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DISTRICT/SCHOOL OPERATIONS 2010-2011 PRINCIPALS’ WEBCAST April 28, 2011
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DISTRICT/SCHOOL OPERATIONS2010-2011
PRINCIPALS’ WEBCAST
April 28, 2011
Welcome
Mr. Freddie Woodson
Deputy Superintendent
District/School Operations
Superintendent’s Message
Mr. Alberto M. Carvalho
Superintendent of Schools
Legislative Updates
Accountability and Assessment
Curriculum and Instruction
Money Matters Support Program
Operational Processes
Short, Mid and Long Term Plans
Announcements/Closing
Our Focus
Mr. Freddie Woodson, Deputy Superintendent
District/School Operations
Mr. Alberto M. Carvalho, Superintendent of Schools
Mr. Daniel R. Oré, Director
Division of Student Services
Ms. Arlene M. Diaz, Director
Instructional Certification
Dr. Marisel Elias-Miranda, Administrative Director
Office of Early Childhood Programs
Ms. Linda G. Fife, Supervisor
Office of School Improvement
Ms. Anik Roman, Director
Payroll Department
Ms. Charlene Burks, Administrative Director
Attendance Services
Mr. Ron Steiger, Assistant Chief Budget Officer
Financial Operations/Budget
Ms. Wirthy Fuentes
Financial Operations/Budget
Ms. Cynthia Gracia, Administrative Director
District/School Operations
Webcast
Presentation
Agenda
Mr. Daniel R. OréDirector
Division of Student Services
Empowering Students to
Engage in Positive
Communication: A Guide to
Combat Student Sexting
School Board Definition of Sexting
The act of sending or forwarding through cellular telephones and other
electronic media sexually explicit, nude or partially nude photographs
images. The following are the identified levels of sexting offenses:
Sexting 1
Involves a personal, 1-1 student-to-student
exposure/transmission which is not coerced and not intended for
redistribution
Sexting 2
Involves transmission or re-transmission of a sext to an
expanded group of recipients
Sexting 3
Involves a broad exposure/distribution of a sext without consent
and/or transmittal with the intent to victimize another individual
Action Plan Benchmarks
M-DCPS Plan to Combat Sexting
Policy Development
Statutory Enforcement & Revision
Curriculum Development
Professional Development
& Parent Training
Student Focused
Awareness Campaign
Responsibilities: What School Personnel
Need to Know
M-DCPS Sexting
Procedures Manual
School administrators are
authorized to assume jurisdiction
in order to investigate facts. All M-DCPS
employees are required to promptly
notify school administrators in the
event they have developed a
reasonable suspicion that a student has engaged in sexting.
School personnel are authorized to
confiscate student electronic devices used for sexting.
Confiscated equipment must be immediately turned into school principal
or designee.
School administrators are required to notify
parents/guardians of each student that is
alleged to be involved in sexting
incident.
Administrators, teachers and student services personnel
are required to record student
disciplinary data.
School-based, age-appropriate
counseling and intervention
services are to be provided by school-
based Student Services team.
All substantiated allegations
regarding students that have engaged in sexting must be reported to school
police.
Ms. Deborah A. Montilla, District Director
305 995-7338
Ms. Barbara Mallard, District Supervisor
305-995-7302/305 995-7273 (School Counseling Programs)
Mr. Daniel R. Oré, Director
305-995-1235 (HIV/AIDS Education Programs)
Ms. Wilma Steiner, Director
Comprehensive Health Programs
Sexting Policy Support Team:
Mr. Daniel R. Oré, Director
Ms. Angelica M. Yanez, Curriculum Support Specialist
Mr. Charles Migliaccio, Educational Specialist
Ms. Vanessa Robles, Teacher/Trainer
Division Website : http://studentservices.dadeschools.net
Division of Student Services
Contact Information
Ms. Arlene M. DiazDirector
Instructional Certification
1. Review your teacher’s current Certificates. All
requirements for Professional certificates or renewals
must be submitted prior to June 30, 2011.
2. Please assure you process end of the year
evaluations for all teachers on a Temporary
Certificates.
3. Review HQ reports.
Verify electronically
Print verification page, sign and keep in teacher’s
certification file.
