2010 ELECTION 2010 ELECTION TRAININGTRAINING

INSPECTORS/JUDGESINSPECTORS/JUDGES

PRECINCT OFFICIALSPRECINCT OFFICIALS

• The precinct team consists of:The precinct team consists of:Republican

One InspectorOne JudgeOne Poll Clerk One Assistant Poll Clerk at Van Buren ONLY

DemocratOne JudgeOne Poll Clerk One Assistant Poll Clerk at Van Buren ONLY

DUTIESDUTIES

• Inspector administers oath to other Inspector administers oath to other officials officials

• Inspector picks up Election Day Inspector picks up Election Day supplies from Clerk’s Office on supplies from Clerk’s Office on Saturday, October 30, 2010 between Saturday, October 30, 2010 between 9:00 am and 2:30 pm. 9:00 am and 2:30 pm.

• Inspector schedules and meets with Inspector schedules and meets with both Judges and Poll Clerks at the both Judges and Poll Clerks at the precinct for Monday evening set up.precinct for Monday evening set up.

DUTIES DUTIES • Process absentee ballots as bi-partisan Process absentee ballots as bi-partisan

teamteam• Inspector and Democratic Judge return all Inspector and Democratic Judge return all

elections supplies to Clerk’s Officeelections supplies to Clerk’s Office• Both Judges may assist voters with Both Judges may assist voters with

disabilities or voters who are unable to disabilities or voters who are unable to read or write the English language after read or write the English language after completing the PRE-3 – Affidavit of Voter completing the PRE-3 – Affidavit of Voter Assistance at the Polls.Assistance at the Polls.

DUTIESDUTIES

• Inspector provides meals for precinct Inspector provides meals for precinct officials - dofficials - daily allowance is $95.00 aily allowance is $95.00 (VB $125)(VB $125)

• Any precinct official checks photo Any precinct official checks photo identificationidentification

• Inspector or Judge challenges voters Inspector or Judge challenges voters and accepts voter challenges and accepts voter challenges

• Inspector provides Poll Clerks with Inspector provides Poll Clerks with ballots.ballots.

ELECTION ELECTION PREPARATIONPREPARATION

• Inspector contacts precinct contact Inspector contacts precinct contact person to schedule the time and ensure person to schedule the time and ensure building access for Monday night and building access for Monday night and Tuesday morning arrival.Tuesday morning arrival.

• Inspector contacts all precinct election Inspector contacts all precinct election officials, Judges and Poll Clerks, to notify officials, Judges and Poll Clerks, to notify them of the time of the Monday night them of the time of the Monday night setup and Tuesday morning arrival.setup and Tuesday morning arrival.

• Inspector notifies Clerk if any problems Inspector notifies Clerk if any problems arise.arise.

MONDAY NIGHTMONDAY NIGHT

• Set up voting area so all machines are in Set up voting area so all machines are in the same room with precinct board and the the same room with precinct board and the area is accessible to voters with area is accessible to voters with disabilities.disabilities.

• Designate 50 foot chuteDesignate 50 foot chute• Post voting instructions in each voting Post voting instructions in each voting

boothbooth• Post Voter’s Bill of Rights in English and Post Voter’s Bill of Rights in English and

Spanish and sample ballots in the pollSpanish and sample ballots in the poll• Ensure you have all materials neededEnsure you have all materials needed

OATH OF PRECINCT OATH OF PRECINCT OFFICIALSOFFICIALS

• Inspector administers an oath to all Inspector administers an oath to all other precinct election officials.other precinct election officials.

• One Judge then administers oath to One Judge then administers oath to Inspector.Inspector.

• Use form PRE-1, Precinct Oath Book Use form PRE-1, Precinct Oath Book for administering oaths.for administering oaths.

OPENING POLLSOPENING POLLS

• You should arrive at 5:00 amYou should arrive at 5:00 am• Compare sample ballots to official Compare sample ballots to official

ballots, including touch screen machine ballots, including touch screen machine using zero tally tape – if no errors are using zero tally tape – if no errors are found Inspector and Judges complete found Inspector and Judges complete Certificate of Ballot Agreement – PRE-1.Certificate of Ballot Agreement – PRE-1.

