Addendum #1 Subject: PreBid Meeting Minutes Date/Time: June 7, 2012 / 10:00 AM Location: DPW Office, Madison Conference Room Attendees: Carl Chaifetz Parsons [email protected]317‐616‐1010 Sean Porter Parsons [email protected]317‐616‐1001 Matt Kohut Parsons [email protected]317‐616‐1003 Lee Grider Beaty Construction [email protected]317‐835‐2254 Terry Short IPL [email protected]317‐261‐8732 David Belloli Rieth‐Riley abelloli@reith‐riley.com 317‐634‐5561 Ann Dermody Milestone [email protected]317‐616‐4917 Dan Osborn Rebuild Indy [email protected]317‐327‐2678 Brian Cravens AT&T [email protected]317‐252‐5003 Jim Albertson Force Construction [email protected]812‐372‐8441 Natalie Stephen IEI nstephen@infrastructure‐eng.com 317‐243‐9800 x 1050 Tim Boyer IEI tboyer@infrastructure‐eng.com 317‐243‐9800 x 1080 Steve Ahlersmeyer HIS [email protected]317‐284‐1195 Larry Carter DPW [email protected]317‐327‐8983 Bill Chappell DPW [email protected]317‐327‐4890 The meeting minutes shall be considered an addendum to the contract documents, and the contractor shall acknowledge them as such. Failure to do so shall constitute grounds for rejection of the Bid as non‐ responsive . The bid date is being changed from June 14 th , 2012 to June 21 st , 2012. Bid Process The time and location that bids should be delivered are described in the Contract Documents. No late bids will be accepted. Copies of the City of Indianapolis Standard General Conditions for Construction Contracts, 2011 is available online for reference. The link to this is listed in section 3.6 on page ITB‐3 of Contract Documents. The bids shall consist of all of the parts listed in section 5.3 on page ITB‐4 of Contract Documents. These parts include the bidder’s itemized proposal and declarations, the bid security, and the standard questionnaire and financial statement or State Form 96. The low bidder shall submit the required post‐bid documents and requirements listed in section 6 on page ITB‐5 of Contract Documents. MBE/WBE/VBE participation requirements are listed in section 9 on page ITB‐8 of Contract Documents. The contractor shall pay close attention to all of these requirements when bidding. Southport Road Bridge Rehabilitation (BM-46-086)
Transcript
Addendum #1
Subject: PreBid Meeting Minutes
Date/Time: June 7, 2012 / 10:00 AM
Location: DPW Office, Madison Conference Room
Attendees: Carl Chaifetz Parsons [email protected] 317‐616‐1010 Sean Porter Parsons [email protected] 317‐616‐1001 Matt Kohut Parsons [email protected] 317‐616‐1003 Lee Grider Beaty Construction [email protected] 317‐835‐2254 Terry Short IPL [email protected] 317‐261‐8732 David Belloli Rieth‐Riley abelloli@reith‐riley.com 317‐634‐5561 Ann Dermody Milestone [email protected] 317‐616‐4917 Dan Osborn Rebuild Indy [email protected] 317‐327‐2678 Brian Cravens AT&T [email protected] 317‐252‐5003 Jim Albertson Force Construction [email protected] 812‐372‐8441 Natalie Stephen IEI nstephen@infrastructure‐eng.com 317‐243‐9800 x 1050 Tim Boyer IEI tboyer@infrastructure‐eng.com 317‐243‐9800 x 1080 Steve Ahlersmeyer HIS [email protected] 317‐284‐1195 Larry Carter DPW [email protected] 317‐327‐8983 Bill Chappell DPW [email protected] 317‐327‐4890 The meeting minutes shall be considered an addendum to the contract documents, and the contractor shall acknowledge them as such. Failure to do so shall constitute grounds for rejection of the Bid as non‐responsive. The bid date is being changed from June 14th, 2012 to June 21st, 2012. Bid Process
The time and location that bids should be delivered are described in the Contract Documents. No late bids will be accepted.
Copies of the City of Indianapolis Standard General Conditions for Construction Contracts, 2011 is available online for reference. The link to this is listed in section 3.6 on page ITB‐3 of Contract Documents.
The bids shall consist of all of the parts listed in section 5.3 on page ITB‐4 of Contract Documents.
These parts include the bidder’s itemized proposal and declarations, the bid security, and the standard questionnaire and financial statement or State Form 96.
The low bidder shall submit the required post‐bid documents and requirements listed in section 6
on page ITB‐5 of Contract Documents. MBE/WBE/VBE participation requirements are listed in section 9 on page ITB‐8 of Contract
Documents. The contractor shall pay close attention to all of these requirements when bidding.
Southport Road Bridge Rehabilitation (BM-46-086)
The bidder shall acknowledge all addenda for this project. Part 4 on page BID‐4 of Contract
Documents should be filled out as acknowledgement.
