2009 Access Company Brochure

8/14/2019 2009 Access Company Brochure

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consulting | software | solutionswww.theaccessgroup.com

Cut throughbusiness complexityBusiness & accounting software and consulting


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01 About Access

02

Get completebusiness

clarity

Access will give you the advice, tools and clarityyou need to make effective decisions, quickly andwith certainty.

As both a business-focused consultancy and a specialistsoftware developer, we combine our innovative award-winning software with practical experience to deliver a

solution thats exactly right for you and your business.

Thank you for your interest in Access. You can find outmore about our consulting, software and solutions inthe following pages.

About usTo learn more about Access as a company, see next page.

Consultancy

To read about our consultancy services andimplementation process, go to section 2, page 4.

SoftwareTo find out more about our award-winning software, goto section 3, page 8.

SolutionsTo familiarise yourself with our range of solutions forspecific market sectors, go to section 4, page 12.


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03About Access

Simple, proven & relevant

You can rely on us to provide you witha solution thats simple, proven andrelevant to your industry. Weve overfifteen years experience of softwaredevelopment here in the UK and ourregional consultants haveimplemented this software all overthe UK, and in Ireland. The expertise

weve gained gives us an unbeatableability to accurately assess and deliverto your needs.

Flexibility for the future

Because your business will constantlyevolve, we provide a software solutionthat grows with you. Our modularsoftware covers a complete range ofbusiness, financial and administrativeprocesses and can be flexed to give

you the precise view of your business

that you need at any time.

Going forward, our supportiveconsultants will work with you toconstantly improve your businessprocesses. Their first-class softwareexpertise and in-depth industryknowledge ensures that yoursolution delivers a continual returnon investment.

Looking ahead

We believe your solution must be

ready for the future, as well as rightfor today. We design and own oursoftware, so we can continuallyinnovate to meet your changing needsas well as those of your industry.For instance, we worked with theCarbon Trust and DEFRA to create away for your organisation to measureits carbon footprint without addingextra administration or complexity to

your current processes.

Award-winning

Weve won many awards over theyears and have once again been votedbest Mid-tier Software Package at theAccountancy Age awards and alsoseparately by our customers. All oursoftware is accredited by industrybodies including the Inland Revenue,the Institute of Chartered

Accountants, the Business SoftwareDevelopers Association and Microsoft.

Reach your business goals

We are driven to deliver high-impact,straightforward solutions. We believein sustainable business anddemonstrate best practice. We arecommitted to reducing our ownenvironmental impact. We want tohelp make your business morecompetitive and successful. With

Access, you can be sure youve got theclarity you need to reach yourbusiness goals.

We felt confident thatAccess could provide thewhole solution for us andthey were a company wecould work with.

Wayne SmithBirmingham InternationalAirportThe UKs fifth largestairport


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02 Consultancy Maximumimpact, simply

delivered

Software is a vital tool for your business, but we believethat the right implementation partner is the most

valuable element of any software change.

We have national coverage through a regional officenetwork across the UK, and in Ireland. Our consultantsare expert in implementation and adept at pinpointingthe challenges and opportunities a change of systemwill bring to your business. Every one of them can adaptand tune the software to meet your individualrequirements and will support you and your business as

you take this important step forward.

04


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05Consultancy

The adoption of ourAccess solution hasstreamlined our business

processes and deliveredaccurate up-to-dateinformation to those whoneed it. We are confidentthat the system willcontinue to support usfully as we continue ourgrowth plans in thecoming years.

Andrew ChaplinFreedom GroupPart of Spice Plc,

a world-class provider ofconstruction andmaintenance services


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06

The quality of report-

writing provided wasphenomenal and all of thereports that were writtenspecifically for us wereabsolutely first class.

Christine HawkinsDevon Wildlife TrustDevons only organisationfor all aspects of wildlifeconservation

Delivering your solution

Our consultants follow a 4-phase,12-step process designed to support

you throughout the complete life ofyour project, from software selectionthrough to go-live and beyond.This process ensures that your projectis defined, structured and managedin-line with your timescale, budgetand resources.

Communication is the key. Weunderstand businesses as well assoftware. We propose a scale ofproject, management andadministration thats appropriate for

your specific needs.

