Florida State University Libraries
Faculty Publications University Libraries
2011
The "FSU Lives" Digitization ProjectSammie Morris and Plato Smith II
Follow this and additional works at the FSU Digital Library. For more information, please contact [email protected]
The F“U Lives Digitization Project Digital Libraries (LIS 5472)
School of Library & Information Studies
Sammie L. Morris, Associate Dean for Special Collections & Digital Initiatives
Plato L. Smith II, Head of Digital Library Center
March 28, 2011
Digital Collection Development
• Selecting Content
• See FSU Libraries Digital Initiatives Collection
Development Policy for Selection Criteria
– Research Value of Materials
– Relationship to FSU or Local History
– Range/Scope of Materials to Subject Area
– Rarity or Uniqueness (Not Digitized Elsewhere)
– Demand for Materials
Selecting Content to Digitize
• Condition of Item(s)
• Feasibility of Project (Size, Costs, Technology)
• Sufficient Data (Catalog Records or Finding
Aids) Available for Metadata
• Potential for Collaboration, High Impact
Copyright and Legal Considerations
• Who are the Authors/Creators? When did
they die?
• Are There Published and Unpublished
Materials in the Collection?
• Are Items in the Public Domain?
• Were They Created by FSU or Author For
Whom We Have the Rights?
• Are There Privacy Concerns? (yearbooks)
Staffing
• Special Collections Staff (1 FTE)
– Select Content
– Create Preliminary Metadata
– Transfer Collections to DLC for Scanning
• Digital Library Center Staff (3 FTE)
– Scan Collections
– Quality Control
– Create Collections in DigiTool
– Digital Preservation
Staffing
• Technical Services Staff (1 FTE)
– Create Metadata, Official Titles and Subject
Headings in DigiTool
– Create PURL (Persistent URL)
– Create Re ord in Li rary’s Online Catalog
• Special Collections Staff (1 FTE)
– Announce/Promote/Market Collection
• All: Communicate, Adhere to Deadlines
Budget
• Resources for the Project
– Private Donations from Alumni (Class of 1955)
– Staff Time/Labor
– Support of Administration
• Costs
– Annual License to DigiTool (already paid)
– Existing Hardware and Software (no additional
costs)
– Staff Time/Labor (bulk of costs)
Preparing to Scan Special Collections
• Review Rights to Materials
• Review Content for Rarity, Uniqueness
• Assess Condition of Items, Sleeve as Needed
• Create Unique Identifiers for Each Item
Preparing to Scan Special Collections
• Create Preliminary Metadata for DLC Staff
• Transcribe Text if Handwritten
• Communicate Title, Organization of Collection
• Any Special Handling Instructions for Scanning
Digital Library Center (DLC)
• The DCC Curation Lifecycle Model
• Collection management
• Digitization
• Knowledge representation
• Access and user interfaces
• Archiving and digital preservation
• Boyer’s Model of S holarship
DLC -The DCC Curation Lifecycle Model
DLC – Collection management
• Create or Receive
– Borne digital content
• Example: FSU ETDs; Undergraduate honors theses
– Digitized objects
• FSU Lives project
– Special Collections vertical archives files: yearbooks,
administrative documents, brochures, reports
• Appraise & Select
– Scholarly selection (content knowledgeable experts)
• Ingest
– Deposit: (digitized) digital content management system (images)
– Deposit: (borne digital) institutional repository (text)
DLC – Digitization
• Scan (digitize) materials/content/objects
– Rare and oversized
• Large-format scanner – TTI 45ei (fixed-back camera)
– Books and flat objects
• Epson 10000 XL (flat-bed scanner w/microfilm adapter)
• Canon DR-9080C (high-speed sheet-fed)
• Specifications
– Typically 400dpi (dot per inch) tiff (tagged image file format) for
archival/masters (offline)
– 150-300dpi jpeg (joint photographic experts group) for WWW (online)
DLC – Knowledge representation
• Standards
– METS
» Metadata Encoding Transmission Standard – Maintained by LOC
• Used in Preservation Action & Store (Florida Digital Archive)
– DC
» Dublin Core – Maintained by Dublin Core Metadata Initiative
• Used in Access, Use, & Reuse (DigiTool)
– MARC
» Machine-readable code – Maintained by LOC
• Used in Access, USE, & Reuse (FSU Libraries Catalog)
• OPAC (Online Public Access Catalog)
DLC – Access and user interfaces
DLC – Archiving and digital preservation –
Florida Digital Archive (FDA)
• FDA – FSU joined 2009
• Digital preservation strategy
• DAITSS open-source
software
• OAIS conformance (METS
SIP, AIP)
• Checksum AIP required
• Requires FDA agreement
(free)
Ex. Biological Science Diatomscapes I & II collections preserved via FDA
(Note: This collection was the first to be preserved via FDA as part of demo preservation pilot
project & was later used to influence senior management for FSU Libraries to join FDA)
DLC – Archiving and digital preservation -
MetaArchive
• MetaArchive – FSU joined 2004
• Distributed digital preservation
strategy
• LOCKSS open-source software
• OAIS conformance (SIP, AIP)
• Requires XML plugins, manifest
page, conspectus DB entry
• Requires cooperative agreement
(fee)
Ex: Biological Science Diatomscapes I & II collections preserved via Auburn, Clemson, FSU,
Louisville, University North Texas, and Virginia Tech LOCKSS caches
(Note: This collection was the first FSU collection to be successfully preserved via
MetaArchive in 2009)
DLC – Boyer’s Model of S holarship
• Discovery – Build new knowledge through
traditional research.
• Integration – Interpret the use of knowledge
across disciplines.
• Application – Aid society and professions in
addressing problems.
• Teaching – Study teaching models and
practices to achieve optimal learning.
Promoting/Marketing the Project
• Special Web Pages
– Enhanced Visibility,
Discoverability with
Google/Search Engines
– Highlights Particular Items
– Places Items in Context
for Users
– Good Promotional Tool
http://www.lib.fsu.edu/classof1955/
Promoting/Marketing the Project
• Donor Reception
– Recognizes Monetary Contributors and Supporters
of Project
– Provides Recognition for Staff Involved
Q&A
Thank You, Do You Have Any Questions?
