2011-03-01 Works & Services Committee Meeting Minutes€¦ · Works & Services Committee Meeting -1...

Minutes

of the

WORKS & SERVICES COMMITTEE MEETING

CHAIRMAN: Cr Larry Friske

held in the Boardroom, Town Hall,

2 Caledonian Hill Gympie Qld 4570

at 9.00am

on Tuesday 1 March 2011

Recommendations to be considered for adoption at the General Meeting to be held on 9 March 2011 at 9.00am.

Works & Services Committee Meeting -1 March 2011

GRC - WORKS & SERVICES COMMITTEE MEETING AGENDA COMMITTEE MEMBERS: Cr L Friske (Chairman), Cr R Dyne (Mayor), Crs G Engeman, RA Gâté, DR Neilson,

AJ Perrett, IT Petersen, JA Walker & J Watt

APPOINTMENTS: 10.00am Mrs Jan Collins (President) and Mr Terry Daw (Vice President)

Gympie & District Goldrush Festival to discuss the Gympie Goldrush Festival.

CONTENTS:

SECTION 1: LEAVE OF ABSENCE / APOLOGIES ................................................................................... 4

SECTION 2: CONFIRMATION OF MINUTES OF PREVIOUS MEETING ............................................... 4

SECTION 3: DIRECTOR OF ENGINEERING SERVICES ......................................................................... 4 3/1A PETITION – CHINAMANS CREEK AND WHITTLE ROAD................................................................................. 4 3/1B CHINAMAN’S CREEK AND WHITTLE ROAD.................................................................................................. 5 3/2 4WD VANDALS AT WIDGEE CROSSING....................................................................................................... 6 3/3 BRUCE HIGHWAY UPGRADE – COOROY TO CURRA ................................................................................... 10

SECTION 4: DIRECTOR OF ENGINEERING SERVICES – GENERAL BUSINESS........................... 11

SECTION 5: DESIGN SERVICES DIVISION ............................................................................................. 12 5/1 CHANGES TO DISABILITY PARKING SYSTEM ............................................................................................. 12 5/2 PROPOSED GEOGRAPHICAL FEATURES –DEACONS CREEK AND KELIHERS CREEK.................................... 13 5/3 UNNAMED ROAD OFF LAUREL ROAD, NORTH DEEP CREEK...................................................................... 16 5/4 PERMANENT ROAD CLOSURE OF PART OF LIAM LANE ABUTTING EASTERN BOUNDARY OF LOT 5 SP

112474, PARISH WOONGA ....................................................................................................................................... 19 5/5 STORMWATER DRAINAGE ISSUE AT COOLOOLA COVE – CORNER OF NAUTILUS DRIVE AND ACHILLES

DRIVE .................................................................................................................................................................. 23 5/6A STORMWATER DRAINAGE ISSUE AT COOLOOLA COVE – GOLDEN HIND AVENUE AND DREADNOUGHT

AVENUE .................................................................................................................................................................. 24 5/6B STORMWATER DRAINAGE ISSUE AT COOLOOLA COVE – GOLDEN HIND AVENUE AND DREADNOUGHT

AVENUE .................................................................................................................................................................. 25 5/7 STORMWATER DRAINAGE ISSUE AT COOLOOLA COVE – SIRIUS COURT.................................................... 28 5/8 REGULATORY SIGNAGE REPORT ............................................................................................................... 30 5/9 CAPITAL WORKS PROGRAM 2010/2011 .................................................................................................... 31 5/10 CAPITAL WORKS PROGRAM – WIDE BAY ESPLANADE, RAINBOW BEACH ................................................ 32 LATE ITEM – KEVIN MAHONEY WBBRRG BURSARY APPLICATION....................................................................... 33

SECTION 6: DESIGN SERVICES DIVISION – GENERAL BUSINESS................................................. 34

SECTION 7: WORKS – EASTERN DIVISION ........................................................................................... 34 7/1 MONKLAND DEPOT WEIGHBRIDGE ........................................................................................................... 35 7/2 MONTHLY RURAL MAINTENANCE REPORT ............................................................................................... 35 7/3 JOB CONSTRUCTION REPORT..................................................................................................................... 38 7/4 WORKS DEPARTMENT MAINTENANCE GRAPH – EASTERN DIVISION ........................................................ 40

Gympie Regional Council 2


7/5 WORKS COST STATEMENT – EASTERN DIVISION....................................................................................... 41

SECTION 8: WORKS EASTERN DIVISION – GENERAL BUSINESS .................................................. 41

SECTION 9: WORKS - PARKS.................................................................................................................... 41 9/1 GOLD RUSH FESTIVAL............................................................................................................................... 41 9/2 PARKS MONTHLY REPORT......................................................................................................................... 44 9/3 WORKS COST STATEMENT – PARKS .......................................................................................................... 45

SECTION 10: WORKS – PARKS – GENERAL BUSINESS ................................................................. 46

SECTION 11: WORKS – WESTERN DIVISION...................................................................................... 46 11/1 WORKS COST STATEMENT – WESTERN DIVISION...................................................................................... 46 11/2 WORKS DEPARTMENT MAINTENANCE GRAPH .......................................................................................... 46 11/3 EXTENSION OF P177 BUS ROUTE............................................................................................................... 47 11/4 REPORT ON WASTE PROJECTS ................................................................................................................... 49 11/5 ROAD MAINTENANCE REPORT – WESTERN DIVISION ............................................................................... 50 11/6 GYMPIE SEWERAGE TREATMENT PLANT................................................................................................... 51

SECTION 12: WORKS WESTERN DIVISION – GENERAL BUSINESS ............................................ 53

SECTION 13: WORKS – LAND PROTECTION ...................................................................................... 53 13/1 LAND PROTECTION MONTHLY REPORT..................................................................................................... 53 13/2 REPORT: CHEMICAL SUBSIDY (‘TASKFORCE’) .......................................................................................... 54

SECTION 14: WORKS – LAND PROTECTION – GENERAL BUSINESS ......................................... 56

SECTION 15: WATER & SEWERAGE DIVISION .................................................................................. 56 15/1 WORKS COST STATEMENT – WATER & SEWERAGE .................................................................................. 56 15/2 JOHNSTONE ROAD / TIMOTHY COURT SEWERAGE SCHEME....................................................................... 57 15/3 CONNECTION OF PROPERTY TO SEWERAGE-SOUTHSIDE............................................................................ 59 15/4 PROJECTS IN PROGRESS ............................................................................................................................. 60

SECTION 16: WATER & SEWERAGE DIVISION – GENERAL BUSINESS ...................................... 62

SECTION 17: ATTACHMENTS ................................................................................................................. 62



The meeting commenced at 9.00am. PRESENT: Cr L.J. Friske (Committee Chairman) Cr R. Dyne (Mayor), Cr R.A. Gâté, Cr

D.R. Neilson, Cr A.J. Perrett, Cr I.T. Petersen, Cr J.A. Walker, Cr J. Watt, Mr C. Manson (Acting Chief Executive Officer), Mr R. Fredman (Director of Engineering Services) and Miss K Watson (Minutes Secretary).

Cr I.T. Petersen was not present when the meeting commenced.

SECTION 1: LEAVE OF ABSENCE / APOLOGIES Apologies/Leave of Absence has been received from the following Councillor:

G18/02/11 – Cr Engeman

SECTION 2: CONFIRMATION OF MINUTES OF PREVIOUS MEETING

. W01/03/11 Moved: Cr A.J. Perrett Seconded: Cr R.A. Gâté That the Minutes of the Works & Services Committee Meeting held on the 1

February 2011 be taken as read and confirmed. Carried

SECTION 3: DIRECTOR OF ENGINEERING SERVICES

3/1a Petition – Chinamans Creek and Whittle Road Re: W02/03/11 Petition – Chinamans Creek & Whittle Road From: 18 Residents of the Region File: 4-8-7-7 Doc # 1475473 Date: 18 January 2011 Reference: G03/01/11 - That the Petition be received and referred to a

future Works & Services Committee Meeting for consideration. “We the undersigned Residents wish to bring to Council’s attention the deplorable condition of the road surface of the above Roads. They are in need of immediate full and careful maintenance as also are the entrances to the properties. The Creek crossing over Whittle Road needs a permanent solution in the form of concreting as the road washes out every time the creek comes up.



Where Chinamans Creek Road passes over pipe culverts the surface is eroded which is narrowing the road making it very dangerous. Each time the Council workers review the road they move the white edge marker stakes. We’re wondering how far they intend to move them. In time they will meet in the middle of the road. These culverts are concrete pipes but they need concrete collars to prevent erosion and damage to the road edge. When entering Chinamans Creek Road in an Easterly direction from Kenilworth Skyring Creek Road the first dip needs to be raised at least a metre by way of culvert and concrete top to allow us, in a time of heavy rain, to be able to get out of the valley. We require this work to be done. Council’s attention is also drawn to the noxious weed (Lantana) on the road side which is proliferating and contaminating adjoining properties. A solution to this problem is also required.”

3/1b Chinaman’s Creek and Whittle Road Re: W02/03/11 Petition – Chinamans Creek & Whittle Road From: Resident of Chinamans Creek Road, Tuchekoi File: 4-8-7-7 Doc # 1476116 Date: 20 January 2011 Reference: G03/01/11 “This is to be read in line with earlier petition and emphasis the fact that the road is extremely dangerous and all residents are worried that there is going to be a serious accident. It demands immediate attention and in the meantime we require barricades and lights warning traffic of hazard. We’re attaching photos showing the erosion of the roadway. All signatories of the petition are in agreement with this letter. We expect a reply in writing.”

Report: (Acting Director of Engineering Services – R.Chapman) Overview: Letter is requesting repairs to problems that arose due to

recent rainfall and flooding as well as upgrading of the road.

Corporate Plan: 2.1 (iv) A (v) Operational Plan: 2.1 (i) Budget: Road Capital & Maintenance Consultation: Internal Issues: 1) Flood damage repairs identified need to be programmed for repair.

2) Upgrading works nominated. 3) Attention to “noxious” weeds requested.

Risks Analysis: 1) Emergent works to be assessed and prioritised on



a range of issues. 2) Funding for new works is limited.

3) Lantana is not considered to be a noxious weed. Discussion: All essential emergent works have been undertaken. Other restoration works will be programmed as time and approval funding allows. It is unlikely that any major upgrading of Chinamans Creek Road will be possible in the foreseeable future due to higher priorities. Clearing of roadsides is taking place on a priority basis.

W02/03/11 Moved: Cr J.A. Walker Seconded: Cr J Watt Recommend that Items 3/1(a) and 3/1(b) be received and dealt with concurrently. Further that the petitioners be advised as per the report.

Carried

3/2 4WD Vandals at Widgee Crossing Re: W03/03/11 4WD Vandals at Widgee Crossing From: Resident of Widgee Crossing Road File: 4-8-7-7 Doc # 1474326 Date: 3 January 2011 First Letter from complainant – Doc Id: 1475296 Dated: 13 December 2010 “I wish to draw to your recall my many previous complaints and requests to Council including directly to Mayor Dyne and Cr. Friske to take action to stop this outlandish activity that continues to occur at Widgee Crossing. I refer also to Council's Officer Greg Ingham's attendance at a site meeting with the undersigned, my neighbour Ian Wenzell and Department of Environment and Resource Management officers Wade Rogers and Debbie Cross on 25 June 2010 where it was requested that Council erect signage to prohibit 4WD vandalism. No action whatsoever resulting from that meeting has been evident from either Council or DERM. The 4WD vandals have continued to vandalise the Road Reserve alongside my neighbour's fence, the very reason why the abovementioned site meeting was called in an endeavor to stop this occurring, and now they have commenced to vandalise the Road Reserve on the opposite side of the roadway along our fence line. Today after confrontation we have been threatened by these young people that they will come through the fence onto the cultivated area of our property with their 4WD vehicles. With foul language flowing it was made clear they had no intention of abiding by the law and would continue to vandalise this public property, an attitude made even more abhorrent in that one of their number of physical threatening attitude wore a Gympie Regional Council work shirt.



