2009 SHELTER PLUS CARE START UP CONFERENCE.pdf

8/14/2019 2009 SHELTER PLUS CARE START UP CONFERENCE.pdf

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Shelter Plus CareShelter Plus Care

2009 Start Up2009 Start UpConferenceConference

S+C Grantee,S+C Grantee,

S+C Sponsor andS+C Sponsor andHUD inHUD in

PartnershipPartnership


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pp

The Benefits of Shelter Plus CareThe Benefits of Shelter Plus Care Stick with what your agency does Best:

Service providers provide services Housing providers provide the housing.

Quick turn around time: S+C avoids the time lag of housing development.

Flexible models to choose from

Capitalie on ser!ices" mainstream resources andefforts already underway.

S#C Sponsor or $ro%ect based creates a stream ofre!enue to stimulate capital funding

S#C &enant" Sponsor or $ro%ect based allows for animmediate supply of housing for new participants.


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Benefits of S+C for CCBenefits of S+C for CC

&he S#C funds for new and renewalre'uestsare consider per the F()**+ Super,-F a

housing acti!ity and can help your C-C with

obtaining more points in the competition S#C can be tailored to the full Bonus or $ro

rata need amount a!ailable


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Used !onus or pro rata need funds fora ne" S+C pro#ect for disa!ledho$eless sin%le persons andho$eless fa$ilies "ith a disa!led adult

and children

&n '(2009, there is no Sa$aritan&nitiati)e * #ust per$anent housin%!onus to ser)e sin%les andor fa$ilies

S#C for ,ew $ro%ects in )**/S#C for ,ew $ro%ects in )**/


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Shelter Plus Care as a CC BacShelter Plus Care as a CC Bac

up Pro#ect for Strate%-up Pro#ect for Strate%- So$eti$es CC hi%h raned pro#ects ha)e

failed to su!$it at the last $o$ent, !een

disualified !- HUD, "ithdra"n or fundin%reduced

S+C fund reuest is eas- to tailor to

a)aila!le funds S+C pro#ects $a- !e a !ac up plan !-

addin% pro#ect reuests #ust !elo" the

fundin% line esti$ated !- the CC.


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'air /aret ent 1'/S3 4nu$!er of units !- !edroo$si5e 4 60 $onths7 %rant funds 82 $onth for rene"al pro#ects 820 $onths if pro#ect !ased "ith

reha!ilitation

HUD funds up to 800 of initial '/ rentfor fi)e -ears or one -ear for rene"als1hi%her if e4ception rents docu$ented !-

Housin% :uthorit- "ith application

Grant 'undin% Basis


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Uses of Shelter Plus Care 'undsUses of Shelter Plus Care 'unds

Pa-$ent to the propert- o"ner 1the difference!et"een tenant reuired rent pa-$ent and thereasona!le rent ccasionall-, tenant is also paid "hen the utilit-

allo"ance e4ceeds the tenant reuired rent a$ount

Utilities include heat, electricit-, "ater, se"er and%ar!a%e collection onl-

ther uses of Grant funds after pa-$ent of rent Da$a%e deposits

;acanc- pa-$ents of up to 90 da-s


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Pro%ra$ GoalsPro%ra$ Goals

01 2ncrease housing stability byobtaining permanent housing3

)1 2ncrease skills and4or income3

51 -btain greater self6sufficiency.

To assist ho$eless disa!ledindi)iduals and their fa$ilies

efer for Section 8 of the esource

/anual>


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$ro%ect $erformance 7oals$ro%ect $erformance 7oalsnnual $rogress 8eport )**+

$articipants who stayed six or more months inpermanent housing

,ational a!erage is 95.; $articipants who had employment income when

they exit

,ational a!erage 0/; exit withemployment income

-!erall increase percentage of participants whoseincome by exit from your program has increased

through go!ernment benefits and employment


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ainstream 8esources in )**? ll 7rants

SSI11.4%

Percent listed in Annual ProgressReports National Averages for 2006 Medicaid13.3%

Social Security

1.7%

SSDI

4.4%

No Resources

30.5%Not good!!!

