2010 Competitive 2010 Competitive GrantGrant

Application WorkshopApplication Workshop

May 2009May 2009

Workshop GoalsWorkshop Goals

Familiarize you with the MCOLES Familiarize you with the MCOLES Competitive Grant Program Competitive Grant Program

Highlight changes for 2010 Highlight changes for 2010 ApplicationsApplications

Help you prepare a quality Help you prepare a quality applicationapplication

Answer your questionsAnswer your questions

Workshop ObjectivesWorkshop Objectives

At the conclusion of this At the conclusion of this Workshop, you, the attendees Workshop, you, the attendees will be able to … will be able to … write a comprehensive grant write a comprehensive grant

application in conformance with application in conformance with the Guidelines.the Guidelines.

write objectives that will assess write objectives that will assess the acquisition of knowledge the acquisition of knowledge and/or skills by your trainees.and/or skills by your trainees.

Workshop ObjectivesWorkshop Objectives Develop a methodology statement that Develop a methodology statement that

clearly describes the proposed project clearly describes the proposed project with the appropriate detail on methods.with the appropriate detail on methods.

Develop a budget detail and budget Develop a budget detail and budget narrative that complement each other narrative that complement each other and support the training activity.and support the training activity.

Develop evaluation methods that will Develop evaluation methods that will assess the acquisition of knowledge assess the acquisition of knowledge and/or skills by your trainees.and/or skills by your trainees.

Funding ConcernsFunding Concerns Collections in the fund are down 11.7%Collections in the fund are down 11.7% 2009 Budget deficit coverage2009 Budget deficit coverage

$600,000$600,000 Fiscal Year 2010 Fiscal Year 2010

Budget problems expected to continueBudget problems expected to continue One proposal is to transfer $476,400 from One proposal is to transfer $476,400 from

Justice Training Fund to MCOLES General Fund Justice Training Fund to MCOLES General Fund (removed from MCOLES GF for capitol security)(removed from MCOLES GF for capitol security)

All funding sources are being consideredAll funding sources are being considered More competitive based upon available More competitive based upon available

fundingfunding

HandoutsHandouts Grant Application FormGrant Application Form Application on CD (MS Word)Application on CD (MS Word)

Budget Detail (Excel)Budget Detail (Excel)

Competitive Grant GuidelinesCompetitive Grant Guidelines Prioritized Training ListPrioritized Training List Important Information SheetImportant Information Sheet Workshop OutlineWorkshop Outline Authorized Application Number (at Authorized Application Number (at

close of workshop)close of workshop)

Eligibility Eligibility RequirementRequirement

ss

Applicant EligibilityApplicant Eligibility

State or local agenciesState or local agencies agency of the state or of a agency of the state or of a city, village, township, city, village, township, county, or judicial branch of county, or judicial branch of governmentgovernment

State supported State supported universityuniversity

Community collegeCommunity college

Applicant EligibilityApplicant Eligibility Five Components of the Criminal Five Components of the Criminal

Justice SystemJustice System Law EnforcementLaw Enforcement ProsecutionProsecution Criminal DefenseCriminal Defense Courts Courts CorrectionsCorrections

Eligible TraineesEligible Trainees Civilian and sworn personnelCivilian and sworn personnel Must be employed by an eligible Must be employed by an eligible

applicantapplicant

Law Enforcement Law Enforcement EligibilityEligibility

Law Enforcement Training Grants - must Law Enforcement Training Grants - must be provided through a consortium be provided through a consortium Either an established Consortium or a law Either an established Consortium or a law

enforcement agency employing 100 or more enforcement agency employing 100 or more MCOLES licensed law enforcement officerMCOLES licensed law enforcement officer

Law Enforcement Consortiums must Law Enforcement Consortiums must show a financial commitment by show a financial commitment by membershipmembership Financial Commitment - is an established Financial Commitment - is an established

membership commitment paid to a membership commitment paid to a consortiumconsortium in support of the consortium’s in support of the consortium’s training activities.training activities.