As pointed out to Council on previous occasions, Council's inaction in the matter has not only allowed massive degradation of the Road Reserve and the Widgee Crossing Picnic Area to take place but these young people abandon all thoughts of decency when they come out here. The younger P-platers — and there are a great number of those — see the older vandals doing their damage and follow suit, taking their attitude onto the streets of Gympie. I have continued to report these occurrences to the Gympie Police. They have informed me that their hands are tied, that they know what the area is like but they can do nothing about it until the Council makes a complaint and erects signage to say the vandalism is prohibited — and have told me to inform you that until the Council takes action in their opinion there is a very high risk of someone being killed. During this past week there have been two instances of young people sitting on the bonnet of vehicles travelling on the road. On a previous occasion I witnessed two young people standing on the tray of a 4WD that was driving erratically as they went down to the Crossing . Later that same day at another site the vehicle rolled resulting in one of the young lads in the back losing his life.. Only days ago, six young people went down to the Crossing on the back of a 4WD utility that did not even have sides on its tray. I draw your attention to the fact that Council is negligent by its inaction in the matter. Council is viewed to promote unabated lawlessness by youth in this region not only putting young lives at risk but Council is also negligent in taking care of public property, both in the Road Reserve and also the adjoining Reserve 163. Road and Road Reserve – Council has control over the road reserve The vandalism of the road and road reserve by 4wd vehicles is misuse of public land in Council’s care Council represents the Community Recreation Reserve 163 - Lower part – Community picnic area is state owned Council is Trustee The vandalism by 4wd vehicles is misuse of Public Land in Council’s care Council as Trustee has a duty of care

The Local Government Act and DNR Policy provide that Council can restrict the "type of access to the road reserve" ie 4WD vandals and also as Trustee Council can restrict the "type of access to the recreation reserve" ie 4WD vandals. As the closest resident to this problem, I formally make a complaint about the stress and disruption this noisy, dangerous activity causes. It is hugely stressful to witness the wanton vandalism occurring alongside our property knowing also that it is such a dangerous activity for those young people to be engaged in. I request that Council take action to stop it. A copy of this letter is being forwarded to all Councillors, DERM and the Gympie Police.”



Response from Director of Engineering – Mr. Bob Fredman. Dated: 22nd December 2010 “I make reference to your letter dated 13 December 2010 regarding the above matter. “Council is very concerned about the unsafe and irresponsible vehicle usage that occurs in the Widgee Crossing area. The Local Government Act describes Council’s powers in this regard, however operating a vehicle is not included in this Act. Use of a vehicle as you describe is a Police matter under the Traffic Act. Council also has limited ability to prohibit irresponsibly driven vehicles from using road reserve, and certainly could not implement any signage that would be effective in this situation. Council’s duty of care on reserves is limited to managing hazards it creates, or rectifying unforeseeable hazards. The irresponsible use of vehicles does not fall within these parameters. Vandalism in any location is a Police matter again. Your letter will be forwarded to the Police as a matter of urgency.”

Reply from Complainant - Dated 3. January 2011 “Thank you for your letter dated 22 December. Concerns outlined in my letter addressed to you of 13 December have not however been satisfactorily responded to. Council is responsible for what is happening at Widgee Crossing – Council doe shave the power to stop it. Council has allowed “hazards” to occur on both the road reserve and the Reserve 163 and have done nothing about “managing” or “rectifying” them. Council appears to ignore the fact that public property in Council’s care has been vandalised and is continuing to be vandalised. Council has allowed vandalism to continue to occur to the road reserve and the Reserve 163 by its inaction in the matter even though Council has been told many times that it is occurring and many pleads for you to put a stop to it. Council has not, to my knowledge made a complaint to the Police Department. It is not good enough for you to just say that vandalism is a matter for the police – you have to report it! A simple sign erected in the right location that “4WD vandalism is prohibited” surely is not too big of an ask of Council and at least would indicate that you have made some effort – one for Widgee Crossing Road on each side of the river, for all I know that you are well aware the same problem exists on the south side of the river as well. A copy of your letter of 22 December together with a copy of this letter has been forwarded to all Councillors, DERM, and the Gympie Police. Thanking you in anticipation of a better response from Council.”



Response from Director of Engineering – Mr Bob Fredman. Dated: 20 January 2011 “I refer to your letter of 3 January 2011 regarding the above matter. Unfortunately Council does not have the resources to actively control uses on this and any other land which it has not developed. Further, vandalism is the type of activity that will occur regardless of signage, when staff or Police are not present. Your previous reports of vandalism have been passed on to Police. Again, Council is very concerned but does not have the means to prevent the activities which are occurring.” Report: (Director of Engineering Services – R.A. Fredman) Overview: The complainant has asked that the complaints be put to a

Council meeting. Corporate Plan: 2.1 (iv) Operational Plan: 2.1 (i) Budget: Road Construction and maintenance Consultation: Queensland Police Service

Issues: 1) Resident has concerns people could be hurt during high risk activities including 4WD vandalism on vacant Council land and road reserve.

2) Requiring Council to take action to prevent these actions by erecting some sort of signage.

3) Claiming that Council is responsible for what is happening due to inaction and allowing hazards to develop on the road reserve.

Risks Analysis: 1) Queensland Police Service is the responsible authority for acts of dangerous driving and illegal use of motor vehicles.

2) Signage in remote locations cannot be effectively policed and for it to be policed it must be an authorised sign approved for use by Department of Transport and Main Roads.

3) Maintaining the road reserve in this area is practically impossible due to flooding, scouring and water holes developing on a continuing basis.

Discussion:

The activities at this site have been discussed at previous Traffic Advisory Committee meetings with no effective solutions forthcoming. The road reserve is unmaintained road where the activities take place. Should it be Councils intention that no traffic whatsoever should travel beyond the end of the maintained section the use of a road closed sign G9.20 in association with a permanent barrier would be required. However at this location that may be difficult to achieve.



W03/03/11 Moved: Cr J.A. Walker Seconded: Cr R.A. Gâté

Recommend that Council request Queensland Police Service to continue surveillance of the area. Further that Council arrange a meeting with Queensland Police Services.

Carried

3/3 Bruce Highway Upgrade – Cooroy to Curra Re: W04/03/11 Bruce Highway Upgrade – Cooroy to Curra From: Department of Transport and Main Roads File: 4-8-21-1-1 Doc # 1479359 Date: 11 February 2011

“The Department of Transport and Main Roads would like to advise you that work on the third contract for Section B (Sankeys Road to Traveston Road of the Bruce Highway upgrade between Cooroy and Curra will commence in early February 2011. The department has announced that the successful contractor for this work is Synergy JV, a joint venture between Civil Mining Corporation (CMC), Downer EDI Works Pty and Probuild Civil (QLD). Consultants GHD will continue to administer the delivery of Section B. Work will involve:

Laying approximately 9km of dual lane asphalt pavements. Constructing bridges over Coles Creek (near Maguires Lane, Cooran) Realigning a 1.5km section of Coles Creek Road. This is required to carry

it over a new overpass above the new highway (near Cochrane Court, Cooran).

Constructing the overpass over the new highway maintaining access to the existing Bruce Highway for Coles Creek residents.

For your information, construction hours near residential areas will generally be between 7.00am and 10.00pm, Monday to Saturday, with some night works necessary from time to time. The project team will contact local residents who may be affected by night work prior to undertaking these activities. Work on Contract 3 is expected to be completed in early 2012, weather permitting. The department will advise you of details for the fourth contract once the contract has been awarded. It is anticipated that this fourth contract will be awarded in May 2011. The entire Section B project is expected to be completed during 2012, weather permitting.



The project team will continue to keep you informed about project activities by providing updates at regular intervals throughout the construction period. In the meantime, if you would like further information, please contact me on 5482 0333.” Report: (Acting Director of Engineering Services – R. Chapman) Overview: This letter advises Council of the successful contractor for Contract 3 for the current project. Corporate Plan: 2.1 (iv) Operational Plan: 2.1 (i) Budget: Externally Funded Project Consultation: Department of Main Roads staff / Consultants for projects Issues: Nil for Gympie Regional Council

Risks Analysis: Nil for Gympie Regional Council Discussion: The letter is self explanatory and details the works to be carried out under this

contract.

W04/03/11 Moved: Cr A.J. Perrett Seconded: Cr R.J. Dyne

Recommend that the report be received. Carried

SECTION 4: DIRECTOR OF ENGINEERING SERVICES – GENERAL BUSINESS

COUNCIL IN COMMITTEE

The Chairman advised the meeting that Council was going “Into Committee” to discuss the refurbishment of Old Lands Office.

W05/03/11 Moved:Cr R.A. Gâté Seconded: Cr J.A. Walker That pursuant to the provisions of Section 72 of the Local Government

(Operations) Regulation 2010, Council resolves to close the meeting to the public and move “into committee” to consider the refurbishment of the old lands office.

Further, that in relation to the provisions of Section 171 of the Local Government

Act 2009, Council resolves that following the closing of the meeting to the public and the moving ‘into committee’ that all matters and all documents (whether in hard copy, electronic, optical, visual or magnetic form) discussed, raised, tabled



and/or considered whilst the meeting is closed and ‘in committee’, are confidential to the Council and the Council wishes to keep them confidential.

Carried

COUNCIL OUT OF COMMITTEE W06/03/11 Moved: Cr D.R. Neilson Seconded: Cr J.A. Walker That proceedings be resumed in Open Council.

Carried

W07/03/11 Moved: Cr R.J. Dyne Seconded: Cr D.R. Neilson Recommend that the Mayor, Deputy Mayor, Chairman of Administration &

Finance Committee and Chief Executive Officer discuss the restoration of Old Lands Office with the Committee for the Australian Institute of Country Music.

Carried

Design Services General Manager Mr Ross Chapman entered the meeting at

9.33am.

SECTION 5: DESIGN SERVICES DIVISION

5/1 Changes to Disability Parking System Re: W08/03/11 Changes to Disability Parking System From: Design services Division File: 2-7-03-0004 Date: 24 January 2011 MINUTE CS11/11/10 RECOMMENTED THAT COUNCIL AUTHORISE THE FOLLOWING: 1. RED PERMIT HOLDERS AND TPI HOLDERS ARE PERMITTED TO PARK

IN DESIGNATED ON STREET DISABLED PARKING SPACES FOR A MAXIMUM PERIOD OF 2 HOURS.

2. REFER MARY STREET SIGNAGE MATTERS TO THE DESIGN DIVISION

OF ENGINEERING SERVICES TO INVESTIGATE POSSIBLE MODIFICATIONS AND REPORT BACK TO A FURTHER WORKS AND SERVICES MEETING.



Report: (General Manager Design Services Division - R. Chapman)

Overview: Minute CS11/11/10 part 2 referred Mary Street signage matters to

the Design Division of Engineering Services to investigate possible modifications and report back to a further Works & Services Meeting

Corp Plan: Section 1 Op Plan: Section 3.2 Budget: Regulatory Signage Consultation: Internal Only Issues: Council has determined to make changes to Disabled Parking times. Risk Analysis: It would appear there has not been consultation with the Access Advisory Committee and there could be adverse reaction from this sector of the community. Discussion: A review was required via Council Minute of all on-street disabled parking signage in the regulated parking area in the CBD of Gympie. This review incorporates changes brought into force by the Australian Disability Parking Scheme (ADPS) and new Australian Disability Parking permits. This review also incorporates Council’s Minute CS11/11/10 (1). In the regulated parking area in the CBD there are seventeen (17) on-street disabled car parks across eleven (11) sites. Signage at these disabled car parks are required to be upgraded to meet the requirements of ADPS and the above mentioned Council Minute. Seventeen (17) signs will be required to be upgraded at a cost of $100 each therefore totalling $1,700.

