals?

What are the constraints of the Branch? (time, money, people)

Take the attractive alternatives and ITERATE!

Branch Planning


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Iteration may make earlier, rejected ideas more desirable

For example,

This road trip will need the extra funding, maybe running a coffee

machine isnt such a bad idea after all

Branch Planning


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Once you decide on a plan, put it into action!

Assign people to duties

Set a timeline, and milestones to be achieved

Be REALISTIC!!

Establish your financing and cash-flow

Branch Planning


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If you are coordinating some event, let people do their jobs.

Keep people communicating with short status meetings

Compliment people on accomplishments (a key to motivatedvolunteers

Plan for the unexpected! Murphys Law

Reward yourselves when it is all over

Learn from your mistakes and leave documentation for future

officers!

Branch Planning


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Branch Planning Workshop

Develop a set of goals for the branch

Brainstorm to find events

Evaluate and create Branch plan and timeline of events

Someone from the group will present (1 slide)

State your assumptions!

In second workshop, plan one event in detail; all resources andtimeline with milestones (and a second presentation!)


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Branch Planning Workshop Scenario 1Apathetic University has its share of problems. Ellen, an

enthusiastic member accepted the job of Branch Chair (nobody

wanted it anyway!), but:

There are only 11 members (her friends in 4th year)

Nobody else seems to know what an IEEE Student Branch is,including the recently appointed Branch Counselor, a new

faculty member

Ellen knows that the Branch is close to probation.

SHE NEEDS YOUR HELP!!


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Branch Planning Workshop Scenario 2

At the University of Life, the seniors seem to slap together an executive

committee every September. There is a big EE class in

this school and the Student Branch Counselor is enthusiastic but

busy. The sophomores and juniors even think IEEE is for theseniors only.

WHAT SHOULD THE BRANCH DO?


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Student Branch Reporting Requirements

Annual Plan of Activities:

due 1 November each year or two months after the academic year begins;

helps you plan your activities and budget for the year; allotment based on Branch members as of 31 December statistics

allotment of either US$50.00 (49 members or less)

or US$100.00 (50 members or more) upon receipt of plan.

Annual Report of Activities: due 1 May each year or two months after the academic year ends;

detailed report of activities for past year, including financial statements.

rebate of $US2.00 per Branch member as of 31 December statistics.

Each year, you must submit two reports to IEEE Student Services. Toencourage you to complete these, the IEEE provides you with funding -

an incentive rebate. Remember, IEEE wants to hear about your activities.


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The IEEE Student Branch Calendar

A useful tool for planning purposes.

A good way to remind Branch members of upcoming activities.

Should list all award deadlines.

Post on the student bulletin board or office door.

Student Branch Secretary should keep it current.

Generic calendar included in workbook.


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Branch Resources

Distinguished Lecturers Program sponsored by IEEE andother IEEE Societies.

IEEE Computer Society Distinguished Lecturers Program.

IEEE Program Resources Guide.

Section and Section Student Activities Chair (Section SAC).

Branch Counselor and Branch Mentor.

Regional Student Representative (RSR) and Regional SAC (RSAC).

IEEE Student Services Manager (IEEE HQ).

Contacts listed in Workbook.


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Branch Resources (continued)

IEEE Student Concourse web sitewww.ieee.org/students

Student Branch program information, awards and scholarships,

all Student Branches listed with reported web sites and email

addresses.

IEEE Email

Student Services Maintains Regional Student Branch Addresses

Send to: [email protected]

web accounts at www.ieee.org/web/account

Submit Reports by E-mail

[email protected] for Region 1

(same format for Regions 1-10)
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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Branch Resources (continued) IEEE Student Branch All Magazine Package

fee is US$575.00 in 2006 subscription package includes all 32 IEEE magazines

available to all Student Branches

Some magazines included are:

IEEESpectrum magazine

IEEE Potentials magazineIEEE Computer magazine

IEEE Software magazine

IEEE Internet computing magazine

IEEE Power Engineering Review

IEEE Micro magazineIEEE Personal Communications magazine


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Branch Resources (continued) IEEE Student Branch Library Subscription to the All Society Periodicals

Package (ASPP)only Student Branches whose main libraries subscribe to non-member

ASPP subscription qualify for the discounted fee.

