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Gamma Deuteron
in the 21st Century
oror
Wh th “Old L d ” N d U NWhy the “Old Lady” Needs Us Now
Ground Rules
‐Please place your phone on mute during the call so others may hear
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‐There will be a Q&A session at the end – we’d prefer if you email you question to the following email addresses, please include your name and year. We will read and then answer the questions at the end of the call.year. We will read and then answer the questions at the end of the call. Email questions to each of the following three addresses:
‐ [email protected] (Coates)‐ [email protected] (Saulsberry)‐ dav@buckeye‐express.com (Voight)
‐The call will last no more than one hour
‐Format‐Larry Coates OverviewA th S l b F ilit R ti Pl‐Arthur Saulsberry Facility Renovation Plans‐Dave Voight Fund Raising Plans‐Q&A 2
Overview / Background/ gv2.1
‐Our Belief: Our actives should live at 700 S. State and that 700 S. State will need to be renovated
We have done a feasibility study w/ Alpha ManagementWe have engaged an Ann Arbor architect
h h d h d f l ll fWe have had the guidance of alumni Bill GustafsonWe have met w/ the Ann Arbor City Officials re our plans
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Key Datesy
‐Key Dates – A Brief History over the last 15 years1997
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‐1997 ‐Gamma Deuteron off‐campus‐Brothers Bikson/Juriga take long‐term lease of 700 S. State‐Phi Kappa Psi (PKP) enters into lease with Bikson/Juriga
‐2008 ‐Gamma Deuteron re‐chartered – actives initiated‐New board formed with purpose to get 700 S. State back
‐2009‐2009 ‐Fund raising study‐Work options to get 700 S. State back
‐2010 ‐Bikson/Juriga lease terminated for convenience‐PKP informed no further extensions
‐2011‐PKP agrees to lease buyout – will leave 700 S. State 5/31/2012PKP agrees to lease buyout will leave 700 S. State 5/31/2012
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The GDBA Board’s Work to Date‐Four Tracks
1) B ildi t ti f t it
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1) Building a strong, active fraternity on‐campusa) Currently we have 48 actives !!b) Strong leadership
2) Getting our house back from TDX Inc. / Phi Kappa Psia) Completed we carry a $250 000 mortgagea) Completed, we carry a $250,000 mortgage
3) Changing our governance/operating modela) Professional Property Management – Alpha Management www.alphamg.net
a) Sets rental rates via benchmarking processb) Signed contracts w/ actives (and with parental guarantees) living in 700 S. Stateb) Signed contracts w/ actives (and with parental guarantees) living in 700 S. Statec) Signed membership agreements w/ all activesd) Management Company pays monthly bills and collects rentse) Behaves more like a landlord, in actuality they are an agent for the landlordf) Works to develop a pro‐forma budget w/ GDBA BoD) Li i R id t Di tg) Live‐in Resident Directorh) Helps to set market‐based rates
b) We will close 700 S. State in the summers, every summer, going forward
4) Fund raisinga) Conducted Feasibility Study – estimate $1 5M can be raised +/‐ $500Ka) Conducted Feasibility Study estimate $1.5M can be raised +/ $500Kb) We have raised $250,000 matching funds so far from a few generous individualsc) We need more now – for this summer’s renovation
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Overview / Background/ g
‐Summary
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‐For the last few years your GDBA Board has worked to get our house back
‐For the last few years our Actives have worked hard to sustain and grow Theta Delta Chi on Michigan’s campus despite not having a fraternity housey
‐Your GDBA Board has chartered a renovation sub‐committee and plans for a phased renovation are completed
‐We can put our actives in 700 S. State this fall without renovation, but a significant renovation is needed
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Renovation
Why?
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Why?
Without action now, Gamma Deuteron will not be around in five yearsaround in five years.
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Renovation
Threats:
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Threats:
Thirty‐five years since our last renovationThe exterior is crumbling and interior systems are exhausted.
At least fifteen years of hard useOur historic structure has been damaged by neglect and destruction.
IrrelevanceThe way undergrads live now has diverged from the original floor plan.
Building and fire safety codesThe permitted occupancy has been reduced from 33 to 18 and is headed to 0.
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Renovation
Response:
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Response:
Make 700 S. State Street a fraternity house for the 21st Centuryfor the 21st Century.