Independent of any student or course feeIndependent of any student or course fee

General EligibilityGeneral Eligibility All other Training Grants must be provided All other Training Grants must be provided

for by way of a consortium concept (open to for by way of a consortium concept (open to others)others)

In-service Criminal Justice Programs In-service Criminal Justice Programs intended to enhance the Direct Delivery of intended to enhance the Direct Delivery of Criminal Justice ServicesCriminal Justice Services

Training provided by the eligible agency or Training provided by the eligible agency or a contractor a contractor

Instruction provided for a fee or tuitionInstruction provided for a fee or tuition

Self-education or training through Self-education or training through computer-based learning orcomputer-based learning or A/V materialsA/V materials

Financial EligibilityFinancial Eligibility SupplantingSupplanting

Focus on training not previously supported Focus on training not previously supported with local, federal, or other state fundswith local, federal, or other state funds

If an existing program, explainIf an existing program, explain how requested training differs from previous how requested training differs from previous

program; orprogram; or why previous funding sources are no longer availablewhy previous funding sources are no longer available

An agency training eligible employees An agency training eligible employees supplement, not replace, CJ in-service training funds supplement, not replace, CJ in-service training funds

budgeted for agency employeesbudgeted for agency employees may enhance and increase, not supplant, CJ in-service may enhance and increase, not supplant, CJ in-service

training funds from local, state and federal sources training funds from local, state and federal sources for employees other than those of the applicant for employees other than those of the applicant agencyagency

Negative EligibilityNegative Eligibility Items Items NOTNOT Eligible Eligible

Required minimum basic trainingRequired minimum basic training

law enforcement/correctionslaw enforcement/corrections

Firearms and firearms rangesFirearms and firearms ranges Automated firearms training Automated firearms training

systemssystems Newsletters Newsletters Alcoholic beveragesAlcoholic beverages 100% equipment acquisitions100% equipment acquisitions Out-of-country trainingOut-of-country training

Budget Budget DevelopmentDevelopmentRegulationsRegulations

Grant GuidelinesGrant Guidelines

Legislative AuthorityLegislative Authority PurposePurpose Application ProcessApplication Process Grant AwardsGrant Awards Fiscal ResponsibilitiesFiscal Responsibilities Travel RegulationsTravel Regulations Program ResponsibilitiesProgram Responsibilities Definitions of TermsDefinitions of Terms

Prioritized Training Prioritized Training ListList

2010 Grant Funding Priorities2010 Grant Funding Priorities Established by each criminal justice Established by each criminal justice

componentcomponent

Submit grants within the Submit grants within the priority training listingpriority training listing Provide explanation of Provide explanation of relationship of the application to relationship of the application to the prioritized list (Section 2, B, the prioritized list (Section 2, B, 1.)1.)

PersonnelPersonnel Employees of the applicant agencyEmployees of the applicant agency

Salaries and fringes shall be paid Salaries and fringes shall be paid at their at their NORMALNORMAL agency rate agency rate

Detail salaries by taskDetail salaries by task

Verify the employment statusVerify the employment status what appears to be contractual may what appears to be contractual may

be personnelbe personnel

Administrative CostsAdministrative Costs Personnel or ContractualPersonnel or Contractual Salaries and fringes (or fees)Salaries and fringes (or fees)

Project AdministratorProject Administrator Persons assigned to provide Persons assigned to provide

administrative servicesadministrative services Clerical supportClerical support

Associated travel costsAssociated travel costs Maximum of 8%Maximum of 8%

Calculate as 8% of total grant request Calculate as 8% of total grant request less administrative costsless administrative costs

Contractual ServicesContractual Services Individual ContractorsIndividual Contractors

NOT employees of the applicant agencyNOT employees of the applicant agency

Contractual Service ProvidersContractual Service Providers Vendors/agencies, not individualsVendors/agencies, not individuals Full disclosure of costsFull disclosure of costs

Tuition Based ProgramsTuition Based Programs Per-student basisPer-student basis Paid by applicant directly to vendorPaid by applicant directly to vendor Non-customized program open to Non-customized program open to

publicpublic

Contractual ServicesContractual Services

Contractual fees are limited to $50 per Contractual fees are limited to $50 per hour for actual time spent on hour for actual time spent on preparation and instruction.preparation and instruction.

