2011-04-06 Council Agendaezt.ca/Portals/EastZorraTavistock/Documents_Forms/agd/2011/201… ·...

CORPORATION OF THE TOWNSHIP OF EAST ZORRA-TAVISTOCK COUNCIL 2011-2014

AGENDA

for the Meeting to be held on Wednesday, April 6, 2011 in the Council Chambers of the Township Hall, Hickson, Ontario at 10:00 a.m.

1. Call to order and opening remarks

2. Approve Agenda

3. Disclosure of Pecuniary Interest and General Nature Thereof

4. General Business:

a) Confirm Minutes of Previous Meeting b) Approve March 2011 Pay Voucher c) OPP – 2010 Reconciled Contract Policing Costs d) Community Festivals Approved to Date e) Drainage Assessment Reapportionment – Zilke Farms Inc f) Drainage Assessment Reapportionment – Philip & Shirley Ruby g) Essentials of Municipal Fire Protection – Workshop Details

5. Delegations & Appointments:

a) 10:30 a.m. 2011 Budget Public Meeting b) 11:00 a.m. Doug McMillan – Update from Preserve Oxford County Rural

Communities c) 11:30 a.m. Public Hearing – Michael Janssen Minor Variance Application A-5-2011 d) 11:45 a.m. Public Meeting – Piggott Zone Change Application ZN2-11-02

6. Reports of Municipal Officers and Committees:

a) Conferences and Seminars b) County Council – Update & Questions c) Staff Reports – Updates & Questions d) March 2011 Building Permit Report e) Monthly Public Works Activity Report f) Staff Report re: Quotes for 2011 Tree Removal g) East Zorra-Tavistock Police Services Board – March 2011 Minutes h) Tavistock & District Recreation Facilities Board – February 2011 Minutes

7. By-laws

8. Other and Unfinished Business

9. Legal & Personnel

10. Confirming By-law

11. Adjourn

COUNCIL MEETING OF WEDNESDAY, MARCH 16, 2011 Page 24

The Council of the Township of East Zorra-Tavistock met in the Council Chambers of the Hickson Municipal Office, Hickson, Ontario at 7:00 p.m. on Wednesday, March 16, 2011.

Members present: Deputy Mayor Maureen RALPH and Councillors Linda FULTON, Clive LAWRY, Don LAZENBY, Don MACDONALD and Jeremy SMITH.

Members absent: Mayor Don MCKAY

Staff present: C.A.O. Jeff Carswell, Clerk Brenda Junker and PW Manager Dennis O’Neil.

In the absence of the Mayor, the meeting was called to order at 7:00 p.m. by Deputy Mayor Maureen RALPH.

Approve Agenda 1. Moved by Clive LAWRY Seconded by Jeremy SMITH Resolved that Council approve the agenda for the March 16, 2011 meeting as printed and circulated and further that the following be added to the agenda for this meeting: • Tavistock Fire Department re: Community Day

CARRIED.

PECUNIARY INTERESTS: None

Confirm Minutes 2. Moved by Don MACDONALD Seconded by Don LAZENBY Resolved that Council confirm the minutes of the March 3, 2011 meeting as printed and circulated.

CARRIED.

Correspondence & Reports – No Resolutions

Grand River Conservation Authority – March 2011 Minutes 2011 OACA Conference Registration Package Emergency Management Ontario – Acknowledge Completion of Mandatory Activities Staff Report re: 2011 Tax Free Allowance Staff Report re: Sewage System Management Agreement Hickson Recreation Committee – February 2011

Correspondence & Reports – Resolutions Following

Oxford County Federation of Agriculture – re: Annual Agricultural Awards of Excellence Banquet

Page 2

Brenda JunkerText Box4.a

COUNCIL MEETING OF WEDNESDAY, MARCH 16, 2011 CONTINUED Page 25

MacDonald to Attend Awards of Excellence Banquet

3. Moved by Clive LAWRY Seconded by Jeremy SMITH Resolved that Council authorize attendance of the following persons at the 2011 Agricultural Awards of Excellence Banquet to be held in Woodstock on April 6, 2011: Don MACDONALD

CARRIED.

Staff Report re: Engineer for Stewart Drain

Appoint K Smart as Engineer for Stewart Drain

4. Moved by Don LAZENBY Seconded by Don MACDONALD Resolved that Council appoint Kenn Smart of K Smart Associates Ltd. as engineer to prepare a survey plan and report on the petition for improvements to the Stewart Drain in the area of Lots 11,12 & 13, Concession 10, Township of East Zorra-Tavistock.

CARRIED.

Staff Report re: 2011 Operating and Capital Budget

Adopt Recommendations re 2011 Budget

5. Moved by Linda FULTON Seconded by Don LAZENBY Resolved that Council adopt the recommendations in Staff Report #CAO2011-20 dated March 11, 2011 regarding the final draft of the 2011 Operating and Capital Budget.

CARRIED.

Recommendations Adopted from Staff Report CAO2-11-20

1. That Council endorse this version of 2011 Budget information for the public meeting presentation.

BY-LAWS

1st & 2nd Reading 6. Moved by Don MACDONALD Seconded by Jeremy SMITH Resolved that the following by-laws be read a first and second time:

2011-15 By-law to Enter into a Sewage System Management Agreement with the County of Oxford

2011-16 By-law to Confirm the Allowances Paid to Councillors for the 2010-2014 Term

CARRIED.

3rd Reading 7. Moved by Don LAZENBY Seconded by Linda FULTON Resolved that the following by-laws be read a third and final time:

2011-15 By-law to Enter into a Sewage System Management Agreement with the County of Oxford

2011-16 By-law to Confirm the Allowances Paid to Councillors for the 2010-2014 Term

CARRIED.

Page 3

COUNCIL MEETING OF WEDNESDAY, MARCH 16, 2011 CONTINUED Page 26

Tavistock Fire Department re: Community Day

Authorize Donation to Tavistock FD for Community Day

8. Moved by Clive LAWRY Seconded by Don LAZENBY Resolved that Council authorize a donation of $750.00 to the Tavistock Firefighters for the Community Day and commemoration of the 100th anniversary of the Tavistock Volunteer Fire Department they are planning for summer 2011.

CARRIED.

Committee of the Whole, In Camera

9. Moved by Don MACDONALD Seconded by Don LAZENBY Resolved that Council does now adjourn to Committee of the Whole, in camera, at 7:38 p.m. to consider a matter pertaining to: • personal matters about an identifiable individual, including

municipal or local board employees. CARRIED.

Council Reconvenes 10. Moved by Linda FULTON Seconded by Jeremy SMITH Resolved that the Committee of the Whole does now rise and Council reconvenes at 8:00 p.m.

CARRIED.

Confirming By-law 11. Moved by Don LAZENBY Seconded by Jeremy SMITH Resolved that by-law #2011-17 being a by-law to confirm the proceedings of Council held Wednesday, March 16, 2011 be read a first, second and third time this 16th day of March, 2011 and further that the Mayor and Clerk are hereby authorized to sign the same and affix the corporate seal thereto.

CARRIED.

Adjourn 12. Moved by Clive LAWRY Seconded by Don MACDONALD Resolved that Council does now adjourn at 8:01 p.m.

CARRIED.

Brenda Junker, Clerk Maureen Ralph, Deputy Mayor

Page 4

#4.bTOWNSHIP OF EAST ZORRA-TAVISTOCK

MARCH ACCOUNT SUMMARY

MARCH TOWNSHIP ACCOUNTS PAID: $2,188,392.75

LESS: Approved by othersInnerkip Community Centre Board of Management $2,836.66Hickson Recreation Committee $54,617.22Innerkip Recreation Committee $651.82Tavistock & District Recreation Facilities Board $36,483.02

PLUS: March Payroll $60,089.30

TOTAL ACCOUNTS FOR APPROVAL BY COUNCIL $2,153,893.33ON APRIL 6, 2011

________________________ _________________________BRENDA JUNKER, CLERK DON MCKAY, MAYOR

Page 5

First Last

2011/03/01 2011/03/31

First LastFirst Last

TWP TWP

Cheque Number

AVAIL, TAKEN, FNCHG, PURCH, TRADE, MISC, FREIGHT, WRITE, OTHER

CHEQUE DISTRIBUTION REPORT

2011/04/01 11:06:46 A Township Of East Zorra-Tavistock 1Page:User ID:Date:

Ranges: From: To:Vendor ID:

Vendor Name: Cheque Date:

Chequebook ID: Cheque Number:

Sorted By:

Distribution Types Included:

BRENDA

ChequeNumber

ChequeDate Vendor

Name Description ChequeAmount

11 Township General FundFund000 GeneralDepartment

121 Departmental ExpendituresActivity

Receiver General for Canada00027871 $ 713.62 Interest Charge2011/03/04

00027875 $ 6,423.72 2010 Charitable Rebate2011/03/04

Workplace Safety & Insurance Br00027915 $ 74.71 WSIB 2010 Recconciliation2011/03/11