FoodStamps

20.2%

S!I"#

$ildre&s

1.1%

'(NF or

MFI"

7.7%

)eteras!ealt$care

1.1%

)eteras

*ee+its

1.4%

,( or ,eeral(ssistace

-.2%

mploymet*ee+its

20./%

employmet

*ee+its

1.1%

t$er

Speci+y

4.2%


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Shelter # Care 8esource >anual6SShelter # Care 8esource >anual6Sectionsections

0 )er)ie" Goals, roles, /U and co$ponents

2 :cti)ities ?li%i!le participants and use of funds@


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Eho &s Ser)ed Under S+CFEho &s Ser)ed Under S+CF

efer to Section 2.2 of $anualefer to Section 2.2 of $anual

Severely Disabled Adults

"ho are homelessand theirhousehold $e$!ers "ho lac the

resources to o!tain housin% Low income households

1=0 of area $edian inco$ead#usted for household si5e

and usuall- not an issue See model disability certification

form in your packet

(does not address chronic

homeless in the manual


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@isability or @iagnosis 2ncludes@isability or @iagnosis 2ncludes

Chemically @isabled

CD may be the only diagnosis for S+C

Se!erely or Chronically >entally 2ll @e!elopmentally @isabled

=2A $ositi!e

$hysical @isability &raumatic Brain 2n%ury

@ual or >ultiple @iagnosed

13


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Since )**Since )**

Eith '(200 %rants 1e" ene"al %rants, ne"participants must come from

places not fit for human

habitation1streets, suats,ca$ps, cars, etc. or emergencyshelters

1$ust trace ne" participants !ac

f S C


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?li%i!le Participant for an- S+C Housin%?li%i!le Participant for an- S+C Housin%

and all post 200 ene"als and all post 200 ene"als

Per$anent Housin%Per$anent Housin%

01 Comes from the street places unfit for hu$an ha!itation, cars, ca$p%rounds, shacs, etc.

01 Comes from shelters (outh, %eneral population, )icti$s of do$estic a!use, fa$il-shelters, sin%les

%enerall- @0 da-s or less for $a4i$u$ sta-s

01 Coming from &ransitional housing for the homeless and .

Documented from the streets or a shelter originally01 Coming from a %ail or treatment facilities with a stay of less

than 5* days and .

Documented originally from the streets or a shelter

originally

ne adult participant in each household $ust !e disa!led


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?li%i!le Participants for Units for the?li%i!le Participants for Units for the

Chronic HomelessChronic Homeless

1see -our %rant a%ree$ent or appro)ed application1see -our %rant a%ree$ent or appro)ed application

01 Coming from the streets places unfit for hu$an ha!itation, cars, ca$p%rounds, shacs,

conde$ned !uildin%s, etc.

01 Coming from shelters (outh, %eneral population, )icti$s of do$estic a!use, sin%les %enerall- short ter$ sta-s

01 Coming from a stay in %ail or treatment facilities for less than

5* days and Documented as originallyoriginallycomingcomingfrom the streets or a shelterfrom the streets or a shelter$articipant must ha!e a disabling condition and for

!" months or # episodes in the last 5 years of

being homeless and be unaccompanied at thetime of ser!ice


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&wo 7uides for @ocumenting&wo 7uides for @ocumenting


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ho (ouho (ou CannotCannotser!eser!e

$ersons e!icted from their homes

$ersons who lost their housing while in treatment

or institutionalied

$ersons in longer term treatment centers morethan 30 days unless enrolled in S#C first

$ersons from programs that re'uire discharge

planning

$ersons who came from transitional housing" butdid notcome from the streets or a shelter before

entering transitional housing.


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Eho &sEho &s $ot Homeless$ot Homeless

under any yearunderany year

Pa-in% $ore than @0 of inco$e


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Eho &sEho &s $ot Homeless$ot Homeless

under any year continuedunder any year continued


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-utreach Methods and sources for finding new clients

or participantsS+C Regulations 24 CFR 52!325

"utreach #cti$ities

8egulation re'uires grant recipients and theirpartners to focus outreach on thosewho areliving on the streets or other places notmeant for human habitation or those inemergency shelters

&hese are the homeless persons that outreachefforts need to bring in as new participants to S#C


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Shelter $lus Care6Shelter $lus Care6

