2012 New Faculty Benefits Orientation2012 New Faculty Benefits Orientation
Today, we will cover:
• Your paycheck• The benefits packet• Deadlines• How to enroll• Required forms and supporting
documentation• Insurance Coverage• Open Enrollment and Qualified Life Events• Retirement plans / Long Term Disability• Additional NAU benefits• Where to get help
How to Make Sure You Get Paid!!First payday for most new faculty is Friday, September 7th.
full two-week pay check
To expedite your enrollment in payroll and benefits:•Must have completed your online hiring documentation through “Hire Express” (hr.nau.edu/node/3082). •Should have received a welcome email that included instructions for the online hiring packet. If you did not receive this email, please contact your department or Human Resources.
Enroll in direct deposit online
Paperless pay - view pay statements and sick leave balance online.
Keep your address and phone information updated through “self –service” in our online PeopleSoft data management program (LOUIE)
Your Paycheck• Paid bi-weekly, on Fridays• For the first year, new faculty are paid over the academic year (9 months)• 9 month pay schedule results in a “pre-payment” of certain benefits starting Spring semester
Health, Dental, Vision, and Life Insurances
• This keeps your benefit coverage active over the summer months
June, July and August
• A 12-month pay option can be elected at the end of first academic year
• Faculty who leave NAU at the end of their first academic year:
• benefits will terminate effective May 13, 2013 (regardless of when in summer you terminate!)• pre-paid insurances are refunded on the last paycheck
Benefit Packet Contents
• Packet will arrive in your departmental mailbox
• Rate Sheets
• Welcome Letter
• Required Benefits Disclosure Form
• Retirement Plan Information
• Insurance Information
• No substitute for hr.nau.edu/benefits
Important Deadlines
You have 90 days from the first day of your appointment to enroll in your benefits and submit required documents to HR.
If your contract begins on August 20, 2011, your 90 day deadline is November 18, 2012.
Voluntary benefits begin the first of the pay period following your 90-day waiting period (unless eligible for waiver) and successful completion of your online enrollment. For pay period calendar, go to http://hr.nau.edu/node/2031
Enroll in Benefits through LOUIE
• Completed through our online data management system called “LOUIE” (Lumberjack's Online University Information Environment). Available at www.peoplesoft.nau.edu.
• ID and password are needed to log onto LOUIE - the same ones used to access your NAU computer and email.
• For help with id/password issues, call the ITS Solution Center at 523-1511.
Once you have logged in to LOUIE, follow the path below to enroll in benefits from your office or home
computer:LOUIE > Self Service > Benefits > Benefits Enrollment
> ‘Select’ New Hire Event
Enroll in Benefits through LOUIE
In addition to on-line voluntary benefits enrollment…
On-line Retirement Election
•Establish Arizona State Retirement System (ASRS) Account
- REQUIRED if electing ASRS
OR
•Establish Optional Retirement Program (ORP) Account
- REQUIRED if electing ORP
• Instructions for Retirement Enrollment athttp://hr.nau.edu/benefits/primary_ret_plans
When do Benefits & Deductions Begin?
Mandatory benefits: •Retirement contributions
• ORP – Immediately (first paycheck)• ORP LTD – 1st pay period following 90 days• ASRS – 1st pay period following 6 months
•Basic Life Insurance - 1st pay period following 90 days
Voluntary benefits begin on the 1st of the pay period following waiting period, and successful completion of on-line enrollment.
HealthDentalVisionSupplemental and Dependent Life InsuranceShort-term DisabilityFlexible Spending accounts
Enrollment within the first 90 days of your Enrollment within the first 90 days of your start date is is required to prevent loss of benefits options.required to prevent loss of benefits options.
Who is Eligible?
Medical, dental, and vision coverage is available for you and your eligible dependents.