Contractual Service - Contractual Service - NONO fringe benefits. fringe benefits. MCOLES will consider deviation from MCOLES will consider deviation from

$50 rate on a case-by-case basis, if well $50 rate on a case-by-case basis, if well articulated and justified.articulated and justified.

Where actual fees exceed the allowable Where actual fees exceed the allowable rate, grantee may assign additional rate, grantee may assign additional costs to alternative funding source.costs to alternative funding source.

Contractual ServicesContractual Services College Tuition/Registration FeesCollege Tuition/Registration Fees

Paid for an academic program on behalf of the Paid for an academic program on behalf of the traineetrainee

Eligible ONLY where supplemental funding is Eligible ONLY where supplemental funding is derived from non-MCOLES sources and applied derived from non-MCOLES sources and applied to the grant funded program, e.g. Perkinsto the grant funded program, e.g. Perkins

Overall benefit results in reduction of costs to Overall benefit results in reduction of costs to MCOLESMCOLES

No tuition for sole purpose of obtaining No tuition for sole purpose of obtaining college credits. college credits.

Continuing Education Credits are Continuing Education Credits are NOTNOT eligibleeligible

Contractual ServicesContractual Services Ratio of preparation to class timeRatio of preparation to class time

3 hrs:1 hr for a 3 hrs:1 hr for a NEWNEW program program

1 hr:4 hrs for an 1 hr:4 hrs for an EXISTINGEXISTING program program presented to a similar audiencepresented to a similar audience

0 hr:1 hr for 0 hr:1 hr for REPETITIONREPETITION of an existing of an existing programprogram

Contractor fees shall not be paid for Contractor fees shall not be paid for travel timetravel time

Contractual instructors shall not be Contractual instructors shall not be paid to also act as on-site paid to also act as on-site coordinatorscoordinators

Travel RegulationsTravel Regulations

Travel category has 3 sectionsTravel category has 3 sections Personnel TravelPersonnel Travel

Contractual TravelContractual Travel

Trainee TravelTrainee Travel Not allowed for Law Enforcement or Not allowed for Law Enforcement or

Corrections GrantsCorrections Grants Hiring Agency’s Responsibility Hiring Agency’s Responsibility

(LED/Booking Fee)(LED/Booking Fee)

Travel RegulationsTravel Regulations

Based on State of Michigan travel Based on State of Michigan travel regulationsregulations

Effective 1/1/2009 for the contract Effective 1/1/2009 for the contract yearyear

No adjustments made after grant No adjustments made after grant submissionssubmissions

Where costs exceed allowable rates, Where costs exceed allowable rates, grantee may assign costs to grantee may assign costs to alternative funding source.alternative funding source.

Travel RegulationsTravel Regulations Select CitiesSelect Cities

MichiganMichigan Out-of-stateOut-of-state Training site must be in, or Training site must be in, or

border on, a select cityborder on, a select city

Schedule of Travel RatesSchedule of Travel Rates In-stateIn-state Out-of-stateOut-of-state MileageMileage

Travel RegulationsTravel Regulations Travel costs are allowed ifTravel costs are allowed if

Instructors in a law enforcement grant Instructors in a law enforcement grant The sole purpose is training The sole purpose is training There is a minimum of 6 hours of There is a minimum of 6 hours of

training in 24 hourstraining in 24 hours No mileage for trainees employed by No mileage for trainees employed by

the applicant agencythe applicant agency Trainee MealsTrainee Meals

Allowed when training occurs both Allowed when training occurs both before and after the meal, orbefore and after the meal, or

Trainee is otherwise eligible for meals Trainee is otherwise eligible for meals due to lodgingdue to lodging

Travel RegulationsTravel Regulations

No lodging or meals are allowable No lodging or meals are allowable within 50 miles of home or work site, within 50 miles of home or work site, except...except...