We listen and respond to yourrequirements. We ensure youre alwaysinformed of progress by identifyingclear deliverables and providing a levelof documentation that best supports

your project.

You can have total confidence in whatwe deliver for you.

Phase 1 evaluationStep 1: Needs analysis

After detailed consultation we willclearly define your needs in a proposaldocument that identifies the benefits

you will experience by updating yoursystems.

Step 2: Solutions demonstration

We will take you through a tailoreddemonstration of your proposedsolution and work with you to agreewhich elements will be included in theinitial project. We listen and takeaccount of all your feedback and willprovide a quotation outlining theanticipated cost of your project.

Step 3: Sales handover

Having finalised the projects scope andagreed commercial terms, we prepare ahandover document from the sales tothe project team, who will partner youthroughout implementation. They willmeet with all appropriate members of

your team to ensure continuitythroughout the process.

The4

phases and12

steps ofour implementation process

are scaled in-line with your

timescale, budget and

resources so that youre

always in control.


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Consultancy 07

Phase 2 planStep 4: Definition

The Access project team will workwith you to define the structure andcontrol processes that will guaranteethe success of your project.Documents that we provide you atthis stage will cover all your projectobjectives, the full specification andsuccess criteria. This gives total clarityover individual tasks andresponsibilities to ensure youre fullyinformed going forward.

Step 5: Solutions workshops

This step helps your project teambecome fully immersed in the

proposed software. We map businessprocesses to functionality so that youcan understand how the solution willlook and feel.

Step 6: Confirmation of requirements

Following your feedback from thesolutions workshops, we will confirmthe detailed actions and solutioncomponents necessary to meet theproject success criteria we identifiedearlier.

Phase 3 designStep 7: Configuration

The components identified in Step 6are delivered and a User AcceptanceTest (UAT) system is built ready for youto carry out a pilot test. We configureand tune all the variables within thesystem to match your specificrequirements.

Step 8: User Acceptance Test

The UAT is conducted in a workshopenvironment for your staff against anagreed test plan. At the end of thisstep you will be ready to go live.

Step 9: Education

With a fully designed, installed andtested system now in place, we willtrain your staff on all relevant areas ofthe software. We are highly skilled atadapting our training to the learningstyles of each of your staff members.We can train all of your staff or, ifpreferred, we will train your in-housetrainer.

Phase 4 implementStep 10: Go live

The test system is converted into a liveworking environment ready for theprocessing of real-time businesstransactions. This is managed by a pre-

agreed go-live check list to ensure allpossible circumstances are consideredand addressed.

We will be on-site to answer yourquestions and support your usersthroughout this time, helping them toget maximum clarity and impact fromthe software as they becomeincreasingly confident.

Step 11: Support handover

We prepare a handover document anddeliver it to our ongoing supportteam. This document contains all theinformation our support consultantsneed to answer any future queries youmay have.

Step 12: Post project review

Your opinion is extremely important tous. Shortly after you go live we willrequest feedback on your experienceof the implementation process to helpus further refine our deliveryprocesses. We then agree sign-off forthe project.

Our Access representative

was on-hand at all timeswhile we trained key users,who then had theconfidence to roll out thisknowledge to their teams.

Richard BriereHolt JCBLeading distributor of newand used JCB equipment


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03 Software Cut complexity& increase

efficiencyOur modular system will give you a fully connectedplatform that can be constantly tailored and expanded now and as you grow. You can rely on us, the author,for a thoroughly proven solution that is highlyfunctional and easy to use.

Our broad-based business software portfolio extends

from the accounts function into manufacturing,distribution, professional services, carbon emissionsmeasurement, document management and CRM toname a few.

With our complete range of software you will get fullvisibility over all your business operations, helping you

to cut out complexity and increase efficiency.

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09Software

There were plenty ofsolutions out there thatcould do the job

adequately but the Accesssolution was the only onethat fitted our businessneeds exactly.Denise CardyTouchInternational provider ofbrand experience solutionsto Microsoft, Starbucks andBoeing


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Management reporting

Cut through information overload andsee high-level critical data in a formatthats right for you. From boardroombasics and business intelligence toanalytics and alerts, key information isdelivered to your schedule andavailable on demand - whether youreonline, in the office, or using youriPhone.

