Rochester Riverside Convention CenterRochester, New York

NYSSmA®NewYork State SchoolMusic Association

invites You to Exhibitat the

77th

ANNuAL WiNTER CONfERENCE

NOvEmbER 29 - DECEmbER 2, 2012

See Page 2 for our

NEW 4-COLOR AD RATES

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Dr. Steven E. Schopp, Executive Director • 718 The Plain Road, Westbury, NY 11590-5931Phone: 516.997.7200, ext. 10 • Fax: 516.997.1700

executive@nyssma.org • www.NYSSMA.org

Dear Conference Exhibitor:

I am pleased to invite you to participate in our 77th

Annual Winter Conference in Rochester, New York.We believe that our exhibitors are a significant element in our conference and consider the opportunityfor our members to meet and greet their partners in the music industry a major benefit of conferenceattendance. Last year’s conference attracted 1800 in-service teachers and college music majors, 890 All-State high school students, and 3000 parents as well as a host of performing groups. We will continue totry to maximize exhibit traffic to make our conference valuable for you and our membership!

� The dates of the conference exhibition are Friday November 30 at 9 a.m. through Saturday, December 1 at 4:00 p.m. Set up will take place on Thursday,November 29.

We continue to offer:

˛ Full hour showcases

˛ Exclusive exhibit time

˛ Exhibit hall passes for parents of All-State students

˛ Internet Cafe on the exhibit floor

˛ College exhibits in the main exhibit area

˛ A cocktail reception on the exhibit floor before dinner on Friday

˛ Our annual exhibitor breakfast on Saturday.

NYSSMA® continually strives to make our conference one of the largest and best in the nation. Weappreciate the outstanding support we enjoy from our good friends in the music industry and look for-ward to a strong and enduring relationship.

Our exhibits and showcase times to go quickly and last year we had to turn away late registeringexhibitors for lack of space. Early registration will avoid disappointment. We look forward to your join-ing us in Rochester!

Best regards,

Steven E. Schopp

NYSSmA®NewYork State SchoolMusic Association

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ADVERTISING RATESRESERVATION DATE: SEPTEMBER 15, 2012

ARTWORK DUE: OCTOBER 15, 2012

REQUIREMENTS/SUBMISSION FORMAT

Pdf files, are to be furnished by the advertiserTrimmed Page Size — 4.5 x 8 inches

Camera Ready Ads to be submitted electronically to dsuper@nyssma.org

I wish to place an ad in the NYSSMA® Winter Conference ProgramName of Company _________________________________________________________Person Placing ad ___________________________________________________________Email and Phone Number ____________________________________________________

INSERTION ORDERPayment Due at Time of Order

I wish to charge my ad to my: qAMEX qVISA qMC $ ________________________________________________

Card No.: Exp. Date:_________________

Signature: _________________________________________________________

£ Full Page Back Cover . . . . . . . . . . . . . . . $ 1,200.00

£ Full Page Inside Back Cover . . . . . . . . . . . $ 600.00

£ Full Page Inside Front Cover . . . . . . . . . . $ 600.00

£ Full Page Opp. Inside Front Cover . . . . . $ 600.00

£ Full Page Bleed . . . . . . . . . . . . . . . . . . . . . . $ 300.00

£ Full Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 300.00

£ Half Page (Vertical Only) . . . . . . . . . . . . . $ 150.00

£ Check Enclosed* . . . . . . . Amount ___________

£ Credit Card . . . . . . . . . . . . Amount ___________

£ Full Page Back Cover . . . . . . . . . . . . . . . $ 1,500.00

£ Full Page Inside Back Cover . . . . . . . . . . . $ 900.00

£ Full Page Inside Front Cover . . . . . . . . . . $ 900.00

£ Full Page Opp. Inside Front Cover . . . . . $ 900.00

£ Full Page Bleed . . . . . . . . . . . . . . . . . . . . . . $ 600.00

£ Full Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 600.00

£ Half Page (Vertical Only) . . . . . . . . . . . . . $ 300.00

£ Check Enclosed* . . . . . . . Amount ___________

£ Credit Card . . . . . . . . . . . . Amount ___________

GRAYSCALE AD (B/W) COLOR AD (4-color)