Lodging or meals are allowable Lodging or meals are allowable within 25 to 50 miles of home or work within 25 to 50 miles of home or work site if there is a minimum of 2 hours site if there is a minimum of 2 hours of training after the evening mealof training after the evening meal

Travel RegulationsTravel Regulations

Out-of-State Travel will only be Out-of-State Travel will only be allowed if the training meets allowed if the training meets allall of of the followingthe following

The definition of “Criminal Justice The definition of “Criminal Justice Education Program”Education Program”

Is to Is to obtain or maintain certification of a obtain or maintain certification of a specialtyspecialty that meets the definition of that meets the definition of “Direct Delivery of Criminal Justice “Direct Delivery of Criminal Justice Services”Services”

Travel RegulationsTravel Regulations

Out-of-state Travel only allowed if Out-of-state Travel only allowed if the trainingthe training Is not available in MichiganIs not available in Michigan

Can not be brought to MichiganCan not be brought to Michigan

Is registered in the MCOLES Is registered in the MCOLES Information Tracking Network Information Tracking Network priorprior to to the training eventthe training event

Supplies and Supplies and OperatingOperating

Supplies (non-equipment items)Supplies (non-equipment items) Training materialsTraining materials Operating expensesOperating expenses Equipment and classroom rentalEquipment and classroom rental

Applicant owned facility rental must be Applicant owned facility rental must be assigned to alternative funding sourceassigned to alternative funding source

Refreshments are Refreshments are NOTNOT eligible eligible Operating costs must be itemizedOperating costs must be itemized Do not include indirect costs as a Do not include indirect costs as a

percent of totalpercent of total ““Miscellaneous” supplies are Miscellaneous” supplies are NOTNOT

acceptableacceptable

EquipmentEquipment

Equipment purchases must comply Equipment purchases must comply with all four criteriawith all four criteria

Sole purpose must be for delivery of in-Sole purpose must be for delivery of in-service trainingservice training

Life expectancy of more than 1 yearLife expectancy of more than 1 year

Purchase price of $300 or more (unit Purchase price of $300 or more (unit price)price)

Not a fixed part of a buildingNot a fixed part of a building

Budget PreparationBudget Preparation Develop the complete budget Develop the complete budget

(Include (Include allall program/product costs) program/product costs) then split the budgetthen split the budget Requested Grant FundingRequested Grant Funding Alternative Funding ExpensesAlternative Funding Expenses

Assign costs to the appropriate Assign costs to the appropriate budget categorybudget category

Round costs to the nearest whole Round costs to the nearest whole dollardollar

Double check your calculationsDouble check your calculations

Budget PreparationBudget Preparation

LAW ENFORCEMENT GRANTS LAW ENFORCEMENT GRANTS

Project Cost SplitProject Cost Split

75% Grant Funded75% Grant Funded

25% Other Funding 25% Other Funding

Program FundingProgram Funding

$5.00 Fine Assessments on $5.00 Fine Assessments on Civil InfractionsCivil Infractions

2008 Grant Awards 2008 Grant Awards (2009 Training (2009 Training Year)Year)

65 Applications for $5.3 million65 Applications for $5.3 million

52 Awards for $3.2 million52 Awards for $3.2 million

Fiscal ResponsibilityFiscal Responsibility

Competitive GrantsCompetitive Grants Always more $ requested than availableAlways more $ requested than available Competing against every other Competing against every other

applicationapplication Be RealisticBe Realistic

Budgeted number of studentsBudgeted number of students Project costs as accurately as possibleProject costs as accurately as possible Unrealistic costs prime targets for cutsUnrealistic costs prime targets for cuts

Plan within MCOLES GuidelinesPlan within MCOLES Guidelines All grants will be subject to random All grants will be subject to random

financial inspectionsfinancial inspections

Questions?Questions?

Break Time!Break Time!