Financials & accountingA powerful financial core providesinstant access to your essentialinformation, making key tasks such asasset management, budgeting andcash flow forecasting fast and easy.

With in-depth reporting and drill-down, comprehensive audit trails andfull multi-currency, you haveeverything you need for informeddecision-making.

Cash management

Automation makes bank reconciliationa breeze while everything from cashcollection to payment authorisation isquick and straightforward. Flexible,robust forecasting tools make light

work of even the most demandingcash flow scenarios - so you can getaway from report production andfocus on the bigger picture.

CRM & sales automation

Manage the full prospect/customerlifecycle, through effective marketingcampaigns, field sales, telesales andaccount management. Tightintegration of CRM with all your otherbusiness and financial applicationsenables detailed customer profilingand targeted cross-selling. Visibility ofall customer-related data through asingle interface combines keyinformation to ensure your staff haveall the information they need.

Document management

Every document, from board packs andpurchase invoices to certificates ofconformity, graphics andcorrespondence, can now be scanned,indexed and filed into a space-savingelectronic archive. Digital documentsgenerated by computer need never beprinted and can be addedautomatically to the store, which ispassword-protected, easily backed upand also accessible via the web.

Workflow formsAll your business information can becaptured and all your paper-basedforms and documents can be

duplicated in an on-screen digitalform with the layout of your choice.Workflow ensures each form takes apre-defined path as it moves between

your staff and managers for extrainformation, authorisation and sign-off. Alerts are sent by email and SMSto advise if a procedure is delayed,breached or ready to action.

Payroll & HR

Integration with timesheets, expenses

and third-party applications such askey card entry systems bring timely,accurate data into one place forprompt processing. Password-protected e-payslips bring addedcontrol and efficiency to youroperation, cutting paper andeliminating bottlenecks in youraccounts department. Fully HMRC-approved, your payroll can handle anycombination of pay types anddeductions.

Detailed personnel information isenhanced with a series of easy-to-usetools, enabling your HR department tomanage recruitment and absence,analysis and appraisals.

Our solution has reduced

the time taken to close ourmonthly accounts by 50%.

Sue McDonaldThe CompetitionCommissionLeading independentindustry regulator


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Software 11

Project management & costing

Whether youre responsible forscheduling resources or assigningcosts, managing income recognition oranalysing WIP, you can track every costat every stage of your project for totalclarity on your financial position.Budgets are quick to create andeasily flexed, while our easy-to-useweb-based solution provides efficientcapture of project costs, timesheetsand expenses for fast and accuratebilling.

Procurement & supplier management

Negotiating prime terms, retainingcontrol over budgets and handling

your sub-contractors can all bemanaged and analysed with speedand accuracy. Purchase requests canbe submitted online by remote staffand consolidated centrally to increase

your buying power. In-builtauthorisation workflow ensures thatall purchases are budgeted for andapproved before hitting your invoiceregister or purchase ledger. Supplierrecords keep a lifetime history of what

youve bought and when, providing

full analysis by purchase categoryand type.

Sales order processing

Full visibility of stock levels, availability,special terms and purchase historyspeeds order entry. Template ordersand repeat billing tools help your salesteam add value through up-sellingand cross-selling. Flexible accountstatuses and multiple authorisationlevels ensure every order is validated.Picking routines assist packing andcost-effective route management.All orders are tracked from initial entry,from estimate or pro forma through todelivery and sign off.

Credit control

Fully integrated credit controlempowers your staff to reduce debtordays and increase cash flow. Role-based debt allocations coupled withautomated reminders ensure the rightaction is taken at the right time.

Payment promises are immediatelyvisible, and debtors who breach theircredit limit are tracked and analysed.While on the phone, staff can drilldown to source documents such asinvoices and statements and emailthem direct from the system for on-the-spot resolution.

Inventory & stock control

With multi-dimensional analysis,visual stock planning and fullintegration to CRM, the internet andordering, you have instant visibility of

your current and future, physical andfree stock position. Landed costs, billsof materials and integration to your

nominal ledger provide effortless, up-to-the-minute valuations, using FIFO,standard cost and weighted averagecost methods.

Manufacturing & production

From bill of materials through to fullsupply chain management, we haveflexible manufacturing functionalityto suit you. Tight integration acrossevery part of your business - frompurchasing and stock to job costing

and works orders - provides you withthe visibility you need to manageprofitable production runs. Orders areprogressed intelligently, taking intoaccount variations, resources andlabour, and closely tracked by contract,budget and batch.

