2007 - City Manager Jaime Aguilera's Memos to Mayor, City Comm. & Attorney

Interoffice MemoDate: To: From: RE: DATE \@ "M/d/yyyy" 1/8/2007 Honorable Mayor and City Commissioners Jaime Raul Aguilera, City Manager Friday Memo week of 01/01 to 01/07 Met with Twister Smith regarding problems he is having with our engineer on the effluent line project phase 3 and 4. I resolved his issues with phase 3 and we set up a meeting with ASCG for next week to discuss the issues with phase 4. During the weekend Dan Dickson reported to me that the airport offices had been broken into and that approximately $292 in cash was stolen. Also stolen were $100 belonging to Dan. He called the police and officer Baca took the report. Dan claims this is the first time this has happened since he has been there. It seems that the thief was familiar with the location of the cash, so the police will interview ex-employees. Met with Norm, Linda, and Lola Polley at the old police bldg to decide how to configure the building for use by the Human Resources Dept. Lola was also there because there will be some space left over that the Chamber might be interested in. The original plan was to move DWI and Human Resources into the building so that the City would get the $600 per month rent from DWI instead of the bank. Unfortunately, Nola is not interested in moving to our building. Gary Whitehead has also stated that the county sheriff might want the building temporarily in order to remodel the space that they currently occupy. Met with the hospital board, nothing new to report. Met with our legislators at the red room. The meeting went very well. Mayor Montgomery and Commissioner Rainey attended the meeting as well as representatives from the other public entities. We presented the Citys proposed projects. After the meeting we all went to a lunch meeting hosted by the hospital at which they presented an overview of the hospital proposal. Interoffice Memo: City ManagerFILENAME \p C:\Documents 1.07.07.mmo.doc and Settings\jaime.CITYHALL\My Documents\CITY COMMISSION\FRIDAY MMO\friday 1.01

Interoffice MemoDate: To: From: RE: DATE \@ "M/d/yyyy" 1/15/2007 Honorable Mayor and City Commissioners Jaime Raul Aguilera, City Manager Friday Memo week of 01/08 to 01/14 Met with Gary W. regarding the use of the old PD building. He thinks the County might be interested in leasing the building during their remodeling project. I told him that was fine but that the lease should terminate in a year or less because the City needed to move the HR Department to that location. He said the County would discuss it at a special meeting and that he would let me know if they were interested. On a different issue he brought some documentation related to the cemetery and asked that the City consider a formal agreement to fund the cemetery for $4,000 a year on a permanent basis. This issue will be discussed with the Commission during budget review in early 2007. Met with the Chamber of Commerce on Monday night to discuss the issue of the old PD building that they are also interested in. The Board decided to send a letter to the Commission requesting use of the building. This item will be on the Commission meeting of 1/23/07 Met with the Tourism Board, nothing new to report. Met with Steve Kortemeier to discuss water rights issues. The City has an applicant for a subdivision that we are requiring to donate about 0.5 acre feet of water rights to the City. He also wants to sell 1.39 acre feet to the City. I will contract with Mr. Kortemeier to assist us in determining the validity of the water rights, the actual amount that has to be donated, and the value of the water rights that are for sale. Met with our engineer ASCG, Bernie from our WWTP, and Twister to discuss some issues that Twister wanted to resolve since payment to him is being withheld. Twister argued that he has completed 95% of the work and that the engineer is holding back 80% of the money. After reviewing the facts, I agreed with Twister and instructed our engineer to release the funds for the work already done.

Met with Frank Luchini, Bill Buhler and Chris Nobes about old subdivisions that they own and that they are afraid will fall into the November 2007 sunset clause of our new subdivision ordinance. We all agreed that the sunset clause does not affect the 4 subdivision they were concerned about. Met with Captain Mullins regarding the Police Dog. She gave some more information on the type of dog and the training that is required. She will have to spend 6 weeks in El Paso, but she said she has made arrangements to stay with a friend so that she will not ask for per diem. Held a preconstruction meeting with our engineers from SDG, Twister, NMED, and our staff. All went well and the contractor will begin work on the new Booster pump and water line in mid February. Met with Linda to review more Personnel Policy changes that the policy review panel has recommended. Once these and other changes are finalized they will be presented to the Commission for review and adoption. Met with Doris Adams regarding the SOB Ordinance and the hot water well issue. I explained the Citys position on both and she seemed to be at ease with what we are trying to accomplish. Met with Mr. Rixy from the Veterans Hospital to discuss a hot water well problem they are encountering. Apparently the temperature of the water has dropped to between 97 to 99 degrees and he was wondering if the City had any information to offer that would explain the drop in temperature. I told him that other well owners had not indicated any drop in their water temperature and that there was nothing else that I knew about that could explain the issue. Will meet on Saturday with a group of local business owners and the Tourism Board on a workshop that will be sponsored by the Board related to marketing Sierra County Interoffice Memo: City Manager

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Interoffice MemoDate: To: From: RE: DATE \@ "M/d/yyyy" 1/23/2007 Honorable Mayor and City Commissioners Jaime Raul Aguilera, City Manager Friday Memo week of 01/15 to 01/21 Met with the members of the Rio Grand Corridor Committee to discuss goals and objectives for the coming year. The group is attempting to revive the projects it had worked on a few years ago such as the Hot Springs Waterfall, the park along the river with donated Armendariz Ranch land and the River Trail. Met with John Brown from ALCOM electric. It seems he and other electrical contractors were having a problem because the State Inspector was not communicating with our Utility Office about the status of permits. Apparently it was an e-mail problem that Bob Hupp our new IT person resolved after finding out what the problem was. Met with staff to discuss and review the training that we received last week from ADG. ADG is our software provider that runs our utility billing and finance programs. The trainer told us we were underutilizing the software and that we were duplicating some functions by hand. We reviewed his comments and are in the process of implementing some of his suggestions. One simple one was that we hand-type a separate voucher for every check. He showed us that the computer will print an extra voucher thus eliminating the hand-typed voucher. We checked with our auditor and he agreed that we could do what the trainer suggested. Spoke with Gary W. about the cemetery proposal he turned in. I told him I would review it with the Commission during budget process and that I did not see a problem with his proposal for the City to fund the Cemetery $4000 per year.

Met with the Golf Course Board to discuss the expansion of the Golf Course. They feel and I agree that they should continue to plan for the expansion on their own because it doesnt seem like Mr. Stookey is able to move on his proposal in the near future. I also told them that I would like the Board to increase the fees to the players so that if they come to the City for More money that they demonstrate that they are also contributing to the effort. The Board, with Gary W.s help, will churn out some numbers for the Commission to review at the next budget process. IMPORTANT: Rep. Dianne Hamilton called me regarding the Veterans Museum. She recalled that I had told her that we did not have enough money to build the museum. She asked how much more we needed because she said the museum was near and dear to her heart and she wanted to find funding for it. I told her a minimum of $200,000. She asked me if I would send her a legislative request and I told her I would. I therefore sent in an added legislative request in the amount of $300,000. I know the Commission did not request funds for the Veterans project but I thought we should keep Dianne happy since we need her vote for our other priorities. Met with the Racetrack folks, our airport engineers, and representatives of the FAA. We discussed the future plans for the airport and the need for a paved and extended crosswind runway in order to accommodate the racetrack/industrial development. The gist of the meeting was that our engineer will prepare a proposal to do an Airport Layout Plan as the first step in getting FAA approval for the new runway. Met with Steve Gee regarding an amendment to our agreement. The amendment is needed in order to clarify come language that we agreed to but that his attorneys would like clarified further. Also the amendment will include language required by Tri-State in their agreement with Sierra Co-op. I plan to present the proposed amendment to the Commission at the 2/13/07 meeting. Met with City Department Heads to discuss the possible emergency situation if the snow predictions come true. We will react in a normal fashion if the snow event is not severe, but if it is severe we will open the Emergency Operations Center at the Fire House and Chief Peterson will coordinate all efforts and work by our crews and those of the other agencies. Interoffice Memo: City Manager