Grant Grant ApplicationApplication

Grant ApplicationGrant Application Use 2010 forms onlyUse 2010 forms only

Discard Discard allall other forms other forms Reproduction MasterReproduction Master Use Narrative and Budget Use Narrative and Budget

pages providedpages provided Add additional pages as neededAdd additional pages as needed

Spreadsheets are provided for Spreadsheets are provided for Budget DetailBudget Detail Excel FormatExcel Format

Grant Application Grant Application OrganizationOrganization

Section 1 - IdentificationSection 1 - Identification Section 2 - Project NarrativeSection 2 - Project Narrative

A. Problem StatementA. Problem Statement B. Training ObjectivesB. Training Objectives C. Training MethodsC. Training Methods D. EvaluationD. Evaluation

Section 3 - Budget NarrativeSection 3 - Budget Narrative Section 4 - Budget DetailSection 4 - Budget Detail

A. Grant RequestA. Grant Request B. Other Funding SupportB. Other Funding Support

Section 5 - List of PrioritiesSection 5 - List of Priorities

Section 1 - Section 1 - IdentificationIdentification

MCOLES Application Number MCOLES Application Number Applicant Agency InformationApplicant Agency Information Project PeriodProject Period

Calendar yearCalendar year January 1 - December 31, 2010January 1 - December 31, 2010

Authorized SignaturesAuthorized Signatures Must be three separate individualsMust be three separate individuals

Section 2 - Project Section 2 - Project NarrativeNarrative

A. Problem StatementA. Problem Statement

B. Training ObjectivesB. Training Objectives

C. Training MethodsC. Training Methods

D. EvaluationD. Evaluation

A. Problem A. Problem StatementStatement

1.1. Briefly define the problem and its Briefly define the problem and its impact, e.g. department, impact, e.g. department, geographic region, etc. geographic region, etc.

2.2. Explain how the training meets the Explain how the training meets the Criminal Justice Program and Criminal Justice Program and Consortium definitionsConsortium definitions

3.3. Law Enforcement GrantsLaw Enforcement Grants Identify member agencies Identify member agencies Explain financial commitment by Explain financial commitment by

member agencies.member agencies.

A. Problem A. Problem StatementStatement

4.4. Identify the trainees (department, Identify the trainees (department, position, title/rank).position, title/rank).

5.5. Explain why the training proposal Explain why the training proposal is a worthwhile endeavor and is a worthwhile endeavor and should be funded in lieu of others.should be funded in lieu of others.

6.6. How is this training supplemental? How is this training supplemental? If other funds available If other funds available previously, why no longer previously, why no longer available?available?

B. Training B. Training ObjectivesObjectives

1.1. Explain how your application meets Explain how your application meets the Prioritized Training Listthe Prioritized Training List

Anchor to topic(s) listedAnchor to topic(s) listed

2.2. Describe the subject matter of the Describe the subject matter of the training training

Course syllabus (outline)Course syllabus (outline) Number of hoursNumber of hours

B. Training B. Training ObjectivesObjectives

3.3. Write 3 to 4 training objectives for Write 3 to 4 training objectives for each program (course)each program (course)

An action statement that is:An action statement that is: Observable/Measurable/Limited timeObservable/Measurable/Limited time

Implied stemImplied stem At the completion of training, the trainee At the completion of training, the trainee

will be able to....will be able to....

4.4. Law Enforcement Grants – Legal Law Enforcement Grants – Legal UpdateUpdate

Contact local Prosecuting Attorney’s Contact local Prosecuting Attorney’s OfficeOffice

Document contactDocument contact Unable to provide trainingUnable to provide training

Use of other vendorUse of other vendor

C. Training MethodsC. Training Methods1.1. Identify the program developers and Identify the program developers and

instructors instructors

2.2. Out-of-State VendorsOut-of-State Vendors Effort MUST be made to locate a Michigan Effort MUST be made to locate a Michigan

vendorvendor Statewide providersStatewide providers Local or regional providersLocal or regional providers MCOLES Schedule of Training CoursesMCOLES Schedule of Training Courses