W08/03/11 Moved: Cr A.J. Perrett Seconded: Cr J.A. Walker

Recommend that Council approve the disabled car park signage as per the above Report.

Carried

5/2 Proposed Geographical Features –Deacons Creek and Kelihers Creek Re: W09/03/11 Proposed Geographical Features –Deacons Creek and Kelihers

Creek From: Department of Environment and Resource Management File: 4-4-3-8 Doc # 1477579 Date: 1 February 2011 “ The Department of Environment and Resource Management administers the Place Names Act 1994 that controls the official naming of suburbs, localities and geographical features within local government boundaries.



The department is currently considering a proposal to formally name two unnamed creeks as Deacons Creek and Kelihers Creek located within the Fraser Coast Regional Council and the Gympie Regional Council. The proposed Deacons Creek is signposted at the point it crosses the Bruce Highway approximately two kilometres north of Glenwood. The creek rises to the south of Theebine Mountain and flows north-east for approximately seven kilometres until its confluence with Gutchy Creek. The proposed name Deacons Creek is a long-standing locally known name throughout the district and originates from Henry and Ephraim Deacon, who acquired Portions 10 and 1575, Parish of Gutchy as Agricultural Farms in 1898 and held these properties until about 1931. The proposed Kelihers Creek is signposted at the point it crosses the Bruce Highway approximately three kilometres north of the Glenwood. The v=creek rises to the south of Mount Kanigan and flows north-east for approximately seven kilometres until its confluence with Gutchy Creek. The proposed name Kelihers Creek is a log-standing locally known name throughout the district and originates from Jeremiah Keliher, who acquired Portions 60v and 963, Parish of Gutchy as Agricultural Farms in 1892 and these properties were held in the Keliher family until about 1972. Research of department historical resources and the Queensland Place Names Gazetteer reveal that the features have not been recognised under the provisions of the Act. It is proposed to formally name the creeks in honour of the early pioneering Deacon and Keliher families who once owned and farmed most of the properties through which the creeks flow during 1890’s. Enclosed is a copy of plan QPN 1177 which shows the location of the proposed Deacons Creek and Kelihers Creek. The department would like to offer you the opportunity to comment on the proposal before a decision is made on the naming of the proposed features. Your views should be writing and should be lodged with me no later then 25 March 2011.”





Report: (GIS Manager Design Services Division – D. Perry) Overview: The Queensland Department of Environment and Resource

Management has written to Council seeking comment on the proposed naming of two creeks that cross the Bruce Highway to the north of Glenwood - (refer attached plan QPN1177).

Corp Plan: 3.1 Op Plan: 2.7 Budget: Design Services Division Consultation: None Issues: Naming of Geographical features after old district identities can

result in some form of disagreement in the community. Risk Analysis: Names have been put forward by DERM based on sound

historical records thereby greatly reducing risk associated with the above.

Discussion: The two (2) proposed creek names are Kelihers Creek and Deacons Creek. (refer attached plan QPN1177). Kelihers Creek is not within the shire and will therefore not be discussed further in this report as it is outside of our jurisdiction. Deacons Creek rises to the south of Theebine Mountain and flows north-east until its confluence with Gutchy Creek. Although this creek is not formally named, it is signposted as “Deacons Creek” as it crosses the Bruce Highway to the north of Glenwood. Deacons Creek is a long standing locally known name within the district and originates from a pioneering family who acquired land in the area in 1898.

W09/03/11 Moved: Cr J Watt Seconded: Cr D.R. Neilson

Recommend that Council respond to the letter and offer no objection to the naming of the identified creek as Deacon’s Creek and that Council offers no comment on Kelihers Creek as it is not located in the Gympie Regional Council area.

Carried

5/3 Unnamed Road off Laurel Road, North Deep Creek Re: W10/03/11 Unnamed Road off Laurel Road, North Deep Creek From: Design Services File: 4-8-15-0002 Date: 22 February 2011



Report: (Cadet GIS Officer – T. Johnston) Overview: An unnamed road off Laurel Road, approximately 500 metres

from North Deep Creek Road, requires a Council approved road name.

Corp Plan: 4.1 (iii) Op Plan: 2.7 (ii) Budget: Road construction and maintenance Consultation: Internal Only Issues:

1. Naming roads has some tendency for others to think they are maintained by Council.

2. Semi-Trafficable roads even though unmaintained should be named so that they can be numbered for emergency services uses.

Risk Analysis: 1 and 2 Loss of life and or assets due to lack of clarity in addressing could

result if road left unnamed. Discussion: The unnamed road reserve heading north off Laurel Road approximately 500 metres from North Deep Creek Road needs to be named as residents are using the street address of Laurel Road which is incorrect. Further, a one (1) lot subdivision was recently finalised on this unformed/unmaintained road reserve and Council conditioned that the lots be numbered, which is not possible without a Council approved name. Note there are six (6) properties and Forestry (Veteran Logging Area) that currently have access to this unformed / unnamed road. Some historical landholders names from old Survey Plans on this road are:- Tatnell Sandercock

Other historical names and landholders from older Survey Plans further along the road:- Coronation Gully; Enright; Mapstone; Meagher; Brasch; Hollis.

Note none of the above names are currently approved road names within the region.





W10/03/11 Moved: Cr D.R. Neilson Seconded: Cr J.A. Walker

Recommend that Council write to the landowners advising that it proposes to name their road “Tatnell” Road and seek their support.

Carried Cr I.T. Petersen entered the meeting at 9.31am.

5/4 Permanent Road Closure of Part of Liam Lane Abutting Eastern Boundary of Lot 5 SP 112474, Parish Woonga Re: W11/03/11 Permanent Road Closure of Part of Liam Lane Abutting Eastern

Boundary of Lot 5 SP 112474, Parish Woonga From: Design Services Division File: 4-8-24-0002 Doc # 1417418 Date: 22 February 2011 THIS ITEM REFERS TO DEPARTMENT OF ENVIRONMENT & RESOURCE MANAGEMENT LETTER DATED 19 FEBRUARY 2010 WHICH READS AS FOLLOWS:- “Please find enclosed a copy of the Notice published in the Government Gazette of 19 February 2010 relative to the above application. You are requested to display the notice at your office for the purpose of being viewed by the public in terms of Section 100 of the Land Act 1994. Your views and/or requirements are also requested in respect of the application. The applicant advises that the proposed use of the subject area, if the toad closure is approved would be inclusion into their adjoining land. Please advise that Department of your views or requirements that the department should consider when assessing this application. Objections to the application and any views or requirements that may affect the future use of the land should be received by close of business on 1 April 2010. If you offer an objection to the application, a full explanation stating the reason for such an object should be forwarded to this Office. If you wish to provide a response but are unable to do so before the due date, please contact the author before the due date to arrange a more suitable timeframe. This information has been provided to you in confidence for the purpose of seeking your views on this matter. It is not to be used for any other purpose, or distributed further to any person, company, or organisation without the express written permission of the department unless required.



Any objections received may be viewed by other parties interested in the proposed road closure in accordance with the provision o the Right to Information Act 2009. If you wish to discuss this matter please contact this office on (07) 54 805 343. All future correspondence relative to this matter is to be referred to the contact Officer at the address below or by email to [email protected]. Any hard copy correspondence received will be electronically scanned and filed. For this reason, it is recommended that nay attached plans, sketches or maps be no larger than A3 sized. Please quote reference number 2009-009807 in any future correspondence.”





COUNCIL RESPONSE DATED 29 MARCH READS AS FOLLOWS: “With reference to your letter dated 19 February 2010 regarding the above matter, I advise that Council objects to the permanent road closure as shown on Drawing 09/311. The objection is due to the full width of the current 20m road reserve being required for the possible future upgrading of the road, which would require a turnaround area in this vicinity. Should you have any further enquiries regarding this matter please do not hesitate to contact Council's Design Services Division on telephone (07) 5481 0622 or email [email protected].” Report: (Design Services Technical Officer – R. Otto) Overview: Council objected to permanent road closure of approx 250m2

adjoining Lot 5 SP 112474 as the full 20 metre road reserve is required for any future road upgrading. Department of Environment & Resource Management have been advised by client that Council may now have no objection to road closure and request written advice confirming same.

Corp Plan: 4.1 (iii) Op Plan: 2.7 (ii) Budget: Design Services Consultation: Internal Only Issues: 1. Liam Lane is not a maintained road but it does provide legal access to Lot 1 MPH

5906 and is the only legal access to Lot 2 MPH 24522. 2. It is possible for further development in this area as it is above Q100 flood level

although of an island shape. 3. 20 metre road reserve width is insufficient width to have a cul-de-sac constructed

whereby 29 metres is needed. Risk Analysis: It is possible that Liam Lane could be made into a maintained road which would require a cul-de-sac. It is more likely a cul-de-sac would be made at the end of the road rather than at any other location. Discussion: The following Council departments were consulted in relation to this request, Works, Parks, Corporate Services and Planning & Development. Note the refuse collection truck currently services residences via this road reserve. Department of Environment & Resource Management has recently made verbal contact with Council staff stating the client had a meeting with Council representatives in November. Department is now requesting written advice from Council asking if the removal of its objection as per letter dated 29 March 2010 is appropriate.



W11/03/11 Moved: Cr I.T. Petersen Seconded: Cr J.A. Walker

Recommend that Council advise Department of Environment & Resource Management it confirms that the road should not be closed but offering no objection to a permit to occupy.

Carried

5/5 Stormwater Drainage Issue at Cooloola Cove – Corner of Nautilus Drive and Achilles Drive Re: W12/03/11 Stormwater Drainage Issue at Cooloola Cove – Corner of

Nautilus Drive and Achilles Drive From: Resident of Nautilus Drive, Cooloola Cove Qld 4580 File: 4-8-07-0007-09 Doc ID: Date: 13 December 2010

“Due to Councils drain being unable to adequately deal with the amount of water that comes to this corner, our property was flooded on Sunday 12 December, and we were so concerned that the water was going to enter our house that we had to call the SES. Our back yard was totally under water because the drains were not working properly and our driveway was also under. Fortunately the water didn’t enter the house in this occasion. Further to my previous letters to council and a phone conversation on 23 November with Ross Chapman, I am writing today to find out what progress has been made in regard to the inadequate sized pipe under the road on the corner of Nautilus and Achilles Drive, Cooloola Cove. As already discussed, an alternative pipe under Retreat Court would rectify this problem. I have received two letters saying it has been added to the capital works list as a “possible” project, however “possible” is not good enough. This needs urgent rectification. Now that the sewerage and transfer stations have been sorted out, Council should make it a priority to fix inadequate piping such as this one, even if it means borrowing money. It is Council’s responsibility to ensure adequate street drainage. I look forward to hearing from you soon.” Report: (General Manager Design Services – R. Chapman) Overview: The Cooloola Cove Stormwater Drainage Strategy Report was

adopted by Council in May 2006. Since that time 16 projects have been completed out of 30 with a further $85,000 funding provided in the 2010/11 Capital Works Program.

Corp Plan: 2.1 (iv)



Op Plan: 2.11 Budget: Road construction and maintenance Consultation: Local residents, Works East Tin Can Bay Depot Staff Issues:

1. Cooloola Cove has been recognised as a difficult area for drainage due to its natural topography and soils as well as the staging process involved in its original development.

2. As new houses are built, additional problems are identified some of which are not necessarily related to Council responsibility.

Risk Analysis:

1. The 2006 strategy uses a rating system to prioritize projects. 2. The 2006 strategy is continually updated as new projects come to light.

Discussion: This is a new project that is to be added to the list for although staff had been aware of some build up of water on this lot from run off from other lots, until a house was built on the lot it was a low priority. The writers have been advised previously that this project will be added to the list of projects and prioritized accordingly to the strategy. The flat nature of this lot plus runoff from upstream lots will always leave the site subject to some sheet water in wet times.