Eligible dependents are defined as:• Legal Spouse• Qualified Domestic Partner• Children under age 26 (regardless of marital
or employment status or state residency)• Qualified Child of Domestic Partner
Child status may be natural, adopted, foster, step-children, legal guardianship
To enroll dependent(s) in insurance plans, you need to submit supporting documentation:
• Marriage Certificate
• Birth Certificate
• Court Documents - Required for proof of legal guardianship, adoption, etc.
• Social Security Numbers - Required for those dependents you will add to your health, dental, and/or vision plan
All required forms and supporting documentation must be submitted to the Human Resources Department within 90 days of
your start date.
Supporting Documentation
• Agency transfer is an employee who transfers from another AZ state employer or AZ university.
• Must be hired at NAU within 31 days of separation from previous AZ employer.
• Must elect same plans and coverage levels
• Must continue in same retirement plan of ASRS or ORP (unless there is change of classification)
• Sick leave balance transfers.
Arizona State Agency Transfer*
* Notify Human Resources immediately if this option pertains to you, for proper documentation to be completed.
Overview of Benefit Plans
Health Insurances
Health Insurances
PPO
In & Out-of-Network
Coverage
EPO
In-Network Coverage Only
• PPO members can use in-network and out-of-network providers.
• EPO members are required to use in-network providers.
• Members of the EPO who receive out-of-network services will be responsible for the full cost of service.
HSA (Health Savings Account) – through Aetna
• Eligible to open health savings account
• Insurance “kicks in” after deductible met
Health Insurances
PPO
In & Out-of-Network
Coverage
EPO
In-Network Coverage Only
BCBS of AZ (NAU only)
AETNA
Ameriben (BCBS)
United Healthcare
AETNA
Ameriben
CIGNA
United Healthcare
• PPO members can use in-network and out-of-network providers.
• EPO members are required to use in-network providers.
• Members of the EPO who receive out-of-network services will be responsible for the full cost of service.
AETNA – HSA (Health Savings Account)
• Eligible to open health savings account
• Insurance “kicks in” after deductible met
• Member pays co-insurance (%) rather than co-pays (set $)
Health Insurance – Monthly Premiums Effective 1/1/2012
Plan Single EE + Adult EE + Child Family
PPO’s
NAU BCBS
STATE Plans*
EPO’s
STATE Plans**
HSA
AETNA
$40
$155
$40
$26
$110
$350
$119
$102
$110
$331
$101
$81
$215
$486
$221
$193
* State PPOs = (Preferred Provider Orgs) = Aetna, AmeriBen BCBS, UnitedHealthcare / premiums are
rounded to closest dollar
** State EPOs (Exclusive Provider Orgs) = Aetna, AmeriBen BCBS, CIGNA, UnitedHealthcare /
premiums are rounded to closest dollar
Health Insurances – PPO
PPO Comparison
NAU BCBS PPO
AETNA
Ameriben
UHC PPO
AETNA
Ameriben
UHC PPO
In Out In-Network Out-of-Network
Deductibles
Individual
Family
Co-pays
Campus Health Svc. (NAU)
PCP
UrgentCare
Specialist
Hospital Adm.
Maternity Adm.
$0
$0
$15
$20
$40
$30
$150
$0
$300
$600
$15
40%
40%
40%
40%
40%
$500
$1,000
N/A
$15
$40
$30
$150
$250
$1,000
$2,000
N/A
50%
50%
50%
50%
50%
Health Insurances - EPO
EPO Comparison AETNA
Ameriben (BCBS)
CIGNA
UHC
Co-pays
Campus Health Svc. (NAU)
PCP
OB/Gyn
Urgent Care
Specialist
ER
Hospital
N/A
$15
$10
$40
$30
$125 (waived if admitted)
$150
Deductibles N/A
Out-of-Network
Benefit
N/A
Rx Coverage
Rx
Comparison
NAU BCBS PPO*
Plan
State
PPO / EPO
Plans
Standard
30-day Rx(2012 pricing)
Generic -$10
Preferred - $25
Non-Preferred “A” - $45
Non-Preferred “B” - $85
Generic - $10
Preferred - $20
Non-Preferred
Brand - $40
Mail Order Provision
90-day supply for 1
co-pay
Provided through Walgreens Mail Order Services
90-day supply for 2 co-pays
Provided through MedImpact
*BCBS PPO – Refer to www.azblue.com for most current information.