2010-2011
As we come to a close…
Teachers teaching Developmental Language Arts
through ESOL Reading must have one of the following:
Reading coverage + ESOL endorsement
ESOL coverage + Reading endorsement
English + Reading (coverage or endorsement )+ ESOL
endorsement
Looking Ahead…
Mathematics 1200400 INTENS MATH
1200300 PRE ALG
1200310 ALG 1
1200320 ALG 1 HON
1200370 ALG 1-A
1200380 ALG 1-B
1200390 IB MYP ALG 1 HON
1200395 IB MYP ALG 2 HON
1205400 APPLIED MATH 1
1205410 APPLIED MATH 2
1205420 APPLIED MATH 3
1205370 CONSUMER MATH
1205500 EXPLORS IN MATH 1
1205510 EXPLORS IN MATH 2
1206300 INF GEOMETRY
1206310 GEOMETRY
1206320 GEOMETRY HON
1206810 IB MYP GEOMETRY HON
1207310 INTEG MATH 1
1207320 INTEG MATH 2
Science 2000300 INTENS SCI 2000310 BIO 1 2000320 BIO 1 HON 2000410 ZOOL 2000850 IB MYP BIOLOGY HON 2001310 ERTH/SPA SCI 2001320 ERTH/SPA SCI HON 2001350 ASTRONOMY 2020910 ASTR S/G HON 2001340 ENV SCI 2002400 INTEG SCI 1 2002410 INTEG SCI 1 HON 2002415 IB MYP INTEG SCI HON 2002480 FORC SCI 1 2002490 FORC SCI 2 2003310 PHY SCI 2003320 PHY SCI HON 2003400 NUCLEAR RADI 2003830 IB MYP CHEM HON 2020710 NUC RADI HON
The Middle Grades Integrated Certification will no longer be
acceptable for high school mathematics and science courses
Looking Ahead…
New Hires must have both Subject Area Exam and General
Knowledge Exam.
Hourly K-12 must have State academic certification. Vocational and Part-Time Adult certified only are NOT eligible to teach K-12
with out State academic certification.
Academic Coaches (Reading, Math & Science) must have
corresponding coverage plus 3 years teaching experience.
Things to Remember
Arlene M. Diaz, Director
305-995-2385
Jose F. Garcia, Certification Officer
Region I, ETO, Renewal & Coaches
305-995-7075
Dr. Ketty Kelley, Certification Officer
Region II & IV, Outreach
305-995-3033
Julio C. Montiel, Certification Officer
Region III & V, Adult/Voc.
305-995-7722
Instructional Certification
Contact Information
Voluntary Prekindergarten
Program and Transition to
Kindergarten Update
Dr. Marisel Elias-MirandaAdministrative Director
Office of Early Childhood Programs
State-funded VPK will begin, August 22, 2011
Hours of Operation for the 2011-2012 School Year:
State-funded VPK Program - 8:20 a.m. – 11:20 a.m.
Three hours of uninterrupted instructional time
Lunch must be scheduled after 11:20 a.m.
VPK Enrichment Program - 11:20 a.m. – 1:50 p.m.
At no cost in Title I schools
At a cost of $60.00 per week in Fee-Supported schools
Voluntary Prekindergarten
Program (VPK) Update
Voluntary Prekindergarten
Program (VPK) Update
Important Due Dates
April 22, 2011
Last day for parents to return an original Certificate of
Eligibility to their boundary school.
May 6, 2011
Final rosters, waiting lists, and certificates of eligibility must
be faxed to the Office of Early Childhood Programs at 305-
995-7650.
Transition to kindergarten activities begin in May.
A Transition to School Handbook was sent to all
principals electronically.
Principals with Head Start Programs will be contacted by
Head Start center directors to conduct transition to
school activities. These activities will include site visits by
Head Start staff and students.
Transition to Kindergarten
Update
For questions regarding VPK contact
Dr. San Juanita De la Cruz, District Supervisor
305-995-7645
For questions regarding transition to kindergarten
activities contact
Kim Roy, Instructional Support Specialist
305-995-1588
Office of Early Childhood
ProgramsContact Information
Ms. Linda FifeSupervisor
Office of School Improvement
Weekly Briefing #9488 - SIP End-of-Year (EOY) Processes for ALL Schools
Schedule a Faculty and an EESAC meeting to review the 2010-2011 SIP.
Distribute the SIP EOY Review Template for department/grade level/EESAC
feedback to be used in the development of the 2011-2012 SIP.
Form a writing team for the 2011-2012 SIP.
The writing team will attend a training session in April or May 2011. (Refer to
WB #9581 for more details on technical assistance and data trainings.)
Return the “SIP Staff and EESAC Verification” form to OSI by May 13, 2011,
signed by the Principal and EESAC Chair.
School Improvement Plans are “live” documents. Strategies can be changed
when needed, based on data, to impact instructional focus.
SIP strategies and data results should be reviewed and discussed at department
and/or grade level meetings, faculty meetings, parent meetings, EESAC
meetings, and with students as appropriate.
Any changes to a SIP must be reviewed at an EESAC meeting and be reflected in
the Minutes, and, once approved, updated on the FLBSI website:
http://www.flbsi.org
School Improvement Plans
Weekly Briefing #9522 – EESAC End-of-Year Requirements Schedule an EESAC meeting prior to May 3, 2011, to review By-laws, Minutes, and Rosters.