With optional modules including fullMRPII, finite production schedulingand wastage tracking, you spend lesstime chasing progress and more timebalancing capacity with demand.

Service & contract management

From invoicing renewals andmanaging complex schedules totracking outstanding jobs, raisingquotations and providing call support- you have complete control of yourservice contracts. Online customerself-service saves manual processing,speeding the availability and analysisof information. You can now ensurethat your engineers are appropriately

matched to jobs and that chargeablework is accurately billed for.

Weve now got true

visibility of materials andpackaging, stocks, work inprogress, the whole lot.

Nigel PlantThe Cromer Crab CompanyKey supplier of freshseafood to Marks &Spencer


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04 Solutions Your uniquesolutionWe have unique software components that extend ourcore capability to provide specific answers for the needsof industry sectors. We are extremely skilled atproviding facilities for stock-based, project andtime-based companies and have a proven track recordin manufacturing, distribution and service-basedorganisations to name but a few.

We create these tailored solutions by blending all of ourown software components with best-of-breed third

party applications. Each is bound together by ourintegration expertise, report writing skills and, ifnecessary, our ability to write specific software for you.

All our solutions are based on our standard robustsoftware which is proven in a very wide range ofindustries. In addition we have a range of nichesolutions that match the challenging requirementsof specific market sectors and the industries

within them.

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13Solutions

Professional services

Cost control, profitability analysis andeffective client relationships are allachieved through one flexible,easy-to-use online system.

Web-based project management toolscapture all your project-related costs,making up-to-the-minute informationavailable to every authorised memberof staff.

The client billing and incomerecognition process is entirelyautomated, with detailed WIP andcost-to-complete analysis available ondemand.

This solution is ideal for all

professional service organisations,from architects and surveyors toadvertising and design agencies, andall types of consultancy firms.

Manufacturing

Tracking the complete process fromcustomer order through to delivery iskey to meeting your customersrequirements and expectations.

To achieve this, you need to be sure

that you have the materials andresources to meet realistic productionplans and the ability to report onprogress at any time.

Our end-to-end solutions track orderprocessing through to schedulingand tight stock control. This facilitatesthe planning of both materials andresources to ensure orders areprogressed in the most efficientsequence.

The system tracks all materials andusage as the order proceeds, ensuringresources are available where needed.Powerful, centralised reportingempowers you to monitor your costs,wastage and WIP with ease.

This solution has specific facilities fora diverse range of manufacturers, suchas aerospace, chemicals, electronics,food, pharmaceuticals and tooling.

Distribution & wholesale

Running your warehouse anddespatch areas smoothly andefficiently is essential. But you alsoneed to focus on making the rightdecisions to ensure you have the rightstock at the right time.

From forecasting stock levels by SKUto warehouse management andmulti-location stock control, you havea seamless end-to-end solution thatlinks every stage of the pick, pack anddespatch process.

And with powerful, highly visual stockforecasting tools, you have everything

you need to make smarter decisionsbased on your past, present and future

sales demand and stock situation.

This solution is suitable for all types oforganisations, including those thatdistribute to retail, wholesale anddirect to the consumer.

Now we can tailor pricingstructures based on ourcustomer buying patterns,

so building up mutuallyprofitable relationshipswith them.

Stephen MartinControl AerIrelands leading supplier ofheating, ventilation and airconditioning products


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14

Charity/Not-for-profit

We remove the burden of financialreporting so that you can focus on keychallenges such as project analysis andsuccessful fund management. Now

you can have a standard reportingpack thats instantly available, thatmeets the requirements of theGovernment, the VAT man,

your trustees and the board.

Centred on powerful project costingfunctionality, you can create as manyprojects, activities and campaigns as

you need. Seamless integration withyour third-party software give at-a-glance reports on specific donations

while your statutory requirements aredriven out of the system in a few clicks.

For your staff, an interactive web portalprovides a one-stop-shop forinformation. Through one simpleinterface, your people can entertimesheets and expenses, raisepurchase orders, access reports andmuch more when and wherever theyneed to.