Dental Insurances
Dental Insurance
Indemnity/PPO Plans Worldwide
Coverage
DHMO
In-State Coverage Only
Delta Dental of AZ Total Dental Administrators
• Members in the PPO dental plans can see a provider of their choice.
• Members enrolled in the DHMO plan must see an in-network dentist to receive a benefit paid on services.
Dental Plans
Delta Dental$50/$150 Deductible
Restorative - Basic 80% Major 50% $2,000 Yearly Maximum (Regular
Services)$1,500 Lifetime Maximum for
Orthodontia
Total DentalNo deductibles
No claim forms to file
Limited providers in Flagstaff – four (4)
More limited in coverage
Dental InsurancePer-Pay Period Premiums
Dental CARENAU’s Very Own Dental Hygiene Clinic
You can receive affordable, preventative dental services at Northern Arizona University’s dental
hygiene clinic.
•Relatively inexpensive fee-for-service delivery (no insurance)
•Staffed by advanced hygiene students supervised by licensed professionals
•Evening appointments available
208 Pine Knoll Dr. (South Campus)
Building 66, room 216
Call 928-523-3500 for appointmentsWeb Page:http://nau.edu/CHHS/DDH/Clinic/
Vision Insurance
Vision Insurance – Avesis
Vision Insurance – Avesis
Avesis Discount Pgm (for non-subscribers)
Vision Insurance – Per Pay Period Premiums
Flexible Spending Accounts
Flexible Spending Accounts
A Flexible Spending Account allows you to pay for certain medical or dependent care expenses with pre-tax dollars from your paycheck.
You save:Federal TaxesState TaxesSocial Security Taxes
Flexible Spending Accounts – How they work
•Two accounts are available:Medical and Dependent Care
•Monies are pledged annually and deducted on a pre-tax basis.
•Eligible medical or dependent care expenses are reimbursed to you from your contributions.
•Contributions are divided evenly over the number of paychecks received during the calendar year.
Flexible Spending Accounts – How they work
•Contributions for mid-year enrollments are deducted over the remaining pay periods in the plan year. There are 8 pay periods between Sept.1 and Dec 31, 2011.
•Contributions begin the first of the month following successful enrollment.
•The NAU plan is administered by ASI. Claim forms and eligible expense information can be found at: www.asiflex.com
Flexible Spending Accounts – Administered by ASI
Health Care FSA
•Maximum annual pledge of $5,000 for remainder of 2012.
•Changing to $2,500 limit in 2013.
•Reimbursed up to the total amount of the pledge for the year at any time.
Dependent Care FSA
•Maximum annual pledge of $5,000.
•Reimbursed only up to the amount you actually funded through payroll deductions.
•Debit Card Available for ease of payments ($12/yr.)•Remains at $5,000 for 2013
Flexible Spending Accounts
Enrollment into FSA can be done:
•Within 90 days of date of hire•During FSA open enrollment
Must re-enroll each year
•Within 31 days of some qualified life events (QLEs)
•Reimbursement is very fast when you select direct deposit for FSA.
Pledge conservatively, amounts not claimed for reimbursement will be lost!
Use it or lose it!
Life Insurance plans
Life Insurance – Basic LifeNAU-paid Basic Life Insurance policy through Hartford Insurance Company (mandatory).
Coverage
$15,000 Term Policy$15,000 AD&D Benefit$15,000 Seat Belt Coverage$ 5,000 Airbag Benefit
IMPORTANT: You must designate a beneficiary for Basic Life to successfully enroll
in ALL voluntary benefits.
Life Insurance – Supplemental and Dependent Life Insurance
Available for employees in addition to the Basic Life policy.
Dependent life insurance for your spouse or dependent(s) may be purchased in addition to supplemental life insurance.