US$3700.00 in 2006

includes all Society Transactions, Journals, and magazines,

with a few exceptions.Student Branch must provide an adequate facility to store and

display the publications.

To qualify, the main university library where the Student Branch is

located MUST have a current full ASPP (print or online) or IEL subscriptio

Orders must be placed on IEEE Stationery, signed by BranchChair and Branch Counselor, and sent with full payment.


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Student Branch Awards

One of the BEST benefits of being a Student member.

You should keep all your Branch members informed about theopportunities.

Some are scholarships, others are fellowships or stipends.

Still others are prizes for competitions.

Recognition for the Branch, Branch Counselor, and students.


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Student Branch Awards (continued)

Regional Student Paper Competition

Open to all undergraduate IEEE Student Members

Chance to improve written and verbal communications skills

Local competition at Branch determines winner for AreaCompetition; winners from Area Competition go on toRegional Competition

Regional prizes from Life Member committee (US $800, $500, $200)

See guidelines in Handbook or contact Regional Student

Activities Committee Chair (RSAC)


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IEEE Regional Exemplary Student Branch Award

Award designed to encourage, through public recognition,

exemplary Student Branch operation.

Good goal to guide Branch planning efforts.

No limit to the number of awards given.

Nomination must be by an Officer of the Branch.

Supporting documentation must be provided.


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Outstanding Student Branch Counselor and Advisor Award

To recognize the important contributions of the Counselor / Advisor.

Over 300 Counselors and Advisors have been recognized since 1979.

Sponsored by RAB and TAB.

Up to 1 Counselor per Region recognized each year.

Students must submit a nomination essay (1500 or less words).

Nomination deadline is 28 February.


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Larry K. Wilson Regional Student Activities Award

To recognize the student most responsible for an extraordinary

accomplishment associated with student activities.

One winner per region.

Commemorative plaque and 3 years free membership in the IEEE.

Nomination deadline is 31 January.



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Computer Society Richard E. Merwin Scholarship

Up to 10 awards of US$3,000.

Juniors, seniors, and graduate students are eligible.

Must be active in the Computer Society Branch Chapter at your

school.

Application deadline is 31 May. http://www.ieee.org/scholarships


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Charles LeGeyt Fortescue Fellowship

One year US$24,000 award to a new graduate student.

Must study at an accredited university in the U.S. or Canada.

Application deadline is 31 January every other year.Other Awards

IEEE Fellowship in Electrical History

IEEE Neural Networks Council Conference grants

www.ieee.org/scholarships


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RAB Membership Growth Award Given by RAB (cannot apply for this) to the Branch in each

Region that has highest growth (based on Branch size and %

growth --- not just actual numbers)

Outstanding Student Certificate

Available free from IEEE Student Services; 1 per 100 Branch

Members (or fraction thereof); lettering done by IEEE for your

Branch. Give them to deserving Student Members!

Student Branch Support Certificate

Available free from IEEE Student Services; give to people inrecognition of their support of your Branch.


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MEMBERSHIP

Student Membership Benefits

Membership Group Discussion


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Student Membership Benefits

IEEE Spectrum magazine online and print

IEEE Potentials magazine online and print

The Institute online and print

Xplore online access to subscriptions http://www.ieeexplore.org

Discount on technical Society memberships and publications

50% discount in IEEE dues for students graduating the first year

after graduation

Leadership Experience and networking with Section, Industry Leaders

IEEE Job Site http://www.ieee.org/jobs Email alias http://www.ieee.org/alias

Financial Advantage programs

Membership card


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Student Membership Who Qualifies?

