2007 AAUW

National Convention

AAUW’s New Website

Member Services Database:Available Now!

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Member Services DatabaseFeatures for all members

• Launched in November 2006• Online access to

– Your member record– Contact info for your fellow branch members– E-mail links for branch/state officers– Quick contribution form– Records of contributions

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MSD: Streamlines Processing

• Reporting names of branch/state officers• Updating member records

– Individual can see/update their own record– Branch treasurer can update others’ records

• Getting data for mailing labels– Officers can download branch data– Presidents can download officer data

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MSD:Simplifies financial reporting

• Branch treasurers will love this!• Contribution forms

– Click names, enter amounts, print report!• Renewal dues

– Click names, print report!• Dues for new members – simpler!• Money must still be US mailed as a check

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MSD: Overall wins

• Data accuracy can be improved– Reviewed by those who “know” the data

• Reporting names, addresses, and contributions is simpler

• Easy access to needed data– Privacy is addressed through a simple but

sufficient registration process

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MSD: Creating an account

• Screen 1

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MSD: Creating an account

• Screen 2

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MSD: Creating an account

• E-mail from EONSupport@aauw.org:

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MSD: Creating an account

• Screen 3

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MSD: Security Considerations

• To get access to the system, you need to– Know your member id– Know what’s in your file for

• Name, phone and zip code– Access the e-mail on file for that member id

• You will select your own password

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MSD: Updating your record

• The old form:

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Record update/the old way

• You entered everything

• The form could be submitted by anyone

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Record update/the new way

• Form is already filled in – just make changes!• You and branch treasurer may make changes

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MSD: Documentaton

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MSD: Summary

• Provides member access to “live” data– We can now improve data accuracy– Move towards “one true source” for data

• Streamlines processing– Entering branch/state officers– Individual and branch/state contributions– Documentation for dues collection

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Technology UsabilityAdvisory Group

• The new web site and the MSD involved members early in the process.

• TUAG, chaired by Betty Bayless, provided the member perspective

• Watch for a continuation of this process, unfortunately without Betty, in the next biennium

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TUAG Members 05-07

• Betty Bayless, Director-at-large, Chair• Terri Griffiths, Director-at-large• Kimberly Edgar, NH• Faye Henson, OK• Louise McLeod, PA• Nancy Shoemaker, NC• Fong Cheng, AAUW Director of IT

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Additional TUAG participants

• Web site testing– Linda Bors, Assn. Finance VP– Faye Dykstra, Foundation Director– Leslie Henderson, South Atlantic RD– Ann S. Terry, Assn. Executive VP/Secretary

• Staff– Ashley Carr, Director of Communications– Christy Jones, Director of Membership