Policies are available through:
Hartford Life Insurance Co.Aetna Life Insurance Co.
Go to hr.nau.edu/benefits for details
Disability Insurance
Short-Term Disability Insurances - STD
Provides protection against loss of income due to illness or injury. STD provides a benefit up to the first 6
months of a disability.
Two plan choices:UnumProvident
•Pays 70% of weekly salary for 26 weeks.•Pre-existing conditions covered after 6 months
•Includes a $30,000 AD&D policy•Benefit pays after a 30-day waiting period unless hospitalized for more than
24 hours.
Hartford Insurance•Pays 66.67% of base monthly salary for 6 months.
•Pre-existing conditions covered immediately.•Includes a return-to-work incentive.
•Benefit pays after a 30-day waiting period unless off-work status due to an accident.
Nifty Comparison Chart Available at hr.nau.edu/benefits/leaves/STDNifty Comparison Chart Available at hr.nau.edu/benefits/leaves/STD
Short-Term Disability Insurances – STD (After tax deduction)
Short-Term Disability premiums are deducted after-tax. As a result, the benefits received are non-taxable
income.
UnumProvidentPremium: $.71 per $100 of base monthly salary
Covers 70% of base salary
HartfordPremium: $.69 per $100 of base monthly salary
Covers 66.7% of base salary
Long-Term Disability Insurance - LTD
Provides protection against loss of income due to illness or injury.
Benefit begins after a 6-month waiting period from date of disability.
Coordinates with other disability income:Social Security
Workers’ CompensationSick Accrual
Long-Term Disability Insurance - LTD
• Mandatory benefit, tied to your retirement benefit.
• Selection of your Retirement Plan determines which LTD carrier you have.
Arizona State Retirement System (ASRS)•Coverage provided by Sedgwick, CMS
•$0.26 per $100 of salary paid by employee, after tax, but wrapped into the single ASRS deduction.
•$0.23 per $100 of salary paid by NAU•Pays 66 2/3% of pre-disability income up to retirement age depending on a number of factors (age, length of
service, and others).
Optional Retirement Plan (ORP)•Coverage provided by Hartford
•No cost to the employee•Pays 66 2/3% of pre-disability income
•Pays for between 12 & 42 mos. depending on age at disability.
Making Changes to Your Voluntary (Medical, Dental, Vision) Benefits
Making Changes to Your Benefits
Open enrollment October 29 – November 16, 2012
Open Enrollment is the time each year when employees are able to enroll or make changes to their benefit plans.
Qualified Life Events
Qualified Life Events (QLEs) are events that allow an employee the opportunity to make a change to their
benefits mid-year.
Making Changes to Your Benefits - QLEs
• The type of life event the employee experiences will dictate the change(s) available.
• Examples of QLEs include:
Change in Marital Status Marriage, divorce, legal separation, annulment
Change in Dependent(s)Birth, adoption or legal guardianship Change in dependent eligibility
Loss/gain coverage – Spouse/Dependent
Removal of legal custody – dependent Death of spouse/dependent
Making Changes to Your Benefits - QLEs
Employees have 31 days from the date of the qualified life event to notify the Human Resources Department, make changes to their benefit plan in the LOUIE system, and submit all supporting documentation.
Failure to meet the 31-day deadline may have the following results:
• Jeopardize your eligibility to make changes and possibly result in no coverage for dependents,
• Loss of coverage for dependents,• Loss of COBRA rights for your dependents, or• Other negative impacts to you and/or your
dependents
Retirement Plan Options
Retirement Plan Options
Arizona law requires state employees (including NAU) to participate in a
retirement (& associated LTD) plan.
Appointed, Service Professionals, & Faculty: A Choice
Arizona StateRetirement System
(ASRS)Defined Benefit Plan
Optional Retirement Plan (ORP)
Defined Contribution Plan
OR
IMPORTANT!
The election of your retirement plan is an
IRREVOCABLE decision.