Undergraduate or graduate students taking at least

50% of a normal full-time course of studyinIEEE designated

fields, Engineering, Computer Science and InformationTechnology, Physical Sciences, Biological and Medical

Sciences, Mathematics, Technical Communications, Education,

Management, Law and Policy.

http://www.ieee.org/designatedfields


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IEEE Student Membership Dues

$30.00 US and Canada (Regions 1-7)includes Potentials magazine (5 issues per year) (online and print)

includes Spectrum and the Institute (online and print)

$25.00 all other areas of the world(Regions 8, 9 & 10)

with option to subscribe to Potentials magazine for $5.00 (onlineand print)

includes Spectrum and the Institute (online and print)


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Membership Group Discussion

Q1. Why did you join the IEEE and why did you become active?

Q2. Why do some students neglect to renew their IEEE membership?

Q3. How would you encourage a student to renew membership after ithas lapsed (expired)?

Q4. How would you attract a first year student to join IEEE?

Q5. How would you persuade students in other departments to join IEEE?


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There are 4 different kinds of money you may need to raise:

Operating money - for continual expenses.

Seed money - an advance for an event.

Subsidy money - to reduce the cost for members. Capital money - to buy things.

Student Branch Operations Guide has a list of 19 ideas.

Brainstorming is a good way to think of ideas.

Need to be aware of University Fundraising constraints

Need to be careful not to tarnish the image of engineering.

FUNDRAISING


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FUNDRAISING

Money Sources ($$ and/or in-kind contributions):

Branch bank account

Money from Branch Plan, and Rebate from Annual Report

Fundraising events or activities

School

- Department Head, Dean, Students Association,

Engineering Students Association

IEEE

- Local Section, Region

- For S-PACs and S-PAVes: IEEE USA SPAC and

RAB/SAC/SPAA Local Industry


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When asking for money. Donor must have money to give (not everyone does!)

Put the request in writing and include a brief budget

Convince them of the merits of your cause and how their

involvement will help both you and them Show them that your proposal is well-thought out and that you are

soliciting from others as well

Give them time to make a decision and then follow-up

Conduct Fundraising WorkshopQuestion 1

Question 2

FUNDRAISING


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S-PAC OVERVIEW

What is an S-PAC?

Student Professional Awareness Conferece

S-PAC program goals

Professional Awareness Issues

S-PAC planning steps

IEEE S-PAC funding sources

Student benefits from S-PACs

For More Information...


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What is an S-PAC?

Student planned and run conference

(half to full day)

Nontechnical career issues discussed

High quality volunteer speakers

Funding from IEEE, university and industry


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S-PAC Program Goals

To develop an awareness of engineering professionalism

To enhance technical education

To provide opportunities for personal development

To encourage ongoing participation in IEEE


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Professional Awareness Topics

Category A: Career growth

Category B: Working

Category C: Professional ethicsand societal responsibility

Category D: Self-management

Category E: The engineer and public policy

Category F: Role of the professional society


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S-PAC Planning Steps

1. Get Connected!

2. Begin Planning

3. Select Speakers

4. Budget Planning

5. Ticket Sales and Publicity

6. Prepare for S-PAC day

7. After the S-PAC


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IEEE S-PAC FUNDING SOURCES --- AN OVERVIEW

Regional Activities Board (RAB)

Student Activities Committee (SAC)

Other RAB

Committees

RSACs RSRsStudent Professional

Awareness Activities

RAB/SAC/SPAA Chair

Regional Director

- Regional Student Activities Chair

- Regional Student Representative- Other Regional Officers

Region

Area or Council

Officers

Area or Council

Other Areas or Councils in a

Region

Students seek funding from

Section Chair

- Section Treasurer/Secretary

- Section Student Activities Chair

- Other Section Officers

Other Sections in an Area or Council

IEEE USA

Career Policy Council (CPC) Other IEEE USA Councils

Other CPC

Committees

Student Professional (IEEE USA/SPAC)

Awareness Committee

IEEE USA/SPAC Chair

R1-6 S-PAC Coords. (RSCs)

R1-6 S-PAC Sup. Coords. (RSSCs)

Two Student RepresentativesRAB/SAC/SPAA Chair

Regional S-PAC Coordinator

seeks funding on behalf of students

Note: IEEE USA/SPAC provides funds for speaker travel.