Confirm that all Minutes of meetings have been posted for the year, leaving only the last set of
Minutes as pending.
Submit the EESAC Composition Waiver (Form #7292) ONLY if a change in the number of
members is requested on the EESAC roster.
Composition Waivers for 2011-2012 must be received by Wednesday, May 4, 2011.
Reminder: Make plans for final disbursement of all EESAC funds, as there is no
guarantee that EESAC funds will be rolled over to 2011-2012.
Guidelines for Educational Excellence School Advisory Councils are outlined in School
Board Rule: (6Gx13-1B-1.031)
EESAC Rosters need to aligned to the school’s EESAC By-laws.
OSI staff reviews EESAC Minutes on a monthly basis, and SIP reviews should be
reflected in all EESAC Minutes.
EESAC PowerPoint, ongoing updates, and support are provided by the Office of
School Improvement (OSI) at: http://osi.dadeschools.net
Weekly Briefing #9491 – EESAC Support of M-DCPS’ Florida KidCare PowerPoint presentation available on the OSI website.
Contact the Parent Academy at 305-995-2680 for further assistance.
Educational Excellence
School Advisory Council
Development of the 2011-2012
School Improvement Plans
Weekly Briefing # 9581 – 2011-2012 SIP Technical Assistance Meetings Attendance - an administrator and two members of the SIP writing team are to
attend and must pre-register on the PD portal.
Charter Schools, Alternative Schools, and Specialized Centers should attend the session closest to their school.
Designated Adult Centers will meet on Friday, April 29th , at Baker Aviation.
All schools MUST upload a DRAFT of their 2011-12 SIP to the OSI website by Thursday, June 16, 2011. (http://osi.dadeschools.net )
The FINAL 2011-2012 SIP will be posted to the Florida Bureau of School Improvement website by September 23, 2011. Information and processes will be made available at a later date.
DATA ASSISTANCE WORKSHOPS – Dr. Yuwadee Wongbundhit “Addressing School Improvement through Data – II”
Beginning Friday, May 6, 2011
Participants should be members of the school SIP writing team.
Pre-registration is required by school level on the PD Portal.
Caryl Grant, Executive Director
(305) 995-1880
Linda G. Fife, Supervisor
(305) 995-2692
Sherian Demetrius, CSS
(305) 995-7046
Dolores de la Guardia, CSS
(305) 995-7686
Department Website: http://osi.dadeschools.net/
Office of School Improvement
Contact Information
Ms. Anik RomanDirector
Payroll Department
Sick Leave Cash-In The 2010-11 Sick Leave Cash-In Form (FM-2947) will be available
on the Payroll Department’s web page by May 1st 2011.
http://payroll.dadeschools.net/pdfs/FM-2947_SL_cash-in.pdf
Forms must be received in the Payroll Department by Wednesday,
June 1, 2011. Originals only – NO FAXES ACCEPTED! Take into
consideration reduced interoffice mail delivery.
Managerial Exempt Personnel (MEP) are not eligible to participate
in the Sick Leave Cash-In program.
Payment is scheduled for July 15, 2011 via direct deposit.
Employees may access their advice statements for this payment via
the Employee Portal.
PAYROLL
PAYROLL
SAP PAYROLL
SAP Payroll – GO LIVE OCTOBER 2011.
Training is being deployed in 5 phases – each work location has
been assigned specific date(s).
Mandatory Training for Timekeeper, Administrators and respective
alternates.
Must register the Professional Development Registration System.
Please refer to Weekly Briefing ID# 9316
PAYROLL
Payroll Transactions – Prior Pay Period
Payroll Corrections/Write-ins
Unpaid time, corrections to time, etc. must be input, approved and processed PRIOR to SAP Payroll Go Live – OCT 2011. Deadline will be forthcoming.
Payroll corrections are used to report changes to time that have previously been submitted for a prior pay period.
Write-in transactions are used when no time was reported in the prior pay period.
Remarks: should have a detailed, logical explanation as to why you are processing the write-in/correction.
Valid Remarks Invalid Remarks
Used unearned sick time Correction per Downtown
Reported Erroneously Payroll Correction
Employee not set-up Had to be placed on “B”
Anticipated Payroll Direct Deposit
Payroll Transactions – Prior Pay Period
Payroll Corrections/Write-ins
PAYROLL
PAYROLL
Contact Information Odalis J. Garces, Executive Director
Anik S. Roman, Director
Telephone: (305) 995-2301
Fax: (305) 995-2077
Department Website:
http://payroll.dadeschools.net
Transcript Review and
Course Evaluation (TRACE)
System
Ms. Charlene BurksAdministrative Director
Attendance Services
TRACE is an electronic system in ISIS to enter courses
for graduation credit taken outside of the MDCPS K-12
normal school day.