Full Pg B/W Back Cover - (31⁄2'' x 71⁄2'' - 191⁄2 x 45picas) $1,200.00

Full Pg B/W Inside Back Cover - (31⁄2'' x 71⁄2'' - 191⁄2 x 391⁄2 picas) $600.00

Full Pg B/W Inside Front Cover - (31⁄2'' x 71⁄2'' - 191⁄2 x 391⁄2picas) $600.00

Full Pg B/W Inside Opp. Front Cover - (31⁄2'' x 71⁄2'' - 191⁄2 x 391⁄2 picas) $600.00

Full Pg (Bleed)* B/W - (5'' x 81⁄2'' - Image area 33⁄4 x 71⁄2) $300.00

Full Pg B/W - (31⁄2'' x 71⁄2'' - 191⁄2x 45picas) $300.00

Half Pg B/W - VERTICAL ONLY - (3'' x 31⁄2'' - 171⁄2 x 191⁄2picas) $150.00

Full Pg COLOR Back Cover - (31⁄2'' x 71⁄2'' - 191⁄2 x 45picas) $1,500.00

Full Pg COLOR Inside Back Cover - (31⁄2'' x 71⁄2'' - 191⁄2 x 391⁄2 picas) $900.00

Full Pg COLOR Inside Front Cover - (31⁄2'' x 71⁄2'' - 191⁄2 x 391⁄2 picas) $900.00

Full Pg COLOR Inside Opp. Fr Cover - (31⁄2'' x 71⁄2'' - 191⁄2 x 391⁄2 picas) $900.00

Full Pg (Bleed)* COLOR - (5'' x 81⁄2'' - Image area 33⁄4 x 71⁄2) $600.00

Full Pg COLOR - (31⁄2'' x 71⁄2'' - 191⁄2 x 45picas) $600.00

Half Pg COLOR - VERTICAL ONLY - (3'' x 31⁄2'' - 171⁄2 x 191⁄2picas) $300.00

* Checks are payable to NYSSMA and sent to NYSSMA, 718 The Plain Road, Westbury, NY 11590

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DIRECTIONSTOROCHESTERRIVERSIDECONVENTIONCENTER

From East:�Thruway to Exit 45 (490 west). 490 west to Rochester. Follow signs to DOWNTOWN. Exit ClintonAvenue. Merge to Clinton. 3 traffic lights to Broad Street. Left onto Broad. At first light make a right onto StoneSt. Entrance to garage is immediately on the left hand side. The convention Center is connected to the

Garage.

Deliveries from East: Same directions until Clinton, then turn left onto Mortimer and left onto St. Paul Street.After 1 traffic light, loading dock is on right.

Eastern Suburbs:�490 West to Clinton Avenue. Merge onto Clinton, go 3 traffic lights to Broad Street. Turnleft onto Broad. At first light make a right onto Stone St. Entrance to garage is immediately on the left handside. The Convention Center is connected to the Garage.

From West: Thruway to Exit 47 (490 east). 490 east to DOWNTOWN. Exit Inner Loop east (exit 13), and takeSt. Paul Street exit. Go through 4 traffic lights (crossing over Main Street), turn left onto Broad Street. At firstlight make a left onto Stone St. Garage Entrance is immediately on the left hand side. The Convention Center isconnected to the Garage.

Deliveries from West:�The loading dock is on the right, directly across from the Parking Garage.

Webster Area:�590 south to 490 west, then follow Eastern Suburbs directions.

From Southern Tier:�390 north to Rochester. Follow signs to DOWNTOWN (390 north to 490 east). Exit InnerLoop east and St. Paul Street Exit (Exit 13). Go through 4 traffic lights (crossing over Main Street), turn left ontoBroad Street At first light make a left turn onto Stone St. Garage entrance is immediately on the left hand side.The Convention Center is connected to the garage.

From the Greater Rochester International Airport: �Take 390 north to 490 east. Follow signs toDowntown, exit Inner Loop east (Exit 13) and exit at St. Paul Street. Go through 4 traffic lights (crossing overMain Street), turn left onto Broad Street. At first light make a left onto Stone St. Garage entrance is immediatelyon the left hand side. The Convention Center is connected to the garage.