Interoffice MemoDate: To: From: RE: DATE \@ "M/d/yyyy" 1/27/2007 Honorable Mayor and City Commissioners Jaime Raul Aguilera, City Manager Friday Memo week of 01/22 to 01/28 Held a telephone conference with Turtleback Golf Course engineer, NMED, BLM, Mayor Barnes and the E.B. Sewer Plant engineer (BohanonHuston), to discuss a possible problem with the construction phase of the new sewer plant. Apparently they plan to dewater next to the old landfill and some of us are worried that during the dewatering process they will pull contaminated water from under the old landfill. The meeting was about an hour long and productive. The sewer plant engineer will submit to NMED a proposed plan on how to address the issue. Met with Gil after the snow event and he indicated the City Electric Dept. did not have any major issues such as downed power lines. Met with Jay and Commissioner Torres to discuss the Legislative Seminar we will attend next week. Commissioner Torres was concerned that we make sure that the attendance to the seminar was an allowable City expense. Both Jay and I researched the issue and found that the City is

within allowable parameters to send Commissioners and staff to the event. Met with the Geronimo Trails Committee to review progress on the various grants they have or will apply for. Met with the SCCOG RPO Board, I had previously requested that the Board go on record with a letter to NMDOT requesting their assistance in moving the review of the off-ramp plans for Wal-Mart in an expeditious manner. The Board reviewed the letter and authorized the RPO staff to send it. Met with SCEDO Board. We reviewed the agreement with the City to take responsibility for the dishes and other equipment donated from SCEDO for the Civic Center. The agreement will be on the next Commission meeting. SCEDO will also send a letter to NMDOT asking for an expedited review of the off-ramp 79 reconstruction plans submitted by Wal-Mart. Met with Ed Williams and Mary Ann Lapin regarding possible liability on the Citys behalf regarding work done on the Effluent Line Project. Apparently the Cactus Ranch owners are accusing the City of damaging their property because the work that was done adjacent to their property caused land erosion on their ranch. I explained to Mary Ann that if anybody was to be sued it would have to be our contractor SmithCo because they are the ones that did the work and our agreement with them states that they will be responsible for any damage or in this case supposed damage while doing work for the City. Attended the Lodgers Tax Board meeting they discussed using a rating sheet for all applicants for next years allotment. They agreed it was a good idea and they will continue to work on the rating sheet for their next meeting. Attended the Fiesta Board meeting. Things are going well. I suggested that they invite Ed Ragsdale to their future meetings so that they have good coordination with the Parks and Rec. staff. They also requested that the City install better and more electrical outlets throughout the park because last year they had problems providing electricity to vendors and performers. I told them to get an electrician to draw up some plans and proposal so that I can get an idea of the cost. I also told them that we would spend the money as long as it was not outrageous. Met with Randy A., Chris, and Randys engineers to review his plans for developing the land around the old racetrack on the east side of the freeway. He is planning a subdivision with about 300 homes. I assume he has decided to move first before Stookey gets his act together again. Interoffice Memo: City Manager


Interoffice MemoDate: To: From: RE: DATE \@ "M/d/yyyy" 2/5/2007 Honorable Mayor and City Commissioners Jaime Raul Aguilera, City Manager Friday Memo week of 01/29 to 02/04 Attended the Legislative Meeting with our representatives in Santa Fe. Besides our three representatives (Rawson for part of Sierra County), Secretary Homans and 3 staffers were present as well as the Tourism Secretary Joseph Cerletti. We also met with Lt. Governor Denish who represented the Governor in his absence.

Met with the Utility Board to review the proposed Wheeling Agreement with Tri-State. The Board recommended approval of the Agreement; it will be on the City Commission meeting of 2/13/07. The Board also discussed the recent rate increase and agreed that the City should send out a notice in the billing advising them of the increase and the reasons for it. Attended a scoping meeting held by SCCOG in Mesilla. The meeting was well represented by Sierra County and we discussed future goals for SCCOG. We was also informed that Delbert F. will retire in July of 2007. I was called out on Saturday by Andy A. to discuss a water leak problem on Main St. He wanted authorization to leave 1 home and 1 business without water until Monday. After he explained the reasons, I told him it was ok but that he should leave his contact number at the 2 locations (there was no one there at the time) so that they could contact him during the weekend if they showed up. Interoffice Memo: City Manager


Interoffice MemoDate: To: From: RE: DATE \@ "M/d/yyyy" 2/12/2007 Honorable Mayor and City Commissioners Jaime Raul Aguilera, City Manager Friday Memo week of 02/05 to 02/11 Met with Frank Kapella about a complaint related to the lack of

maintenance of a property owned by a City employee in the County. I told Mr. Kapella that the City could not chastise an employee for the way he maintains his property outside the City limits. Met with Dan regarding the need for a security light at the Airport entry gate. Apparently, the existing light was installed by our City crews 3 years ago. Sierra Electric who owns the electric poles and service in the area, found out about our illegal hookup and removed the light. I told Dan to install a solar powered light that he found on the internet for $150, instead of paying $1000 to Sierra. Met with David Pacheco from NRCS, Barry Ragsdale and Everet Banister from the Flood Commission, Chris N. and Eloy Armijo to discuss a new dam the NRCS is interested in funding. I will give a full report to the Commission in closed session related to property aqusition on the 13th. Met with the City Safety Committee and discussed a rewards program for employees who have goods safety records. Met with several County, State and Federal agencies at the Cuchillo bridge to discuss the work being done on the bridge and some violation of the Corps of Engineers 404 permit by the contractor. As it turned out it was a minor violation and it all got worked out. Met with Bob Hupp our IT person and a phone provider that demonstrated the newest technology on computer phones. They claim to be able to save us money on the monthly charges and upgrade our phone system. Bob will continue to work with them to see if the proposal has merit. Met with the Golf Advisory Board to review their proposal to increase fees and to increase their budget for next year. A full report will be given to the Commission during the budget process. Met with the Airport Advisory Board to give them a briefing on the Raceway Project. Met with Mayor Montgomery, Chief Peterson and Mr. Andears regarding a complaint by Mr. Andears that he is being stalked and the City is doing nothing about it. Although we spoke seriously with Mr. Andears, it was obvious that he is delusional, no further action was taken since he has alreadty been referred to the hospital in Las Vegas and was allowed to leave. Attended the first RTD meeting in Las Cruces. It was mostly a parliamentary meeting, however they also decided to allow Otero County to join the RTD union. Attended the Fiesta Board meeting. Ed Ragsdale also attended. The Board was appreciative of the Citys interest and help with their efforts.

Met with Merry Jo regarding the lack of support from the Tourism Board for her proposal to meet with the local motel owners to get them to cooperate with the City on Convention issues. I told her I would follow up with the Tourism Board and that if they were not interested that staff would call a meeting of the motel owners to solicit their help and cooperation. Mindy Y has also indicated a willingness to help in setting up . a meeting with the motel owners. Met with Steve Gee and Mayor Barnes to review the proposal to allow Sierra Electric to serve the new Elephant Butte Sewer Plant. I asked for and they agreed that Sierra would pay T or C a 5% franchise fee for entering our territory. Complied with a Magistrate Court Summons related to the case involving our ex-Planning and Zoning Commissioner Yolanda Sepulveda. After an hour, the Judge informed the 3 witnesses waiting to testify that he had concluded that Ms. Sepulveda might not fully understand the seriousness of the charges against her, and that he was sending her to meet with a competency hearing officer before this case proceeded. He would let us know if we needed to report to court again in the future. Met with Steve Green regarding the rent for the Senior Center on Foch. I told him that he should talk to the SJOA Board if he wanted the fee reduced, because they were the ones that controlled the use and fees for that building. Interoffice Memo: City ManagerFILENAME \p C:\Documents and Settings\jaime.CITYHALL\My Documents\CITY COMMISSION\FRIDAY MMO\friday 2.05 2.11.07.mmo.doc