Check Check www.michigan.gov/mcoleswww.michigan.gov/mcoles ExplainExplain contacts made contacts made Justify selection of the out-of-state vendorJustify selection of the out-of-state vendor

Program Program MUSTMUST be be SUBSTANTIALLYSUBSTANTIALLY differentdifferent

C. Training MethodsC. Training Methods3.3. Presentation OutlinePresentation Outline

Describe the method(s) of presentationDescribe the method(s) of presentation Specify the hours of training for each Specify the hours of training for each

coursecourse Specify the number of trainees per Specify the number of trainees per

sessionsession Identify any specific texts to be usedIdentify any specific texts to be used

4.4. Number of TraineesNumber of Trainees Realistically project number of traineesRealistically project number of trainees Minimum operational number for Minimum operational number for

cancellation or reschedulingcancellation or rescheduling Budgeted number for each courseBudgeted number for each course

C. Training MethodsC. Training Methods

5.5. Identify the Training SiteIdentify the Training Site

6.6. Product Requests (training Product Requests (training materials)materials)

Describe the training material to be Describe the training material to be developed.developed.

How will the products be made How will the products be made available to others?available to others?

How will sales income be used to offset How will sales income be used to offset grant funds requested?grant funds requested?

7.7. Instructional AidsInstructional Aids Explain how income will offset grant Explain how income will offset grant

funds awarded.funds awarded.

C. Training MethodsC. Training Methods8.8. Computer-based Training ApplicationsComputer-based Training Applications

Instructor/Developer available for contact Instructor/Developer available for contact by studentsby students

Minimum system requirements clearly Minimum system requirements clearly detaileddetailed

Must be an evaluation instrument to Must be an evaluation instrument to evaluate student mastery of topicevaluate student mastery of topic

Course must be registered in MCOLES Course must be registered in MCOLES Information & Tracking Network prior to Information & Tracking Network prior to trainingtraining

Grantee responsible for entering course Grantee responsible for entering course completion information into MITNcompletion information into MITN

Copy of CD-ROMs used in training to be Copy of CD-ROMs used in training to be submitted or accesssubmitted or access to the platformto the platform

C. Training MethodsC. Training Methods

8.8. Umbrella Grants with MCOLES Active Umbrella Grants with MCOLES Active Duty Firearms StandardDuty Firearms Standard

Must include both educational & skills Must include both educational & skills componentscomponents

Detail compliance with both componentsDetail compliance with both components Knowledge assessment – minimum Knowledge assessment – minimum

competencycompetency Remedial training protocolRemedial training protocol

Educational componentEducational component Skills componentSkills component

Identification of rangeIdentification of range Safety considerationsSafety considerations Sufficient for Course of FireSufficient for Course of Fire

D. EvaluationD. Evaluation1.1. Student EvaluationsStudent Evaluations

Instructors and the program evaluated Instructors and the program evaluated by the students - usually at the end of by the students - usually at the end of the program or a block of instruction.the program or a block of instruction.

Use MCOLES form or incorporate into Use MCOLES form or incorporate into customized evaluationcustomized evaluation

2.2. Performance EvaluationsPerformance Evaluations Describe methods/toolsDescribe methods/tools Tied to Program ObjectivesTied to Program Objectives Evaluation of the student’s acquisition Evaluation of the student’s acquisition

of skills or knowledge by the of skills or knowledge by the instructors or the program instructors or the program administrator.administrator.

D. EvaluationD. Evaluation

3.3. Computer-based Training EvaluationComputer-based Training Evaluation

Must have an evaluation instrumentMust have an evaluation instrument

4.4. Evaluation ImplementationEvaluation Implementation

Conclusion of TrainingConclusion of Training

Report findings in Final Program ReportReport findings in Final Program Report

Section 3 - Budget Section 3 - Budget NarrativeNarrative

1.1. A complete A complete written discussionwritten discussion of of the project budgetthe project budget

Explain and justify each costExplain and justify each cost Describe the relationship between the Describe the relationship between the

costs and the proposed trainingcosts and the proposed training

2.2. For multiple courses or programsFor multiple courses or programs Develop a separate “mini” narrative Develop a separate “mini” narrative

for each course/topicfor each course/topic Failure to supply separate narrative will Failure to supply separate narrative will

result in denial of the grant applicationresult in denial of the grant application Include all applicable budget Include all applicable budget

categoriescategories Give the total cost for each courseGive the total cost for each course