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Renovation
A fraternity house for the 21st Century.
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How:
Learn how undergraduate brothers live nowLearn how undergraduate brothers live now.We had four months of weekly meetings with our actives.
Understand best practices in fraternity house management.We engaged Alpha Management, the local leader in the field, to make recommendations and discuss best practices.
Engage an architect who specializes in remodeling historic buildingsEngage an architect who specializes in remodeling historic buildings.HopkinsBurns Design Studio is distinguished in this area.
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Renovation2011JunePhi Kappa Psi early termination agreement is completed
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Phi Kappa Psi early termination agreement is completed.
August – SeptemberAlpha Management prepares as‐built drawings and site plan.GDBA commits to a Sept 2012 move‐in‐date for our activesGDBA commits to a Sept. 2012 move‐in‐date for our actives.
October – DecemberAlpha Management feasibility study and analysis with alumni architect.
20 22012JanuaryEngaged local architect and began meetings with actives.
F b M hFebruary – MarchDeveloped architectural plan, engaged construction manager, met with city.
AprilPricing major construction elements completing construction drawingsPricing major construction elements, completing construction drawings.
MayBegin construction on urgent structural repairs.
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Renovation
Key Design Principles
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In the 21st century, 700 S. State St should be:
SaferSafety‐of‐life considerations for residents and guests should guide all design decisions and conform to all current codes;
SupportiveThe floor plan should support the undergraduates’ academic fraternalThe floor plan should support the undergraduates academic, fraternal, and social missions;
ResilientThe quality of life in the house should endure for decades; and
AffordableRestoration should be within budget, upkeep funded from cash flow.Restoration should be within budget, upkeep funded from cash flow.
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Renovation
Conclusions:
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Upgrade infrastructureCritical systems are inadequate, near the end of their useful life, or nonexistent;
Integrate with the undergraduate lifestyleThe food service plan and resources for social activities need to change;
Provide more space, and more effective spaceMore bathrooms, laundry facilities, and social space enhance quality of life and spread the load appropriately throughout the building;
Improve fire safety and securityFire detection, suppression, and escape systems that meet codes are a must; security systems make residents and the building safermust; security systems make residents and the building safer.
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Renovation
Master Plan:
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Repair the structure and restore historic features
Bring infrastructure systems into the 21st centuryReplace HVAC electrical fire safety security and information systems;Replace HVAC, electrical, fire safety, security, and information systems;
Build a new coreProvide more space for bathrooms, laundry, code‐compliant staircases, house manager suite common rooms and better flow;house manager suite, common rooms, and better flow;
Convert to a catered dining planA kitchen isn’t economically viable or desirable to the undergraduates;
S t t f li iSeparate party spaces from living spacesThe basement will be converted to a safe and highly durable assembly space, stairs and doors will be reconfigured to control access and flow;
Re plan the grounds and provide handicapped accessRe‐plan the grounds and provide handicapped accessBetter access, security, trash handling, vehicle management are required.
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Renovation
Implementation:
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A phased approach is required.
Changing the building footprint with the core expansion requires approval of the Ann Arbor Zoning Board of Appeals, a lengthy process.
The fundraising program is divided into two stages.
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Renovation
Implementation:
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Phase 1 – This Summer 2012Occupancy 26 to 28 + house manager
Execute urgent structural repairs.
Perform selective upgrades to infrastructure systems.
Reconfigure the basement for safe assembly‐type social eventsReconfigure the basement for safe assembly type social events.
Reconfigure the dining area for catered meals.The Fall 2012 semester will include two brotherhood dinners per week.
P f l ti t ti t th t f th fi t flPerform selective restoration to other parts of the first floor.
Provide temporary upgrades to fire safety features.
Furnish residential rooms, 1st floor, and basement with basic furnishings.
+ more if funds permit.16
Renovation
Implementation:
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Phase 2 – Summer 2013Occupancy 33 to 35 + house managerFull compliance with fire safety, building, and accessibility codes
Construct the core expansion: more bathrooms, laundry facilities, common rooms, fire stairs, house manager suite, improved security;
Continue upgrade to infrastructure systems;
Complete restoration of 1st floor, including historic features;
Reconfigure of 2nd and 3rd floor sleeping rooms to increase capacity,Reconfigure of 2 and 3 floor sleeping rooms to increase capacity, improve safety, and facilitate brotherhood;
Remodel and restore grounds, including front porch, driveway, and south plaza.p
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Renovation
Implementation:
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Phase 3 – Summer 2014Occupancy 33 to 35 + house managerFull compliance with fire safety, building, and accessibility codes
Add of fire suppression to residential rooms.