Interoffice MemoDate: To: From: RE: DATE \@ "M/d/yyyy" 3/5/2007 Honorable Mayor and City Commissioners Jaime Raul Aguilera, City Manager Friday Memo weeks of 02/26 to 03/04 Met with Michael Atchley to discuss his meeting with the Utility Advisory Board and other citizen complaints. Mr. Atchley has decided to resign his post as Utility Manager. Met with Norm C. to discuss several personnel issues. Met with Pearce Runnels (engineer from ASCG) regarding the design of the 3rd St. sidewalk project. Pearce indicated that he will have to redesign part of the project in order to respond to the Citys comments. The original design included curb and gutter and driveways into each property along the street. I told him I was concerned that when 3rd St. was widened by the state the curb and gutter would have to be torn out. Also the curb and gutter was going to change the drainage patters in the area and flood properties to the south. I told him I would rather spend the money on the sidewalk for the people to walk on instead of other nonessential concrete work. He said he thought the new design would probably give the project enough length to stretch from Date St. to the top of the hill. Met with Don A. in the area behind the Veterans Park to review some of the drainage issues there. We agreed to contact Merry Jo Fahl to see if the Soil Conservation folks could volunteer to design a retention basin for us. Met with Patricia Vores regarding a problem with large electric utility bills at her RV park. I told her the City had done everything including changing out a meter to find the problem. Our conclusion was that the problem was inside the park. She said she already had an electrician investigate her side and found nothing wrong. I insisted that she get another opinion. She did not want to but she agreed when I assured her that if a second opinion did not find anything wrong on her side, that the City would bring in another expert to look at our side of the circuit. Spoke with Chuck Mcoy regarding a trash complaint against his neighbor. I told him I had checked with Code Compliance and that we had already sent out a notice to the new property owner. Attended the Hospital Board meeting. Barbara from SCRDA was there to complain that SCRDA had not been paid in several months. The Boards

attitude was dont feel like you are alone, there are many people we have not paid in months. She was told that it was not the Boards business and that she should take up her troubles with the Finance Director and or the Hospital Manager. I thought that was an insensitive way to treat a fellow City/County Agency, after all the County and the City subsidize the hospital, the least they could do would be to pay SCRDA. Held the bi-weekly department head meeting and discussed a variety of issues including the progress of the Fiesta Board. The F. Board wants to increase the number of electrical outlets at the park. I and our staff agree that we need them but we disagree as to where to locate them. Hopefully we will get this resolved at their next meeting. Held a long phone conversation with David Packard (Coffee T or C). He was cordial and we talked about various aspects of the vacation of the alley behind his store. I told him I was going to explore several options with the Commission at the next meeting and that he would have a chance to speak. Held a City-Wide staff meeting in which all employees were invited to attend. I briefed them on the budget, Wal-Mart, safety and other issues. They asked many questions related to sanitation, parks, police radios, budget, vehicle purchases and more. The meeting lasted for about an hour. Met with Russ to go over his evaluation. Met with Travis Jackson. We agreed on most issues and he indicated that he wanted a list of things that the veterans could help us with. I told him I needed to have a contact person other than Bobby A. because Ed Ragsdale and Bobby dont see eye to eye. I suggested Sue Jackson. He said he would ask her. He later came back and said that she had agreed. Interoffice Memo: City Manager


Interoffice MemoDate: To: From: RE: DATE \@ "M/d/yyyy" 3/5/2007 Honorable Mayor and City Commissioners Jaime Raul Aguilera, City Manager Friday Memo weeks of 02/26 to 03/04 Met with Michael Atchley to discuss his meeting with the Utility Advisory Board and other citizen complaints. Mr. Atchley has decided to resign his post as Utility Manager. Met with Norm C. to discuss several personnel issues. Met with Pearce Runnels (engineer from ASCG) regarding the design of the 3rd St. sidewalk project. Pearce indicated that he will have to redesign part of the project in order to respond to the Citys comments. The original design included curb and gutter and driveways into each property along the street. I told him I was concerned that when 3rd St. was widened by the state the curb and gutter would have to be torn out. Also the curb and gutter was going to change the drainage patterns in the area and flood properties to the south. I told him I would rather spend the money on the sidewalk for the people to walk on instead of other non-essential concrete work. He said he thought the new design would probably give the project enough length to stretch from Date St. to the top of the hill. Met with Don A. in the area behind the Veterans Park to review some of the drainage issues there. We agreed to contact Merry Jo Fahl to see if the Soil Conservation folks could volunteer to design a retention basin for us. Met with Patricia Vores regarding a problem with large electric utility bills at her RV park. I told her the City had done everything including changing out a meter to find the problem. Our conclusion was that the problem was inside the park. She said she already had an electrician investigate

her side and found nothing wrong. I insisted that she get another opinion. She did not want to but she agreed when I assured her that if a second opinion did not find anything wrong on her side, that the City would bring in another expert to look at our side of the circuit. Spoke with Chuck Mcoy regarding a trash complaint against his neighbor. I told him I had checked with Code Compliance and that we had already sent out a notice to the new property owner. Attended the Hospital Board meeting. Barbara from SCRDA was there to complain that SCRDA had not been paid in several months. The Boards attitude was dont feel like you are alone, there are many people we have not paid in months. She was told that it was not the Boards business and that she should take up her troubles with the Finance Director and or the Hospital Manager. I thought that was an insensitive way to treat a fellow City/County Agency, after all the County and the City subsidize the hospital, the least they could do would be to pay SCRDA. Held the bi-weekly department head meeting and discussed a variety of issues including the progress of the Fiesta Board. The F. Board wants to increase the number of electrical outlets at the park. I and our staff agree that we need them but we disagree as to where to locate them. Hopefully we will get this resolved at their next meeting. Held a long phone conversation with David Packard (Coffee T or C). He was cordial and we talked about various aspects of the vacation of the alley behind his store. I told him I was going to explore several options with the Commission at the next meeting and that he would have a chance to speak. Held a City-Wide staff meeting in which all employees were invited to attend. I briefed them on the budget, Wal-Mart, safety and other issues. They asked many questions related to sanitation, parks, police radios, budget, vehicle purchases and more. The meeting lasted for about an hour. Met with Russ to go over his evaluation. Met with Travis Jackson. We agreed on most issues and he indicated that he wanted a list of things that the veterans could help us with. I told him I needed to have a contact person other than Bobby A. because Ed Ragsdale and Bobby dont see eye to eye. I suggested Sue Jackson. He said he would ask her. He later came back and said that she had agreed. Interoffice Memo: City Manager


Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 3/12/2007 Honorable Mayor and City Commissioners Cc: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager

Friday Memo weeks of 03/05 to 03/11 Held a telephone interview with a candidate for the Finance Officer position. The applicant was from Washington State. Helen Belis, the Accountant in the Department and also Acting Finance Director was also interviewed and selected for the position. I will present to the City Commission a plan to fill the Administrative Services Director/Assistant City Manager position at the Commission meeting in 3/27/07. Met with Jesus and Gil to review the budget request from the Golf course. As it turns out, the City does not charge for the water the golf course uses. Last year they used the equivalent of $151,000 in water that we did not bill them for. We only bill for the electricity to pump the water. That cost is approximately $17,000 per year. Met with Imogene to review the budget request from the Golf Course. I told her the O and M budget was too fat and that Richard needed to justify the proposed budget before we get into budget hearings. I also told her that they are requesting close to $100,000 in subsidy from the City and that I did not think that it was fundable given the citys other

priorities. Met with Jim McAfoos to give him a letter of commendation for his work on the sanitation truck that saved the city over $7000. Interviewed Engineers Inc. related to the RFP for sewer plant services. Also interviewed Smith Engineers, and Gannett Fleming Engineers. The interview committee decided on Smith Engineers as the most suitable engineering firm. I will negotiate a contract with Smith and will present the contract for approval by the Commission at the next Commission meeting. Met with Mindy to review the last effort to get the Economic Development Conference into T or C for next April (08). Mindy made the final offer we agreed on and they have agreed to bring the conference to the City next year. Met with the representatives of SGS Witter to review their contract and an apparent over-billing on their part. I told them they needed to justify their billing or they were going to have to rebate funds back to the city. Interoffice Memo: City Manager


Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 3/19/2007 Honorable Mayor and City Commissioners Cc: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo weeks of 03/12 to 03/18 Attended the Tourism Board meeting. Met with Bobby Sanders regarding the Courts budget for next year. Met with Andy to discuss the possibility of placing a fire hydrant on the effluent line that is on the north side of the golf course. If we can do that, contractors will be able to access the effluent water for construction purposes at 2 locations in the City. The Wal-Mart site contractor will have a shorter distance to travel and wont have to go through down town.

Met with the Golf Course Board to go over their budget for next year. They are requesting additional funds but they are also increasing the fees at the golf course to make up for some of the increase. Met with Linda Bauer to go over the Human Resources budget. Met with Linda, Helen, Bob, Pat, Scott, and Susan to review some recommendations from the ADG software representative. His recommendations have already saved some processing steps (and time) in the Finance Department. Met with Bob Hupp regarding the Information Technologies budget. Met with Aggie from Pete Domenicis office and the Mayor. Aggie wanted to meet with us and offer the Senators assistance with any issue we might have. Met with Jesus and reviewed his budget for next year. Spoke with Robert who complained about KAM Construction storing a bulldozer in his yard. Chris is following up on the issue. Met with Travis Jackson regarding the follow-up on my letter to the veterans about the park maintenance. He explained the issue about the bricks that they are selling and he said he would keep me up to date on the volunteers for maintenance. Met with Mindy, Gary W., Jerry S., and Bob (the representative from the Rural Economic Development Alliance) regarding the upcoming conference in April/May of 2008. The meeting went very well and we were given more details about the coming conference. SCEDO will have about a $50,000 budget to work with in order to hire presenters, pay for meals, publicity, and incidentals. Met with Don, Andy and 3 representatives from NMDOT. They informed us that they will repave Broadway from the freeway to the Veterans hospital in approximately 30 days. They wanted us to prepare to raise the manholes in the street so that they would be flush with the new height of the pavement. They said they would install the manhole adjusters if we bought them. The work is slated to begin about mid-April.