Section 0.) of 8esource >anualSection 0.) of 8esource >anual

ental :ssistance

8. Tenant !ased

2. Sponsor !ased@. Pro#ect !ased

-ear contract

80 -ear contract ifeha!ilitation

8. Spro#ect !ased


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Tenant and Sponsor BasedTenant and Sponsor Based Units $a- $o)e around "ith either

the tenant or the sponsor Sponsor owns or leasesunits in

Sponsor !ased

Tenant leasesunits in tenant !ased Contract authorit- is for -ears for

ne" and one -ear for rene"al

GranteeSponsor $a- li$it ser)icearea T"o $ost popular pro%ra$s

P # t B d d SP # t B d d S


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Pro#ect Based and SPro#ect Based and S

"ith or "ithout reha!ilitation"ith or "ithout reha!ilitation

:ssistance tied to a !uildin% o"ned!- a for*profit or nonprofit entit- @ %rants in /innesota

ental assistance for 80 -ears I@000 or $ore for reha!ilitation done per unit

:llo"s 82 $o. reha!ilitation period

Good alternati)e to the Section = Sin%le oo$ccupanc- or Pro#ect Based pro%ra$s Allows for full rent by si%e of unit

Application process is streamlined

$eeds only & year funds


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Deep on &argetEDeep on &argetE Dnow the number of units

contracted Dnow the sie of units by number

of S8-" efficiency" 0br." ) br."

5 br." br." etc. Dnow the population ser!ed

Dnow whereabouts of participants

Dnow and keep currentassessment of clientGs and theirhouseholdGs needs

Dnow ser!ices pro!ided to clients


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Staying on &argetStaying on &arget

Dnow reporting dates Dnow S#C 8esource >aterial

Dnow current occupancy

Dnow acti!ities andresponsibilities of grantee"

sponsor" and =H@

Dnow what the grant

application" >-H and grantagreement says

Dnow when to renew grant


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Spend 'unds in a Ti$el- /annerJSpend 'unds in a Ti$el- /annerJ

Deep pro%ect full for the contract term

year grant funds draw at the rate of 0; to );

per month or ; to ? ; per 'uarterJ

0 year grant" draw about +6/; of funds

per month JJ$lease note any draw made must be backed by actual

expenses incurred

>onthly draws sa!es your agency interest costs lost in

fronting rent to property owners K helps with forecasts

F( )**+ grant agreements reuire uarterl- dra"s

Lack of progress may result in lost of funds at the

close of the grant and monitoring issues


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@& $ri!acy" =2$@& $ri!acy" =2$

and =H@Gs ccess to Filesand =H@Gs ccess to FilesMGrantee, Sponsor and Participants $ust allo"=H@ access to all case files related to housing"

assessment of ser!ices needed and matching support

ser!ices. See =2$ legislation that allowsgo!ernment access as part of an audit or in!estigation.

M8efer to grant agreement with =H@MSuggest sponsors and participants %e aware of this

re&uirement through the participation agreements 'leases and Memorandum of (nderstanding

'unds ha)e !een suspended "hen access has!een denied to HUD fficialsJJJJ


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2ssues for $ro%ect with Layered funding2ssues for $ro%ect with Layered funding -ther funders may ha!e conflicting re'uirementsN

Chronic =omeless narrower than Long6termhomeless term =H@ re'uires a disabling condition

=H@ limits to unaccompanied adults

=H@ re'uires last residence to be the streets or a shelter

=H@ definition of eligibility for $ermanent =ousingmay appear to conflict with other agencies

-ther S#C pro%ects are expected to be kept full e!en if newcandidates are not long6term homeless household

7rantee must work it out to =H@Gs satisfaction andmay need aggressi!e outreach plan to findcandidates that meet re'uirements of all funders


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Docu$ent, Docu$ent Docu$entDocu$ent, Docu$ent Docu$ent Ho$eless status and housin% inspection

n %oin% assess$ent of clients Support ser)ices pro)ided Client inco$e "ith third part-

)erification and rent calculation ent to o"ner 1easona!le Costs Da$a%es and Deposits :d$inistration Costs Disa!ilities "ith ualified dia%nosis

SSD& or licensed indi)idual

Due process and follo" up

Basis for fund dra"s fro$


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/e$orandu$ of Understandin%/e$orandu$ of Understandin%

Who recruits & approves participants? Who

finds housing units? Who documents match?Who does H inspections? Who does theAnnual Progress Report and H"#? Whorevie$s disa%ilities or gets a diagnosis? Who

$ors & tals $ith propert' o$ner and $hen?Ho$ to change the "()? Who determinesrent is reasona%le? Ho$ is due process carriedout? What*s the appeals process? Who & ho$

often are participant assessments made? Whoprovides $hat support services? Who gets ho$much and $hat administration costs? What are

the lines of communication?