• Check that the seal is intact on all Check that the seal is intact on all machines and ballot bags.machines and ballot bags.

• Ensure all machine read zero votes Ensure all machine read zero votes castscasts

OPENING POLLSOPENING POLLS

• Polls must be open continuously Polls must be open continuously from 6:00 am to 6:00 pm.from 6:00 am to 6:00 pm.

• No precinct election official may No precinct election official may leave the polling location until the leave the polling location until the canvas is complete.canvas is complete.

ELECTIONEERINGELECTIONEERING

• Electioneering is defined as expressing Electioneering is defined as expressing support or opposition to any candidate support or opposition to any candidate or political party or expressing approval or political party or expressing approval or disapproval of any public question in or disapproval of any public question in any manner that could reasonably be any manner that could reasonably be expected to convey support or expected to convey support or opposition to another individual.opposition to another individual.

• A person who commits A person who commits electioneering within the polls or electioneering within the polls or the chute commits a Class A the chute commits a Class A Misdemeanor.Misdemeanor.

BALLOT STYLES

• Standard Official Ballot – used for most voters in the precinct

• Washington 2 and 3:– County Ballot: For voters not residing

in Nashville limits.– Town Ballot: For voters residing in

Nashville limits.

BALLOT CONTROLBALLOT CONTROL

• It is recommended that you give the It is recommended that you give the Poll Clerks fifty (50) of each ballot Poll Clerks fifty (50) of each ballot style at a time.style at a time.

• Always confirm the ballot count Always confirm the ballot count prior to distributing to Poll Clerks. prior to distributing to Poll Clerks.

• Ballots are packaged in large Ballots are packaged in large quantity. quantity.

WHO IS ALLOWED IN WHO IS ALLOWED IN POLLS?POLLS?• Voters casting ballots and minor children Voters casting ballots and minor children

accompanying voter under eighteen.accompanying voter under eighteen.• Precinct Election Officials.Precinct Election Officials.• Deputy Election CommissionersDeputy Election Commissioners• Challengers, watchers, and poll book holders with Challengers, watchers, and poll book holders with

CREDENTIALSCREDENTIALS• Individuals assisting voter.Individuals assisting voter.• County Election Board member acting on behalf of County Election Board member acting on behalf of

the Boardthe Board• Voting machine technician with CREDENTIALSVoting machine technician with CREDENTIALS• County chairman or county vice-chairman of County chairman or county vice-chairman of

political party with CREDENTIALS.political party with CREDENTIALS.• Secretary of State – unless that person is a Secretary of State – unless that person is a

candidate.candidate.Credentials are issued by various authorities – see page 7 of Election Day Handbook for guidance on who should issue credential for specific positions.

PHOTO PHOTO IDENTIFICATIONIDENTIFICATION

• EVERY VOTER MUST PROVIDE EVERY VOTER MUST PROVIDE EVEN IF YOU KNOW THE VOTER!EVEN IF YOU KNOW THE VOTER!

• Judge, Poll Clerk or Inspector must Judge, Poll Clerk or Inspector must reviewreview

PHOTO ID -What is PHOTO ID -What is acceptable?acceptable?

• Acceptable photo ID must meet ALL of the following requirements:– 1. The voter’s ID displays the voter’s

photo.– 2. The voter’s name on the ID must

conform to the name on the voter registration record. Conform does not mean match identically.

– 3. The voter’s ID must contain an expiration date, and either still be current or have expired sometime after November 4, 2008.

– 4. The voter’s ID must be issued by the State of Indiana or the U.S. government.

PHOTO ID – Review PHOTO ID – Review ResultsResults

My Photo ID was acceptable!

What if mine is not acceptable?

I don’t have a photo ID!

Photo ID – Not Photo ID – Not AcceptableAcceptable

Voter is unable or unwilling to present photo ID, the inspector or one of the judges shall challenge the voter

Photo ID presented by the voter does not meet all of the requirements, the inspector or judge shall challenge the voter.

HAS THE VOTER SIGNED THE POLL BOOK?

NO

Voter may choose to leave and return with acceptable

Photo ID

YES

Voter is challenged and may cast a provisional ballot

RESIDENCYRESIDENCY

• Look at flow chart on page 22 of the Look at flow chart on page 22 of the Election Day Handbook.Election Day Handbook.