.00027931 $ 166.25 2010 Vacancy Rebate2011/03/18

000 $ 7,378.30 Total for Department

111 CouncilDepartment

111 Council & Committee MeetingsActivity

Birtch Farms00027849 $ 120.00 2010 Xmas GC Program (4)2011/03/04

Corner Farm Market Ltd.00027851 $ 240.00 2010 Xmas GC Program (8)2011/03/04

CASH00027929 $ 12.65 Petty Cash - 1st Part Mar 20112011/03/18

Oxford County Federation of Agr00027943 $ 70.00 Awards Excellence 2011/DMacD2011/03/18

Mike's valu-mart00027953 $ 33.55 Pop2011/03/18

Mike's valu-mart00027953 $ 2.99 Pop2011/03/18

Krug's Meat Market Inc00027974 $ 210.00 Xmas 2010 GC Program (7)2011/03/28

OACA00027978 $ 110.00 OACA Membership 20112011/03/28

430 Departmental CapitalActivity

Page 6

Date:


2011/04/01 11:06:46 A Township Of East Zorra-Tavistock 2Page:User ID:

VendorCheque Cheque Cheque

BRENDA

DescriptionNumber Date Name Amount

Clive Lawry00027886 $ 1,445.73 Council Computer2011/03/11


123 Administration StaffDepartment


AMCTO00027922 $ 239.14 AMTCO 2011 Training Seminar/BJ2011/03/18

123 $ 239.14 Total for Department

181 Township Office HicksonDepartment


Sparkle Products & Services00027874 $ 345.43 General Office Cleaning/Feb'112011/03/04

Hydro One Networks Inc00027936 $ 627.33 February 2011 Hydro)2011/03/18

S.T. Loveys Ltd.00027952 $ 2.34 Picture Hangers2011/03/18

Union Gas00027955 $ 127.66 February 2011 Union Gas2011/03/18


183 Former PUC OfficeDepartment


Union Gas00027878 $ 121.07 February 2011 Union Gas (Tavi)2011/03/04

Erie Thames Power00027934 $ 129.98 February 2011 Hydr/Wtr/Swr2011/03/18

Pletsch Electric of Tavistock00027947 $ 50.88 Voltage Check2011/03/18


191 General AdministrationDepartment

Page 7

Date:




BRENDA



Integrated Digital Solutions00027862 $ 188.01 February 2011 Copier Usage2011/03/04

Integra Document Destruction00027894 $ 40.70 Shredding Services - Mar 2/112011/03/11

MTE Paralegal Professional Corp00027941 $ 882.14 Assessent Appeals/Etc2011/03/18

Pitney Bowes00027946 $ 168.12 Meter Lease Apr-June 20112011/03/18

Corporate Express00027963 $ 205.34 Office Supplies2011/03/28

De Lage Landen Financial Servic00027968 $ 1,367.01 Copier Lease Apr-June 20112011/03/28

De Lage Landen Financial Servic00027968 $ 30.00 Copier Lease Apr-June 20112011/03/28

Pitney Works00027979 $ 610.56 Postage Refill - Feb/Mar 20112011/03/28


211 Hickson Fire DepartmentDepartment


Bell00027848 $ 73.01 February 2011 Telephones2011/03/04

Workplace Safety & Insurance Br00027880 $ 284.84 WSIB February 2011 Pmt2011/03/04

Receiver General for Canada00027905 $ 317.75 Radio Renewal 20112011/03/11

Scott Alexander00027906 $ 157.71 Routers & UPS2011/03/11


S.T. Loveys Ltd.00027952 $ 33.02 Batteries2011/03/18

S.T. Loveys Ltd.00027952 $ 113.96 Masks/Batteries2011/03/18


Corp. of City of Woodstock00027965 $ 453.25 Dispatch Fees - March 20112011/03/28

Rogers Wireless00027980 $ 18.01 February 2011 Fire Cellphones2011/03/28

Randy's Repair Service00027981 $ 676.34 Small Engine Maintenance2011/03/28


801 Hickson 2001 Ford Sterling PmpActivity

Page 8

Date:




BRENDA


S.T. Loveys Ltd.00027952 $ 106.58 Fuel - Feb 20112011/03/18

802 2007 Freightliner TankerActivity

Hickson Motors00027971 $ 399.99 Annual Service 20112011/03/28

803 Hickson 06 Rescue VanActivity

S.T. Loveys Ltd.00027952 $ 103.42 Fuel - Feb 20112011/03/18


222 Innerkip Fire DepartmentDepartment



Georgian Bay Fire & Safety00027857 $ 40.70 Air Bottle H-Test and Visual2011/03/04





John Devries Construction00027937 $ 534.24 Feb 2011 Snow Removal2011/03/18




Spectrum Communications00027984 $ 44.88 Pager Batteries2011/03/28

Spectrum Communications00027984 $ 568.84 Pager Replacement2011/03/28

804 Innerkip - 2005 F/Liner PumperActivity

Hickson Motors00027971 $ 425.14 Annual Service 20112011/03/28

805 Innerkip-1994 InternationalActivity

Darch Fire00027933 $ 255.93 Tanker Pump Repair2011/03/18

Page 9

Date:




BRENDA


Hickson Motors00027971 $ 1,165.21 Repair Air Leak/electrical/etc2011/03/28

Sharp Bus Lines Limited00027982 $ 146.64 Jan 2011 Fuel2011/03/28

806 Innerkip-1999 Ford Rescue VanActivity

Hickson Motors00027971 $ 802.21 Replace Brakes & Switch2011/03/28


233 Tavistock Fire DepartmentDepartment


Maurice Sauder00027869 $ 189.78 Key Cabinet2011/03/04







WFS Ltd.00027914 $ 117.02 Floor Mats2011/03/11




Roth Renovation & Repair00027951 $ 758.11 February 2011 Snow Removal2011/03/18



Zehr Home Hardware00027990 $ 30.41 Furnance Filters2011/03/28


244 Township Fire DepartmentDepartment

Page 10

Date:




BRENDA





834 2007 GMC Sierra X-Cab (Scott)Activity

Hickson Motors00027971 $ 94.91 Service & Replace Head Light2011/03/28


246 Community Emergency Man.Department


Festival Furniture00027855 $ 457.92 L-Shape Panel for Work-station2011/03/04

Innovative Graphics00027863 $ 239.11 CEMC Pencil2011/03/04

Jennifer Albrecht00027896 $ 80.08 CEMC Promo Contect Items2011/03/11


Jennifer Albrecht00027972 $ 91.48 Poster Contest Prizes2011/03/28


252 Police Services BoardDepartment


OAPSB00027942 $ 426.37 2011 Annual OAPSB Mtg (3)2011/03/18




253 Township PolicingDepartment

Page 11

Date:




BRENDA



Amy Hesch00027845 $ 228.44 RIDE Grant - Feb 12, 20112011/03/04

Craig Cole00027850 $ 456.88 RIDE Grant - Feb 12&24 20112011/03/04

Gord Bailey00027856 $ 228.44 RIDE Grant - Feb 12, 20112011/03/04

J. B. Beaton Construction Limited00027864 $ 254.40 OPP Office Windows Covered2011/03/04

Ministry of Finance00027867 $ 92,820.00 February 2011 OPP Pmt2011/03/04

Mezie Huggins00027868 $ 456.88 RIDE Grant - Feb 12&24 20112011/03/04

Sparkle Products & Services00027874 $ 256.90 OPP Office Cleaning - Feb 20112011/03/04

Craig Cole00027964 $ 57.11 RIDE Feb 24th Correction2011/03/28

Gord Bailey00027969 $ 57.11 RIDE Feb 24th Correction2011/03/28

Mezie Huggins00027976 $ 57.11 RIDE Feb 24th Correction2011/03/28


261 By-law EnforcementDepartment


Quick Connect Solutions00027949 $ 160.80 Dog Tag Renewal Call # 12011/03/18


281 Animal ControlDepartment


Hillside Kennels00027860 $ 671.62 February 2011 Animal Control2011/03/04

Jack Wettlaufer00027865 $ 100.00 Livestock Evaluation 2011/03/04

00027870 $ 300.00 Livestock Claim (Preg. Ewe)2011/03/04

The Tavistock Gazette00027876 $ 62.68 2011 Dog Tag Ad2011/03/04

Sun Media Corporation00027908 $ 148.77 Dog Tag 2011 Ad2011/03/11

Page 12

Date:




BRENDA



311 Roads&PW - OverheadDepartment



VISA00027913 $ 56.99 Transportation(Train)OGRA/ROMA2011/03/11


821 1999 Champion 740AActivity

Harman Heavy Vehicle00027859 $ 3.17 Red Lamp Light2011/03/04

J.R.W. Custom Welding00027897 $ 83.95 Welding Repairs2011/03/11

823 2004 Volvo 730B GraderActivity

McFarlane Auto Parts00027926 $ 113.38 Fuel & Oil Filters2011/03/18

824 2005 John Deere TractorActivity

AgLine00027846 $ 26.04 Cool-Gard2011/03/04

Zehr Automotive Inc.00027916 $ 29.45 Check Battery2011/03/11

McFarlane Auto Parts00027926 $ 52.20 Air Filters2011/03/18

McFarlane Auto Parts00027926 $ 104.11 Battery2011/03/18

McFarlane Auto Parts00027926 $ 127.14 Battery2011/03/18

826 John Deere 444E LoaderActivity

Nortrax Canada Inc.00027903 $ 1,897.22 Accumulator Repairs/Service2011/03/11

McFarlane Auto Parts00027926 $ 6.16 Oil Filters2011/03/18

McFarlane Auto Parts00027926 $ 8.86 Muffler Clamps2011/03/18

S.T. Loveys Ltd.00027952 $ 20.35 Light2011/03/18

827 Chainsaws and other small eqp.Activity

TSC Stores Ltd.00027877 $ 15.24 Paint/Hooks2011/03/04

Page 13

Date:




BRENDA


Ingersoll Rent-All Inc.00027895 $ 132.42 Chainsaw Parts & Oil2011/03/11

828 Snowplows, Wings, etc.Activity

TSC Stores Ltd.00027877 $ 35.61 Paint/Hooks2011/03/04

Viking Cives Ltd.00027912 $ 97.82 Cable Speed Sensor2011/03/11

McFarlane Auto Parts00027926 $ 24.87 Halogen Light for Plow2011/03/18

Harman Heavy Vehicle00027970 $ 106.72 Blue Light2011/03/28

Trillium Municipal Supply00027987 $ 584.83 Safety Cam Back Up Cam2011/03/28

830 2008 Sterling Dump TruckActivity

Harman Heavy Vehicle00027859 $ 197.14 Refectors/Air Dryer Seat2011/03/04

S.T. Loveys Ltd.00027952 $ 93.33 Hydraulic Hoses2011/03/18

Hickson Motors00027971 $ 6.39 Pipe Nipple2011/03/28

831 2006 Volvo Dump TruckActivity

McFarlane Auto Parts00027926 $ 22.88 Fuel Filters2011/03/18

McFarlane Auto Parts00027926 $ 24.49 Fuel Filter2011/03/18

832 2006 Sterling 1375Activity

Harper Power Products Inc00027861 $ 546.76 Repair/Re-intall Harness2011/03/04

McFarlane Auto Parts00027926 $ 152.46 Air & Fuel Filters2011/03/18

McFarlane Auto Parts00027926 $ 39.42 Fuel/Water/Oil Filters2011/03/18

835 2004 Ford F-150 (PW Foreman)Activity

Anderson Automotive Group Inc.00027847 $ 940.14 Repairs to Driver Side Door2011/03/04

McFarlane Auto Parts00027883 $ 38.64 Oil Filters2011/03/11

Jutzi Petroleum Inc.00027973 $ 18.01 Fuel2011/03/28

836 2009 GMC Sierra (Dennis)Activity

Anderson Automotive Group Inc.00027847 $ 23.30 Key Cut2011/03/04

Taplay Fire Protection Inc.,00027986 $ 61.00 New Extinguisher2011/03/28

Page 14

Date:




BRENDA



312 Roads&PW - FacilitiesDepartment


Spectrum Communications00027873 $ 1,071.84 Palm Mic/Pwr Cable/Bracket Etc2011/03/04


Linde Canada Ltd. - T407000027899 $ 122.11 2011 Lease Renewal2011/03/11


McFarlane Auto Parts00027926 $ 137.32 Battery Tester2011/03/18




S.T. Loveys Ltd.00027952 $ 51.31 Links/Misc Shop supplies2011/03/18

S.T. Loveys Ltd.00027952 $ 62.55 Rubber Mallet/Handle/Etc2011/03/18

S.T. Loveys Ltd.00027952 $ 19.81 Paint Thinner/Brush/Rollers2011/03/18

S.T. Loveys Ltd.00027952 $ 10.68 1lb Screws2011/03/18

S.T. Loveys Ltd.00027952 $ 1.77 Gr 8 Bolts2011/03/18

S.T. Loveys Ltd.00027952 $ 1.62 Bolts2011/03/18

S.T. Loveys Ltd.00027952 $ 1.62 Screws2011/03/18

S.T. Loveys Ltd.00027952 $ 98.47 Metal Strapping/Sledge Hammer2011/03/18

S.T. Loveys Ltd.00027952 $ 9.13 Sand Boxes Supplies2011/03/18


TSC Stores Ltd.00027988 $ 5.08 Medium PVC2011/03/28

Zehr Home Hardware00027990 $ 1.55 Toilet Parts2011/03/28

Zehr Home Hardware00027990 $ 30.47 Parts for Charger2011/03/28

Zehr Home Hardware00027990 $ 2.43 Adapter2011/03/28

Zehr Home Hardware00027990 $ 13.75 Batteries, Nuts2011/03/28

Page 15

Date:




BRENDA


Zehr Home Hardware00027990 $ 2.99 Water2011/03/28


313 Roads&PW - Road MaintenanceDepartment

331 LM-Patch Gravel SurfaceActivity

Thornton Sand & Gravel (1995) L00027954 $ 345.31 Gravel 'A'2011/03/18

345 RM-Debri Pick-upActivity

BFI Canada00027882 $ 13.60 February 2011 Garbage Services2011/03/11

371 Signs/Barricades/Guide RailsActivity

Foris Signs Inc.00027892 $ 10.18 Rural Route Sign2011/03/11


314 Roads&PW - Winter MaintenanceDepartment

411 Truck-Plowing/Salting/SandingActivity

Oxford Sand & Gravel Ltd.00027945 $ 330.60 Winter Sand2011/03/18

Sifto Canada Corp.00027983 $ 2,687.20 Course Salt2011/03/28

416 Snow Removal from StreetsActivity

Jel-Joe Haulage00027938 $ 463.01 Hauling Snow of Tavi Streets2011/03/18

Riehl's Home Maintenance00027950 $ 456.39 Snow Removal from Streets2011/03/18

Riehl's Home Maintenance00027950 $ 100.74 Snow Removal Feb 20112011/03/18

Roth Renovation & Repair00027951 $ 142.46 February 2011 Snow Removal2011/03/18

418 Snow Removal - SidewalksActivity

Harvey's Property Care00027893 $ 4,034.78 Sidewalk Snow Plowing Feb 20112011/03/11


Page 16

Date:




BRENDA



315 Roads&PW - Const. ProjectsDepartment

443 BridgesActivity

K. Smart Associates Ltd.00027975 $ 1,424.64 Bridge Report2011/03/28

445 Innerkip Street ReconstructionActivity

Treasurer,County of Oxford00027852 $ 19,837.50 BCF-Coleman/Burton Asphalt etc2011/03/04

Treasurer,County of Oxford00027852 $ 56,169.52 BCF-Coleman/Burton Asphalt etc2011/03/04


371 StreetlightingDepartment


Erie Thames Power00027891 $ 3,554.09 February 2010 Streetlight Pwr2011/03/11

CRU Solutions Inc00027935 $ 18.22 Street Light Repairs (Tavi 2)2011/03/18




CRU Solutions Inc00027935 $ 80.23 StreetLight Repair(Tavi3/Kip1)2011/03/18

CRU Solutions Inc00027935 $ 300.35 StreetLight Repair(Tavi3/Kip1)2011/03/18


751 Hickson ParkDepartment




Page 17

Date:




BRENDA



Great Northern Insulation Srvc Lt00027858 $ 1,865.00 Insulation2011/03/04

Allen Lumber Holdings Limited00027881 $ 5,417.50 Kitchen Cabinets (RINC)2011/03/11

Jon Witzel Contracting Ltd.00027898 $ 24,028.03 Storage Shed @ Park (RINC)2011/03/11

Longo Food Service Equip. Inc.00027940 $ 3,618.00 Fryers for Hickson Booth2011/03/18

Bob Thompson00027957 $ 8,070.46 Counter/Sinks/Tile Floor Etc.2011/03/21

R.H. Ross & Son00027960 $ 10,976.09 Electrical/Plumbing of Kitchen2011/03/23


752 Innerkip ParkDepartment






djDESIGNS00027890 $ 150.00 Engineering Fees - Cooler Room2011/03/11


755 Tav Memorial Hall (3 Adam)Department


Ken Wettlaufer00027866 $ 820.39 Management Fees/Feb 16-28/112011/03/04



The Tavistock Gazette00027910 $ 48.00 Ad Listing - Booking Jan/Feb2011/03/11


Page 18

Date:




BRENDA


Buchanan & Hall00027927 $ 83.75 Cooler Fan Motor2011/03/18





Ken Wettlaufer00027939 $ 120.25 Petty Cash - Jan 1, 20112011/03/18

Ken Wettlaufer00027939 $ 1,161.87 Management Fees Mar 1-15/112011/03/18



761 Innerkip Community CentreDepartment



David & Cheryl Sutherland00027854 $ 255.00 February 2011 Hall Cleaning2011/03/04


Barbara Kelso00027884 $ 281.39 Feb 2011 Management Fees2011/03/11

Barbara Kelso00027884 $ 25.78 Air Freshner2011/03/11

Sun Media Corporation00027908 $ 90.00 ICC Bridal Edition 2011 Ad2011/03/11

Hydro One Networks Inc00027936 $ 1,547.67 February 2011 Hydro)2011/03/18


Treasurer,County of Oxford00027966 $ 45.61 ICC Water Charge - Feb 20112011/03/28


762 Hickson Recreation CommitteeDepartment

713 Minor Ball ProgramActivity

Sun Media Corporation00027908 $ 44.10 Softball Registration Ad 20112011/03/11

Page 19

Date:




BRENDA




The Tavistock Gazette00027910 $ 57.20 Softball Registration Ad2011/03/11

Sun Media Corporation00027985 $ 59.00 Softball Registration 2011 Ad2011/03/28


763 Innerkip Recreation CommitteeDepartment

713 Minor Ball ProgramActivity

Sun Media Corporation00027985 $ 128.76 Softball Registration 2011 Ad2011/03/28


781 TDRC - Arena (1 Adam)Department


Stratford Gazette00027844 $ 125.00 Open Ice Ad2011/03/03

Ken Wettlaufer00027866 $ 8,624.37 Management Fees/Feb 16-28/112011/03/04

Ken Wettlaufer00027866 $ 315.00 Management Fees/Feb 16-28/112011/03/04

Union Gas00027878 $ 2,068.50 February 2011 Union Gas (Tavi)2011/03/04


MTS Allstream Inc00027923 $ 0.73 February 2011 Long Distance2011/03/18


Erie Thames Power00027934 $ 6,880.16 February 2011 Hydr/Wtr/Swr2011/03/18






Page 20

Date:




BRENDA







Ken Wettlaufer00027939 $ 9,634.59 Management Fees Mar 1-15/112011/03/18

Ontario Door Controls Limited00027944 $ 582.02 Exterior Handicap Door Control2011/03/18

Bell00027962 $ 52.94 Internet March 20112011/03/28


782 TDRC - Concession BoothDepartment


Courtney's Wholesale Conf.Ltd.00027853 $ 54.69 Booth Items for Resale2011/03/04




Bedell's (London) Food Service D00027928 $ 202.00 French Fries for Resale2011/03/18

Bedell's (London) Food Service D00027928 $ 435.03 Booth Items for Resale2011/03/18

Bedell's (London) Food Service D00027928 $ 157.07 Booth Items for Resale2011/03/18

Coca-Cola Bottling00027930 $ 103.94 Drinks for Resale2011/03/18





PK Snacks00027948 $ 89.98 Booth Items for Resale2011/03/18

PK Snacks00027948 $ 40.98 Booth Items for Resale2011/03/18

Mike's valu-mart00027953 $ 89.77 Hot Dog Buns - Feb 20112011/03/18

Page 21

Date:




BRENDA





783 TDRC - Vending MachinesDepartment





786 TDRC - Ice ResurfacerDepartment


Nella Cutlery (Hamilton) Inc.00027902 $ 20.00 Blade Sharpening2011/03/11

Nella Cutlery (Hamilton) Inc.00027977 $ 40.00 Blade Sharpening2011/03/28


871 Agriculture & ReforestationDepartment


Treasurer,County of Oxford00027888 $ 172.68 2001-9/2007-10a/Miller-Pletsch2011/03/11

Treasurer,County of Oxford00027888 $ 11,115.45 2001-9/2007-10a/Miller-Pletsch2011/03/11




881 Tile DrainageDepartment

Page 22

Date:




BRENDA








891 Pheasant Release ProgramDepartment


Township of Norwich00027911 $ 136.50 Pheasant Licences Sold 2010-112011/03/11


902 Accounts ReceivableDepartment

902 Federal Government ReceivableActivity

906 Other A/RActivity

Clive Lawry00027886 $ 2,499.25 Council Computer2011/03/11



910 Other AssetsDepartment

910 Other AssetsActivity

Core Fuels Ltd.00027885 $ 1,643.53 February 2011 Fuel2011/03/11

MacKay Fuels (Woodstock) Ltd.00027901 $ 6,157.75 February 2011 Diesel2011/03/11

MacKay Fuels (Woodstock) Ltd.00027901 $ 4,356.42 February 2011 Diesel2011/03/11

Page 23

Date:




BRENDA



911 Municipal Debt Burden - DrainsDepartment

911 Municipal Debt Burden - DrainsActivity


A. G. Hayter Contracting00027961 $ 56,249.88 Young-Turner Drain Cert 32011/03/24

K. Smart Associates Ltd.00027975 $ 13,364.01 Inspection Services Dec1/Feb282011/03/28

Township of Zorra00027989 $ 593.42 Maplewood Drain Repair2011/03/28


932 Accounts Payable & Accrued LiaDepartment

935 Other A/PActivity

Steve Smith Construction Corpora00027909 $ 68,007.21 ISF (RS) Holdback Paid (SS)2011/03/11

Norjohn Contracting & Paving Li00027958 $ 9,776.00 Holdbacks Paid (ISF 16th)2011/03/21

Norjohn Contracting & Paving Li00027958 $ 6,015.14 Holdbacks Paid (ISF 16th)2011/03/21

Norjohn Contracting & Paving Li00027959 $ 77,546.04 Holdback Paid (BCF MW)2011/03/21

937 Payroll PayableActivity

Workplace Safety & Insurance Br00027880 $ 1,699.74 WSIB February 2011 Pmt2011/03/04

Minister of Finance00027900 $ 1,584.35 February 2011 EHT2011/03/11

Receiver General for Canada00027904 $ 6,556.97 Regular Deductions Mar 11/112011/03/11


Receiver General for Canada00027904 $ 54.59 Regular Deductions Mar 11/112011/03/11


Sun Life00027907 $ 5,546.13 March 2011 Benefits2011/03/11


Page 24

Date:




BRENDA



950 Fixed/Variable DistributionsDepartment

950 Fixed/Variable DistributionActivity


Woodstock Print & Litho Ltd.00027879 $ 751.90 Newsletter - Vol # 1 20112011/03/04

McFarlane Auto Parts00027883 $ 267.92 15W40 Oil2011/03/11

Canada Post Corporation00027887 $ 393.82 Postage/Newsletter 2011 Vol 12011/03/11

MTS Allstream Inc00027923 $ 9.19 February 2011 Long Distance2011/03/18

Bell Mobility00027925 $ 611.09 February 2011 Cellphones2011/03/18

Roth Renovation & Repair00027951 $ 1,282.18 February 2011 Snow Removal2011/03/18


970 Oxford Co. - Gen. TaxationDepartment


Treasurer,County of Oxford00027917 $ 897,988.00 1st 2011 Interim Levy2011/03/31


981 English Public Education(EP)Department


Thames Valley Dist School Bd00027918 $ 586,211.13 1st 2011 Interim ED Levy2011/03/31


982 English Separate Education(ES)Department

Page 25

Date:


2011/04/01 11:06:46 AM Township Of East Zorra-Tavistock 21Page:User ID:


BRENDA



London Dist.Catholic Sch.Board00027919 $ 88,020.92 1st 2011 Interim ED Levy2011/03/31


983 French Public Education(FP)Department


Conseil Scolaire Public00027920 $ 1,549.24 1st 2011 Interim ED Levy2011/03/31


984 French Separate Education(FS)Department


Cons. Scolaire Ecoles Catholiq00027921 $ 4,455.53 1st 2011 Interim ED Levy2011/03/31


11 $ 2,188,392.75 Total for Fund

Page 26

Ontario policeProvincial provínciafePolice de I'Ontario

Business and lÌnanci¡l ServÍces BureauBureau des services opérationnels et fÌnanciers

777 Memoriat Ave^ 77,1, aveMemorirlOrillia, (ON) L3V7V3 Oriltia, (ON) IJV 7V3Telr Q05) 329-6852 Faxr (70s) 329_6265

FiIe Reference 460 205t1_W_6204Ma¡ch l8 , 2011

CAO/ ClerV TreasurerTownship of East Zorra TavistockPO Box#I0090 Loveys Street EastHickson ON NOJ ILO

Dear Sir/Àdadam:

Re:

ffi,fl"ri;ltached the 2010 annualJìnaneial statemenls, reconciting opp poticing costs for your

Please note that rnunicipalities will receive-an applicable credit for eithet the provincial servíces L.sage(PSU)' which comper?tT municþaliti*s ro, time .ffi;;r;';;;away from the detachmenr areaffi-

provincial duties, ot u tt¿*tion of Hours B"tii'a¡n¡-um, asset out in the cont¡act, whichever

Ï.if ffiHîffit#ä,tffii1ti,ffiö:f netoranrsemi-annuarreconcliationcreditissued)andtherhe nexr r"* * *r, rr voo *i,r' ïffi ; ;iff ii3Ïi,ffi:1i,1å"i:,?älln:ffi :ljnn :m*balance (or a füture invoice), please ffi,ly tigi".* thrr;õ.ä your remitrance (cheque stub or¡errittance advice) to oss tô ånsure yo*ã."ai, is properry applied on your account.$"ï:#"":,ii#ffiå:regardingthe attached annualfinancìar statemenrs, preasecontâct yourlocal

Regards,

M* ,I-*And¡ewEamerBureau CommanderBusiness and Financial Services Bu¡eau

/cmc

Attachments

Chair, Police Services BoardDetachment C.ommander, Oxford County Dçtachl¡enf

Regi on al C_omrn an der, Western Regi onManager, Confrâct policing Bureau

OntarioProvincialPolice

Policeprovincialede I'Ontario

Business and Financial Services BureauBureau des senices operationneIs et financiers

777 Memorial Ave. 777, ave MemorialOrillia, (ON) L3V 7V3 Orillia, (ON) L3V 7V3

Tel: (70S) 329-6852 Fax: (70S) 329-6265

File Reference 460 20511-W-6204March 18,2011

CAOI Clerk! TreasurerTownship of East Zorra TavistockPO Box #10090 Loveys Street EastHickson ON NO] ILO

Dear SirlMadam:

Re: Year 2010 Reconciled Contract Policing Costs - Ontario Provincial Police (OPP)

Please fInd attached the 2010 annualfinancial statements, reconciling OPP policing costs for yourmunicipality.