M

O

U


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Co$pliance, Co$pliance Co$plianceCo$pliance, Co$pliance Co$pliance

/cKinne- ;ento :ct ': fundin% reuire$ents for -ear

funded ote an- special reuire$ents for !onus

fundin% if applica!le

2 C' =2 Shelter Plus Care e%ulations

:ppro)ed %rant a%ree$ent

HUD appro)ed %rant application and latestHUD appro)ed chan%es


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e$ed- for Defaulte$ed- for Default

'ork with HD to Correct problem) Chan%e polic- or actions of %rantee or sponsorJ

ther outco$es occasionall- ei$!urse %rant if costs "ere ineli%i!le Chan%e sponsor or %rantee

ther outco$es for ille%al or e4tre$e situations


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S+C is $ot Section * ))))))))))S+C is $ot Section * ))))))))))

S#C is funded under separate legislation from Sect. + ,o criminal background restrictions re'uired

Check with your attorney about aliens who are illegally inthe country or undocumented

,o credit check or rental history re'uired beyond homelessstatus4disability status

Chemical addiction can be the only disability

,o set =$ payment for all clients6each case !aries

,o minimum rent paid by participants

)now the difference %etween S+C' Section andother rental assistance programs*********

S C i $ t S ti * )))))))))))S C i $ t S ti * )))))))))))


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S+C is $ot Section * )))))))))))S+C is $ot Section * ))))))))))) &enant cannot pay more than 5*; of ad%usted income

@ifferent process for documenting program administration Costs must be earned

8easonable rent only standard for renting a unit6 %e aware

of your %udget

,o portability beyond ser!ice area as defined by thesponsor and grantee 2n order for case managers to make home !isits" etc.

@ifferent re'uirements for household sur!i!ors

,o penalty in rent for those sanctioned under >F2$ I&,F1 (ou may only terminate clients from the program for

significant problems.

S 2 $ d tS 2 $ d t


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Some 2ssues on $recedentsSome 2ssues on $recedents Section + and other administrati!e policies by the housing

authority may be good to address in some situation

=owe!er" do not always defer to Section + policies when indoubt. hink of the S+C clients and their uni,ue orspecial needs)

Look to your partners to resol!e problems such as annual

certification appointments" need to mo!e" specialcircumstances not addressed in the regulations or resourcemanual.

8emember you are ser!ing a population that needsreasonable accommodation and a frail population with

special needsE

Ehen -ou ha)e a uestion or a dou!t**call or email your =H@ representati!e to work out apolicy appropriate for the S#C participants

C tifi tiC tifi ti


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CertificationsCertifications

?ual pportunit- Ci)il i%hts

&n hirin% and client participationLs Dru% 'ree Eorplace Unifor$ :ct and elocation


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Certifications ContinuedCertifications Continued

/aintenance of effort *not replacin% local and state %o)ern$entfunds

Pro)ide ser)ices specified in application

on*profit !oard $e$!ers are not paid

o participant or its !oard $e$!ers orcontractors are de!arred

:pplicant%rantee is ualified toparticipate as a unit of local %o)ern$ent

C-cle of GrantC-cle of Grant


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C-cle of GrantC-cle of Grant


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/innesota Grantees/innesota Grantees Be$id#i H: Car)er Count- H: Cla- Count- H: Crooston H: Daota Count- CD: Duluth H: Hennepin Count- H: &tasca Count- H: /anato H: /etro Council H: /inneapolis PH: l$sted Count- H: ice Count- H: St. Cloud H: St.