• This will help you determine the This will help you determine the correct procedure for voters who have correct procedure for voters who have moved.moved.

• Do not deny the voter the right to Do not deny the voter the right to vote. vote.

• Voter can always cast a provisional Voter can always cast a provisional ballot.ballot.

VOTER NOT ON POLL VOTER NOT ON POLL BOOKBOOK

FAIL SAFE PROCEDURESFAIL SAFE PROCEDURES

• Attempt to determine if voter is at Attempt to determine if voter is at the wrong precinctthe wrong precinct

• In a nutshell – if the voter is not on In a nutshell – if the voter is not on the poll book, contact the County the poll book, contact the County Election Board. Voter may be Election Board. Voter may be eligible to cast a regular ballot.eligible to cast a regular ballot.

WHO MAY CHALLENGE A WHO MAY CHALLENGE A VOTER?VOTER?

• Inspector or either JudgeInspector or either Judge• Poll Clerk – only based on a Poll Clerk – only based on a

questionable signature by voter on questionable signature by voter on poll listpoll list

• Challenger appointed to candidate Challenger appointed to candidate or political party with proper or political party with proper credentialscredentials

WHEN IS A CHALLENGE WHEN IS A CHALLENGE USED?USED?

• Photo ID does not meet requirementsPhoto ID does not meet requirements• Voters name does not appear on poll list Voters name does not appear on poll list

and voter does not qualify using fail safes and voter does not qualify using fail safes in Chapter Five.in Chapter Five.

• Additional Documentation required and Additional Documentation required and voter does not present – see Chapter voter does not present – see Chapter FourFour

• Voter is not a U.S. CitizenVoter is not a U.S. Citizen• Voters signature on poll list does not Voters signature on poll list does not

match registration.match registration.

HOW IS A CHALLENGE HOW IS A CHALLENGE ISSUED?ISSUED?

• The challenger fully completes the The challenger fully completes the PRE-4 form.PRE-4 form.

• The voter then completes their The voter then completes their section of the PRE-4 form.section of the PRE-4 form.This form must be This form must be

completely filled out completely filled out and signed in front of and signed in front of a precinct official a precinct official authorized to authorized to administer oaths.administer oaths.

PROVISIONAL BALLOTPROVISIONAL BALLOT

• Once the challenge affidavit (PRE-4) has Once the challenge affidavit (PRE-4) has been completed please follow the step-by-been completed please follow the step-by-step instructions in the Election Day step instructions in the Election Day Handbook or provisional ballot supply Handbook or provisional ballot supply envelopeenvelope

• NOTE – kept separate from all other voted NOTE – kept separate from all other voted ballotsballots

• A Provisional Ballot will have, A Provisional Ballot will have, “Provisional” stamped on the ballot along “Provisional” stamped on the ballot along with the Clerk’s signature and sealwith the Clerk’s signature and seal

THROUGHOUT THE DAYTHROUGHOUT THE DAY

• Compare with Poll Clerks the Compare with Poll Clerks the number of ballots issued to the number of ballots issued to the number of ballots cast.number of ballots cast.

• No more than three voters may be No more than three voters may be voting at any one time. Except, Van voting at any one time. Except, Van Buren may have six active voters Buren may have six active voters due to having assistant poll clerks.due to having assistant poll clerks.– Includes casting provisional ballots or Includes casting provisional ballots or

on the touch screen machine on the touch screen machine

ABSENTEE VOTINGABSENTEE VOTING

• Absentee ballots will be delivered on Absentee ballots will be delivered on election day to the polls.election day to the polls.

• Ensure that you received the correct Ensure that you received the correct ballots before acknowledging receipt ballots before acknowledging receipt of the absentee ballots.of the absentee ballots.

• Once received, the ballots may be Once received, the ballots may be processed at any time.processed at any time.

• Confirm that each ballot envelope is Confirm that each ballot envelope is complete, signed and dated.complete, signed and dated.