Section 3 - Budget Section 3 - Budget NarrativeNarrative

3.3. Sufficient Detail for CalculationsSufficient Detail for Calculations

4.4. EquipmentEquipment Describe any equipment to be purchased Describe any equipment to be purchased

or rentedor rented Explain how the equipment will be usedExplain how the equipment will be used

5.5. Calculation CautionCalculation Caution Spreadsheets are encouraged where Spreadsheets are encouraged where

applicableapplicable In the event of an error, the In the event of an error, the lowestlowest

number will be used to determine funding number will be used to determine funding level.level.

Section 4A - Budget Section 4A - Budget DetailDetail

Five Budget CategoriesFive Budget Categories PersonnelPersonnel

Contractual ServicesContractual Services

TravelTravel

Supplies and OperatingSupplies and Operating

EquipmentEquipment

Section 4B – Budget Section 4B – Budget DetailDetail

- Law Enforcement Grants only -- Law Enforcement Grants only - Use same categories as Section 4AUse same categories as Section 4A

PersonnelPersonnel Contractual ServicesContractual Services TravelTravel Supplies & OperatingSupplies & Operating EquipmentEquipment

Law enforcement grants must be a Law enforcement grants must be a minimum of 25% of minimum of 25% of totaltotal project cost project cost Calculate total project cost then separate Calculate total project cost then separate

cost into PA 302 funds and match fundscost into PA 302 funds and match funds

Section 4B – Budget Section 4B – Budget DetailDetail

- Law Enforcement Grants only -- Law Enforcement Grants only -

Match calculation ( 75%:25%)Match calculation ( 75%:25%) Example:Example:

Total Project Cost: $ 100,000Total Project Cost: $ 100,000Grant Funds: $ 75,000Grant Funds: $ 75,000Match Funds: $ 25,000Match Funds: $ 25,000

Section 5 - List of Section 5 - List of PrioritiesPriorities

Prioritized your funding requestPrioritized your funding request One applicationOne application

Prioritize the courses, topics, or budget items Prioritize the courses, topics, or budget items within the applicationwithin the application

Multiple applicationsMultiple applications Prioritize the applications by rank ordering Prioritize the applications by rank ordering

them from highest priority to lowest prioritythem from highest priority to lowest priority

Applications that fail to provide a Applications that fail to provide a prioritization as stated above will be prioritization as stated above will be denieddenied further consideration for further consideration for fundingfunding

Grant Application Grant Application OrganizationOrganization

Numbered instructions provided for Numbered instructions provided for each sectioneach section Use the numbering system when Use the numbering system when

providing detail in each sectionproviding detail in each section

Treat each section as a stage in a Treat each section as a stage in a coherent and convincing coherent and convincing presentationpresentation

Maintain Maintain consistencyconsistency throughout throughout the applicationthe application

Unity of NarrativeUnity of Narrative

EvaluationEvaluation

ProblemProblemStatementStatement

CourseCourse DescriptionDescription

TrainingTraining

MethodsMethods

Questions?Questions?

Review Process Review Process &&

Submission Submission RequirementsRequirements

Application ReviewApplication Review

Three step processThree step process Staff reviewStaff review

Practitioner reviewPractitioner review

Commission reviewCommission review

Commission actionCommission action

Staff ReviewStaff Review Staff Review CriteriaStaff Review Criteria

Comply with the deadline?Comply with the deadline? Did applicant agency attend a workshop?Did applicant agency attend a workshop? Are the applicant, trainees, and proposed Are the applicant, trainees, and proposed

training eligible?training eligible? Meets requirements of Prioritized Training Meets requirements of Prioritized Training

List?List? Is the application complete?Is the application complete? Appropriate signatures?Appropriate signatures?