W12/03/11 Moved: Cr R.A. Gâté Seconded: Cr A.J. Perrett

Recommend that the writers be advised that a project to assist to overcome their concerns will be added to Council’s list of projects at Cooloola Cove and prioritized along with all other projects for consideration as a future capital works project. Further that the writers be advised that due to the flat nature of their land any run off will always result from adjoining lots directly onto their land is their responsibility.

Carried

5/6a Stormwater Drainage Issue at Cooloola Cove – Golden Hind Avenue and Dreadnought Avenue Re: W13/03/11 Stormwater Drainage Issue at Cooloola Cove – Golden Hind

Avenue and Dreadnought From: J Moore (President), Cooloola Cove Residents & Friends, PO Box 103, Tin

Can Bay Qld 4580 File: 4-8-07-0007-09 Doc ID: 1480040 Date: 21 December 2010 “It has been bought to our notice that storm water drainage problems in Golden Hind Avenue and Dreadnought Avenue have been quite excessive again, in spite of



the remedial work done during the year to repair the drain opposite No. 111 Golden Hind Avenue. It is clear that this affects more than one property and more than one road. During last Sunday 19th December we had several heavy rainfalls and this highlighted the problem. Please read enclosed letter from Pam Graham & Len Druce who live at No. 111, and also drawing your attention to Nos 114 & 116 who also have difficulties.

5/6b Stormwater Drainage Issue at Cooloola Cove – Golden Hind Avenue and Dreadnought Avenue Re: W13/03/11 Stormwater Drainage Issue at Cooloola Cove – Golden Hind

Avenue and Dreadnought Avenue From: Resident of Golden Hind Avenue, Cooloola Cove Qld 4580 File: 4-8-07-0007-09 Doc ID: 1480040 Date: 21 December 2010 “We fully understand the problems of drainage in our area and we know some remedial measures have been put in place quite recently, but there are still some properties without tanks and if only a shed is on the property there is no proper provision for the flow of storm water off the roof of that shed. These are all things that can be tackled at the outset of permission given when applications are presented to Council. However, on Sunday 19 December 2010 after 3 hours of steady rain and two big deluges amounting to 35mm in ONE hour; we would like to draw your attention to the following facts:

1. The new drains did not cope with the amount of water. Photos no 1 & 2. 2. Drains at the front of two houses 114 and 116 reached full capacity. Photo 1 3. The design is to make the water travel up hill, as there is no provision for a

drain into the Storm Drain Creek in the natural direction of the water flow. Photo 3. Trying to make water run up hill is totally ridiculous and even though another 600mm pipe has been put in the water just will not comply.

4. Houses on both sides of the road are affected and No 116 showed us how the property behind his (on Dreadnought Avenue) now allows their storm water from their shed to flow directly into his backyard.

5. The owner of No 116 has already put in THREE drains that flow to the road as per building regulations, and still has to deal with even more water during these troublesome times. The property at his back has no water storage tank and no drain carrying the water into Dreadnought Avenue. This would help enormously and should have been a requirement when he applied to build the shed.

6. There is one more important matter to introduce. Where the drain itself ends there is at least a 1.2m drop, which is the actual level of the creek at that point. On this occasion the whole drain was immersed and anyone could have fallen into this deep section. Photos 4 & 5. Perhaps some barrier or



fencing should be considered. Like other regulations such as swimming pools etc.

7. The other photos illustrate the conditions we are living in at the backs of our properties which in the last Planning document was euphemistically called “GRASSY PARKLAND”! Photos 6,7,8,9,10

Obviously, no Councillor has tried using this area in a recreational way except when the weather is totally dry and one is no longer paddling. Please can something be done to assist us in providing satisfactory drainage to this area. It only needs one trench dug across the road from the newly repaired drain, so that the majority of the water flows downhill and directly into the storm drain and to the creek. In addition, we need the creek cleared so that it can behave like a storm drain and not be totally clogged up with plants and bushes, some we know are weeds. We love the natural flora and fauna of this area but if this small creek behind us is to be our storm drain then it should be made deep enough to copy with this amount of water.



Report:

(General Manager Design Services – R. Chapman) Overview: The Cooloola Cove Stormwater Drainage Strategy Report was


Corp Plan: 2.1 (iv) Op Plan: 2.11 Budget: Road construction and maintenance Consultation: Local residents, Works East Tin Can Bay Depot Staff Issues:



Risk Analysis: 1. The 2006 strategy uses a rating system to prioritize projects. 2. The 2006 strategy is continually updated as new projects come to light.



Discussion: This area has previously been identified as one requiring attention which is being done in stages as funds allow. One project has already been completed and the $85,000 allocated this year is to continue this upgrading. Further projects will be required but these will preferably require new easements in vacant blocks of land.

W13/03/11 Moved: Cr D.R. Neilson Seconded: Cr A.J. Perrett Recommend that items 5/6(a) and 5/6(b) be received and dealt with concurrently. Further that the writer be advised that further upgrading works are being designed to continue upgrading the drainage in this year to the value of $85,000 with further upgrades likely to be required as funding and priorities are assessed. Further that Council mark the end of the pipe as requested.

Carried

5/7 Stormwater Drainage Issue at Cooloola Cove – Sirius Court Re: W14/03/11 Stormwater Drainage Issue at Cooloola Cove – Sirius Court From: Resident of Sirius Court, Cooloola Cove Q 4580 File: 4-8-07-0007-09 Doc ID: 1478957 Date: 8 February 2011 “Your timely reminder that it is now the mosquito season, but as I think we well know, brings out old days where you put your own house in order etc etc. So the complaint is against you as the C.E.O of Council operations. About 4 ½ years ago, we complained about the state of the so called spoon drain outside our property at the above address. It was partially broken up concrete, and too steep for us to mow. Along came a Council employee, and dug a ditch, which made matters far worse, and despite our protests was left abandoned. We had the usual promises from aspiring Councillors, but when Mr Engeman was elected, he did make a personal appearance, and apart from the word Tut Tutting, gave us assurances that something would be done, (Sometime). After Mr Engemans visit, a young man turned up to take various levels of the terrain from a satellite system, and was pretty vague on what he was doing and why. He was then followed by, I presume a Council Engineer who was equally at a loss to explain any solutions, and appeared to have no knowledge of how a MONSOON DRAIN was constructed. End of that story.



Since then, about three years, the pipe under our driveway has scoured out a hole in the ditch, (which even Council employees can’t cut) and is now a permanent pool in the wet season. It’s has at least three breedings of cane toads, which have increased dramatically for the past two years, and I assume that the mossies will love it. They did last year. You are quite welcome to come out and see the mess yourself, but please do something to eliminate this Council problem, which detracts property values, (ours especially) but does not seem to get us any rates decreases

Report: (General Manager Design Services – R. Chapman) Overview: The Cooloola Cove Stormwater Drainage Strategy Report was


Corp Plan: 2.1 (iv) Op Plan: 2.11 Budget: Road construction and maintenance Consultation: Local residents, Works East Tin Can Bay Depot Staff Issues:



Risk Analysis:

1. The 2006 strategy uses a rating system to prioritize projects. 2. The 2006 strategy is continually updated as new projects come to light.

Discussion: Four (4) new houses have been built in this short cul-de-sac in recent years and along with additional vehicular traffic the existing roughly made concrete spoon drain was damaged and removed. Any scour resulting from the driveway pipe is the responsibility of the owner to repair. There is scope to improve drainage generally in this area with Design Staff having commenced investigation through a survey of the site initially. It should be noted however that the problems raised by the writer are of a much lower priority then those not raised and occur downstream of this property.

W14/03/11 Moved: Cr R.A. Gâté Seconded: Cr R.J. Dyne Recommend that the writer be advised that Council is investigating options to improve drainage at the end of Sirius Court and once completed the project will be added to the list of projects at Cooloola Cove and prioritized along with all other projects for consideration as a future capital works project. Further that the writer be advised that any scouring at the outlet to the pipe under their driveway is their responsibility to repair.

Carried



5/8 Regulatory Signage Report Re: W15/03/11 Regulatory Signage Report From: Design Services File: 4-8-07-0008-04 Date: 23 February 2011 Report: (Technical Officer Design Services – Stuart McLeod) This report is presented for Council’s consideration and adoption. LOCATION REQUEST / BY RECOMMENDATION /

BY Smithfield Street, Gympie

Request for more parking in vicinity of Smithfield Street.

Smithfield St Business

Owner.

Install one (1) additional 2 hour car park bay on the southern side of Young Street between Smithfield Street and Reef Street.

G.M.D.S McIntosh Creek Road, Jones Hill

Request for a parent drop off zone and loading zone adjacent to school office.

Jones Hill State School

Convert one (1) parking bay closest to school crossing on north western side of McIntosh Creek Road to No Parking 8:00am-9:00am, 3:00pm-3:30pm school days / Loading Zone all other times.

G.M.D.S Main Street, Kandanga

Request to restrict parking in front of driveway / car port at Post Office.

Kandanga Post Office

No action required as the road rules prevent parking within 3.0 metres of a post box and over a driveway.

G.M.D.S

Lambert Hyne Drive, Imbil

Request to extend No Stopping Zone at SES access driveway.

Imbil SES

Move no standing sign.

W15/03/11 Moved: Cr J.A. Walker Seconded: Cr R.A. Gâté

Recommend that the above recommendation be approved by Council.

Carried



5/9 Capital Works Program 2010/2011 Re: W16/03/11 Capital Works Program 2010/2011 From: Design Services File: 4-8-20-0005 Date: 23 February 2011 Report: (General Manager Design Services – R. Chapman) Overview: The 2010/11 Capital Works Program includes a TIDS project for

a car park at the Theebine School, that was originally applied for in December 2008 and following complaints from the school in April 2008.

Corp Plan: 2.1 Op Plan: 2.11 Budget: Road construction Capital Works Consultation: Local Residents, Mayor and Chairman of Works Committee Issues:

1. Local Residents are asking that this project not proceed due to low numbers at the school.

2. The approved concept plan for the works includes removal of seven (7) large trees which are seen as important to this site by local residents.

3. TIDS projects take several years (and longer at times) for approval. Risk Analysis:

1. At time of commencement over 40 students attended the school and this number can vary again,

2. Two (2) large trees would be able to be retained the other five (5) require removal.

3. Cancellation of the project will require RRG approval. Discussion: This project was seen as a worthwhile project by the school and then by Queensland Transport prior to approval as a TIDS project. Some of the local residents do not agree that the level of expenditure is warranted. An alternative layout has been developed with a lesser number of trees to be removed but with less parking and a specific bus pick-up bay at the same cost (see attached) Education Queensland is yet to respond to Council’s request regarding future enrolments.


Recommend that the Mayor and the Chairman of Works & Services Committee convene an on-site meeting at the school to further discuss the project with the School Principal, P & C Association, Education Queensland and local residents. Further that Councillor’s be advised of the meeting date and time.

Carried



5/10 Capital Works Program – Wide Bay Esplanade, Rainbow Beach Re: W17/03/11 Capital Works Program – Wide Bay Esplanade, Rainbow Beach From: R. Chapman File: 4-8-20-0005 Date: 23 February 2011 Report: (General Manager Design Services – R. Chapman) Overview: A major series of pavement failures occurred in the area where an

AC overlay was carried out by the developers of the Plantation Hotel in conjunction with their requirement to do widening works.

Corp Plan: 2.1 (iv) Op Plan: 2.11 Budget: Road construction and maintenance Consultation: Works staff Issues: 1. Pavement failures of this size and nature are unique and require special

investigation as to the likely cause 2. The failure needs to be repaired as a matter of urgency Risk Analysis: 1. Investigations undertaken did not indicate any unusual reason for failure other

than the type of paving material used in the original road approx. 35 years ago. 2. The AC overlay provided at no cost to Council may have contributed to the

wetting of the pavement as it was too thin to withstand the flexing of the old pavement and subsequently cracked allowing more water to enter the pavement

Discussion: Reconstruction is required to replace the pavement with conventional treatments but with a 40mm overlay at an estimated cost of $112,000. It is proposed the Mitchell Street Rehab Project at Tin Can Bay (4209043) be deferred for 6 months until 2011/12.