Interoffice Memo: City Manager


Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 3/30/2007 Honorable Mayor and City Commissioners Cc: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo weeks of 03/26 to 03/30 Reviewed the budgets for: Airport, Fleet Maintenance, Solid Waste, Streets, Building, Electric, and Utility Office O & M budget. The Joint Utility revenue and expense will be done next week.Met with John Westra and Ed R. to review some issues related to the

upcoming NMML District meeting. Met with Bill Wisner from NRCS and Don A. regarding the Morgan St. project. Bill informed us that the NRCS made a mistake on the bid documents and that a 1000 foot long barricade along the north edge of the basin was left out of the bid. He asked if it was ok to delete it because they did not have enough money for a change order. He also asked if we wanted to do it and get credit towards what we will end up owing at the end of the project. I told him Don would prepare an estimate for his review. (We can save ourselves a lot of money if we do the work, because he said we can add in profit, also we might be able to get the barricades for free from NMDOT). Held a phone conference call with our engineers (ASCG) and Twister regarding the closeout of the Effluent Water Line Project. The Project should officially close next week. I have asked Angie to set up a project completion ceremony. Senator Smith has already confirmed and Representative Hamilton will also probably attend. The ceremony is scheduled for the end of April at the golf course. Angie will notify the Commission on the exact date and time. Attended the NMML District Conference at the Civic Center. We discussed new legislation that has been approved by the legislature but not yet approved by the Governor. Met with the Finance and Human Resources staff to explain the reorganization of the departments. Met with Randy A., he said Wal-Mart will pull their permit next week.

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Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 4/16/2007 Honorable Mayor and City Commissioners Cc: Jay Rubin, City Attorney From: Jaime Raul Aguilera, City Manager RE: Friday Memo weeks of 04/02 to 04/06 I apologize for the late report, but last week was extremely busy.

Met with Bobby Parks regarding his request for a budget increase for next year for the Domestic Abuse program. I informed him that the city was receiving requests for budget increase from various sources and that his request would be given due consideration in relation to the other city and community needs. Met with Scott and Helen regarding the Joint Utility budget. That was the final city budget to be reviewed. Helen will hopefully have projections ready for us to be able to begin budget reviews by mid-May. Met over the course of two days with the proponents of the Motorplex and Rust Wallace. Mr. Wallace seemed impressed by our community and the Motorplex project. The project is gaining speed and momentum. Met with Lola Polly and Linda to review the lease agreements for the new Human Resources/Chamber of Commerce building. She informed us that she will be resigning from the Chamber of Commerce and the Utility Board due to personal reasons, but that she would pass on the information to the Chamber Board. Held a conference call with our software provider (ADG) to review new programs that may be of interest to us. The meeting was attended by Finance staff and our IT person as well as Mary P. The programs available to us are: cemetery, building inspection, business license, vehicle service, and GIS. Me with the design engineers and architects that were hired by the proponents of the 400 home/golf course expansion project. It now looks like they are finally spending money to get the project moving. No timeline was discussed yet but they hope to have a preliminary plan for the Golf Advisory Board to review in a couple of months. Met with Randy A. to receive his payment of $5000 for the water rights fee he is obligated to pay for his subdivision. Met with Sam Senn, Jack Witt and Jay R. to review the golf course driving range/BLM permit and lease. Met with the Capital Impact Fee Committee to review the proposed fee that has already been reported to the Commission. Met with Robert Wilson from NRCS. He agreed to accept the citys proposal for $20,000 to install a guardrail at the Morgan Street Basin. The NRCS will deduct he $20,000 from the money we will owe them at the end of the Drainage Project. Met with Jerry S., Gary W., Steve Green, and Kathy Clark to discuss the proposed Tourism director. The Commission will hear from the Tourism Board and SCEDO of a joint effort to fund a Tourism Director by the County and the 3 cities during budget review. Held a meeting at Marie St. with our engineer, and SmithCo to review the

options available to the City related to Marie St. paving. It was agreed that Twister will provide us with 2 alternatives in 2 weeks.


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Interoffice MemoDate: DATE \@ "M/d/yyyy" 4/16/2007

To:

Honorable Mayor and City Commissioners Cc: Jay Rubin, City Attorney From: Jaime Raul Aguilera, City Manager

RE:

Friday Memo weeks of 04/09 to 04/13 Met with Ron Austin, Jan Porter Carrejo, Commissioner Rainey, and Eloy Armijo regarding the Desert Aire Community water well issue. Ron is a new resident that wants to carry the ball on the issue. It was explained that the City is willing to serve the area but that the County is the one that needs to find the funding for it. Also in attendance was Christine Ageton from the NM Rural Water Association. She indicated that she could help get the City and the County on the right track for finding grants. She said her association would not write the grant but that they would assist in reviewing our proposal. We all agreed to set up a task force committee to look for grants. I appointed Bernie Bergen from Wastewater, Jan appointed her assistant, Commissioner Rainey agreed to be on the committee and and Ron Austin agreed to be the driving force to keep the committee moving. The first meeting will be on 5/1/07 at 10:00 a.m. at the County Commission Chambers.Spoke with Bill Humphries on the phone about the Motorplex and some information that they need related to City infrastructure that they will present to investors in the following weeks. Attended the Tourism Board meeting. Met with Chief T eston and Mike T. regarding questions about the Fire Dept. budget. Last year, Mike had submitted a budget and then revised it at the last minute. The revision was never reflected in the budget and they asked if it could be changed before the end of the year. I told them it was not a problem. Attended the CDBG meeting in Hobbs. The Committee was not inclined to allow us to speak or be considered for funding this year because of the wage rates issue. Mayor Segura asked the Chair to allow me to speak and I was allowed to explain what happened. I told them the story and explained that we are holding back over $200,000 in payments to the contractor until the issue is resolved. I also took the opportunity to explain the proposed Electrical Line and Pole Replacement Project. The Chair explained that the Committee did not want to make exceptions since there were 3 other cities in the same situation and they would have to make exceptions for them also. Mayor Segura stated that we should reapply next year and that the Committee would fund our project. So, even though we did not get the funding this year, at least we got a promise (from one member and some nods from other members) of funding for next year.

Interoffice Memo: City ManagerFILENAME \p C:\Documents and Settings\jaime.CITYHALL\My Documents\CITY COMMISSION\FRIDAY MMO\friday 4.09 4.13.07.mmo.doc

Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 4/24/2007 Honorable Mayor and City Commissioners Cc: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo weeks of 04/16 to 04/20 Met with board members of the Riverside Community and Neighborhood Watch to discuss the road improvements, stop signs, and sight impediments at the S curve.Attended the Utility Board meeting to discuss a possible reduction in the effluent water fee. The Board decided to recommend a reduction in the fee to $1.35 per 1000 gallons Met with Ron Huff, Bob Hupp, and Russ to review the problems of the Sleuth Software in the PD. It was decided that the problem is both the software and the hardware. We will need to add memory to our server and buy the new version of Sleuth in order to fix the problem permanently, otherwise the officers will continue to loose time in their efforts to write their reports. Met with Norm and Jimmy regarding the progress at the HR building renovation. They think it will be finished in July. Met with Jay Hopkins regarding the public access channel. He gave me several sample contracts from different cities. Spoke with Bobby Sanders regarding the idea of the Court hiring teenagers. The idea being that these young people can work limited hours and that their help is valuable to us but more importantly that we are allowing them to get some real life work experience. Met with Richard Garcia at the golf course to go over the pending ceremony (i.e. the ribbon cutting). Met with Helen to review the semi-final budget figures. More cutting needs to be done. We will start budget hearings with the City Commission in the second week of May and then probably meet weekly. Met with Nola and State DWI Auditors to go over the program. Apparently they are pleased with our handling of the program and let us know that we should apply for as much funding as possible. Attended a Riverside Neighborhood meeting at the Commission Chambers in which about 20 people were present.