What isTRACE?
Dual Enrollment (off campus)
Florida Virtual School (beyond normal day)
Adult/Vocational
Out-of-country
Out-of-State
Out-of-county
Private schools
Home Education
What May Be Entered in
TRACE?
Dual Enrollment (on campus)
Florida Virtual School classes taken during regular school
hours
Acceleration/Recovery classes either computer-based or
face-to-face taken during regular school hours
What May Not Be Entered in
TRACE?
Procedures
All courses taken in the regular K-12 program must
appear on student schedule in ISIS (PF1).
DOE Reject Errors
Invalid Curriculum Bulletin numbers
All credits on a transcript must be entered
Procedures & Errors
Transfer season opens May 16, 2011
Students need to be futured before the closing of the
school year
Truancy packets should be submitted by June 10, 2011
Foreign Records pending evaluation should be sent to
Attendance Services immediately
End Of School Year Reminders
Attendance Services
Contact Information Ms. Charlene Burks, Administrative Director
Ms. Teresita Ceballos, Coordinator
305-883-5323
Mr. Ron SteigerAssistant Chief Budget Officer
Financial Operations/Budget
Ms. Wirthy FuentesFinancial Operations/Budget
Title I
School Based Budget
System (SBBS)
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BOTTOM LINE: Title I Schoolwide
Program budgets will be
built in SBBS starting
this year.
TODAY’S GOAL: Cover the entire
process so principals
can build their Title I
(and general fund)
budgets for May Budget
Conferences
Overarching
2011-12 Title I Schoolwide Information
Each school’s 2011-2012 Title I Schoolwide allocation is under Program 34550000. This allocation includes funding for Parental Involvement activities under Function 615000.
Funding equal to 1% of your school’s overall 2011-2012 Title I Schoolwide allocation has been pre-populated in the Title I SW Parental Activities tab to support Parental Involvement activities at your location. It is recommended that schools budget additional funds in support of Parental Involvement in order to hire a full-time Community Liaison Specialist (CLS) or full-time Community Involvement Specialist (CIS).
All approved budgetary structures for the 2011-2012 Title I Schoolwide Program have been included in the Title I Schoolwide SBBS website (Title I SW Parental Activitiestab and Title I Schoolwide Allocation tab).
A listing of positions currently funded through the 2010-2011 Title I Schoolwide Program (Program # 36380000) has been included in the Employee Info tab for your information. Any full-time positions not purchased for the 2011-2012 school year will be declared surplus at the time of the May Budget Conferences.
Requests for Budget Transfers subsequent to the May Budget Conferences should be submitted to the Region offices for approval and routed to Title I Administration beginning Monday, July 11th, 2011, at [email protected].
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Overview
SBBS Refresher
Logging in to Title I SBBS
Preparing Title I Budget
Title I Budget Reports
43
Getting to the Portal
44
Getting to SBBS
45
46
SBBSMain Screen
47
SBBSContributor
Logging in to
Title I SBBS
48
Title I SBBS Main Screen
49
Preparing a Title I Budget
Steps to prepare a Title I Budget
How do I verify my budget is balanced?
How do I submit my budget for approval?
Tip: Since Title I is supplemental funding,
build your general fund budget prior to
starting your Title I budget. This will
also help you to address your funding
gaps.50
Title I SBBS Employee Info
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Title I SBBSParental Activities – Take Ownership
Please note special instructions and help text located at the bottom of
window.
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Title I SBBS Average Salaries
53
Title I SBBSParental Activities – Budget Plan
54
Title I SBBSSchoolwide – Budget Plan
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Title I SBBSSubmit – Unsuccessful
1
2
3
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Title I SBBSSubmit – Successful
1
2
3
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Title I Budget Reports
Available Reports:
Title I SBBS Detail By School
Title I SBBS / PAC Comparison
How do I access the reports?
How do I interpret the data?
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How do I access the reports? Step 1
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How do I access the reports?Step 2
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Title I SBBS Detail By SchoolPrompt Selection
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Title I SBBS Detail By SchoolReport Output
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Title I SBBS/Position ComparisonPrompt Selection
63
Title I SBBS/Position ComparisonReport Output
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Title I Office
Eduardo Darde x1705
Ana Rodriguez x1496
Budget Management
Region I: Keisha Johnson-Cabrera
x1886
Region II & ETO: Ana Ramos x2483
Region III: Dorothea Payton x2465
Region IV: Paul Mickey x1574
Region V: Winifred Jones x2459
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For Title I related
questions contact:
For GF Budget or
SBBS related
questions contact:
Here to Help
ANNOUNCEMENTS