W17/03/11 Moved: Cr R.A. Gâté Seconded: Cr J.A. Walker Recommend that Mitchell Street, Tin Can Bay Project No. 4209043 (Budget Estimate $105,000) be deferred until 2011/12 and replaced with Wide Bay Esplanade Rehabilitation works for same amount.

Carried



Late Item – Kevin Mahoney WBBRRG Bursary Application Re: W18/03/11 Kevin Mahoney WBBRRG Bursary Application From: Wide Bay Burnett Regional Organisation of Councils Inc, Spencer Slatter,

“The Globe”, 190 Cheapside Street, MARYBOROUGH QLD 4650 File: 1-4-05-0008 Doc ID: 1480859 Date: 21 February 2011 “I refer to your correspondence of 26 November 2010 making application for a 2010/11 Kevin Mahoney WBBRRG Bursary. At its meeting of 17 February 2011, the Wide Bay Burnett Regional Group was please to approve your application and provide a bursary up to the value of $10,000 to undertake the professional development course at Mt Eliza Education Centre. Congratulations and we look forward to hearing of your learnings and experiences in undertaking this course. The Bursary document addresses deliverables (or outcomes) and payment. Under deliverables, the Bursary holder is required to provide a written report and/or verbal presentation on the benefits, not only for yourself, but also the expected benefits that can be transferred across the region. Payments under the bursary are set as: 50% on agreement to any conditions applied the Bursary Committee 30% not more than 1 month prior to commencement of the bursary activities, and 20% upon completion of the bursary activity, including presentation of written

report and/or presentation, if required. With regard to your particular bursary, the 80% will be paid upon provision of suitable receipts showing commitment of that level of funding for registration, travel, accommodation etc. The residual 20% of the bursary would be paid upon finalisation of the course and completion of the written report and/or presentation. Please liaise with me regarding any queries associated with the operation of the Kevin Mahoney WBB RRG Bursary and reimbursement. Again, congratulations: you are the first recipient of the Kevin Mahoney WBBRRG Bursary.” Report: (General Manager Design Services – R. Chapman) Overview: This is a new bursary offered through the RRG in memory of the

late Kevin Mahoney, former long time Chairman and Councillor for Woocoo Shire who was a strong supporter of the RRG. Glenn Alexander has been awarded the first bursary to be offered.

Corp Plan: 4.4 (ii) Op Plan: 2.7 (i) Budget: Design Services Division



Consultation: Internal Only, RRG members including Technical Committee Members

Issues: 1. Staff member absent for the course duration of a week. 2. Bursary does not cover wages.

Risk Analysis: 1 & 2 Knowledge gained well outweighs initial staff time losses in longer term. Discussion: Mt Eliza Management School is a highly respected education centre and Glenn is entering that phase in his profession where management skills need to be enhanced to match responsibilities.

W18/03/11 Moved: Cr R.J. Dyne Seconded: Cr J.A. Walker Recommend that Council congratulate Glenn Alexander on his award of the Kevin Mahoney Bursary for 2011 and that he be granted leave to attend the Course.

Carried Mr Chapman left the meeting at 10.08am. Mrs Jan Collins and Mr Terry Daw (Gympie Gold Rush representatives) entered the meeting at 10.08am and left at 10.15am.

ADJOURNMENT OF MEETING The meeting adjourned for morning tea at 10.20am. RESUMPTION OF MEETING The meeting resumed at 10.31am.

SECTION 6: DESIGN SERVICES DIVISION – GENERAL BUSINESS

General Manager Works – Eastern Division - Mr Greg Ingham entered the meeting at 10.32.

SECTION 7: WORKS – EASTERN DIVISION



7/1 Monkland Depot Weighbridge

Re: W19/03/11 Monkland Depot - Weighbridge From: Capacity Development Manager– Eastern Division – SW Thorn File: Date: 17 February 2011

Report: (Capacity Development Manager– Eastern Division – SW Thorn) Overview: Best short term use for the ex Goomeri Weighbridge Corp Plan: 3.3 Op Plan: 2.6 (i); 3.1 (ii) Budget: Environmental and Waste Services Consultation: With the Director, Community Services Issues: Weighbridge in limbo at Monkland currently

Risk Analysis: Risk unchanged from site to site Discussion: The weighbridge recovered from the Goomeri operations has been stored at Monkland awaiting resolution of the future of quarrying operations. At this point it is clear that until Council can guarantee a product that is not contaminated by asbestos we will not gain the necessary approval of Workplace Health and Safety to continue. In the meantime Health and Environmental services could use the facility at either the proposed Bayside Road Transfer Station or the Bonnick Road landfill site to comply with legislative requirements. To bring the weighbridge up to date some software will be required to directly input weight of loads into Council’s financial records. In the interim Works have a set of scales on the Monkland based loader which can be upgraded to provide telemetric link into the records system. Some funding is available within the current budget to facilitate this.

W19/03/11 Moved: Cr J.A. Walker Seconded: Cr R.A. Gâté Recommend that the information as presented be received. Carried

7/2 Monthly Rural Maintenance Report

Re: W20/03/11 Monthly Rural Maintenance Report From: General Manager Works – Eastern Division - GC Ingham File: FF94/00018 Date: 21 February 2011



Report: (General Manager Works - Eastern Division – GC Ingham)

Inspections of Council’s road and drainage network are nearing completion. These inspections have revealed extensive damage across the region. Emergent works continue in earnest with Council staff endeavouring to deliver a significant emergent works program in the allotted 60 days. This task has been structured regionally with eastern and western staff working alongside contractors to achieve the common goal of reinstating the road network to its pre-existing condition and ensuring roads are as safe as practical. At the time of writing adverse weather conditions and saturated ground conditions have been hampering Council’s attempts to repair the damaged network. Council staff are working extended hours to expedite emergent works. The works program of emergent issues brought forward by school bus operators at the school bus operators meeting on the 21/01/11 has been 100% completed. Once Council staff have completed the emergent works, they will begin the restorative process of inspection, programming/estimating and applying for approval to commence restorative works. Once approval of the submitted claim is forthcoming Council has approx 2 years to undertake these works. On Saturday 19 February a Works crew undertaking flood works in the Pie Creek area noticed subsidence in the approach to Thomas Whitmore Bridge on Mooloo Road. An approach to the Bridge (Gympie end) had failed due to the loss of material behind the timber backing boards at the abutment. Mooloo Road was immediately closed to allow repair work to be carried out. The work is claimable under NDRRA guidelines and will be included in a submission for funding assistance. Residents were notified by a door knock and there was alternative access for road users. A crew worked through the weekend to complete repairs and ensure the road was open with minimal disruptions. At the time of writing the road was expected to be opened on 23 February 2011. The Imbil Town Bridge over Yabba Creek was severely damaged during the December/January flood. Both bridge approaches were washed out and Imbil-Kandanga Road was closed at the bridge to allow repair works to be carried out. Stakeholders in the Imbil area were kept informed as to the progress. Design Department assessed the damage and came up with the construction solution. Concrete relieving slabs at both abutments were difficult to work around and a decision was made to remove and repour the slab at the Gympie end. Works crews started work on Tuesday 1 February and the bridge was opened to traffic on Friday 11 February. Programmed Maintenance Grading Programmed maintenance grading has ceased temporarily. Emergent access grading has been the priority over the last month, with Council deploying some seven fully equipped grading crews into the neediest areas regionally. The adverse weather conditions have been a challenge with a number of days being written off with wet weather. Drainage Repairs



Silt and debris removal has been Council staff’s priority since the start of the emergent works. Many crossings and bridges as well as low lying areas were obstructed from the collection of silt and debris. Timber Bridges Inspections of Council’s timber bridges were undertaken as soon as water receded and staff were able to gain access to the structures. Many approaches and batters were severely affected and rated highly on Council’s repair lists. Silt and debris in the form of large trees also impacted these structures. All structures have been assessed as safe for vehicular traffic. Vegetation Control Corridor clearing has been undertaken on Dagun Road. Tractor slashing was carried out in the following areas: Gunalda area Sandy Creek area Eel Creek Road area Mary Valley area Glastonbury area The one activity that hasn’t changed as a result of recent weather is the rate that roadside vegetation is continuing to grow. There are a number of roadsides in urgent need of slashing and to this end maximum resources have been allocated to vegetation control. Slasher operations have undertaken one slasher width on some roads, not normal 2 widths, and this is to achieve maximum roadside slashing lengths to address the backlog. Sealed Road Pavement Repairs Sealed roads have experienced severe saturation and inundation. Works resources have been dedicated to the emergent repair of the resultant failures. Much of the saturated pavement road damage can be claimed as flood damage. It should be noted however that subsidised flood works cannot address the backlog of preventative maintenance and proactive rehabilitation works required on the Gympie Regional Council road network.

W20/03/11 Moved: Cr R.J. Dyne Seconded: Cr D.R. Neilson

Recommend that the Monthly Rural Maintenance Report, as presented, be received.

Carried



7/3 Job Construction Report

Re: W21/03/11 Job Construction Report From: General Manager Works – Eastern Division - GC Ingham File: FF94/00018 Date: 21 February 2011 Report: (General Manager Works Eastern Division – GC Ingham)

Due to commitments on the regional NDRRA works construction jobs have slowed due to crews working on emergent works. Council has a limited time period to complete these works (60 days) and this will remain the priority until the 7 March 2011. Recent advices given by LGAQ on 21 February 2011 resulting from RRG inquiries now nominate 18 April as the completion date for emergent works.

Gympie Woolooga Road – Reconstruction and Bitumen Seal The works are located on Gympie Woolooga Road between Pearsons Road and Tones Road (Chainage 31110-34400). The project involves clearing and grubbing, excavation & embankment, installation of pipes and culverts, subsoil drains, placing unbound pavement layers, bitumen surfacing, installing road furniture and linemarking.

Replacement of culverts and pipes has commenced, but this project has been severely hampered by inclement weather. With resources diverted to NDRRA works and wet subgrade conditions it will be some time before works proceed. Main Roads Department have extended the construction period accordingly. Saint Patrick’s Primary School Set Down Area – Bligh Street The works include reconstructing kerb & channel as well as reconstructing concrete driveway into school property. The works also include constructing new concrete footpaths, ramps and stairs, including handrails pedestrian crossing and associated pavement markings. Job is still in progress with the use of concrete contractors undertaking kerb & channel and pathways. Saint Patrick’s Primary School Set Down Area – Church Street The works include constructing new concrete footpath, reconstructing driveways and access stairs to private properties, correcting road profile at parking bays using AC. The works also include constructing kerb extensions, reinstating signs and linemarking, constructing handrails, gate and installing seating in skillion shelter. Skillion shelter has been constructed by others. Job has commenced. Rainbow Beach Centre Block Community Centre Parking – Spectrum Street



The works include excavating natural material and placing gravel sub base and base courses and AC surface for the new Community Centre Complex. The works also include constructing barrier kerb, footpaths, concrete cross-over and driveways, drainage works installing signage and pavement marking. Job has commenced with excavating natural materials for Community Centre and car park.

Kenman Road Hill – Bitumen Seal The works involve upgrading existing gravel roadway to a 7m formation full width bitumen seal. The works include clear and grubbing, bulk earthworks, placing gravel pavement, bituminous seal, reinstating property access and signage.

NDRRA works and ongoing wet weather have delayed the bitumen sealing of this project. The completed works stood up well to the wet weather. Cross Street and Wickham Street Asphalt Overlay This job involved replacing kerb and channel, new sub soil drainage, excavating and replacing pavement in Wickham St, stabilising various locations in Cross Street and asphalt overlay.