Disputed Absentee Disputed Absentee BallotsBallots

• Some absentee ballot envelopes may appear Some absentee ballot envelopes may appear with hand written notes indicating that the with hand written notes indicating that the signatures of the voter have been challenged by signatures of the voter have been challenged by the Absentee Board or County Election Board. the Absentee Board or County Election Board. These ballots warrant extra consideration before These ballots warrant extra consideration before acceptingaccepting– ““Signature Disputed” indicates members of Signature Disputed” indicates members of

the election board question the validity of the the election board question the validity of the signatures.signatures.

– ““The county election board has questioned the The county election board has questioned the genuineness of the signature of this voter” genuineness of the signature of this voter” indicates the Election Board unanimously indicates the Election Board unanimously question the validity of the signatures.question the validity of the signatures.

CHALLENGING ANCHALLENGING ANABSENTEE BALLOTABSENTEE BALLOT

• An absentee ballot may be challenged An absentee ballot may be challenged as any other ballot. After challenge as any other ballot. After challenge affidavit is completed by the affidavit is completed by the challenger, the absentee ballot secrecy challenger, the absentee ballot secrecy envelope is marked “provisional.” The envelope is marked “provisional.” The ballot and documentation is then ballot and documentation is then placed with the other provisional placed with the other provisional ballots that have been cast for return ballots that have been cast for return to the County Election Board.to the County Election Board.

REJECTING AN ABSENTEE REJECTING AN ABSENTEE BALLOTBALLOT

The inspector SHALL reject an absentee The inspector SHALL reject an absentee ballot if:ballot if:– Voter has already voted in person.Voter has already voted in person.– Voter is not legally a qualified voter of the Voter is not legally a qualified voter of the

precinctprecinct– Voter died before Election Day – proof requiredVoter died before Election Day – proof required– No voter signature on ballot envelope or No voter signature on ballot envelope or

signature does not match the applicationsignature does not match the application– Envelope is open or has been resealedEnvelope is open or has been resealed– Affidavit is insufficient or ballot has not been Affidavit is insufficient or ballot has not been

initialed.initialed.– More than one ballot in the envelope.More than one ballot in the envelope.

REJECTING AN REJECTING AN ABSENTEE BALLOTABSENTEE BALLOT

• Write the word “rejected” on the back Write the word “rejected” on the back of the ballot and state the reasons for of the ballot and state the reasons for the rejection.the rejection.

• All rejected ballots and associated All rejected ballots and associated materials are placed in the envelope materials are placed in the envelope labeled “Defective Absentee Ballots.”labeled “Defective Absentee Ballots.”

• Return to the County Election Board Return to the County Election Board after the close of polls with the other after the close of polls with the other voted ballots.voted ballots.

ABSENTEE VOTINGABSENTEE VOTING

• Confirm that the voter has not voted Confirm that the voter has not voted in person on election day and is in person on election day and is eligible to vote in your precinct.eligible to vote in your precinct.

• Note on the poll list that the voter Note on the poll list that the voter has voted absentee.has voted absentee.

• Remove ballot, protecting Remove ballot, protecting confidentiality of the vote, confirm confidentiality of the vote, confirm placement of Clerk seal and placement of Clerk seal and appropriate initials on the ballot. appropriate initials on the ballot.

ABSENTEE BALLOTSABSENTEE BALLOTS

• Place valid ballots in holding bin until Place valid ballots in holding bin until all ballots have been reviewed.all ballots have been reviewed.

• Once complete, run all valid ballots Once complete, run all valid ballots through the voting machine for through the voting machine for processing.processing.

ABSENTEE - VOTE IN ABSENTEE - VOTE IN PERSONPERSON

• A voter may vote in person at their A voter may vote in person at their precinct on election day as long as their precinct on election day as long as their absentee ballot has not been processed.absentee ballot has not been processed.

• If their name has already been marked If their name has already been marked with “absentee” on the poll book, the with “absentee” on the poll book, the voter may not cast another ballot.voter may not cast another ballot.

• If the voter cast a new ballot on If the voter cast a new ballot on election day you will mark the absentee election day you will mark the absentee ballot secrecy “unopened because voter ballot secrecy “unopened because voter appeared and voted in person.”appeared and voted in person.”