““No” Answer - Eliminated for Funding No” Answer - Eliminated for Funding ConsiderationConsideration

Staff ReviewStaff Review Staff Review CriteriaStaff Review Criteria

Is the budget accurate and complete with Is the budget accurate and complete with costs justified?costs justified?

Does the proposed project have programs, Does the proposed project have programs, parts, or costs that can be trimmed?parts, or costs that can be trimmed?

Do all of the activities and costs meet Do all of the activities and costs meet MCOLES requirements?MCOLES requirements?

How does the cost per trainee compare to How does the cost per trainee compare to other proposed programs?other proposed programs?

How much money is available?How much money is available? ““No” Answer = Reduction or No” Answer = Reduction or

Elimination of Funding ConsiderationElimination of Funding Consideration

Practitioner ReviewPractitioner Review

Practitioner Review CriteriaPractitioner Review Criteria Is it a fully developed proposal?Is it a fully developed proposal? Is there internal consistency? Is there internal consistency? Does the proposed project have basic Does the proposed project have basic

merit?merit? Is the proposed program consistent Is the proposed program consistent

with the training needs of the state?with the training needs of the state? What is the proposed program’s merit What is the proposed program’s merit

relative to other proposed or existing relative to other proposed or existing programs?programs?

Commission Review & Commission Review & ActionAction

Application Review by CommissionApplication Review by Commission RecommendationsRecommendations

Staff and CommitteeStaff and Committee

Available Funding EstablishedAvailable Funding Established Revenue and De-obligation HistoryRevenue and De-obligation History

December 9, 2009 (Lansing)December 9, 2009 (Lansing) Formal Grant AwardFormal Grant Award

Application Application SubmissionSubmission

Submit an original with the Submit an original with the appropriate signatures plus an appropriate signatures plus an electronic copy of the entire electronic copy of the entire application packet to:application packet to:

Michigan Commission on Law Michigan Commission on Law Enforcement StandardsEnforcement Standards

Attention: Grant ApplicationsAttention: Grant Applications106 W. Allegan, Suite 600106 W. Allegan, Suite 600Lansing, Michigan 48933Lansing, Michigan 48933

Application DeadlineApplication Deadline

Applications must be postmarked Applications must be postmarked on or before on or before July 31, 2009July 31, 2009..

Appeals supported by receipt Appeals supported by receipt from approved express mail from approved express mail carriercarrier U.S. Postal ServiceU.S. Postal Service United Parcel Service (UPS)United Parcel Service (UPS) Federal Express (FedEx)Federal Express (FedEx) Airborne ExpressAirborne Express

Important DatesImportant Dates

Grant Status NotificationGrant Status Notification

November of 2009November of 2009

Final Grant AwardsFinal Grant Awards

December 9, 2009December 9, 2009

Grant Contract WorkshopsGrant Contract Workshops

Mid January of 2010Mid January of 2010

State Administrative State Administrative Review BoardReview Board

Commission Awards GrantsCommission Awards Grants

Award list submitted to State Award list submitted to State Administrative Review BoardAdministrative Review Board

Grant Contract Workshops Grant Contract Workshops Following State Administrative Following State Administrative Board ApprovalBoard Approval

Delay proposed trainingDelay proposed training

Grant Contract Grant Contract WorkshopsWorkshops

Mandatory for all grant recipientsMandatory for all grant recipients At least one grant applicantAt least one grant applicant

Mandatory for new project Mandatory for new project administrators and financial officersadministrators and financial officers

Contracts and Guidelines for Contracts and Guidelines for Administration of 2010 GrantsAdministration of 2010 Grants Reporting RequirementsReporting Requirements

Reporting FormsReporting Forms

Questions?Questions?

Please contact Please contact Cheryl Hartwell, Grant Cheryl Hartwell, Grant

Coordinator at Coordinator at 517-322-5617 or at 517-322-5617 or at

hartwec@michigan.govhartwec@michigan.govif you have any questions!if you have any questions!

Thank you!Thank you!