Job complete. Rehabilitation Works – Groundwater Road (Cox Road to Sorensen Road) This job involves placing subsoil drainage, stabilising existing pavement, bitumen seal and line marking.

Stablising works have been completed in various areas on Groundwater Road and Sorensen Road.

Second or top coat sealing yet to be completed at time of writing.

Hoopers Road – Intersection and Widening Works The works involve widening the existing roadway to a 7m formation and upgrading intersection. The works include clear and grubbing, earthworks, placing gravel pavement, bituminous seal, installing kerb, reinstating property access, erecting signage and line-marking.

Due to NDRA works and wet weather bitumen seal has been delayed and this will be sprayed at a later date. Gympie Airport – Access Road and Cable Gate Installations



The works involve constructing 4.0m bitumen seal access road, installing stormwater drainage pipes, erecting chain wire fence and installing concrete footing for cable gates. Access road has been sealed. Installation of two cable gates between access road and airside will be installed by contractors.

Despite delays to the construction projects this year the program is expected to be completed at financial year end, barring further inclement weather. Contractors will be used for certain restorative flood work that will free up Council resources.

W21/03/11 Moved: Cr J.A. Walker Seconded: Cr I.T. Petersen

Recommend that the Construction Report, as presented, be received. Carried

7/4 Works Department Maintenance Graph – Eastern Division

Re: W22/03/11 Works Department Maintenance Graph – Eastern Division From: General Manager Works – Eastern Division - GC Ingham File: WR94/00018 Date: 16 February 2011 Report: (General Manager Works - Eastern Division – GC Ingham)

EASTERN DIVISION ROAD MAINTENANCE

753 504

504 44

6

852

211,

294

2,800,000

3,200,000

3,600,000

4,000,000

0 95,3

47

259,

620

402,

539

579,

281

752,

098

971,

881

1,11

5,33

4

1,27

7,13

5

1,43

4,31

5

1,62

9,53

1

1,74

1,11

7

1,89

8,

1,99

4,

1,99

4,

2,14

4,

2,14

2,

2,

0

3,25

5,00

0

0

400,000

800,000

1,200,000

1,600,000

2,000,000

2,400,000

0

04/0

7/20

10

18/0

7/20

10

01/0

8/20

10

15/0

8/20

10

29/0

8/20

10

12/0

9/20

10

26/0

9/20

10

10/1

0/20

10

24/1

0/20

10

07/1

1/20

10

21/1

1/20

10

05/1

2/20

10

19/1

2/20

10

02/0

1/20

11

16/0

1/20

11

30/0

1/20

11

13/0

2/20

11

27/0

2/20

11

13/0

3/20

11

27/0

3/20

11

10/0

4/20

11

24/0

4/20

11

08/0

5/20

11

22/0

5/20

11

05/0

6/20

11

19/0

6/20

11

ESTIMATEACTUAL



W22/03/11 Moved: Cr I.T. Petersen Seconded: Cr R.A. Gâté

Recommend that the Works Department Maintenance Graph – Eastern Division, as presented, be received.

Carried

7/5 Works Cost Statement – Eastern Division

WORKS COST STATEMENT W23/03/11 Moved: Cr A.J. Perrett Seconded: Cr J.A. Walker

Recommend that the Road Maintenance, Road Construction and Road Contribution sections (Eastern Division) of the Works Cost Statement, as presented, be received.

Carried

SECTION 8: WORKS EASTERN DIVISION – GENERAL BUSINESS

Mr Ingham left the meeting at 10.47am.

Parks Manager Mr Ed French entered the meeting at 10.47am.

SECTION 9: WORKS - PARKS

9/1 Gold Rush Festival Re: W24/03/11 Gold Rush Festival From: Mrs Jan Collins, PO Box 248, Gympie, QLD 4570 File: 4-6-6-28 Doc Id: 1476808 Date: 25 January 2011

“One of the issues that came out of our Gold Rush Festival briefing session was

insufficient lighting at Nelson Reserve, particularly around the toilet block. Another issue discussed with food vendors was power placement on site. Power is



currently provided at the reserve in front of the tree line. Once vans and vendors set up it tends to darken the park even more.

Is it the intention of Council to upgrade the lighting at Nelson Reserve this year?

If so, would it be possible to provide 3 phase power outlets closer to the parking bays. At the festival after parade party in 2011, GoldRush is hoping to provide more food choice for the community and have a mini eat-your-way around the world food markets. The 40 or so parking bays directly behind the sound shell adjacent to Monkland Street and opposite the coach/bus pick-up point in Jaycee Way would be an ideal location for that. Placing the food stalls in this area has many advantages:

1. Provides a solid base for vendors and customers in unseasonable weather that nature sometimes provides;

2. Opens up the park around the playground equipment, so that parents can watch their children on the night without the vans blocking the view and darkening the line of site; and

3. Allows the fireworks providers to set up at the back corner from the train track, rather than Albert Park, where the large trees in Nelson Reserve obscure the view to a certain extent.

We request that lighting and power upgrading takes place and also, that Gold Rush is consulted beforehand. As the objective of the Gold Rush Festival is attracting locals, visitors and tourists to enhance economical; benefit to our town I am hoping that our request will be looked at favourably.”

Report: (Parks Manager – Ed French) Overview: The Gold Rush Festival is requesting Council to consider the

provision of additional 3-phase power outlets, additional lighting, allocation of parking spaces off Jaycee Way for festival use, and consideration of the location of fireworks within Nelson Reserve.

Corp Plan: 1.3, 1.5, 3.5 Op Plan: 3.3(v), 3.4(i) Budget: To be determined if works to be undertaken Consultation: Engineering staff Issues: Improved lighting within Nelson Reserve has been previously

identified by staff for improvement. The provision of further power outlets needs to be considered against what is the maximum number of vendors, power supply to the park , uses of the park, limitation of events and types of events to this park and when such events would then be approved for location at other parks other than Nelson Reserve.

Risk Analysis: Further development of Nelson Reserve needs to be planned to ensure appropriate use of funds and future use of this park. Two of the requests appear to conflict with State legislation and planned capital works.

Discussion:



Any further development and provision of services within the park needs to be considered with the intended uses of the park and the restrictions that space within the park allows. Whilst the park is an excellent venue for Gold rush festivities, any expansion of the Festival, or other events will need to work within the existing footprint or be located elsewhere.

The request for additional power outlets located next to the parking bays opposite

the bus stop in Jaycee Way conflicts with future works planned to construct a bus interchange on this site, likely to be within the following 24 – 36 months. The costs of installing such power points for a relatively short term may not be considered warranted.

Council staff have noted improvements to the lighting within the park would be

advantageous and will be including such improvements in Capital Works Programmes for budget deliberations for the coming financial year.

The placement of the food vans can be reviewed with an on-site meeting with the

Festival organisers and Council staff to ensure best use of existing services and space and minimise further works.

The supervision of children utilising a playground, particularly at night, may be

more advisable within a closer proximity than from the performance stage viewing area.

Investigation and past events indicate that the location for the set up of the

fireworks can not be within the confines of the park due to requirements of the relative approving authority. Main Roads may also have conditions that apply that would not permit the fireworks to be set up as close to the highway as the Festival suggests.

Engineering staff are presently investigating the provision of a hardstand and

associated services for the Qld Dental Health and Red Cross Blood Bank vans within the park and other possible improvements maybe looked at as part of these proposed works. Works to improve drainage within the park, particularly in front of the public toilets and the performance stage will be investigated within the coming weeks.

It is proposed that representatives of the Committee address the meeting and that

the Parks Manager meet further with delegates from the GoldRush Festival to discuss and investigate the best use of existing facilities and space, and if additional services or facilities that may be required to be located to enable multi-use for any events to be held in the park.

W24/03/11 Moved: Cr R.A. Gâté Seconded: Cr A.J. Perrett That Council advise the Gold Rush Festival that the Parks Manager will

consult with them further regarding the use of Nelson Reserve and possible improvements that will compliment Council’s future plans for the park and adjacent assets.

Carried



9/2 Parks Monthly Report

Re: W25/03/11 Parks Monthly Report From: Parks Manager - Ed French File: EP94/00008 Date: 24 February 2011

Report: (Parks Manager – Ed French)

Parks maintenance works The majority of Parks staff has been engaged on normal parks and verges maintenance duties with continued assistance from contractors to maintain required standards. As conditions permit, the use of contractors will be reduced. However, should soil moisture levels remain suitable for continued plant growth past March, service standards will need be adjusted due to budgetary pressures. Flood related works Parks staff will be assisting sporting groups that utilise Albert Park and One Mile Recreation Reserve in applying for State funding to repair flood damage on both sites. Repairs and replanting to affected garden beds in Memorial Park, Nelson Reserve and Lake Alford Recreation Area will be undertaken according to funding available. South Burnett CTC has been successful in gaining funding for a 10 person training programme including Flood Recovery works. This crew have assisted on a number of other Parks related projects and will continue on the flood repairs as resources permit. Major works to the playground and adjacent areas at Marc Dower Park have started. The drainage and water diversion systems around the playground failed under the heavy rain events experienced prior to and during the flood events. Significant works will be required to return the park to required standards. Normanby Park also suffered significant damage and crews are now working on this park. The car park at Nelson Reserve will require substantial repairs caused by flood damage. Playgrounds at Imbil and Kandanga have been re-opened with some works still required at Mary Fereday Park at Carters Ridge. Whilst NDRA funding may cover some of the flood related works, much of the works will need to be undertaken utilising Parks maintenance funds. This will obviously place further pressures on budgets that have been heavily impacted by a long vegetation growing season. Parks Capital Works



Memorial Rotunda Gympie The project is now completed, with some minor flood related paint repairs to be undertaken. Improvements to One Mile Ovals The Project scope design has been completed and quotes will be called when resources permit.

Removal of old Nelson Reserve Toilets As previously reported, the shelter has been ordered and will be installed and associated works completed when resources permit, now likely to be in March or April.

Lake Alford Parking Improvements

As reported in the previous monthly report, the final layer of asphalt is still to be laid when resources permit, likely to be further delayed due to flood damage repair works. Lake Alford All Abilities Playground project All play ground equipment has been installed with painting of the Flying Fox frames to be completed in March or April. Swing and flying fox seats will be installed for the certification inspection of the playground and again just prior to the playground opening. This will discourage persons from entering the area as it is still a construction site. It is anticipated that works will be completed by the end of April.

Lake Alford Upgrade of potable water, electricity and irrigation water supply.

This project should be completed in March.

W25/03/11 Moved: Cr J Watt Seconded: Cr I.T. Petersen Recommend that the Parks Monthly Report, as presented, be received. Carried

9/3 Works Cost Statement – Parks

WORKS COST STATEMENT



W26/03/11 Moved: Cr R.J. Dyne Seconded: Cr D.R. Neilson

Recommend that the Parks sections of the Works Cost Statement, as presented, be received.

Carried

SECTION 10: WORKS – PARKS – GENERAL BUSINESS

Mr French left the meeting at 11.01am

General Manager Works Western Division - Mr Grayden Curry entered the meeting at 11.01am.

SECTION 11: WORKS – WESTERN DIVISION

11/1 Works Cost Statement – Western Division

WORKS COST STATEMENT

W27/03/11 Moved: Cr R.A. Gâté Seconded: Cr J.A. Walker

Recommend that the Road Maintenance, Road Construction and Road Contribution sections (Western Division) of the Works Cost Statement, as presented, be received.