Please note that municipalities will receive an applicable credit for either the Provincial Services Usage(PSU), which compensates municipalities for time offIcers spend away from the detachment areaperfonning provincial duties, or a reduction of Hours Below Minimum, as set out in the contract, whicheveris greater.

The difference between the billed amount (net of any semi-annual reconciliation credit issued) and theactual costs will be credited or billed to your municipality directly by the Ontario Shared Services (aSS) inthe next few weeks. If you wish to apply a fInal year end reconciliation credit amount against your currentbalance (or a future invoice), please clearly indicate this request on your remittance (cheque stub orremittance advice) to ass to ensure your credit is properly applied on your account.If you have any questions regarding the attached annualfinancial statements, please contact your localDetachment Commander.

Regards,

Andrew EarnerBureau CommanderBusiness and Financial Services Bureau

Icmc

Attachments

c: Chair, Police Services BoardDetachment Corrunander, Oxford County Detachment

ec: Regional Commander, Western RegionManager, Contract Policing Bureau

Page 27

Brenda JunkerText Box4.c

O.P.P. COSTING SUMMARYActual Policing Costs for the periodJanuary 1,2010 to December 31,2010(See Attached Notes)

Salaries and Benefits

Uniform MemberslnspectorStaff Sergeant-Detachment Commander.Staff Sergeant... . . .SergeantConstables.Part-Time Constables.

Total Uniform Salaries (Note 2)Overtime (Actual) (Note 2)Contractual Payout (Vacation & Statutory Holidays ) (Note 3)ShiftPremiums .... (Note4)Benefits (23.7% of Salaries; 2% of Overtime) . . . . (Note 5)

Total Uniform Sa/aries & BenefitsCivilian Members (Note 1)

(Note 6)

(Note 7)

(Note 5)

(Note 8)

Court OfficerDetachment Administrative Clerk .

TOWNSHIP OF EAST ZORRA-TAVISTOCK365 Days in period365 Days in Year

{Note 1) Positions $0.06 7,661

0.06 6,43196,224

564,181

674,49722,50729,227

1,912'160,306

888,449

1.007.00

Positions0.350.70 36,943

13,3015,684

Communication Operators . . .Prisoner Guards / Expenses . .

Total Civilian SalariesBenefits (25.0% of Salaries; 17.46% Part-Time)

Total Civilian Sa/azes & Benefits

OSS Pay and Benefìt Charge

Total Salaries & Benefits

Other Direct Operatino Expenses

Operational SupportRHQ Municipal SupportVehicle Usage .TelephoneOfficeSupplies.....Accommodation....Uniform & EquipmentUniform & Equipment - Court Offìcer .Cleaning ContractMobile Radio Equipment Repairs & MaintenanceOffice Automation - Uniform

(Note 9)

(Note 9 f)(Note 9 g)

(Note t h)(Note 9 i)

(Note 9 k)

55,92812,561

5,27411,31159,763

8,0962,249

1,212

q,åzt16,366

927201

68,489

3,475

960,412

1 10,0301,265

1,O71,708(2,757)

(80,700)

$ 988,251$ (1,090,404)$ (102,153)$ 40,645$ (61,508)

Office Automation - CivilianAuxiliary Officers Per Diem (Note s r)

Total Other Direct Operating ExpensesOSS ODOEFee2010 Total Actual Gross Policing Cost.Revenues Collected on Behalf of the Municipality .Provincial Services Usage .

TOTAL ACTUAL 2OIO POLICING COSTSLess TOTAL AMOUNT BILLED PER ESTIMATEDIFFERENCESEMI-ANNUAL RECONCILIATION GREDIT (if applicable)

(Note 10)

(Note 11)

FINAL YEAR END REGONCILIATION AMOUNT (Note 12)

O.P.P. COSTING SUMMARYActual Policing Costs for the periodJanuary 1, 2010 to December 31,2010(See Attached Notes)

TOWNSHIP OF EAST ZORRA-TAVISTOCK365 Days in period365 Days in Year

Salaries and Benefits

Uniform MembersInspector ..Staff Sergeant-Detachment Commander.Staff Sergeant. . .Sergeant .Constables .Part-Time Constables..

Total Uniform SalariesOvertime (Actual) ....Contractual Payout (Vacation & Statutory Holidays) ...Shift Premiums .Benefits (23.7% of Salaries; 2% of Overtime) .

Total Uniform Salaries & BenefitsCivilian Members

Court Officer .Detachment Administrative Clerk .Communication Operators .Prisoner Guards / Expenses .

Total Civilian SalariesBenefits (25.0% of Salaries; 17.46% Part-Time) .

Total Civilian Salaries &Benefits

OSS Pay and Benefit Charge.

(Note 1) Positions $0.06 7,661

006 6,4311.00 96,2247.00 564,181

(Note 2) 674,497(Note 2) 22,507(Note 3) 29,227(Note 4) 1,912(Note 5) 160,306

(Note 1) Positions $0.350.70 36,943

(Note 6) 13,301(Note 7) 5,684

55,928(Note 5) 12,561

(Note 8)

888,449

68,489

3,475

Total Salaries & Benefits 960,412

Other Direct Operating Expenses (Note 9)

110,0301,265

1,071,708(2,757)

(80,700)

1,212

4,63716,366

927201

5,27011,31159,763

8,0962,249

(Note 9 f)

(Note 9 g)

(Note 9 h)

(Note 9 i)

Operational Support .RHQ Municipal Support .Vehicle Usage .Telephone .Office Supplies .Accommodation .Uniform & Equipment .Uniform & Equipment - Court Officer .Cleaning Contract .Mobile Radio Equipment Repairs & Maintenance ....Office Automation - Uniform. . . . . . . . . . . . .. (Note 9 k)Office Automation - Civilian .Auxiliary Officers Per Diem . . . . . . . . . . . . . . . . . . . .. (Note 9 I)

Total Other Direct Operating ExpensesOSS ODOE Fee2010 Total Actual Gross Policing Cost. .Revenues Collected on Behalf of the Municipality. . . . .. (Note 10)Provincial Services Usage. . . . . . . . . . . . . . . . . . . . . . .. (Note 11)

TOTAL ACTUAL 2010 POLICING COSTSLess TOTAL AMOUNT BILLED PER ESTIMATEDIFFERENCESEMI-ANNUAL RECONCILIATION CREDIT (if applicable)

FINAL YEAR END RECONCILIATION AMOUNT (Note 12)

$ 988,251$ (1,090,404)$ (102,153)$ 40,645$ (61,508)

Page 28

O.P.P. COSTING SUMMARY - TOWNSHIP OF EAST ZORRA.TAVISTOCKActual Policing Gosts for the periodJanuary 1,2010 to December 31,2010NOTES TO STATEMENT

1 ) Uniformed salaries used for the reconciliaiion to actual costs are the January 1 , 2010 salaries negotiated with the OntarioProvincial Police Association (OPPA). Civilian salaries are the salaries negotiated with the OPPA effective January 1, 2010. The.35 of Civilian Court Officer did not start in the year 2010.

2) Salary and overtime reconciliation by rank and classification are detailed on the attached Schedule "4".

3) Contractual Payouts are calculated using actual costs.

4) Sh¡ft Premium is calculated at $239 per uniform officer (Sergeants and Constables only).

5) The benefit rates are 23.7o/o of salaries for uniformed officers and 25.0% for civilian slaff , 17.460/o for part{ime uniformed staff and2% for overtime payments.

6) Communication Operator costs are calculated at $'l ,638 per uniformed member.

7) Prisoner Guards / Expenses are calculated at $700 per uniformed member.

8) Ontario Shared Services (OSS) Payroll and Benefit charge is calculated at $394 per new FTE. The total of 8.12 Uniformedpositions and .70 Civilian position. The .35 of Court Officer did not start during this period, therefore no charge during this period.(Total: 8.82 FTEs)

9) Other items are calculated as follows:

a) Operational Support is calculated at $649 per uniformed member.

b) RHQ Municipal Support is calculated at $1,393 per uniformed member.

c) Vehicle Usage is calculated at $7,360 per uniformed member.

d) Telephone cost is calculated at $997 per uniformed member.

e) Office Supplies are calculated al$277 per uniformed member.

f) Accommodation is provided by the municipality.

g) Uniform & Equipment are not calculated in the fìrst year for the uniformed members. ln future years the uniform and equipmentmaintenance expenses will be calculated at $736 using the full contract offìcers.

h) Uniform&Equipmentannual maintenancearenotcalculatedinthefirstyearforthe.3SCourtOfficerposition,howevertheCourtOffìcerwasnothiredin20l0thereforethefìrstyearitwill bebasedontheireffectivestartdatein20ll. lnfutureyearswill becalculated at $300 per court offìcer.

i) Cleaning Contract are provided by the municipality.

j) Mobile Radio Equipment Maintenance is calculated at $571 per uniformed member.k) Office Automation - Uniform is calculated at $1 ,905 per uniformed member and the annual lease cost of $897 for One OPP small

network printer up to 15 users and $1 ,324 per civilian member. There is no charge for the Court Officer who did not start duringthis period.

l) Auxiliary Offìcers Per Diem is calculated at $300 per Auxiliary officer for a total of four (4) officers were pro-rated based on theireffective start date of November 1,2010 (61/365 days).

n) OSS Financial Services Fee is calculated at 1.15% of Total Other Direct Operating Expenses.