Met with Patsy and Adrianne regarding the Elephant Butte Sewer plant. Apparently it will be ready to begin operations in October of 2007. They want the City to operate it with our staff. We had the initial meeting and will meet again this week with their engineer. Time is of the essence and we need to get an agreement started immediately. Met with Jack Whitt to sign the Leases for the old landfill.



Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 4/30/2007 Honorable Mayor and City Commissioners Cc: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo weeks of 04/23 to 04/27 Held the Ribbon Cutting Ceremony for the Effluent Water Project at the golf course. After the ceremony I invited Senator Smith to lunch at the Pacific Grill. Commissioner Rainey and others joined us for a nice lunch.Held the bid opening for the airport apron work that I reported to the Commission last week. Hopefully the bid review and certification will be done this week and we can award the bid at the next Commission meeting. Met with Randy A. and his engineer regarding work on his property below the Marie St. Dam. He hired an engineer to review the possibility of taking that property out of the flood designation by raising the level of the property and making improvements to the dam. Since the improvements to the dam are a City obligation required by the State, we agreed that we would possibly share in the cost of the engineer. The engineer will produce a proposal in a couple of weeks for us to review. On a second subject we also talked about his interest in buying all the Citys remaining effluent water. He gave me a sample contract to read. At this point it does not sound advantageous to the City, but we will continue to discuss the idea after I give him my comments on his proposed agreement. Met with the SCEDO board. The new by-laws have been adopted and will go into effect in July. The new by-laws call for an 11 member board in order to streamline the board decision making process. The four core members of the board will be a representative of each of the public entities. Met with the Police Department staff to discuss the letter to the editor issue. All members present were appreciative of the City Commissions stand on the issue. Met with staff to review the issue of the old PD building remodel. Since the work will span 2 budget years, it will cause a delay in the work. The

building should have been finished by mid July but due to the budget/year issue work will have to stop in June of 2007 and wont be able to resume until the end of August of 2007. Met with Patsy, Adrianne, Jesus, and others including the E. B. engineer. We are working toward an agreement that will result in the City becoming the sewer plant operator for E. B.


Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 5/7/2007 Honorable Mayor and City Commissioners Cc: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo weeks of 04/30 to 05/04 Met with the newly formed Desert Aire Water Task Force to start the planning process with the intent of applying for funding for the Desert Aire Community. This is a joint effort with the County and the City to provide them with potable water. The first meeting went very well. Tasks were assigned and anew meeting set.Discussed with Twister Smith the final estimate for paving Marie. The estimate for full paving is way beyond our reach ($122,788.00), but they will patch it and then put a chip seal over the entire street for $39,775 or $5.00 a SQ. YD. Twister says that is his cost. Our engineer checked the price with another contractor in Albuquerque and he was quoted $15.00 a SQ. YD. Twister said he might start Monday. Took 2.5 days of vacation.



Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 5/11/2007 Honorable Mayor and City Commissioners Cc: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo weeks of 05/07 to 05/11 Met with the NMDOT Engineers Filiberto and Mercy to discuss the Grip II requirements.Met with Randy A. to discuss his proposal to buy the Citys effluent water. He had previously given me a copy of a draft agreement. When we met we discussed the agreement and I told him it would not work for the City to promise to sell him every drop of effluent that we were not currently using because that would lock out future possibilities for us. I also had about another 10 comments that he agreed to change. He said he would revise it and we would meet again in the near future. We also discussed his pending subdivision next to the gun range. He has hired an engineer to plat the subdivision but he did not have any more details than that to share. Met with La Rena Miller to hear her complaint about the maintenance of the waterfall next to the museum. She says the museum has been watering and maintaining it in the past but that she wants the City to take over since it is City property. I told her I would get together with Ed R. on the issue. Met with Mindy to review the possible businesses that are interested in

coming to the City. There are apparently two interested in the airport building and one interested in the industrial land by the fair barn. Attended the Golf Board meeting and discussed the budget for the golf course. We also talked about the status of the Stookey development. Met with Greig Morison regarding the Stookey development for about 2 hours. We went over the letter of intent. It seems that they are finally getting serious about the development. I had reported to the Commission earlier that I had met with the golf course and subdivision designers that he hired. He said that the design team should be ready to show the City some conceptual drawing for the golf course in about 30 days. I told him I would schedule a joint meeting of the Commission and the Golf Board so that the design team would only have to make one presentation. Attended the Fiesta Board after the event celebration. Everything went well with the Fiesta and the Board was appreciative of the Citys help. Their vendors were very happy about the new electrical service and the way we laid out the vendor area.



Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 5/22/2007 Honorable Mayor and City Commissioners Cc: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo week of 05/14 to 05/18 Held a show cause hearing for a property owner whose property is being condemned. The property is on Zinc Ave. and has been a problem in the past. Last year the City had to call a bee keeper to come and remove a hive from the attic in the house. The house is abandoned and the owner lives in New York. She did not show up at the hearing and I signed the order to condemn. If she does not remove or repair the building in 10 days the City crews will remove it and place a lien on the house to recover our costs.Met with Jesus to view the proposed Belt Press that the City will purchase

in the near future (see newspaper article in last weeks Sentinel). The machine is amazing; it can process the sludge the plant produces in a few hours as opposed to 2 to 3 days. Met with Jesus to review his budget for the Elephant Butte Waste Water Treatment Plant. Jesus visited the plant in Salem which is exactly the same as the one in EB. Apparently the one in Salem is operated by a Level III person 20 hours a week. Therefore based on that information I came up with a budget of $35,968.23 to operate the plant for EB. I will need to create another budget for servicing their collection system (see attached). That will consist of a yearly maintenance amount and time and materials for any other work. Met with Adriane and Patsy to review the proposed fee. Met with Mindy to review the location of several City properties that she can use to entice businesses into town. We also talked about possible scenarios for financial assistance for businesses. Met with Gil and Randy at the shopping center site to discuss issues with electric service for the center and Wal-Mart. Met with Russ to discuss issues with animal control services that we provide for Elephant Butte. Apparently his staff is under orders to not chase animals when we respond to calls in EB. I told him that the contract did not say that, but that I agreed with the concept that we can not spend hours chasing an animal for a single fee of $25.00. So I told him I was going to propose to Mayor Barnes that we charge $25.00 per hour, so that if we had to search for an animal for more that an hour then we would get paid extra. I sent the proposed contract to Mayor Barnes and have not heard back yet. Spoke with Jan Porter C. about her request to use an office at City Hall to help the County relocate 2 staff while they are remodeling. I offered the old Utility Managers office and she was appreciative. Met with Carl T eston regarding a billing issue, we resolved it to his satisfaction. Met with Benny F. regarding the use of the Street Certificate of Deposit that the Commission discussed in the budget session last week. I told him to let Don know the Commissions wishes and to prepare a project for the use of the CD.



Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 5/25/2007 Honorable Mayor and City Commissioners Cc: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo week of 05/21 to 05/25 Attended a meeting at SCEDO where we met a gentleman who represents

an internet company that is thinking of relocating to Sierra County. The name of the business is YUZOZ and it provides random numbers to people who play lotto, gamble, or other reasons. It will employ 2 to 4 people but the biggest draw for the City is that it will market our area as part of their internet marketing. Met with Andy regarding Elephant Buttes sewer plant and collection system. We talked about our cost to provide them service for maintaining their collection system. I will then provide EB with an estimate based on time and materials. Attended the Tourism Board meeting. One of the items on the agenda was billboards. Apparently the area organizations pay over $30,000 for billboards for one year. The talked about a need to speak to all of the agencies to see if we can save some money and coordinate the billboard locations. Met with the Education Advisory Board and discussed the use of the grant the City received for a leaning center. A possible use of the money was to build a kitchen at the Civic Center and use it for teaching Culinary Arts. I was asked to make a presentation to the Board at their next meeting at the end of June. Met with the Commission on the Budget review. Met with Scott Weaver on two occasions. One because he had not been paid after he was terminated and the other to hear his version of the events. I and Jay reviewed the entire issue and we believe that the City may be exposed to legal action related to our relationship with the DWI. We decided to call a meeting with Nola to see what we can do to distance ourselves (from a liability point of view) further from the DWI program.