All other IEEE Regions 1-6 funds can be applied

to S-PAC operating expenses;e.g., IEEE

Student Member subsidies, printing, advertising.


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Student Benefits From S-PACs

Opportunities for personal development

Skills development

--- Team building

--- Project management--- Marketing/sales

--- Finance

--- Communications

Build self-confidence

Industry connections


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Regions 1 - 6

Ms. Sandra Kim

Administrator, IEEE USAIEEE-USA Office

1828 L Street N.W., Suite 1202

Washington D.C. 20036-5104

phone + 1 202 785 0017

fax + 1 202 785 0835e-mail [email protected]

Regions 7 - 10

Ms. Laura J. Durrett

IEEE Student ServicesManager

445 Hoes Lane

P.O. Box 1331

Piscataway, NJ 08855-1331

phone +1 732 562 5523fax. +1 732 463 3657

e-mail. [email protected]


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S-PAVe OVERVIEW

What is an S-PAVe? Student Professional Awareness Venture

S-PAVe Program Goals

Ventures

Elements of a Venture Proposal

Venture Budget

Funding and Support Letters

Submission and Review Process



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What is an S-PAVe?

Projects or activities conceived by IEEEStudent Branches to develop an awareness of

engineering professionalism

Funded by IEEE through RAB/SAC/SPAA and

IEEE USA SPAC

Students develop the idea and submit a

proposal for funding

If approved, students receive funding toproceed with their planned venture and report

results to IEEE


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S-PAVe Program Goals

Develop prototype activities/materials to enhance

Student Member awareness of professional concerns

Increase Student Membership, with focus on

Freshmen, Sophomores, and Juniors

Provide new services for Student Branch Membership

Enable Student Branches to gain experience in project

planning and organization


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Ventures

Can be of any nature except those that duplicate theStudent Professional Awareness Conference (S-PAC)

Suggested Formats: Service, Workshop, Video,

Simulation, Resource Materials

Examples- Make a video tape depicting ethical dilemmas

- Develop an in-house training program that

instructs students on how to run a meeting

- Establish a resume evaluation service

- Create a computer package that gives basic

ideas on setting up your own company

Can span days, weeks or months, but should not

generally exceed one school semester


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Elements of a Venture Proposal

Venture summary form (from IEEE)

Venture description and milestone list

Budget

Support letters

Student Branch Counselor

Regional S-PAC Coordinator (Regions 1- 6 only)

Financial support letter


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Venture Budget

One or two pages itemizing income sources and expenditures

A base amount of funds is provided (up to US$200.00)

and additional funds on a matching basis

One additional dollar of S-PAVe funds (over the base

amount) may be requested for every dollar committed to

the venture from other sources (e.g., IEEE Section,

Student Branch, or local companies)

All requested S-PAVe funds may not be awarded

The maximum S-PAVe award is US$500.00


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Venture Budget ExampleAssume that US$175.00 has been secured from the IEEE

Section

US$375.00 can be requested from S-PAVe funds

- US$200.00 in base funding

- US$175.00 as a dollar for dollar match to Section funds

Total income would be US$550.00

- US$175.00 Section funds

- US$375.00 S-PAVe funds

S-PAVe FUNDS WILL BE PROVIDED TO THE STUDENT

BRANCH ONCE THE VENTURE HAS BEEN APPROVED FOR

FUNDING.