10) RevenuescollectedonbehalfofthemunicipalityfortheperiodOctoberl9toDecember3l,20l0asprovidedbydetachment.

Total Revenue Reimbursed to Municipality $2,757.4411) AProvincial ServicesUsage(PSU)reduction of 7.53o/o of theactual policingcostisgiventothemunicipality.ThisPSU

compensates the municipality for the deployment of officers to other areas in response to investigations or other occurrencesdeemed to be provincial responsibilities.

12) The Final Year End Reconciliation Amount will appear on a separate credit note which will be forwarded to your municipality byOntario Shared Services Bureau.

O.P.P. COSTING SUMMARYActual Policing Costs for the periodJanuary 1, 2010 to December 31,2010NOTES TO STATEMENT

TOWNSHIP OF EAST ZORRA-TAVISTOCK

1) Uniformed salaries used for the reconciliation to actual costs are the January 1, 2010 salaries negotiated with the OntarioProvincial Police Association (OPPA). Civilian salaries are the salaries negotiated with the OPPA effective January 1, 2010. The.35 of Civilian Court Officer did not start in the year 2010.

2) Salary and overtime reconciliation by rank and classification are detailed on the attached Schedule "A".

3) Contractual Payouts are calculated using actual costs.

4) Shift Premium is calculated at $239 per uniform officer (Sergeants and Constables only).

5) The benefit rates are 23.7% of salaries for uniformed officers and 25.0% for civilian staff, 17.46% for part-time uniformed staff and2% for overtime payments.

6) Communication Operator costs are calculated at $1,638 per uniformed member.

7) Prisoner Guards / Expenses are calculated at $700 per uniformed member.

8) Ontario Shared Services (OSS) Payroll and Benefit charge is calculated at $394 per new FTE. The total of 8.12 Uniformedpositions and .70 Civilian position. The .35 of Court Officer did not start during this period, therefore no charge during this period.(Total: 882 FTEs)

9) Other items are calculated as follows:

a) Operational Support is calculated at $649 per uniformed member.

b) RHQ Municipal Support is calculated at $1,393 per uniformed member.

c) Vehicle Usage is calculated at $7,360 per uniformed member.

d) Telephone cost is calculated at $997 per uniformed member.

e) Office Supplies are calculated at $277 per uniformed member.

f) Accommodation is provided by the municipality.

g) Uniform & Equipment are not calculated in the first year for the uniformed members. In future years the uniform and equipmentmaintenance expenses will be calculated at $736 using the full contract officers.

h) Uniform & Equipment annual maintenance are not calculated in the first year for the .35 Court Officer position, however the CourtOfficer was not hired in 2010 therefore the first year it will be based on their effective start date in 2011. In future years will becalculated at $300 per court officer.

i) Cleaning Contract are provided by the municipality.

j) Mobile Radio Equipment Maintenance is calculated at $571 per uniformed member.

k) Office Automation - Uniform is calculated at $1,905 per uniformed member and the annual lease cost of $897 for One OPP smallnetwork printer up to 15 users and $1,324 per civilian member. There is no charge for the Court Officer who did not start duringthis period.

I) Auxiliary Officers Per Diem is calculated at $300 per Auxiliary officer for a total of four (4) officers were pro-rated based on theireffective start date of November 1, 2010 (61/365 days).

n) OSS Financial Services Fee is calculated at 1.15% of Total Other Direct Operating Expenses.

10) Revenues collected on behalf of the municipality for the period October 19 to December 31, 2010 as provided by detachment.

Total Revenue Reimbursed to Municipality $2,757.44

11) A Provincial Services Usage (PSU) reduction of 7.53% of the actual policing cost is given to the municipality. This PSUcompensates the municipality for the deployment of officers to other areas in response to investigations or other occurrencesdeemed to be provincial responsibilities.

12) The Final Year End Reconciliation Amount will appear on a separate credit note which will be forwarded to your municipality byOntario Shared Services Bureau.

Page 29

EZT Sharepoint Site

EZT Sharepoint Site > Community Fest ivals

Community Festivals Community Festival approval tracking and reporting list. Link to working folder: \\Pe2600\data\Licensing\Licencing_Parks-LCBO Link to policy providing authority: http://new.ezt2.local/council/consolidated_bylaws/6.delegation_policy.pdf#Page=3

New Actions Settings View: All Items

Year : 2011 Approvals (3)

July 1st Weekend Celebration

Innerkip Lions Club

2011/07/01 2011/07/03 2011/03/24 2011/04/06

Lions Daze Weekend Hickson Lions Club

2011/07/15 2011/07/16 2011/03/09 2011/04/06

Hickson Firefighters Fish Fry Hickson Lions Club

2011/08/27 2011/08/27 2011/03/09 2011/04/06

Year : 2010 Approvals (12)

Tavistock Royals Slo-Pitch Tournament

Tavistock Royals Hockey Club

2010/07/23 2010/07/25 2010/07/07 2010/08/04

Senior Men's Internat'l Fastball Tournament

Tavistock Minor Ball

2010/07/16 2010/07/18 2010/06/03 2010/07/07

Tavistock Fall Fair Tavistock Agricultural Society

2010/09/10 2010/09/12 2010/05/06 2010/05/19

IPRC/WDDS Lobball Tournament

Innerkip Recreation Committee

2010/06/25 2010/06/26 2010/05/04 2010/05/19

Gord Marshall Memorial Tournament


2010/07/22 2010/07/25 2010/05/04 2010/05/19

Jamie Kuss Memorial Ball Tournament


2010/08/20 2010/08/22 2010/05/04 2010/05/19

Tri-County Ladies Playoff Tournament


2010/08/27 2010/08/29 2010/05/04 2010/05/19

Quarrymen Tournament (Old Time Ball)


2010/09/25 2010/09/26 2010/05/04 2010/05/19

Southwestern Ontario ISC II Qualifier Fastball Tournament

Innerkip Eagles Fastball Team

2010/06/18 2010/06/20 2010/04/26 2010/05/19

July 1st Weekend Celebration Innerkip Lions Club

2010/07/02 2010/07/04 2010/04/14 2010/05/19

Lions Daze Weekend Hickson Lions Club

2010/07/16 2010/07/17 2010/03/23 2010/05/19

Hickson Firefighters Fish Fry Hickson Lions Club

2010/08/28 2010/08/28 2010/03/23 2010/05/19

Event Group Start Date End Date Date Approved Date Reported to Council

2011/03/24http://eztsharepoint.ezt2.local/Lists/Community%20Festivals/AllItems.aspx

Page 30

Brenda JunkerText Box4.d

DRAINAGE ASSESSMENT REAPPORTIONMENT

AGREEMENT

RE: Severance Application 810-46-2 of Zilke Farms lnc, Pt Lots 23 &24, Concession 13, on theeast side of the 13th Line between Cassel Sideroad and Oxford Road 8, Township of East Zorra-Tavistock, formerly East Zorra.

WHEREAS in the reports relating to the drains listed below, the subject lands were assessed as follows:

Meisner Drain 1981 $11,321.00Phelan Creek Drain $ 258.00

AND WHEREAS the above noted property has been severed and it is agreed that said assessments are to besplit as follows, in accordance with Section 65(6) of the Drainage Act:

Meisner Drain 1981

Original: Benefit Outlet TotalM&SEckert $ OO $ I $ IW Pt 23, Con 13

' E&M Zilke $8,300 $1,468 $ 9,768Pt Lots 23,24, Con 13

E&M ZilkeN Pt Lot 24, Con 13 $1.000 $ 545 $ 1,545

$9,300 $2,021 $11,321Proposed:

Retained Lot $ 00 $ 10 $ 101.06 ha

Enlarged Lot $9.300 $2,01 1 $1 1.31 I80.9 ha $9,300 52,021 $11,321


A G R E E MEN T

RE: Severance Application 810-46-2 of Zilke Farms Inc, Pt Lots 23 & 24, Concession 13, on theeast side of the 13th Line between Cassel Sideroad and Oxford Road 8, Township of East Zorra-Tavistock, formerly East Zorra.