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/innesota ?4perience Sponsors/innesota ?4perience Sponsors


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/innesota ?4perience** Sponsors/innesota ?4perience** Sponsors

Hennepin, :noa, Grant, Scott,

Car)er and a$se- CountiesM*Hu$an Ser)ices Depart$ents,

an%e /ental Health, Hu$an De)elop$ent Center,orthfield Co$$unit- :ction Center, Nu$!ro

;alle- /ental Health, Perspecti)es,


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S+C ene"al Process as of 2009S+C ene"al Process as of 2009 pply for a renewal in the year prior to depletion of funds

ll '(2002 and '(200@ /an- '(200 ne" pro#ects throu%h ?S:PS 2nclude 8enewal re'uest in the ranking by C-C

8enewal funding not part of C-CGs pro rata or need share

8enewal is for one year only First renewal based on number of households under lease

at renewal time not the number in the contract

I more or fewer from original number of appro!ed units1

Second and further renewals may ad%ust bedroom sie but not increase units

,ew $articipants coming into a renewal grant mustconform to the current definition of homeless.


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S+C ene"al Process as ofS+C ene"al Process as of

200= and Ter$ ?4tensions200= and Ter$ ?4tensions ny unused funds must be returned to =H@

>ay extend initial year term of F( )**

grant to a!oid the renewal process 8emaining funds for must go to at least anuary

3,' 20,,' %ut not %eyond Septem%er 30' 20,,!

-o funds added to grant


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S > 2S > 2


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Some >ore 2ssuesSome >ore 2ssues

Hse your public money wisely" in a way that

makes sense" complies with the re'uirement ofthe program" your appro!ed application" grant

agreement and the intent of Congress

.hen in dou%t could you

e/plain your actions to (1 or

the 00 pm news***

$ ti & id$ ti & id


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$ractices &o !oid$ractices &o !oid

@o not make clients homeless in order to

ser!e them nstead ser$e people already homeless in shelters

or on the streets as re&uired %y the regulations ****

@o not ser!e agency staffGs friends and

relati!es Iif needed" discuss with =H@ firstand seek wai!er1

@o not ser!e people in housing they alreadyoccupy

!oid recruiting clients from facilities in whicha discharge plan needs to be in place

@o not use units owned by participantOsrelati!es

B b B dE


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Be bo!e BoardEBe bo!e BoardEPro!le$s "ith case $ana%ers

$isrepresentin% clients "ith pre*arran%ed place$ent of clients inho$eless pro%ra$s for one ni%htJ

Can -ou reall- house a ho$elessperson fro$ identif-in% a potential

client, appro)in% and $o)in% in inone da-F

each out to those "ho trul- are

"ithout current housin% resourcesJ

PP


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PPemorandum of

Hnderstanding

C Client ser!ice plan and updates

@ Ser!ice >atch and documentation of matchF Ser!ice grid


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Shelter Plus Care e%ulationShelter Plus Care e%ulation

2 C' =2 Ke- parts: nu$!er of cross

references to theSection = ental:ssistance pro%ra$


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C-@< -F F


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/innesota Technical :ssistanceContractor ICall =H@ first 1

>innesota =ousing $artnership

I>=$1

8osemary Fagrelius0I+**1 9)+6 +/0? ext. 0*5


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/innesota HUD Contacts

I?0)1 59*65***Pro%ra$ epresentati)es

Sara Bergen ext.)0*5 or [email protected]!

oe 7eary ext. )09 or [email protected]!

Ben -sborn ext. ))5 or Ben%amin.>[email protected]!

Pro%ra$ /ana%er

&om Doon ext. )0*+ or &[email protected]!

0* nnual $rogress 8eports are in on time


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57

g p

/ 7rantee and sponsor ha!e a board member who is

homeless or formerly homeless

+ Hnits pass =ousing Quality Standards with annualinspection on file

9 &imely assessments of client needs and

documentation of ade'uate support ser!ices

? &enant 8ents calculated correctly includingdeductions for disabilities" day care" out of pocket

medical expenses" etc.

ccounting systems per ->B standards are in place

Source documentation for costs billed to grantIin!oices" leases"K timesheets for staff time in place1

5 =omeless K disability documentation for eligibility

) $ro%ect is full" K funds spent on time

u$!er 8u$!er 8


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u$!er 8u$!er 8

Communicate with =H@ K your partnersEE

sk =H@ 'uestionsE

Let =H@Gs C$@ be the first to know E

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2009 SHELTER PLUS CARE START UP CONFERENCE.pdf

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