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Funding and Support Letters A Letter of Supportindicates

- Its author has read the proposal, likes it, and

supports the Student Branch involvement

- If appropriate, any amount of financial commitment

Required Letters of Support

- Student Branch Counselor

- Regional S-PAC Coordinator (Regions 1-6 only)

A Letter of F inancial Supportis required from any

funding source


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Submission and Review Process

Submit proposals at any time to:

Regions 1-6: IEEE-USA Manager, Professional Programs

Regions 7-10: IEEE Student Services Coordinator

Proposals are reviewed and awarded funds based on

- Expected achievement of S-PAVe goals

- Likelihood of success- Originality

- Available funds

Each proposal is evaluated on its own merit -- not a contest

The reviewing is performed by:

RAB/SAC/SPAA ChairRAB/SAC Chair IEEE USA SPAC Chair

Award notification is made within 2 weeks


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Regions 1 - 6

Ms. Sandra Kim

Administrator, IEEE USAIEEE-USA Office

1828 L Street N.W., Suite 1202

Washington D.C. 20036-5104

phone + 1 202 785 0017

fax + 1 202 785 0835e-mail [email protected]

Regions 7 - 10

Ms. Laura J. Durrett

IEEE Student ServicesManager

445 Hoes Lane

P.O. Box 1331

Piscataway, NJ 08855-1331

phone +1 732 562 5523

fax. +1 732 463 3657

e-mail. [email protected]


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S-PAC/S-PAVe Workshop Exercise

Develop an S-PAC/S-PAVe for your Branch

Divide into groups of 4-6 people

Select a scribe - record ideas

Select a prophet - present ideasSelect a timekeeper - ensure staying on track

Brainstorm ideas for an activity

Decide on an activity based on ranked ideas

Strive to identify the critical issues and actions necessary

to complete and S-PAC/S-PAVe

Develop an action plan - Who does what by when?


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MegaSchool State University

A large university with many engineering programs has an

IEEE Student Branch with 110 members and $1000.00 inthe Branch Treasury. The total enrollment in engineering

is 1000 students with 250 in electrical engineering. The Branch

wants to have an S-PAC. It is the last week of October.

HOW SHOULD THEY PLAN THEIR S-PAC?

S-PAC Scenario


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MicroSchool University

Your Student Branch has 85 members (15 hardcore) in a school with atotal engineering class of 400. Your school is in a somewhat remote,

but industrial area. The hardcores got excited about an S-PAC after

reading about it in a promotional mailing they received from IEEE-USA

in December. It is the second week of January.

HOW SHOULD THEY PLAN THEIR S-PAC?

S-PAC Scenario


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Remote College

Your Student Branch has 70 members in a small engineering school,in the suburbs of a medium size city. Your Branch figures that an S-PAC

may be hard to do for your small Branch, so they decide an S-PAVe might

be easier. The members of your Branch are pretty imaginative, and the

school is very supportive of the Branch. It is mid October.

HOW SHOULD THEY PLAN THEIR S-PAVE?

S-PAVe Scenario


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TIME MANAGEMENT

Determine How You Spend Your Time

Set Goals and Objectives

Organize your Day

Learn to Delegate


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Determine How You Spend Your Time Document how much time you waste each day

Television

Telephone calls

Meetings

Breaks

Handle correspondence effectivelyTouch a piece of paper only once

Handle visitors tactfully

Establish time limit for unexpected visitor

Emphasize serving and helping people meet their needsBe firm but pleasant when you terminate a conversation


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Set Goals and Objectives

Visualize yourself achieving each goal

Ensure goals are specific and measurable

Select a general time frame for completion

Set goals that will not allow for procrastination

Do unpleasant things first

Do simple tasks before complex tasks

Attack goals with enthusiasm

Find ways to enjoy working on each short-term goal

Evaluate your performance

Give yourself rewards


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Organize Your Day

Plan on paper -- Prepare a To Do list

Make good use of entire day

Use lunch hour effectively

Use travel time productively

Set deadlines

Use a reward system

Use a timer

Combine activities

Plan to stay one step ahead


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Learn to Delegate

Make person aware of relative importance of task

Provide necessary information and resources

Emphasize results rather than methods

Secure a commitment

Set deadlines

Schedule review sessions

Give incentives commensurate to the task accomplished

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2006 Leadership Training

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