Finish upgrade of electrical, HVAC, and TV/internet in residential rooms.
Finish restoration of residential rooms wall and floor surfaces.
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Renovation
Implementation:
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Phase 1 Highlights
Have legal occupancy restored to 28.
Make urgent structural repairs to exterior stonework, weatherproofing, and floor joists.
Reconfigure the basement and add an emergency exit fire suppressionReconfigure the basement and add an emergency exit, fire suppression, ventilation, and durable surfaces.
Fully restore the dining room, upgrade the dish room, add equipment to support catered meals, and furnish the dining room.support catered meals, and furnish the dining room.
Replace flooring on the first floor and add doors to the foyer to control visitor flow.
Replace wiring electrical and heating fixtures in the dining room foyerReplace wiring, electrical, and heating fixtures in the dining room, foyer, and living room.
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Fund Raising – Phase 1
OVERALL: Contacted all through the Deut Toot. Town Hall calls with many of l i
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alumni
GOAL: Raise $750,000
TO DATE: Commitments to match $1 for $2 ‐ ‐ we have $250,000 matching money pledged from a few generous brothers and are looking to raise $500,000 from the alumni
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Fund Raising – Future Phases
HOMECOMING: October 13, 2012 ‐ ‐ planning to celebrate our return to 700 S. St t d t h ti l t d thi W l k t h
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State, and to show our renovations completed this summer. We look to have a town hall update that morning for all Theta Delta on campus. PLEASE PUT HOMECOMING OCTOBER 13, 2012 ON YOUR CALENDAR
FUND‐RAISING: The GDBA board may engage a third party fund‐raiser this fall
PHASES:We are targeting 3 phases but could have fewer/more. It depends on the giving pattern of our alumni and the permitting process of the City of Annthe giving pattern of our alumni and the permitting process of the City of Ann Arbor. Again, we do not believe we are constrained by the construction process.
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Fund Raising – What We Need From You
IMMEDIATE PLEDGES: We would like an in‐flow of monies this April/May to meet our matching offer and to then be used in Summer 2012 renovations
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meet our matching offer and to then be used in Summer 2012 renovations
NOTE: All donations will be placed in a separate capital account to only be used for the renovation. If the renovation is not completed, money will be returned pro‐ratably to the donors.
FUTURE PLEDGES:We will also need pledges in the 2012‐2013 school year for Summer 2013 renovations.
CONFIDENTIALITY:We do not currently plan on disclosing specific amounts fromCONFIDENTIALITY:We do not currently plan on disclosing specific amounts from any individual donor, we will update you all with our progress and ask that you give generously
COMMUNICATION: We intend to use the web for all communication we ask that you:a) Update your contact info with the Theta Delta Chi CFO in Boston including
your email ‐ ‐ their contact info is (800) 999‐1847your email their contact info is (800) 999 1847b) Keep a regular watch on our communications site www.SlideShare.net/GDBA
for updates 22
Q&AQ&A
Other Related Documents
1. Town Hall http://www.slideshare.net/GDBA (this document)
2. Pledge Form http://www.slideshare.net/GDBA (also next page)g p // / ( p g )
3. Third Parties http://www.slideshare.net/GDBA
4 Arch Drawings http //www slideshare net/GDBA4. Arch Drawings http://www.slideshare.net/GDBA
Theta Delta Chi – Gamma Deuteron Charge Confidential Pledge Form
For 700 S. State St. Renovation – Spring 2012
FROM
Name ___________________________________________________
Class/Year ___________________________________________________
Address ___________________________________________________
Phone ___________________________________________________
Email Address ___________________________________________________
PLEDGES
Amount to be given in May 2012 _$_________________
Amount to be given in April 2013 _$_________________
RETURN TO
Please return your pledge and check as follows:
a) US Mail this completed form and your check to to: a. Mark Nelson Treasurer GDBA, 8710 Oakthorpe Dr., Charlotte, NC 28277
b) Please make your check payable to Gamma Deuteron Building Association