Once you choose, you CANNOT change while employed at NAU
New employees who do not elect a retirement plan within 90 days of their hire date will default
into the Arizona State Retirement System (ASRS).
Arizona State Retirement System (ASRS)
A defined benefit plan:
Provides retirement benefits based on a formula that uses age, years of service,
and salary to determine a pension benefit.
Arizona State Retirement System (ASRS)
Contributions are deducted on a pretax basis (percentages include LTD)
Contribution is 10.74% of Employee’s Gross Salary
from each the employee & NAUBenefits:
•Guarantees a monthly benefit at retirement for your lifetime.
•ASRS provides a health insurance premium subsidy during retirement.
•Retirees are eligible for insurance plans from the AZ Dept. of Administration (ADOA) or from ASRS.
– Normal Retirement• Age 65 with any years of credited service• Age 62 with at least 10 years of ASRS credited service• Age 60 with at least 25 years of ASRS credited service• Age 55 with at least 30 years of ASRS credited service
– Early Retirement• Age 50 with at least 5 years of ASRS credited service
• Pension benefit is based on your highest 60 consecutive months of salary in the last 10 years of employment.
Arizona State Retirement System (ASRS)•Vesting
There is no vesting in employer contributions to the pension fund. If you leave the system prior to retirement,
you do not take the employer contributions with you. One exception: separation due to involuntary reduction
in force or position elimination.
•Access to MoniesIf you terminate employment from ASRS
institutions/agencies prior to retirement, you have access to 100% of employee contributions and interest.
Monies may be withdrawn or rolled-over to other retirement saving plans. Withdrawing funds will
disqualify you from receiving benefits from the plan and earned years of service will be relinquished. Cash
withdrawals may incur tax penalties.
Benefits Disclosure Form (Packet)
Notify Human Resources if you are currently:• A retiree• Have been or are currently employed
with another ASRS employer• Have a currently active ASRS account• 65 years of age or older and wish to
opt-out of the retirement program
Optional Retirement Plan (ORP) –Arizona Board of Regents (ABOR) Plan
Defined contribution plan:
You determine your investment strategy with selected financial institutions.
Total accumulation of contributions, earnings of the plan, and investment strategies determine your retirement
benefit.
Normal RetirementAge 65 with any length of service
Optional Retirement Plan (ORP) –Arizona Board of Regents (ABOR) Plan
Contributions are deducted on a pretax basis7.0% of Employee’s Salary
7.0% NAU matching
Considerations:
• Employee has control over monies and investment plan
• Retirees are eligible for insurance plans from the AZ Dept. of Administration (ADOA)
• Not eligible for ASRS health insurance premium subsidy
• Variable payout options
• Impossible to predict what your future income will be
Optional Retirement Plan (ORP) –Arizona Board of Regents (ABOR) Plan
Information about these companies can be accessed at:
http://hr.nau.edu/benefits/primary_ret_plans
Refer to the Retirement Enrollment Guide page in your Refer to the Retirement Enrollment Guide page in your stapled benefits packet on how to enroll in your stapled benefits packet on how to enroll in your
retirement plan. retirement plan.
Retirement enrollment is separate from the optional Retirement enrollment is separate from the optional insurance elections made through LOUIE.insurance elections made through LOUIE.
FidelityTIAA-CREF
Optional Retirement Plan (ORP) –Arizona Board of Regents (ABOR) Plan
Vesting 100% vesting of employer contributions occurs after 5 years of
continuous service.
Immediate employer contribution vesting is available if you have an active membership (monies on deposit) in a qualified retirement
plan from a college, university or higher ed institution in a state other than Arizona, or in a similar retirement plan in another
country. Be sure to provide this information to HR when submitting your retirement elections on-line.
Access to Monies You have access to 100% of the value of your contributions.
Changing Investment Firms - You may change investment firms once per fiscal year. (July 1 – June 30)
Supplemental Retirement SavingsWhen Basic Retirement Plan Won’t Get
You Where You Want/Need to Be…
Employees may contribute to supplemental retirement plans, using pre-tax deductions. NAU offers two plans:
Tax Deferred Annuities - 403(b) plan Three approved investment companies
Deferred Compensation - 457 planNationwide Retirement Solutions
Go to http://hr.nau.edu/supp_retirement for more information.