ABSENTEE - VOTE IN ABSENTEE - VOTE IN PERSONPERSON

• If the voter wants to cast their original If the voter wants to cast their original ballot, the absentee ballot can be opened ballot, the absentee ballot can be opened in their presence and placed in the voting in their presence and placed in the voting machine after determining the voter is machine after determining the voter is meets all other voting requirements..meets all other voting requirements..

• If the voter still has their original ballot, If the voter still has their original ballot, they may vote in person. They must give they may vote in person. They must give the inspector their original ballot, which the inspector their original ballot, which will be marked “cancelled” and place in will be marked “cancelled” and place in the defective ballot envelope.the defective ballot envelope.

WHO MAY ASSIST?WHO MAY ASSIST?

Voter with disability or unable to read or Voter with disability or unable to read or write English may designate an individual write English may designate an individual to assist them, including a relative or to assist them, including a relative or friend. friend.

Voter requests assistance but does not Voter requests assistance but does not designate someone else to help the, BOTH designate someone else to help the, BOTH judges must accompany the voter into the judges must accompany the voter into the voting booth to assist voter. voting booth to assist voter.

Must complete the affidavit of voter Must complete the affidavit of voter assistance at the polls (PRE-3) assistance at the polls (PRE-3) BEFOREBEFORE ENTERING THE VOTING BOOTH WITH ENTERING THE VOTING BOOTH WITH VOTERVOTER

WHO MAY NOT ASSISTWHO MAY NOT ASSIST

• The voter may NOT designate their The voter may NOT designate their employer, an officer of the voter’s employer, an officer of the voter’s union or a union representative to union or a union representative to assist them when voting.assist them when voting.

ACCESSIBILITYACCESSIBILITY

• Each voter regardless of disability Each voter regardless of disability must be the given opportunity to must be the given opportunity to vote privately unless they request vote privately unless they request assistance in boothassistance in booth

• Speak directly, slowly, and calmly Speak directly, slowly, and calmly to a voter or write a note to voterto a voter or write a note to voter

• Ask before providing assistance to Ask before providing assistance to votervoter

• Let a voter know who you are and Let a voter know who you are and where you arewhere you are..

ACCESSIBILITYACCESSIBILITY

• There will be temporary handicap There will be temporary handicap accessible equipment at some polls accessible equipment at some polls on election day.on election day.

• Voters must enter the polls to voteVoters must enter the polls to vote

CLOSING THE POLLSCLOSING THE POLLS

• Announce close of polls at 6:00 pmAnnounce close of polls at 6:00 pm• Anyone in chute must be allowed to Anyone in chute must be allowed to

votevote• Tally both machines and balance to Tally both machines and balance to

number of ballots issued – Tally write-number of ballots issued – Tally write-in votes castin votes cast

• Process paperwork to finalize Process paperwork to finalize tabulationtabulation

• Inspector and Democrat Judge bring Inspector and Democrat Judge bring materials to Clerk’s Office.materials to Clerk’s Office.

NOTE WORTHYNOTE WORTHY

• Judges assist the Inspector in making Judges assist the Inspector in making decisions throughout the day.decisions throughout the day.

• All ballots issued to voters must be All ballots issued to voters must be initialed by both Poll Clerks.initialed by both Poll Clerks.

• Washington 4 will vote at the County Washington 4 will vote at the County Office Building due to the destruction Office Building due to the destruction of the Little Nashville Opry.of the Little Nashville Opry.

YOUR VOTING RIGHTSYOUR VOTING RIGHTS

• If you are working outside your own If you are working outside your own precinct be sure to vote absentee. precinct be sure to vote absentee.

• You can not leave your poll throughout You can not leave your poll throughout election dayelection day

• Absentee Voting Hours in Clerk’s Absentee Voting Hours in Clerk’s Office:Office:– Monday through Friday, 8:00 am to 4:00 pm Monday through Friday, 8:00 am to 4:00 pm

through Friday, October 29, 2010.through Friday, October 29, 2010.– Saturday, October 30, 2010- 9:00 to 3:00 pmSaturday, October 30, 2010- 9:00 to 3:00 pm– Monday, November 1, 2010- 8:00 am to 12:00 Monday, November 1, 2010- 8:00 am to 12:00

noon.noon.