Meisner Drain 1981Phelan Creek Drain

$11,321.00$ 258.00


Meisner Drain 1981

Original: Benefit Outlet TotalM&S Eckert $ 00 $ 8 $ 8W Pt 23, Con 13

E&M Zilke $8,300 $1,468 $ 9,768Pt Lots 23,24, Con 13

E&M ZilkeN Pt Lot 24, Con 13 $1,000 $ 545 $ 1,545

$9,300 $2,021 $11,321

Proposed:Retained Lot $ 00 $ 10 $ 101.06 ha

Enlarged Lot $9,300 $2,011 $11,31180.9 ha $9,300 $2,021 $11,321

Page 31

Brenda JunkerText Box4.e

Drainaþe Assessment Reapportionment - Zilke Farms lnc Severance Page 2

Phelan Greek Drain

Original:Elmer ZilkePt Lot 23, Con 13

Benefit

$00

$00

s00

Outlet

$1 6s

$e$84

Total

$165

$e$84

Simon RoiNW % Lol24, Con 13

Omar SchlegalNW % Lot24, Con 13

Proposed:Retained Lot1.06 ha

Enlarged Lot80.9 ha

Signed:Per:

Per:

Signed:Per:

Per:

$00 $258 $258

$e $e

$00 $249 $249$00 $258 $258

Zilke Farms lnc

Corporation of the Township of East Zorra-Tavistock

Don McKay, Mayor

$oo

DATED: this 6th day of Aprrl,2011

Jeff Carswell, C.A.O.

Drainage Assessment Reapportionment - Zilke Farms Inc Severance Page 2

Phelan Creek Drain

Original: Benefit Outlet TotalElmer ZilkePt Lot 23, Can 13 $00 $165 $165

Simon RoiNW % Lot 24, Can 13 $00 $ 9 $ 9

Omar Schlegal $00 $ 84 $ 84NW % Lot 24, Can 13 $00 $258 $258

Proposed:Retained Lot $00 $ 9 $ 91.06 ha

Enlarged Lot $00 $249 $24980.9 ha $00 $258 $258

Zilke Farms Inc

Signed:Per:

Per:


Signed:Per: ---------------------

Don McKay, Mayor

Jeff Carswell, C.AO.Per: ---------------------

DATED: this 6th day of April, 2011

Page 32


AGREEMENT

RE: Severance Application 810-19-2 of Philip & Shirley Ruby, Pt Lot 26, Concession 17, on thenortheast corner of Cassel Sideroad and the 17th Line, Township of East Zorra-Tavistock,formerly East Zorra.


Cassel Drain $14,969.00Haist Drain $ 1,863.00Horner's Greek Drain $ 33.00


Cassel Drain

Original: Benefit Outlet TotalPt Lots 27 &28, Con 17 $ 00 $ 492 $ 492

Proposed:

25.1 ha

Lot 26, Con 1737.6 ha

Pt Lots 26,27,2862.3

Pt Lot 260.43 ha

Haist Drain

Original:Pt Lots 27 &28, Con 17 $ 00 $ 1,139 $ 1,13925.1ha

PtLot26,Conl7 $ 00 $724 $72437.6 ha $ 00 $ 1,863 $ 1,863

$7.500 $6,977 $14.477$7,500 $7,469 $14,969

$7,500 $7,469 $14,969

$00$00$00$7,500 $7,469 $14,969


AGREEMENT

RE: Severance Application 810-19-2 of Philip & Shirley Ruby, Pt Lot 26, Concession 17, on thenortheast corner of Cassel Sideroad and the 17th Line, Township of East Zorra-Tavistock,formerly East Zorra.


Cassel DrainHaist DrainHorner's Creek Drain

$14,969.00$ 1,863.00$ 33.00


Cassel Drain

Original: Benefit Outlet TotalPt Lots 27 & 28, Con 17 $ 00 $ 492 $ 49225.1 ha

Lot 26, Con 17 $7,500 $6,977 $14,47737.6 ha $7,500 $7,469 $14,969

Proposed:Pt Lots 26,27,28 $7,500 $7,469 $14,96962.3

Pt Lot 26 $ 00 $ 00 $ 000.43 ha $7,500 $7,469 $14,969

Haist Drain

Original:Pt Lots 27 & 28, Con 17 $ 00 $ 1,139 $ 1,13925.1 ha

Pt Lot 26, Con 17 $ 00 $ 724 $ 72437.6 ha $ 00 $ 1,863 $ 1,863

Page 33

Brenda JunkerText Box4.f

Drainage Assessment Reapportionment - Philip & Shirley Ruby Severance Page 2

Haist Drain - Gont'd

Proposed:Pt Lots 26,27,2862.3

Pt Lot 260.43 ha

Horner's Creek Drain

Original:Henry RubyPt Lot 26, Con 1737.6 ha

Mennonite ChurchPt Lot 26, Con 17

Proposed:Pt. Lots 26,27,2862.3

Pt. Lot 260.43 ha

Mennonite ChurchPt Lot 26, Con 17

Signed:

$00 $1,963 $1,863

$00 $30 $30

$00$00 $33

$00

$00

$00

$27

$00 33 $33

Philip & Shirley Ruby

Benefit$00

s00

Outlet$1,863

s00

Total$1,863

so0

33

27

$

Per:

Per: - 'h .n R" ' ,Shirley Ruby I I

Philip Ruby

Drainage Assessment Reapportionment - Philip & Shirley Ruby Severance

Haist Drain - Cont'd

Proposed: Benefit Outlet TotalPt Lots 26,27,28 $ 00 $1,863 $1,86362.3

Pt Lot 26 $ 00 $ 00 $ 000.43 ha $ 00 $1,863 $1,863

Horner's Creek Drain

Original:Henry RubyPt Lot 26, Con 17 $ 00 $ 30 $ 3037.6 ha

Mennonite ChurchPt Lot 26, Con 17 $ 00 $ 3 $ 3

$ 00 $ 33 $ 33

Proposed:Pt. Lots 26,27,28 $ 00 $ 27 $ 2762.3

Pt. Lot 26 $ 00 $ 3 $ 30.43 ha

Mennonite Church $ 00 $ 3 $ 3Pt Lot 26, Con 17 $ 00 $ 33 $ 33

Philip & Shirley Ruby

Page 2

Signed:

Per: Philip~ 4

Page 34


Signed:Per:

Per:

DATED: this 6th day of April,2011


Don McKay, Mayor

Jeff Carswell, C.A.O.



Signed:Per: ----------------------Don McKay, Mayor

Per: ----------------------Jeff Carswell, C.A.O.

DATED: this 6th day of April, 2011

Page 35

www.ofm.gov.on.ca

A seminar designed to highlight the fundamentals of municipal fire protection

Essential information to enhance understanding of fire protection needs, obligations and legislated requirements in

order to plan for fire protection in Ontario communities.

Delivered by OFM

Fire Protection Services

across the province

Revamped format tailored to the needs of new and existing municipal officials with decision-making responsibilities for fire services

Now booking for upcoming sessions! Watch for the seminar in your area!

ESSENTIALS OFMUNICIPAL FIREPROTECTIONA DECISION MAKERS' GUIDE

Page 36

Brenda JunkerText Box4.g

www.ofm.gov.on.ca

Participants will: • Enhance understanding of fire protection needs, obligations

and legislated requirements

• Learn how to plan for fire protection and prevention services

• Understand options for the delivery of fire protection based on local needs and circumstances

• Assist with identification and implementation of required fire protection improvements

• Be informed of the support programs and tools available to municipalities

• Legislation, guidelines and standards

• Due Diligence

• Roles and Responsibilities

• Performance Measurement

• Service Delivery Models and Options • Available Support Programs and Services

Don’t miss the opportunity to have this seminar delivered in your area!

For more information, contact the Office of the Fire Marshal at (416) 325-3100, 1-800-565-1842 or contact your local OFM Fire Protection Adviser.

New/Enhanced Features Designed with local needs and circumstances and self-determination in mind

A focus on municipal decision makers - elected officials and senior staff

One-day intensive seminar format

A facilitated guidebook to accompany the seminar, concentrating on decision areas of most interest and importance for municipal decision makers Includes examples and case studies to enhance learning

Learn About: This program was developed in consultation with municipal officials, related organizations

(Association of Municipalities of Ontario [AMO]; Association of

Municipal Managers, Clerks and Treasurers of Ontario [AMCTO];

Municipal Health and Safety Association [MSHA], Ontario

Association of Fire Chiefs [OAFC]) and the Ministry of Municipal Affairs and Housing (MMAH).