Exceptions to the specifications or other contract documents shall be listed by the contractor in Part 5 on page BID‐5 of Contract Documents.
The contractor shall write down the percentages for MBE/WBE/DBE/VBE participation in Part 6 on
page BID‐6 of contract documents. One of the two boxes on Page BID‐6 shall be selected in order for the bid to be considered responsive.
Part 9 on page BID‐9 shall be filled out if claiming to be Local Indiana Business.
The signature of bidder shall be notarized in Part 11 on page BID‐10 of Contract Documents.
The standard questionnaire and financial statement for bidders starts on page BID‐11 of Contract
Documents.
This is a prevailing wage project. The prevailing wage rates are listed in the Contract Documents.
Section 3.2 of the Agreement shall be changed as follows: “Substantial Completion on or before June 28, 2013, and Final Completion on or before July 26, 2013.”
Utilities and Conflicts
IPL o There is a down guy wire that will be removed and replaced after the pipe is placed. o Contractor to contact IPL so that it can be coordinated.
AT&T o There is a conflict with the proposed drainage. o If drainage stays in place, a full run will need to be replaced. o The completion date will need to be adjusted so that AT&T can be moved. o Brian Cravens requested that the CADD plans be sent to AT&T. o Brian stated that it was approximately 41” deep to the top of structure and then an
additional 1.5’ to the bottom of structure. Citizens Gas
o It is anticipated that the design for their relocation will be complete by June 8th, 2012. The actual relocation will take a maximum of 1 ½ weeks to complete in the field. (E‐mail attached to these minutes documenting this)
TW Telecom o Facilities are clear of conflicts in the project area. (E‐mail attached to these minutes
documenting this) Citizens Water
o No facilities are in the project area. (E‐mail attached to these minutes documenting this) General Utility Information
o All utilities will be completing their own clearing on the project.
General Project Information
The bridge does not contain any asbestos per the investigation. The asbestos report is attached in the Contract Documents.
Permit Update
o IDEM Regional General Permit Approval on May 18, 2012 (E‐mail attached to these minutes with approval noted)
o IDNR Construction in a Floodway Permit
Plans submitted to IDNR and received Application Receipt of Acknowledgement dated April 19, 2012. Currently, a reviewer has not been assigned to the project yet. IDNR has until June 19, 2012 to provide comments to us. If comments are not received by this date, it will be considered as an acceptance of the permit.
o IDEM Rule 5 NOI The public notices were sent out on April 26, 2012.
Contractor Questions
Lee Grider asked if the borrow quantities were correct. The borrow quantity that was calculated was 225 cubic yards, which included benching. An undistributed amount of 275 cubic yards of borrow was added just in case some of the pavement couldn’t be reused in the fill areas. Adding these two numbers together equals the 500 cubic yards of borrow listed on page BID‐3 of Contract Documents.
Mr. Grider also asked about the bent caps and if a portion needed to be removed for this project.
Matt Kohut responded that the removal details are located in the plans on sheet 8.
Mr. Grider asked if stay‐in‐place metal deck forms (SIP) are allowed on the project. Mr. Kohut responded they are not allowed per DPW standards. The plan sheets will be revised with a note that specifically says that no SIP metal deck forms shall be used on this project. (This will be issued as Addendum #2.)
Ann Dermody asked if the approach slab removal has a separate pay item. Mr. Kohut responded
that the cost to remove the existing bridge approaches shall be included in the pay item for “Present Structures, Remove Portions,” which is a Lump Sum pay item.
Mr. Grider asked if the proposed plans and existing plans could be made available on an FTP site.
These plans are available by following the instructions listed below. o Link to FTP site: https://ftp.parsons.com o User Name: i465 o Password: Indiana01 o Once logged on, you will have to navigate through several folders to get to the plans. The
path to get to the plan folder is: /DPW Projects/Southport Road Pre‐Bid Documents (For Contractors)
o The proposed plans and existing plans are both in this folder. You can open up the files and then save them to your computer.
A plan revision will be forthcoming as an Addendum #2. The content of this plan revision will be specifying that stay‐in‐place deck forms will not be permitted on this project and several sheets will be added with erosion control details and notes. These minutes are in the writer's best interpretation of discussions held during the meeting. Please inform the writer within three (3) business days of any noteworthy omissions or errors as these will become part of the project record.
Minutes prepared by: Carl Chaifetz 06072012 (Attachments)
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Natalie Stephen
From: Groce, Samantha <[email protected]>Sent: Friday, May 18, 2012 9:56 AMTo: Natalie StephenSubject: RE: West 10th St and Southport Rd bridge work
Thanks Natalie The additional information has been accounted for and accepted your IDEM RGP # for west 10th is 2012‐238‐49‐SKG‐X and Southport Rd is 2012‐239‐49‐SKG‐X. Thank you, Samantha Samantha Groce Office Water Quality Indiana Dept. Environmental Management