AIR

TR

AVE

L

Airlines serving the Rochester areainclude:

Air CanadaAir TranAmerican

United/ContinentalDeltaJetBlueUS Airways

ROCHESTER RIVERSIDE CONVENTION CENTER

ALL booths will be in the main exhibit area at the Rochester Convention Center and are 10' x 8' and INCLUDE a table, draping, two chairs and a standard two-line sign. All vendorswill be accommodated per “Reservation” information in the General Exhibitor Regulations.Booths are available at the flat rate of $600. A special discounted rate of $500 will apply to col-leges.

BOOTH RATES — 2012

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GENERAL EXHIBITOR REGULATIONS

2012 marks the 77th

anniversary ofthe New York

State School Music Association WinterConference. The Winter Conference will beheld at the Rochester Riverside ConventionCenter in Rochester, NY, November 29 -December 2. NYSSMA® is a member organ-ization engaged in music education frompre-school through college.

Exhibits are vital to our conference sincemusic educators depend on the music indus-try for the tools to supplement their teachingskills. Music exhibitors have the opportunityto display their products and services to thosewho influence purchasing. You will reach anexclusive education audience. Total atten-dance at our last annual conference was5,600 of which over 2,000 were qualifiedbuyers.

This brochure provides essential informa-tion needed for participation by the musicindustry. The floor plans show the exhibitorscheme for the exposition.

APPLICATION FOR SPACE

Applications will be accepted by mail, emailor fax. Applications must be accompanied bya check or credit card authorization to reflectthe amount of booth space desired. Full pay-ment is due with your booth space reserva-tion request.

BOOTH RESERVATIONS

Booth assignments will be made first toInstitutional Members (based on postmark,level of Institutional Membership and number of booths requested) for contracts which are received no later than September 7, 2012. Thereafter, assignmentswill be made on a “first-come, first-servedbasis” and no preferential treatment will beassigned to any vendors.

BOOTH RATESAll booths will be in the main exhibit area atthe Rochester Convention Center and are 10’x 8’ and INCLUDE a table, draping, chairsand a standards two-line sign. Booths areavailable at a flat rate of $600. A special dis-counted rate of $500 will apply to colleges.

EXHIBIT HOURS

Friday 9:00 AM - 6:00 PMSaturday 8:30 AM - 4:00 PM

An attendant must be in charge of each display during the hours the exhibit area isopen. Guard service will be provided whenthe exhibit area is closed.

EXHIBITOR REGISTRATION &HOUSING

Exhibiting firms are provided with twobadges for each booth. Non-institutionalmembers will be charged $145.00 for eachadditional badge. Associate Members areentitled to one additional exhibitor badge.Sponsoring Members are entitled to twoadditional exhibitor badges. PatronInstitutional Members are entitled to twoadditional exhibitor badges. Pre-registrationforms will be sent to exhibitors after spacehas been assigned. There will be a specialregistration area to enable conference mate-rial and badge pick-up. Please look for thespecial Exhibitor Registration Desk in theNYSSMA® registration area. A housing appli-cation is enclosed.

EXHIBIT FACILITIES

All exhibits will be located in the RochesterRiverside Convention Center. Most spaceswill be provided with a standard 8' high backwall. One 10' x 8' space includes drapedtable, chair and waste basket. One standardtwo line sign with exhibitors name, city, andstate address will be provided. Decoratingand furniture rental order forms will be

mailed when space is assigned so that additional equipment may be ordered inadvance. Arrangements for special electricalservice or equipment must be made with theappropriate vendor found in the follow-uppacket from the decorator. Resulting expens-es are the responsibility of the exhibitor.

SHIPPING, PACKING &STORAGENationwide Expo Services has beenappointed the official receiving and ship-ping agent for the handling of exhibitswhich are shipped by freight and, there-fore, necessitate local pick up and for-warding.

CONSIGN FREIGHT SHIP-MENT AS FOLLOWS:

Name of the FirmBooth NumberNYSSMANationwide Expo Services100 Bickford StreetRochester, NY 14606Phone: 845.561.0832; Fax: 845.561.6137Cell: 845.857.4630e-mail: nationwideexpo@hvc.rr.com

BOOTH EQUIPMENT & SERVICENationwide Expo Services, will han-dle table drap ing, table and furniturerental, signs, labor and booth clean up.Order forms for all services will be includ-ed in the Service Kit to be sent to allexhibitors after space is assigned. AnExhibit Service Desk will be maintained atthe Convention Center. The telephonenumber for questions about dressing yourbooth is:

845.561.0832

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INSTALLATION &DISMANTLING

Installation may begin 8:00 AM, Thursday,November 29th and shall be completed notlater than 8:00 PM of that Thursday. Theexhibits open Friday morning at 9:00 AM.