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Registration Form The Office of the Fire Marshal is offering a presentation of the seminar, “Essentials of Municipal Fire Protection – A Decision Makers’ Guide” on May 19th, 2011, from 08:30 hrs to 16:30 hrs, at the Embro West Zorra Community Centre located at 355644 35th Line, Embro, ON, N0J 1J0. The seminar and materials are provided at no cost, and lunch is being provided at a cost of $15.00, payable to the Township of Zorra on the day of the seminar. Participants will be responsible for any associated travel and/or accommodation costs. If municipal decision-makers in your municipality would like to attend, please fill out this registration form and return it to the address below, by May 6th, 2011. Surname: First Name:

Title:

Municipality: Address:

Telephone: Facsimile: Email:

Surname: First Name:

Title:



Surname: First Name:

Title:



Please fax/email completed registration form to: Cheryl Desormeaux

Office of the Fire Marshal 2284 Nursery Road, Midhurst, ON L0L1X0 [email protected] Fax: 705-725-7259

ESSENTIALS OFMUNICIPAL FIREPROTECTIONA DECISION MAKERS' GUIDE

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STAFF REPORT

Report #CAO2011-22

To:

His Worship the Mayor and Members of Council

From:

Jeff Carswell, Chief Administrative Officer

Re:

2011 Budget – Public Meeting Presentation

Date: March 30, 2011

Background: This report includes the presentation for the Budget Public Meeting on April 6, 2011 at 10:30 a.m. The Township has maintained the requirement that there be a Public Meeting before the budget can be approved by Council. This requirement was removed from the Municipal Act several years ago, but based on the importance of the budget process and in an effort to demonstrate a commitment to Accountability and Transparency, Council has maintained this requirement. In addition to the Budget Public Meeting, all budget documents and information has been made available on the Township’s website and was included in previous public agendas. There are numerous means for residents to express comments on the budget and contact Councillors. To date, there haven’t been any formal submissions on the budget. At the Public Meeting, anyone in attendance has the ability to comment on the proposed budget. Discussion: Based on direction from Council over the previous budget meetings, the proposed budget for 2011 can be summarized as follows: Overall Tax Levy $3,323,960 (2010 $3,258,822) Real Assessment Growth from 2010 adds $34,015 of revenue. Increase of $65,138 or 2% over 2010 $26 increase on the average home $5 reduction on the average farm

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Brenda JunkerText Box5.a

Additional Commentary and Highlights

• The Budget generally maintains service levels and provides for continuous minor improvements and various projects to proceed – there aren’t any major operational shifts, new programs or program reductions

• Innerkip Street Reconstruction is ongoing from 2009 & 2010 and scheduled for completion in 2011. Additional work on Queen Street was approved by Council at the last meeting and has been incorporated into the budget

• While the $25,000 for the Fire Communications system was removed from the budget in 2011, this project is ongoing and will need to be incorporated in 2012 in some manner. This project will need to be a major focus for the Fire Department over 2011 and 2012.

• Planning activity and inquiries tend to be higher than normal which is consuming a significant amount of time – it is anticipated this will lead to increased development over 2011. Building Department revenue and expenses have been adjusted to reflect this projection.

• Drainage inquiries and drain activity tends to remain high and is also an area complicated by strict environment regulations which take time and resources to work through

• Health & Safety for employees and the public continues to be a significant, ever increasing requirement.

• Economic Development is requiring more attention and some financial resources. This is due to the partnership with the other Oxford Townships for the BR+E application and more inquiries about development

• There continues to be an extensive list of projects that will generate efficiencies, service improvements and reduced costs. These projects tend to be worked on continuously throughout the year, in between other activities such as tax instalments, budget, year end, tax billing, etc.

• Grants to organizations are the same as 2010 • The road department will be replacing the road mower, and it is hoped

additional areas can be cut. Roadside Weed spraying is not included in the 2011 budget.

• The Capital Budget for Roads includes $75,000 in gravel road improvements; however, an exact location has not been determined yet. Will require additional direction.

• 2010 Year End has seen some unexpected revenues (OPP Reconciliation and OMPF Reconciliation). It is anticipated these items will comprise the overall surplus for 2010 and could be applied to assist with financing some specific projects in 2011.

Page 40

• County Tax Rates are not yet available, so overall tax change cannot be calculated.

Attachments for review:

1. 2011 Budget – Public Meeting Presentation 2. 2011 Budget – Financial Summary Report 3. 2011-2015 Capital Forecast 4. 2011 Budget – User Fees 5. 2011 Budget – Grants to Organizations

Recommendation: 1. Subject to comments and suggestions from the Public Meeting, that

Council approve the 2011 Budget, Capital Forecast and Users Fees and further instruct the Clerk to prepare the necessary by-law.

Report prepared and submitted by:

Jeff Carswell, AMCT Chief Administrative Officer

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Page 41

Township of East Zorra-Tavistock 2011 Budget

Budget Public Meeting April 6, 2011 10:30 a.m.

Page 42


Meeting Format Staff Presentation of 2011 Budget Questions/Comments from the Public Council consideration of Budget

Page 43


2011 Proposed Tax Levy $3,323,960 Increase of $65,138 over 2010 2.00% Increase (Levy Adjusted for Real Growth) $26 increase for the average

residential property $5 decrease for the average farm

Page 44


A single percentage change cannot be applied to all properties due to the re-assessment

Only generalizations and averages can be used to help quantify the overall impacts

Page 45


Assessment Changes Impact Taxation 2.23% Assessment Increase >2.23 = Taxation Increase


Farmland (FT) assessment only Average Farm (FT) assessment is up

1.43% Translates into a 0.81% reduction in

Township taxation

Page 47


Township Taxation on the Average Residential Property

2011 2010 Council $24.86 $24.08 General Admin $108.48 $107.61 Fire Department $111.80 $112.50 Police $244.96 $244.22 Building Department $17.08 $15.57 Protective Services $11.90 $12.78 Parks $24.90 $24.33 Recreation Facilities $9.11 $10.13 TDRC $0.00 $0.00 Misc $6.17 $6.61 Tavistock Drainage $18.46 $18.45 Public Works $377.32 $359.71 Total EZT Tax $955.03 $936.00

Page 48


2011 Highlights Operating budget maintains services

and programs Incremental enhancements and

service improvements can be undertaken

Funds allocated for joint BR+E

Page 49


User Fee Schedule included in the detailed budget reports

No significant changes proposed for 2011

Inflationary adjustments for the Halls and Arena

Page 50


Capital Program details are set out in the Five Year Capital Forecast

2011 shows $3,389,663 in gross expenditures and transfer to reserves

$1,218,000 required from Taxes, Grants and General Revenue

Balance funded from Grants & Reserves

Page 51


Currently Very low debt - Tavistock Firehall is the only financed project $46,000/yr

Innerkip Street Reconstruction financing repayment $132,0000 in 2012

Page 52


Equipment replacement & vehicles are fully funded through reserves

Reserve balances are dropping significantly, but is planned

Page 53


-500,000

0

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015

DC - PW Building & FleetDC - RecreationDC - AdministrationDC - Roads and RelatedDC - PoliceDC - FireEmergency Field ExerciseElection ReserveCash-in-Lieu of ParklandTavistock Fire Dept (Assoc)Hickson Fire Dept (Assoc)Hickson Park (Lions Club Fund)Former TRC - ProgramFormer TRC - FacilityInnerkip Estates ParkInnerkip Community CentreTavistock & District Recreation CentreTavistock Memorial HallTavistock ParkInnerkip ParkHickson ParkTavistock Drainage (2009)Coleman StreetRoad Drainage ReserveGas Tax ReserveRoads - EquipmentRoads - GeneralBridgesPublic Works Facilities(Land)Bldg Dept EquipmentBldg Inspection VehiclesFire Department Required EquipmentFire Department FacilitiesNot Currently UsedFire Chief VehicleFire Department VehiclesNot Currently UsedSelf InsuranceCouncil ComputersGeneral Admin - Office EquipmentHickson OfficeFunds from ETPCTax Stabilization

Page 54


Detailed reports are available at: www.twp.ezt.on.ca/information/budget/2011/

Information 2011 Budget

Maps

Financial

FormsEmployment Opportunities

Budget

TendersFAQ

Policy Documents

Accessibility

PopulationMeeting Calendar

The 2011 Budget Page will contain all budget documents considered by Council during deliberation of the 2011 Budget. Where approvals or direction are given on the budget, thosedecisions will also be noted. The Budget process is public and Council encourages residents to comment on the budget. The main forum for Public Comment is the Public Meeting thatCouncil must hold for the Budget. In addition to the Public Meeting, residents can contact a Councillor, submit a written comment or email [email protected].

Budget TImeline

• Public Meeting -April 6, 2011 Council Meeting at 10:30 a.m.

BUdget Documents

I Document Council MeetingIGravel Road Weighting Information January 19, 2011~011 Budget- Report #1 - Capital Forecast February 16, 2011

12011 BUdget- Report #2 - Operatingm 2011 Capital & User Fees March 3, 201112011 Budget- Report #3 - Proposed Budget for Public Meeting Consideration March 16, 2011

IIIII

Page 55


Questions / Comments Contact Information:

Jeff Carswell 519-462-2697 [email protected]

Page 56

Township Of East Zorra-TavistockBudget Report

YTD Budget Budget BudgetAccount 2010 2010 2011 Change

Operating Budget

Taxation LevyTaxation (3,213,771) (3,224,807) (3,323,960) (99,153)

------------------------- ------------------------- ------------------------- -------------------------Total Taxation (3,213,771) (3,224,807) (3,323,960) (99,153)

General Government (Non-Departmental)Surplus/Deficit from Prior Year (4,398) (4,398) 0 4,398Supplemental/WO Taxation (69,652) 0 50,000 50,000Payments in Lieu (23,402) (22,300) (23,425) (1,125)Ontario Grants - OMPF (1,560,600) (1,560,600) (1,604,600) (44,000)Specific Grants and Revenue 0 0 0 0City of Woodstock - Ongoing Bndry Adj (120,168) (110,000) (115,000) (5,000)Other Grants & Gas Tax (227,336) (225,461) (225,461) 0General Revenues (163,550) (162,500) (162,600) (100)General Expenditures 243,979 237,109 232,061 (5,048)

------------------------- ------------------------- ------------------------- -------------------------Total General Government (1,925,126) (1,848,150) (1,849,025) (875)

------------------------- ------------------------- -------------------------

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