This solution is ideal for all types ofcharity and NFP organisations such ascouncils, schools, universities, religiousestablishments and Governmentbodies.

Financial services

You need to analyse profitability of allyour products and funds, meetstringent regulatory guidelines andoversee mergers, investments andexpansion with confidence.

Our solutions automate all of yourback-office processing needs, enablingfast, real-time reporting to every userin your organisation.

An easily navigable, central source ofinformation streamlines the processof data collection, helping you to meetcomplex reporting requirements (suchas the FSA).

Analysis can be carried out at anylevel, from multiple funds down toindividual trading desk or product.Multi-dimensional modelling toolscan handle the most complex cashflow analysis.

This solution is ideal for financialinstitutions such as fund managers,venture capitalists and stockbrokers.

ConstructionWe will improve your planning,estimating, cost allocation and billingby providing you with the centralisedinformation you need to strengthen

your supplier and customerrelationships.

From time and materials through todesign and build, we link all your jobcosting information with your corefinancials for an instant review of

revenue and costs against budgetand milestones.

We reduce time spent managing yoursub-contractor responsibilities, whileonline ordering software enables siteworkers to proactively manage theordering and goods received process.Requests for payment, phasedinvoicing and retentions are allhandled with ease.

Building contractors, sub-contractors,civil engineers and companiesinvolved in any aspect of sitepreparation and/or demolition will allbenefit from this solution.

Access has been the

foundation of our financeteam for many years.As our business has grown,the company has workedwith us to develop thereporting that we need tomeet our stakeholders'requirements and has alsoundertaken a number ofprojects with us to buildsolutions that meet ourspecific demands.

Adrian JohnsonThames River CapitalLeader in performance-focused assetmanagement


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more

Solutions 15Solutions

Service management

Effective call management andresource scheduling, maintainingcontracted service level agreementsand accurate billing are all essential toprovide outstanding service.

We automate your entire back-officecall centre, enabling your team torecord, manage and close calls whilecalendar scheduling functionalitymakes it easy to allocate staff to jobs.Self-service portals ensure that yourcustomers have complete visibilityover call and job statuses.

PDAs enable remote service engineers

to download daily and weeklyschedules while integration with thesales ledger ensures swift, automatedbilling and contract renewals.

This solution is suitable for a vast arrayof industry sectors such as airconditioning services, print equipment,photocopier companies and IT andcommunication service companies.

Transport & haulage

Accurate vehicle costing, seamlesshandling of your day-to-day clientmanagement and efficient load and

journey planning are all essential toyour profitability.

Integration with your business-specific applications puts an end tore-keying, centralising everything frompayments and remittances tomanagement reports. Linking with

your third-party logistics softwareprovides real-time visibility of yourposition in the supply chain and tight,electronic audit trails across yourdelivery network.

Powerful job costing functionalitycan be configured on a log book basis,providing instant information on thestatus of every component within

your fleet.

This solution is ideal for freightforwarders, cargo handlers and courierservice organisations.

The key factor in choosing

Access was their fullyintegrated servicemanagement solution.We wanted a user-friendlysystem that we could trustand would grow with ourbusiness.

Stephen TateCopy IT Digital SolutionsLargest and longestestablished independentphotocopier dealership

servicing East Anglia

To find out more about our consulting,software and solutions, telephone uson 01206 322575 or [email protected].

Alternatively, visit the Access web siteat www.theaccessgroup.com, where

you can download furtherinformation such as brochures, infoguides and customer case studies.

We look forward to helping youachieve complete business clarity.


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consulting | software | solutionswww.theaccessgroup.com

Access UKThe Old School, Stratford St. MaryColchester, EssexCO7 6LZ, United Kingdom

T 01206 322 575T 0845 345 3300F 01206 322 956E [email protected]

Access IrelandPlaza 212Blanchardstown Corporate Park 2Blanchardstown, Dublin 15, Ireland

T +353 (1) 885 5577F +353 (1) 829 3881E [email protected]

Winner: Green Software Provider ofthe Year - Sift Media Business

Software Satisfaction Awards 2009

Winner: Mid-Tier Software Package- Accountancy Age 2009

Winner: Construction AccountingSoftware of the Year - Construction

Computing Awards 2009

Winner: IT in Manufacturing -Manufacturer of the Year

Awards 2009

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