Carried

11/2 Works Department Maintenance Graph

Re: W28/03/11 Works Department Maintenance Graph From: General Manager Works – Western Division – GG Curry File: WR94/00018 Date: 16 February 2011



Report:

WESTERN DIVISION ROAD MAINTENANCE

0 11,8

88

15,0

36

44,6

70

63,3

23

66,3

10

87,3

89

107,

054

134,

889

181,

735

217,

571

251,

335

305,

756

323,

213

334,

052

334,

010

338,

968

347,

113 840,

000

00

000

000

000

000

000

000

000

000

000

000

0

04/0

7/20

10

18/0

7/20

10

01/0

8/20

10

15/0

8/20

10

29/0

8/20

10

12/0

9/20

10

26/0

9/20

10

10/1

0/20

10

24/1

0/20

10

07/1

1/20

10

21/1

1/20

10

05/1

2/20

10

19/1

2/20

10

02/0

1/20

11

16/0

1/20

11

30/0

1/20

11

13/0

2/20

11

27/0

2/20

11

13/0

3/20

11

27/0

3/20

11

10/0

4/20

11

24/0

4/20

11

08/0

5/20

11

22/0

5/20

11

05/0

6/20

11

19/0

6/20

11

100,

200,

300,

400,

500,

600,

700,

800,

900,

1,000,

ESTIMATE

ACTUAL

(General Manager Works – Western Division – GG Curry)

All expenditure associated with Emergent NDRRA work is currently being charged to a separate account to enable the full cost to be monitored. On completion of the emergent work, non claimable expenditure will be transferred into the respective maintenance accounts. There have been a significant number of Gympie based employees working in the Western Division, and this is likely to have a large impact on the WD Maintenance budget.

W28/03/11 Moved: Cr D.R. Neilson Seconded: Cr A.J. Perrett

Recommend that the Works Department Maintenance Graph – Western Division, as presented, be received.

Carried

11/3 Extension of P177 Bus Route Re: W29/03/11 Extension of P177 Bus Route From: Resident from Upper Widgee Road, Gympie 4570 File: Doc ID # 1476089 Date: 7 February 2011

“Our Conveyance Committee/Parent Group proposes to submit an application to Queensland Transport for: a) an extension to Route b) a new school bus service □



A map showing the proposed extension is attached.

As part of the application process, we are required to provide a statement from the relevant road authority regarding the suitability of the roads to be used. Is your Council aware of any circumstances which would prevent a school bus from safely traversing these roads during normal weather conditions? Please do not hesitate to contact me should you wish to discuss this request.”

Report:

(General Manager Works – Western Division – GG Curry) Overview: Request to extend a school bus route in the Widgee area Corporate Plan: 2.1, 4.3 Operational Plan: 2.1 Budget: Road Capital & Maintenance Consultation: Nil Issues: a) Road user safety b) Road funding limitations Risks Analysis: a) Council’s policy sets out criteria for school bus route

assessment b) To ensure that roads approved for school bus route are

trafficable under most conditions. Discussion:

The P177 Conveyance Committee are requesting that approximately 7.2 km of Gympie-Woolooga Road be added to the existing bus route.



Council’s policy regarding new school bus routes requires consideration of the following,

ability of a bus and commercial vehicle to comfortably pass at any point ability of the road to remain trafficable location of the turnaround, and cost of upgrading

The applicants propose to turn the bus within the road reserve. The proposed turning area will require some pavement material to be serviceable.

W29/03/11 Moved: Cr J.A. Walker Seconded: Cr R.J. Dyne

Recommend that the P177 Bus Conveyance Committee be advised that Council would not object to the extension of the Bus route along Gympie-Woolooga Road, however upgrading and maintenance of the proposed turning area will only be done on a “Private Works” basis.

Carried

11/4 Report on Waste Projects Re: W30/03/11 Report on Waste Projects From: General Manager Works – Western Division – G.G. Curry File: Date: 22 February 2011 Report: (General Manager Works – Western Division – G.G. Curry)

Bonnick Road Landfill Siteworks have ceased and design has stalled pending an MCU application. Information Requests have been received from the Assessment Manager and Concurrence Agency. Director of Community Services is co-ordinating a response to these requests. Cooloola Cove Transfer Station Information requests have been received from the Assessment Manager and Concurrence Agency. General Manager Works Western Division is co-ordinating responses to these requests.

W30/03/11 Moved: Cr I.T. Petersen Seconded: Cr J Watt

Recommend that the Report be received.

Carried



11/5 Road Maintenance Report – Western Division Re: W31/03/11 Road Maintenance Report – Western Division From: General Manager Works – Western Division – G.G. Curry File: Date: 22 February 2011 Report: (General Manager Works – Western Division – G.G. Curry) Significant rain fell in the area on 7 & 11 January resulting in Natural Disaster Relief and Recovery Assistance measures being activated from the 7 January. Staff continue emergent work to restore access. At the time of writing there were still a number of roads closed. Many culverts and floodways have been seriously damaged or lost. Sealed roads are saturated and not coping with traffic volumes resulting in large areas of failed pavement. Many unsealed roads have lost large amounts of pavements. Emergent works continues right across the region with significant works being undertaken on some of the following roads. This list is not exhaustive, merely an example of some of the undertakings that Council has had to undertake. Weather has played no small part in hampering the undertakings of these works. Many staff have worked and continue to work extended hours alongside many contractors to achieve Council’s common goal to restore access. Goomeri West Road: A large box culvert was damaged as a result of the event with a portion washed away. Emergent works have seen Council being able to open this road back to traffic. Restorative works to restore the box culvert back to its pre-existing standard will need to be designed, with alternatives considered also. McKewen Road: A large floodway was severely damaged as a result of the event. Council has undertaken emergent works and been successfully able to open this road back to traffic. Restorative works to restore the floodway back to its pre-existing standard will need to be designed. Oakey Creek Road: An approach and part of a large floodway was washed away as a result of the event. Council has undertaken emergent works and been able to restore access. Restorative works to rebuild this structure will need to be designed, with alternatives to be considered also. Manumbar Road and Johnstown Road: These roads have also lost a number of causeways/floodways. Emergent works to remove debris and reinstate access have been successfully completed. Restoration works to restore these roads back to their pre-existing standard will need to be programmed. Abel Road: This road is an example of a sealed road that has failed through inundation and saturation. Council has carried out major pavement repairs to



reinstate access to local residents. Restorative works to restore this road back to its pre-existing standard will need to be programmed. Holroyd Road: This unsealed road was extensively damaged as a result of Boonara Creek inundating and washing away major sections of the road, rendering it inaccessible. Council has undertaken emergent works and has managed to provide safe access.

W31/03/11 Moved: Cr R.A. Gâté Seconded: Cr J.A. Walker

Recommend that the report be received.

Carried

11/6 Gympie Sewerage Treatment Plant

Re: W32/03/11 Gympie Sewerage Treatment Plant From: General Manager Works – Western Division – G.G.Curry File: Date: 22 February 2011 Report: (General Manager Works – Western Division – G.G. Curry)

Concrete works to the aerobic digester are complete. Walls of the Bio reactor are complete. Concrete works to the anaerobic chamber are compete. Concrete works to Clarifier No 1 and 2 are complete. Concrete works to the alum dosing bund and Return Activated Sludge (RAS) pump station are complete. Construction of the control building continues. Installation of pipelines continues. Installation of mechanical equipment has commenced.

Payments to January (GST excl)

Adjusted contract value $19 719 869.80 Value of completed to date $10 129 868.69 Date for practical completion 9 September 2011 Variations approved in February Nil



W32/03/11 Moved: Cr D.R. Neilson Seconded: Cr R.J. Dyne

Recommend that the Report, as presented, be received.

Carried

11/7 Job Construction Report – Western Division

Re: W33/03/11 Job Construction Report – Western Division From: General Manager Works – Western Division – G.G. Curry File: Date: 22 February 2011 Report: (General Manager Works – Western Division – GG Curry) Due to staff undertaking emergent works there has been little progress on Council Capital Works. Culvert Replacement Kinbombi Road. Replacement of two sets of existing culverts with two sets of 1950mm dia concrete pipes and associated roadworks. Culverts installed and construction of headwalls completed. Back filling of headwalls and earthworks in progress. Bridge Replacement – Bridge Street Replacement of timber bridge with embankment. Railway line removed. Drainage culverts laid. Embankment complete. Stormwater pipeline and pits installed. Water main installed. Pavement placed and cold bitumen seal sprayed. Asphalt placed. Line marking and removal of side track to complete. Main Roads Network Slashing has been undertaken on Burnett Highway, Wide Bay Highway, Bunya Highway, Brooweena-Woolooga Road, Bauple-Woolooga Road, Gympie-Woolooga Road, Murgon Gayndah Road, Kilkivan-Tansey-Road, Kilcoy-Murgon Road and Miva Road.

W33/03/11 Moved: Cr I.T. Petersen Seconded: Cr R.A. Gâté

Recommend that the Report be received.

Carried



SECTION 12: WORKS WESTERN DIVISION – GENERAL BUSINESS

Mr Curry left the meeting at 11.08am. Lands Protection Manager Mr B.Curley entered the meeting at 11.08am.

SECTION 13: WORKS – LAND PROTECTION

13/1 Land Protection Monthly Report

Re: W34 & W35/03/11 Land Protection Monthly Report From: Land Protection Manager - B Curley File: Date: 23/02/2011

Report: (Lands Protection Manager - B. Curley) General Myrtle Rust (a serious fungal disease) has been identified along coastal areas in South East Queensland. Myrtle Rust infects myrtaceous plants including Australian natives such as eucalypts, bottle-brush and tea-tree species. Biosecurity Queensland is continuing to survey areas to determine the distribution of the rust. At this stage no myrtle rust has been identified within the GRC area but they are requesting that people look out for the rust and report it. Declared Pest Plant Management Recent weather has proved to provide ideal growing condition for weeds. Weather permitting, spray crews have been targeting Class 2 pest weeds on roadsides including Giant Rat’s Tail Grass and Mother of Millions throughout the region. Lands Protection staff are continuing to work on ‘Element 5’ (declared weeds on Main Roads) work. This work will continue over coming months. Priorities will be on controlling Class 2 weeds and some environmental weeds, depending on Main Roads funding. Lands Protection staff have continued inspecting properties for Giant Rat’s Tail grass, Groundsel, Parthenium and other declared pests within the region. Advice letters have been forwarded to stakeholders with identified declared pests encouraging voluntary compliance, with Lands Protection Staff following up on re-inspections as part of the process. Numerous properties along Wide Bay Creek have been surveyed. Parthenium has been located in numerous locations along the creek. Lands Protection Officers will continue to survey and work with land holders in an effort to control the Parthenium within the region.



Declared Pest Animal Management Lands Protection Staff will continue to facilitate 1080 baiting programs with the syndicate coordinators and individual land holders throughout the region. Due to the availability of feed for rabbits, there has been difficulty for land holders capturing rabbits in recent weeks. Lands Protection staff will continue to work with land holders to continue to infect rabbit populations with ‘Calicivirus’. Community Engagement Lands Protection Manager has continued liaising with Department of Infrastructure and Planning (DIP) representatives in relation to declared Class 2 weeds management on DIP lands in the Mary Valley area. Lands Protection Manager has been advised by representatives that DIP is in the process of engaging a contractor to control declared weeds on some priority DIP lands and will continue to work with GRC to manage declared Class 2 weeds on their lands.

W34/03/11 Moved: Cr A.J. Perrett Seconded: Cr R.J. Dyne

Recommend that the Lands Protection Monthly Report, as presented, be received. Further that it be referred to the Lands Protection Manager to bring back a detailed report on the current status of Parthenium Weed in the region and recommendations on how to address the situation.

Carried W35/03/11 Moved: Cr I.T. Petersen Seconded: Cr J.A. Walker

Recommend that it be referred to the Lands protection manager to raise with the DIP Officers Council concerns regarding the upcoming fuel load on their properties on the Mary Valley and encourage them to liaise with the local Rural Fire Brigades.