Interoffice Memo

To:

Date: DATE \@ "M/d/yyyy" 6/4/2007 Honorable Mayor and City Commissioners Cc: Jay Rubin, City Attorney From: Jaime Raul Aguilera, City Manager

RE:

Friday Memo week of 05/28 to 06/01 Met with Russ P. and Roy S. to discuss the animal control agreements with the County and E.B.Met with Jay, Nola and Linda to discuss the issue of the City contracts with DWI employees. I am not in favor of the Citys involvement with DWI contracts. I think the contracts should be with DWI and not the City. Jay agrees but said that is the way it has always been done. I asked Nola to ask the State to see if we could change the way we word the contracts. The way the contract is worded now it clearly states that the contractor works for the City not DWI. Met with Jamie Vest who represents an informal softball league. He had concerns about the City requiring the players to sign release from liability forms. He also did not like the fact that the City will not allow players on the field if they are wet. I explained that we are just trying to protect the City from lawsuits and liability. Met with Mario Macaroni. He has a very interesting proposal for the airport hanger (Pippen bldg). He is an aircraft mechanic that is currently operating out of an Augie hanger. He would like to open a school for youngsters that are interested in aircraft mechanics and flying. He gave me a pretty detailed proposal but I asked him for more information on how to involve either Western or another University so that the instruction could be accredited. I will keep the Commission informed on this most interesting proposal. Met with Tony McRoberts, Delbert, and Gerald Garcia from the CDBG program. The final figures are in on the labor that was underpaid by the Electric contractor, Greater Southwestern. It looks like it will be a little over $100,000. The U.S. Dept. Of Labor is now involved and we expect that they will sue the contractor for the underpayment. The SCCOG will also be involved in finding and identifying the workers that were underpayed. Gerald stated that the City is now clear to apply for CDBG Funds for next year since the issue is now out of our hands in the hands if the Dept. of Labor. Met with Robert Bustos (Fleet Maint. Supervisor) and Linda to review performance issues as a Supervisor. I dismissed Mr. Bustos for cause effective 6/1/07. He stated that he will appeal the decision to the City Commission. it will probably appear on your agenda for setting of a hearing at the next meeting.



Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 6/8/2007 Honorable Mayor and City Commissioners Cc: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo week of 06/04 to 06/08 Met Barbara Sholkofski to review the procedures for Dispatchs program of checking all addresses in the City to make sure that they comply with 911 requirements. Dispatch will begin their survey of City addresses in the near future and will probably find some addresses that do not conform to our Citys addressing system. They will be issued a letter advising them that they must change their address and the City will issue new numbers at no charge to the property owners.Met with Paula Green representing the Arts Council and Jerry Stagner representing the bank to discuss the issue of the public art that was located on the banks property. The item will be presented to the City Commission at their next meeting. Met with Jesus regarding some damage to the sewer plant from lightning. A flow meter was damaged, a telephone, a computer protection device and a printer. There was some other minor electrical damage but it did not disrupt the operations. Met with Howard Gustin, Water Dept. employee, regarding a personnel matter. Attended the P and Z Commission meeting to discuss the proposed industrial zone and airport protection zone for the newly annexed area of the City. Once the zoning is in place, I will propose that we change the SOB Ordinance so that any proposed SOBs have to locate in that zone instead of the area behind the Veterans Hospital and south of the Fair Barn. Met with Russ to discuss a conversation I had with Lola Polly. She wanted to meet with Russ and the 2 police officers that are involved in her dispute with her neighbor. I told her I would not allow that. She said she just wanted to clear the air, but the words she was using (such as why did Russ lie) were not what she was saying. She then said she wanted things to be normal between her office and the Police

department. I told her that I agreed and that I would like to meet with her, Russ, and her supervisor from the State AOC office. She agreed and then she called back and said that her boss told her the meeting was not necessary. Met with Andy (Water) and Benny (Street Dept) to talk about a safety issue related to the work being done at the Morgan Drainage Project. We also met out in the field with Bill Wisner from NRCS. We thought we might have to do some extra work after the NRCS contractor was finished with the job, but Bill later came to my office and said the NRCS would take care of the problem. Spoke on the phone for an hour with 3 people from the Ash Street Circuit contractor, Great Southwestern. I gave them the bad news from the Department of Labor about their underpayment of over 20 people they said they would appeal to the Dept. of Labor. We also talked about what was needed to final the job. Last Saturday they installed the last piece of equipment on the circuit. I told them we needed to do a walk through with Gil and the engineer. They will be in town next week. I also spoke to the new engineer from SGS Witter about the issues we have with their company having to do with possible overcharges in engineering fees. The new guy said he was trying to get the facts straight before he presented them to us. I told them we were still holding off making any more payments to them until they straightened this issue out. He will also be here next week to discuss the issue. Met with George Bolling to discuss the Veterans Museum bid. I told him I wanted to have a public meeting and invite all of the local veterans to comment on the design. He said it was a good idea and that he had renderings to show the public. George and Norm and I also talked about using his services to design the electrical system for the old PD building. Apparently the State CID Electrical Inspector has nitpicked the project to the point that he wants an architect to design the electrical system. George said he would give us a quote. Met with Santiago and Jesus at the Golf Course regarding watering issues. Jesus is worried that the Golf Course is not blending the river water with the effluent water and that the amount of nitrates allowed on the golf course will be exceeded. We all agreed on a course of action to make sure the Golf Course stays within limits specified by NMED. Met with Andy about an unauthorized connection to a city hydrant at the Wal-Mart site. He was told I authorized the connection. I told him I did not authorize it and that he should go out immediately to remove the water hoses that did not have meters and to threaten them with a citation if it happens again.



Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 6/18/2007 Honorable Mayor and City Commissioners Cc: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo week of 06/11 to 06/15 Met with the Tourism Board to review the Media Day event. I told the Board that I did not appreciate the lack of recognition the City or T or C received at the event. I also mentioned that the Mayor and Commissioner Rainey were also not happy with how T or C was treated. I had (previous to the meeting) prepared a list of projects the City subsidizes for the whole County. I passed out the list and I told the Board that they need to understand that T or C is the Big Dog in the County and that we should be recognized as such. The Board members apologized and promised to do better in the future.Met for 6 hours with the contractor for the Ash Street Electrical Project. We are holding $300,000 in invoices from them because of the labor underpayment issue. The other reason we are holding the invoices has to do with the fact that we do not agree with the work they say they performed. Gil and the Contractor and the Engineer did a Final Walk-Through. At the end of the day we reduced the amount invoiced to the City by $16,000 and we agreed to pay the rest of the invoices except that we are still going to hold $107,000 due to the labor dispute with the Department of Labor. Met with Richard Garcia, the Golf Pro. He indicated that he has accepted a

job at the City of Fort Worth. He will make more money, and get health insurance as a city employee. I told him the City would consider hiring him as a City employee but that we probably could not pay as much as Fort Worth. He said he would think about it. He also referred me to the Golf Association of New Mexico who said they would help in finding a Golf Pro for us. We will begin recruitment for a pro next week. Met with Louise Reaver Black about some issues related to the Riverside neighborhood. Specifically the neighborhood association was concerned that the City Attorney dismissed the Code Enforcement case against Mr. Reiderman. I told her Jay was out of town and that I would talk to him about it when he returned.


Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 6/19/2007 Honorable Mayor and City Commissioners C: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo week of 06/18 to 06/22 Met with Lori M. at the Veterans center to discuss the issue of transferring City property to the Veterans Center for the proposed Alzheimers Wing of the Hospital. We also discussed allowing the patients to be evacuated through the Veterans Park property in case of emergency.Met with Linda and Pat OHanlon to review the Personnel Committees recommendations for changes and amendments to the Personnel Rules and Regulations. Once complete they will be presented to the City Commission for approval. Met with Imogene to discuss the status of the golf course now that Richard G. has resigned. I told her I had already been in contact with Bill Keys from the PGA of America who will provide free recruitment services for the City. Also that the City is in the process of contracting directly with Santiago to maintain the course until a new Pro is found. Attended the Utility Board meeting in which I gave a report on the Ash

Street Electrical work. Also Charlie Hibbler was awarded a plaque for his years of service to the Utility Board and Mayor Pro Tem Stagner and I both thanked Charlie for his service to our community. Met with Jesus in the field to pinpoint the location where Vista Del Rio Golf Course will dump their sewage that is to be transported by truck to the dumping point. The location will be close to the Wastewater Plant so that it will not stay in the collection system too long. We have a meeting with Jack and his contractor next week to go over the details. Met in Albuquerque with the Muni. League Attorney to review the Bustos case. Attended a meeting of the City Managers Association and also a Muni. League Committee on Economic Development.


Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 6/29/2007 Honorable Mayor and City Commissioners C: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo week of 06/25 to 06/29 Met with Darrin Adams, a potential candidate for a City Wastewater position. Mr. Adams has a degree in Mechanical Engineering and is interested in relocating to T or C. After speaking with him, I think we would be lucky if he does decide to apply for the position. He has worked in the oil and gas industry for most of his life and knows all about hydrology, pumps and motors.Met with John Westra our Civic Center Manager. He currently has racked up too many comp-time hours and we spoke about a plan to reduce those. We also spoke about possibly making him a salaried employee so that we do not have to worry about how much overtime he puts in. This was his idea because the guy is a workaholic and does not mind putting in extra hours as long as the job gets done.

Met with Jack Whitt, Sam Senn and Jesus at the City Sewer Plant to discuss the location of the dump station where Jacks contractor will deposit the wastewater from the golf course. As the Commission knows, the new EB Sewer Plant will open in October, so Jack plans to use a Honey Wagon to move the wastewater from EB to our plant until the EB Plant is operational. Attended the Spaceport Meeting with the Mayor, Jan P.C., Gary W., Rick Homans, and his consultants to discuss issues related to the region and the Spaceport. The idea being that communications need to improve between the Spaceport and the Cities and County. Met with Greg Morrison regarding the development of the 180 acres on the west end of Kopra. He said his planning team is still working on the golf course expansion plans and that they will bring them for our review in the near future. Met with Jay to review the issues with the DWI contracts before the Commission meeting. After the Commission meeting, met with Jay to review the issue that the Commission wanted him to relay to me. The person in question is about to go into back surgery and will be out on sick leave for 2 or more weeks. Linda will administer an unannounced drug screen some time after he returns to work. Met with LaRena Miller and one of her Museum Board members by the name of Richard. Richard is a war historian and has written 2 books on the subject. He has been the person at the museum in charge of all military displays for several years. He volunteered to help the City decide on what type of display cases and furniture we should buy for the new Veterans Museum. Met with members of the HDR construction company. They are interested in bidding on sewer and water projects in the City. We talked about possibly providing mapping services for us. What we have now, are hand drawn maps of where all the City water and sewer lines and valves are and some are in Andys head. Andy will probably retire in a couple of years and one of my goals is to get the whole City mapped and digitized before he leaves so that we can capture his knowledge now. Met with Hazel and Mary do discuss office procedures. Met with Tom Neilson a Golf Pro that Guy Wimberly recommended. I was very excited to hear that a Pro of such experience was interested in our golf course. One of his goals is to work with Guy to create a high school golf team. Met with Scott Weaver on the contract issue with the DWI program. He is unhappy about the compensation he received, but I think he finally is willing to drop the issue. I think this is about the 10th time he and I

have talked about the issue since he was terminated. Held the Department Head Meeting and informed all department heads to make sure they tell their staff again of my open door policy. I also explained again how it works and I explained that the reason I was bringing it up was because one of the city employees complained that he did not feel comfortable talking to me so I wanted them to reassure the staff in case there were any others that felt that way. I called Bobby Allen and invited him to be a speaker at the public meeting on the Veterans Museum. He agreed. The meeting is scheduled for 7/26/07 at 5:00 p.m. Attended the SCEDO installation luncheon. Gary W. was elected as the new Chair. Met with Commissioner Stagner, Senator John Arthur Smith and several people and investors from the Hot Springs Motorplex Project. After the meeting I met with Greg N. to discuss other technical issues and their proposed contract with the City to operate the airport. Attended the Education Advisory Board meeting. The Board heard an interesting project from Mario Macaroni, the only airplane mechanic at the airport. He wants to start a flight training and mechanic school at the Citys (Pippen) Hanger. In the first official action of the Board, they moved to have Western University report back to the Board, about how the university could assist in such a program.



Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 7/9/2007 Honorable Mayor and City Commissioners C: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo week of 07/02 to 07/06 Wrote a letter in response to a letter from the NM Department of Labor regarding the Ash Street Circuit contractor Great Southwestern. The NMDOL asked if we could withhold any more payments to the contractor until the issue of underpayment of their employees was resolved. I wrote them that we had already decided to withhold

approximately, $105,000. Met with Randy A. regarding his proposed development on the other side of the freeway by the old racetrack. He wants to trade some of the land that we are holding for the golf course expansion for some other land on the west side of the freeway further west. I told him it was not advantageous for us to trade for land that was not contiguous to the golf course because we could not use it. Met with Olivia Franko who owns some apartments near the Hacienda restaurant. She said she was having trouble with the sewer system and that she would like the city crews to repair it and she would pay for it. After talking to Andy I told her the water crew was too busy and that she had to contact a private contractor. She said she preferred the city because she knows they wont cheat her. I told her she would have to wait for more than 30 days and she said she would look for her own contractor. Responded to a subpoena from magistrate court on the Yolanda Sepulveda matter. After waiting for 1 hour, all witnesses were dismissed. She apparently pleaded out. Attended a special meeting with the Golf Board. The purpose for the meeting was to discuss a proposal from Gary Whitehead that the Board incorporate and take over the operation of the golf course. The public was not in favor of his proposal and they discussed other options. The Board said they would take the discussion into consideration and would have another special meeting to make a final decision as to what to recommend to the City Commission. I told them I had not yet advertised to fill the Pro position because I was waiting for a recommendation from the Board. Attended the Airport Advisory Board meeting. The meeting was cancelled due to a lack of a quorum. Met with Jesus and Mike G. to discuss problems with the new Effluent Pumping station at the golf course. We decided we needed to meet with the engineer to discuss the engineering problems with him. I will set up a meeting for next week. Met with Ed R. regarding the pump at the R.E. Pond. Apparently it had stopped working and his crew cleaned out the intake at the river but then found out that the pump had shorted out. I asked Mike G. to check it out and he found the short and fixed it. The pond is now back to its normal level. Within the last several weeks we have had 5 pumps go out at different locations. When it rains it pours. The worst case was the effluent pump that feeds the baseball fields. They were out for a week and a half and the grass really suffered. Met with Gil, Norm, Jimmy, and Benny at the old water building to discuss how our crews will demolish the building now that the asbestos has been removed. We expect to begin demotion in about 45 days. Part

of the work will have to involve a new fence around the substation in order to keep the public out. Met with John Westra our Civic Center Manager. I had reported to the Commission that John had worked too many overtime hours and that I had counseled him on reducing the amount of comp-time he was accumulating. He had responded that he would have to quit because he could not do his job right if he had to work less hours. He submitted his resignation last week. This week he and I spoke again and he suggested that we should make him a salaried employee so that he did not have to worry about how much time he worked. I agreed with his proposal and we reclassified him. This means a slight increase in pay because federal labor standards require a minimum pay for salaried employees, but it will be about the same as if we were compensating him for the overtime.



Interoffice Memo

To:

Date: DATE \@ "M/d/yyyy" 7/13/2007 Honorable Mayor and City Commissioners C: Jay Rubin, City Attorney From: Jaime Raul Aguilera, City Manager

RE:

Friday Memo week of 07/09 to 07/13 Met with Pattie Lester and 2 members of the SJOA Board to review the proposed contract with the SJOA. We also discussed a grant that the SJOA will submit this week for some work on the Senior Meal Sites, purchase of another van and some other repair work.Attended the Tourism Board meeting. The main topic of discussion was regarding the Boards membership. It is a bit like SCEDO was with 23 members and only a few attending regularly. I suggested that they ask the County to reconstitute their Board so that the voting member numbers are reduced, also the mission of the Board needs to be changed to reflect what the Board is really doing because right now it does not. Attended the Airport Pre-Construction meeting at the airport. The contractor (Morrow) and the main subcontractor (Bartoo) were there as well as the City Engineer. The contractor proposes to begin work in 2 weeks. Met with the Golf Board to discuss their recommendation as to how to handle the Pro contract issue. The recommendation was to have the City fill the position with a Pro and a similar contract as is in effect now. Met with Russ to discuss the PDs Ride-Along Program. Met with Benny at the Veterans Park to discuss the status of their work to beautify the area in front of the rock wall. Met with the Department Heads to discuss the usefulness of these meetings. They all agreed that they like the meeting because it keeps them informed on what other departments are doing. Met with Bobbie Sanders to discuss her Student Internship Program. I told her I liked the program and that she should propose to fund it for this year. Spoke with Jaime Sullivan regarding the status of the Bustos settlement offer. We have received a counter offer (with various alternatives) to our original offer and we have countered with an acceptance to one of their counters. Jaime will meet with Faber and Bustos this Friday to finalize the issue. If the issue is settled, it will need to be presented to the Commission for approval.