These are voluntary plans. NAU does not match funds for these plans.
Additional Benefits
Paid Time Off
Paid HolidaysPaid HolidaysThere are 10 paid holidays each year determined There are 10 paid holidays each year determined by your work period.by your work period.
Paid sick daysPaid sick days
Full time employees earn 3.678 hours of sick Full time employees earn 3.678 hours of sick leave each pay period (prorated for part time).leave each pay period (prorated for part time).
Travel Assistance
Employee Travel Assistance Program is available to all State employees covered under the Hartford Insurance
Company Group Life Insurance.
When you travel throughout the United States and abroad Travel Assist provides:
Pre-trip AssistanceMedical Assistance
Personal Security ServicesEmergency Medical / Transportation Services
http://groupbenefits.thehartford.com Group number for the State of Arizona #395211
1-800-243-6108 from US or Canada1-202-828-5885 collect from any other locale
Tuition Assistance An Arizona Board of Regents Benefit
Tuition assistance is available for:
• Employee
• Legal spouse or Qualified Domestic Partner
• Biological or legally dependent children (“tax dependent”) or children of a qualified
domestic partner
Tuition Assistance
Benefit eligible employees pay $25 + fees
for 1-9 hours
Dependent children pay 25% of resident tuition
+ fees
Spouses pay $25 + fees for 1-9 hours
25% of resident tuition + fees for 10 or more hours
To apply, use the Education Aid Registration Permit (EARP) form available on the NAU
Financial Aid web pagehttp://nau.edu/FinAid/Other-Programs/For-Employees/
Can be used at three state universities (NAU, ASU, UA).Does not include fees, labs or textbook purchases.
Paid Time Off
Paid HolidaysPaid Holidays20 hrs + per week are eligible.20 hrs + per week are eligible.
Sick AccrualSick AccrualRegular employees working 20 + hours per week for a continuous Regular employees working 20 + hours per week for a continuous period of 6 + months are eligible to accrue and use paid sick time. period of 6 + months are eligible to accrue and use paid sick time.
3.678 hours per pay period or an average of 1 day per month 3.678 hours per pay period or an average of 1 day per month
Vacation Accrual Vacation Accrual Classified Classified
1-2 years: 11 days per year (3.372 hrs per pay period)1-2 years: 11 days per year (3.372 hrs per pay period)3-4 years: 16 days per year (4.904 hrs per pay period)3-4 years: 16 days per year (4.904 hrs per pay period)4+ years: 22 days per year (6.744 hrs per pay period)4+ years: 22 days per year (6.744 hrs per pay period)
Service Professional/AppointedService Professional/AppointedEarn vacation at 22 days per year (6.744 hr per pay period)Earn vacation at 22 days per year (6.744 hr per pay period)
Faculty do not accrue vacation hours.Faculty do not accrue vacation hours.
And more…!
Bookstore Discounts
Recreation Center Membership (fee)
Food Service Deals
Some Discounts in the Community
Free Bus Rides
Merchant Discounts at www.employeenetwork.com
Discounts on or Free Athletic & Entertainment Events
And more perks coming all the time!
Expect to Hear from the Benefits Team if…
You are approaching your deadline and have not…
•Enrolled in voluntary benefits
•Designated a beneficiary for Basic Life
•Elected and enrolled in retirement account online
•Signed an Employee Acknowledgement Form
Notifications from the Benefits Team will be sent to your NAU email account.
Also make sure to READ (at least scan) both the HR Newsletter each mo. & the NAU
Newsletter each wk. for other important HR announcements!!
Need Help??
Need Help Enrolling?Contact HR at
928-523-2223 [email protected]
Need More Details on Benefits?
Benefits web page:
http://hr.nau.edu/benefits
Questions??