Carried

13/2 Report: Chemical Subsidy (‘Taskforce’) Re: W36/03/11 Proposed Chemical (Taskforce) subsidy scheme From: Liberal National Party (LNP) South Gympie branch File: 4-5-3-1 Doc# 1472682 Date: 08/12/2010



“At a recent meeting of this Branch of the LNP, the eradication of Giant Rats Tail was discussed and progress for its eradication. The members asked that the Gympie Regional Council consider an eradication program similar to that recently introduced by the Bundaberg Regional Council where landholders are assisted with a subsidy for the purchase of a certain amount of chemical ( Taskforce) providing they have a management plan. The meeting suggested that Council consider the formation of a small GRT eradication committee to help establish such a program.

We trust that Council will consider this proposal in the New Year. With best wishes for the festive season.” Report: (Land Protection Manager B Curley) Overview: LNP have requested that GRC consider a ‘chemical subsidy

scheme’ program similar to that recently introduced by Bundaberg Regional Council targeted at the eradication of Giant Rat’s Tail grass within the GRC region.

Corp Plan: 3.1, 3.2 Op Plan: 3.1(iii) Budget: Lands Protection. Issues: A ‘chemical subsidy scheme’ may expose risks to Council

including: Financial; Environmental; and Governance.

Risk Analysis: The above issues would need to be fully explored prior to the discussion to commence of such a scheme. Discussion: Bundaberg Regional Council (BRC) has, in recent months, launched a ‘Chemical subsidy scheme’ enabling land holders to buy quantities of effective herbicide, ‘Flupropanate’, in an effort to control GRT. BRC is able to provide cost savings due to purchasing product in bulk. For land holders wanting to take advantage of the BRC scheme, they must lodge a three-year property pest management plan (completed to the satisfaction of BRC Lands Protection Officers) to purchase a maximum of two containers of herbicide. Supplies of chemical are allocated to land holders depending on the size of their property. Generally:

Up to 1ha = 2 x 1 litre containers; 5 ha = 10 litres; 10 ha = 20 litres; and 20 ha = 40 litres.

The larger land holders may be eligible for more chemical, depending upon availability of chemical.

Generally BRC is aiming for ‘eradication’ on smaller and less infested land and control on other infestations.



BRC also have chemical application equipment available for hire such as wick wipers (currently have 5 available) and spray units, etc. BRC envisage that this scheme will continue in the future on an annual review basis.

W36/03/11 Moved: Cr A.J. Perrett Seconded: Cr R.A. Gâté

Recommend that the Council respond to the Liberal National Party South Gympie Branch advising that Council will consider implementing a similar chemical subsidy scheme pending consideration of resourcing feasibility, procurement policies and the ‘National Competition Policy’ to ensure fiscal requirements will be met.

Carried

SECTION 14: WORKS – LAND PROTECTION – GENERAL BUSINESS

Cr Walker left the meeting at 11.23am and returned at 11.29am Mr Curley left the meeting at 11.28am. General Manager Water & Sewerage Division Mr Ian Schiefelbein entered the meeting at 11.28am.

SECTION 15: WATER & SEWERAGE DIVISION

15/1 Works Cost Statement – Water & Sewerage

WORKS COST STATEMENT W37/03/11 Moved: Cr R.A. Gâté Seconded: Cr I.T. Petersen

Recommend that Water & Sewerage sections of the Works Cost Statement, as presented, be received.

Carried



15/2 Johnstone Road / Timothy Court Sewerage Scheme Re: W38/03/11 Johnstone Road/Timothy Court Sewerage Scheme –

Contract2010/2011-T15 – Construction of Sewers From: General Manager – Water & Sewerage – I Schiefelbein File: Date 22 February 2011

Overview: Council have planned and budget for construction of a

sewerage scheme to service parts of Southside currently serviced by on-site systems. The Johnstone Road and Timothy Court areas have been identified as areas with the greatest need for a sewerage system.

Corporate Plan: Nil Operational Plan: 6.1 (vii), 6.4 (ii) Budget: Capital Works – Sewerage Gympie Southside Sewerage $800,00

The lowest priced tenders are in line with budget expectations.

Consultation: Engineering Services / Consultation with owners Issues: Many of the onsite sewage system in the Johnstone Road

and Timothy Court area have failed or are not working effectively. This causes community and Council concern with respect to odour, health and the environment.

Risks Analysis: Local Contractor: The use of contractors which are not local reduces job and business opportunities within the Gympie Regional Council. Application of a local preference in the analysis of tenders mitigates against the use of outside contractors.

Excavation of Rock: The amount of rock excavation will have a significant influence on the total project cost and the comparison of tenders. Re-evaluation of the amount of rock by trial excavations mitigates agents the possibly of a high amount of rock excavation.

Contractual Risk: Normal Contractual Risks are mitigated

by use of Council’s systems for contract administration.

Discussion: Calling of Tenders Tenders have been called for construction of sewers for the Johnstone Road/Timothy Court Sewerage Scheme (Southside). Tenders closed on 8 February 2011. The work included in the tenders including the construction of sewers, manholes, house branches etc. It does not include connection of the properties to sewerage.



Tenders Received

Tenders were received as follows:

Name of Tenderer Amount Bellrise Investments Pty Ltd $ 236,256.90 Cooloola Civil Constructions $ 809,826.60 Suncoast Pipelines Pty Ltd $ 811,086.90 M & K Pipelines $ 1,052,874.90 Diona Pty Ltd $ 1,375,000.00 VDM Construction $ 1,605,796.00 Perren & Penny Plumbing $ 1,710,605.00 Carruthers Contracting $ 1,777,862.97 Gregory Michael Toomey of Greg Toomey Plumbing $ 1,801,707.60

All tenders are inclusive of gst. 1.0 Comparison of Tenders

The lowest tender of Bellrise Investments had an error in the extension of rates. When corrected the tender amounted to $1,674,743.00. This tender need not be considered further. The two next lowest tenders namely Cooloola Civil Contractors and Suncoast Pipelines were from contractors who have carried out work for Council in the past and are considered capable of satisfactorily completing the work. The remaining tenders are considerably higher and offer no advantages over the lower priced tenders and need not be considered further. Cooloola Civil Constructions is a local contractor from Gympie, Suncoast Pipelines are based on the Sunshine Coast. Suncoast Pipelines are more familiar with the type of work involved in this project. A 5% local preference would amount to approximately $40,000.00. The difference between the tenders of Cooloola Civil Constructions and Suncoast Pipelines Pty Ltd is $1,060.30. A review of tenders indicates that the tender of Suncoast Pipelines have lower rates for construction of sewers and considerably higher rates for rock excavation. Suncoast Pipelines have allowed $208,754.00 for rock excavation and Cooloola Civil Construction $52,395.00. The amount of rock is a provisional quantity. Consequently the amount paid for rock will be based on the amount of rock encountered multiplied by the rate for rock excavation. A re-assessment was made of the amount of rock that could be encountered on the project. From this reassessment it is considered that the scheduled amount of rock (1497m3) would be on the higher side of expectations. The reassessment also indicated that the amount of rock could be substantially less and may be as low as 400m 3. If only 400m3 of rock was encountered the tenders of Suncoast Pipelines and Cooloola Civil Construction would reduce by $135,954.00 and $38,395.00 respectfully,



On this basis the estimated final cost of Suncoast Pipelines tender is likely to be the lowest and be approximately $96,000.00 lower than that of Cooloola Civil Constructions.

W38/03/11 Moved: Cr R.J. Dyne Seconded: Cr I.T. Petersen Recommended that Council accept the tender of Cooloola Civil Constructions for the construction of sewer for Johnstone Road/Timothy Court Sewerage Scheme.

Carried

15/3 Connection of Property to Sewerage-Southside

Re: W39/03/11 Connection of Property to Sewerage - Southside From: General Manager – Water & Sewerage – Mr Ian Schiefelbein File: Date 23 February 2011 Report: (General Manager Water & Sewerage– I Schiefelbein) A property owner in Southside has requested that Council build a sewer extension to service his property so that he can eliminate an onsite sewerage system. The owners system is having problem due to use of antibiotic use, a relatively small area available for disposal, and poor ground conditions for disposal of effluent. Council have extended sewers to allow connection of properties with unacceptable systems on the basis of a contribution equal to the cost of a new onsite system and disposal area, ie about $15,000.00 contribution. Infrastructure charges were also not applied and the owner was responsible for internal works to connect the house drain to the sewer. In this particular case there is an existing onsite treatment plant so there are no potential savings to the owner. To service the property a 60 metre sewer extension would need to be provided. The cost of this work is estimated to be $13,500.00. It would pass through two (2) properties and allow the connection to sewerage to one of the properties (one is currently sewered). The sewer would facilitate the provision of sewerage to two (2) other properties and would be located in a position where Council would locate the sewer if a sewerage scheme were provided to that area. If the sewer was provided to the property as requested the owner would be responsible for any internal drainage works. The property owner has offered to make a contribution for the sewer. The level of contribution has not been indicated.




Recommend that Council advise the owner that: 1. Council would extend the sewer to the owners property on receipt of a

contribution of $6750.00 (GST not applicable) (half of estimated cost). 2. Council would not provide internal drainage works and would not

apply infrastructure charges for connection of the property. 3. the internal house drainage modification and associated plumbing fees

would be the owners responsibility. Carried

15/4 Projects in Progress Re: W40/03/11 Projects in Progress From: General Manager Water & Sewerage Division– I Schiefelbein File: Date: 21 February 2011

Report: (General Manager Water & Sewerage – I Schiefelbein) SEWERAGE 1. Gympie Sewage Treatment Plant Construction of the treatment plant by the contractor QCGC is in process. Investigation work for an effluent irrigation scheme has commenced. Design of the power supply upgrade has been completed. 2. Old Imbil Road Pump Station and G12 Rising Main Design work by Council on the sewage pump station upgrade in Old Imbil Road is well advanced. At this stage construction of the pump station and rising main have been delayed because of other work commitments. Extension of the sewer pressure main along Hilton Road will be completed prior to the resurfacing of the road. 3. Heather Street/Timothy Court Sewerage Tenders have closed for construction of the sewer reticulation. (See separate report). 4. Tin Can Bay Pump Station Upgrade



Work on the upgrading of three (3) sewage pump stations in Tin Can Bay is well advanced. The work includes increasing the size of pump wells, providing duplicated pumps and upgrading of system control/alarms. The three (3) pump wells are complete. Work has now recommenced after the Christmas close down and wet weather. 5. Groundwater Road Sewage Pump Station (Sigma, Aspect

Development)

Work on construction of a sewage pump station to service the Sigma Development has commenced.

WATER 6. Jones Hill Water Treatment Plant Upgrade Upgrade of the filtration system at Jones Hill Treatment Plant is complete and fully operational. Construction of the chemical storage bunding has been completed. Roadworks for access purposes is planned to commence in March. Design is proceeding for the chemical system/sludge upgrading works. Tender have been called for the chemical equipment.

7. Fluoridation Plants Work on the construction of the fluoridation systems for Cooloola Cove/Tin Can Bay and Gympie Water Treatment Plants is substantially complete. Installation of fluoridation equipment is complete and the system is fully operational. Some site works are yet to be completed. 8. Bore Investigation (Gympie) A bore is planned to be constructed and pump tested. The work has been delayed by the Contractor due to a high work load and floods. 9. Water Meter Replacement Program Water meters have been purchased for commencement of the water meter replacement program for Gympie and the Cooloola Coast. Tenders for replacement of the water meters are planned to be called in March.

W40/03/11 Moved: Cr D.R. Neilson Seconded: Cr J Watt

Recommend that the report be received.

Carried




SECTION 16: WATER & SEWERAGE DIVISION – GENERAL BUSINESS

SECTION 17: ATTACHMENTS Attachment 1: Works Cost Statement

There being no further business the meeting closed at 11.38am.

CONFIRMED THIS FIFTH DAY OF APRIL 2011.

___________________________________ Cr L.J. Friske Chairperson

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