Interoffice Memo: City ManagerDocuments\CITY COMMISSION\FRIDAY MMO\friday 7.09 7.13.07.mmo.doc

FILENAME \p C:\Documents and Settings\jaime.CITYHALL\My

Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 7/20/2007 Honorable Mayor and City Commissioners C: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo week of 07/16 to 07/20 Met Lois Reaver Black to discuss the speed problem on Riverside Ave. I told her we have planned to install 2 new stop signs and paint stripping along the center and sides of the road as well as police enforcement. If that does not do the trick then we will have to come up with other solutions.Met with Department Heads to discuss the rules for the use of the new Sams Membership Card. The Card will allow us to buy products at a discount. Attended the Airport Advisory Board meeting to review the proposed zoning for the airport and surrounding properties. The item is on the upcoming Commission meeting. Met with Bill Wisner and a slew of other people from NRCS including the State Director David Pacheco. The purpose for the meeting was to do a field inspection of the Morgan Street Drainage Project Final Phase. The Project is about to be finished by the contractor and the group did a pre final walk through to see if we could identify any issues. Non were found. Spent about 2 hours reviewing the proposed agreement with DMR related to the Golf Course Property. Grieg Morrison and I then met to go over the details of my review. He will respond next week and it may be ready for Commission and City attorney review after that. On the following day I met for 4 hours with NMDOT Randy A. and two sets of engineers one working for Randy and the other for Grieg to discuss the proposed projects. Randys project is 240 single family homes and Griegs project is about 750 homes plus the golf course. I told him he has to reserve some of the freeway oriented property for commercial development. He did not like the idea but agreed. The meeting went well and NMDOT does not seem to have a problem with the crossing under the freeway at Kopra. Grieg stated that his team will be ready to present the golf course proposal to the Golf Board at their 8/8/07 meeting. It would probably be a good idea if the Commission attended also so that you can get an idea of what will be coming before you in the future. I will let the Commission know when the date and location are firmed up.

Met with Linda regarding the ICIP. We have placed it on the agenda for advertising at your next meeting. Met with Imogene to review the Golf Pro recruitment document that the PGA had sent me. She agreed with the document as I filled it out with one minor comment. The corrected document will be on your next meeting agenda for review. Met with the New Mexico Parks and Rec. Director David Simon, Patty Barnet, Mayor Montgomery, Chairman Coslin, and Jan Porter Carrejo to discuss the Rio Grande Trail System that the Department and the Governor want to get started. The Department has hired a consultant to begin the process of identifying proposed location for the trail and conflicts with private property.



Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 7/30/2007 Honorable Mayor and City Commissioners C: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo week of 07/23 to 07/27 Attended the Citys School Swimming Competition at the City Pool.Attended the Tourism Board meeting. The Board discussed the proposed Tourism Director that the City funded in this years budget. The City provided $12,000, the County $10,000 and EB about $2500, and the Tourism Board will also contribute as well as the GS Museum. It was decided that the person would be hired by SCEDO but would work for the Tourism Board and be paid about $25,000 per year plus expenses. Attended a demonstration meeting with a company called 4Gov with several other City staff. The company provides software solutions for government. They would replace our current ADG software that runs our Finance and Utility Departments. The software is more advanced and friendlier than our current software. I will meet with staff this week to get their comments on the software. Attended the Business Summit. I took notes on some of the comments that relate to things the City can respond to and we discussed the issues the next day at the Department Head meeting. Attended the SCEDO meeting in which we discussed the budget and billboards among other issues. I proposed that SCEDO build its own billboards instead of renting. The sum of all billboard rent that the cities and county spend every year is $35,000. Several billboards can be built for less than that. I offered City land fronting on the freeway for their use. They said they would study the idea.

Hosted the Veterans Museum Public Hearing. Bobby Allen gave a historical background on the park and museum projects and George Bolling presented his architectural rendering to the public. About 20 people attended the meeting and some good comments were received. Mostly, people just had questions about the building. One veteran stated that he would like to have the museum named after a T or C fallen soldier. Bobby Allen stated that he would prefer the museum be named after Rep. Dianne Hamilton. Eventually, the Commission will have to grapple with this issue since the building will belong to the City. Met with Greg Neil (Motorplex) to discuss his proposed agreements with the City to manage the airport and buy future sewer connections. Later that day after some corrections were made to the documents, we met with Jay so that he can review them. We hope to be able to present the agreements to the Commission at the 8/14/07 meeting. Interoffice Memo: City Manager FILENAME \p C:\Documents and Settings\jaime.CITYHALL\MyDocuments\CITY COMMISSION\FRIDAY MMO\friday 7.23 7.27.07.mmo.doc

Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 8/3/2007 Honorable Mayor and City Commissioners C: Jay Rubin, City Attorney From: RE: Jaime Raul Aguilera, City Manager Friday Memo week of 07/30 to 08/03 Met with Gary W. to review the proposed golf course contract and to discuss cemetery issues.Met with Sondra from Smith Engineering, Jesus and Austin at the sewer plant to review the preliminary plans for the ultra violet system and the belt press. The UV system will be installed in an existing pit so it will save us some money and the Belt Press will be installed to the west of the plant. Corresponded by email with Bill Keys from the PGA about the advertisement for the Pro. We finally got all the details worked out and he will advertise next week. Held the quarterly City-Wide Employee Meeting. About 25 to 30 employees from all departments attended. The questions ranged from when is Wal-Mart opening to are we going to get another 6% increase this year I told them to expect the usual 3% cost of living for this year. We also decide to have an employee pool picnic next

Friday at 3:00 pm. The Commission is invited. Met with Linda to discuss some questions and requests that Bustos attorney had. They were mostly minor, but Bustos still has not signed the agreement. the latest is that he is coming in on Monday to sign the settlement agreement. Met with Jay to review one of the Motorplex agreements. We agreed on some issues, but Jay had some questions for their attorney, so we will meet again next week to review the agreements again before the Commission meeting of 8/14/07. Met with Imogene to review the proposed golf course contract. That was the final review so it is ready for review by the City Commission. Called Grieg Morrison to see if they were going to be ready to place the golf course expansion proposal before the Golf Board. Grieg later called me back and said they were not ready and it would have to wait until the next Board meeting in Sept. Met with Jane Green to review the Tourism Web Site. There are some problems I pointed out to her that she will work on, but the site is available to the public at sierracountynewmexico.info. Met with Jesus to discuss the nitrate problems we are having with the effluent water. Apparently when the project was first conceived, no one thought about the problem that the effluent water is high in nitrates. It is within specifications of the NMED and EPA, but when you use it to water a lawn, there are limits on how much you can put on the ground per year. It is called nitrate loading. Apparently the golf course and the middle school are close to the nitrate loading maximum and we still have 4 more months left in the year. The golf course is not a problem because we can use river water to blend with the effluent water, but the middle school is a problem. Looks like we are going to have to disconnect them from the effluent water unless we can get NMED to agree to a higher nitrate loading for the school. Jesus and I will have a telephone conference call with NMED Friday afternoon to discuss the issue. Spoke with Walt Williams our engineer on the Booster Pump project. He told me that NMED has denied the change order for the chip seal overlay on Marie St. because they think it is just for aesthetic purposes and they dont want us to use the NMFA loan to do that. I will be speaking with Jim Chaison from NMED as soon as possible to try to convince him that it is a necessary paving project to repair the damage done to our road by the water project.



Interoffice MemoTo: Date: DATE \@ "M/d/yyyy" 8/9/2007 Honorable Mayor and City Commissioners C: Jay Rubin, City Attorney From: Jaime Raul Aguilera, City Manager RE: Friday Memo week of 08/06 to 08/10 Phone Contacts:Spoke to Ty Reid regarding golf pro position. Called Gary W. to return call left message 8/6/07@3:05 Spoke to Eloy Armijo regarding antennae for emergency services on tank hill

Returned call from Chuck McCoy complaint re: weeds along fence, bugs, mice. Spoke to judge he said talk to me. I told him I would investigate and call him back on Wed. Returned call from Tony Gonzales from Socorro re: merchandise at golf course? Returned call left message 8/6/07@3:10. Returned call from Jay Hopkins re: TV Translator? Left message 8/6/07@3:11. Returned call from Greta Wart man re: Channel 64. Wanted to know why it is not working. Explained that the equipment has failed and cannot be repaired. It cost over $30,000 for new equipment and the old association that used to get donations from the community is no longer active and the City does not have the money to fix it. Spoke to Kathle

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