EXHIBITOR EX PRESSLY AGREES NOT TO DIS MANTLE HIS/HER EXHIBIT OR TO DO ANY PACKING BEFORE THE FINAL CLOSING OFTHE EX HIBIT AT 4:00 PM ONSATURDAY, DECEMBER 1, 2012.

Goods must be crated and placed for ship-ment immedi ately following the close of theexhibit.

CANCELLATIONS

All cancellations must be made in writing tothe NYSSMA® Office. If notification is receivedon or before November 1, 2012 all monies, lessa $100 service charge, will be refund-ed. Cancellations received after November 1st

obligates the exhibitor to FullPayment of the booth cost and forfeitureof all monies paid. NO REFUNDS WILLBE MADE AFTER THIS DATE. Failure tooccupy booth space in no way releases theexhibitor from the obligation to pay the fullcost of the rental. If booth space is not occupied by the end of set-up on Thursday,November 29, 2012 NYSSMA® Managementshall have the right to use such space as itsees fit or to eliminate empty space in theexhibit areas.

SALES PERMITTED

Selling and taking orders are permitted onthe exhibit floor. All demonstrations or othersales activities must be confined to the limitsof the exhibit booth. No exhibitor shallassign, sublet, or share the space allottedwithout the knowledge and consent of themanagement. No exhibitor is permitted toshow or sell goods other than those manu-factured or dealt in by him in the regularcourse of business.

ADDITIONALLY, THE USE OF THE

NYSSMA® LOGO, NYSSMA® ART-WORK OR CONFERENCE LOGO, ISEXPRESSLY PROHIBITED UNLESS AN

AGREEMENT FOR SUCH USE HAS BEEN

REACHED WITH THE NYSSMA®

EXECUTIVE DIRECTOR

USE OF SPACEDisplays shall not exceed eight feet in height.The space within two feet of the front linemay not have displays higher than four feet.The backs of exhibits which may extendabove or beyond the adjoining exhibit mustbe decorated so as not to be objectionable tothe adjoining exhibitor. Nothing shall bedisplayed at a height above the top of thebackdrop of eight feet. Normal security willbe provided, but it is recommended thatexhibitors use good judgement in leavingmaterial and equipment when booth isunattended. Covering of booth materials isrecommended during non-exhibit hours.

CARE OF BUILDING & EQUIPMENTExhibitors, or their agents, must not injureor deface the walls or floors of the build ing,the booths, or the equipment of the booths.When such damage appears, the exhibitor isliable to the owner of the property so dam-aged.

REGULATIONS & CONTRACT

These regulations become a part of the con-tract between the Exhibitor and the New YorkState School Music Association. They havebeen formulated for the best interests of theexhibitor. The Management respectfully asksfull cooperation. All points not covered aresubject to the decision of the Manage ment.

SHIPPING & STORAGE

Deliveries will be made to the space num berof the exhibitor and picked up at the close ofthe convention. Empty crates and cartonsmust be stored with Nationwide ExpoServices, Inc. These charges are to be

assumed by the individual exhibitor. Allshipments should be prepaid. Bills of Ladingand Notice of Shipment should be madepromptly to Nationwide Expo Services, Inc.

SECURITY

Exhibit management will provide necessaryguards when exhibits are closed. However,the exhibitor is responsible for his ownexhibit material and should insure againstloss or damage. All property of an exhibitoris understood to remain in his care, custodyand control in transit to and from or withinthe confines of the exhibit areas.

CIRCULATION/ SOLICITATION

Distribution of circulars or promotionalmaterial may be made only within the spaceassigned to the exhibitor presenting suchmaterial.

LIABILITY

Neither NYSSMA®, the Rochester RiversideConvention Center or Nationwide ExpoServices, nor their agents or representativeswill be responsible for any injury, loss, ordamage that may occur to the Exhibitor orto the property, from any causes whatever.The exhibitor, upon signing the exhibit con-tract, expressly releases the aforementionedof any and all claims from such loss or damage.

GENERAL EXHIBITOR REGULATIONS

OFFICE INFORMATIONNYSSMA

Dr. Steven E. SchoppExecutive Director

718 The Plain RoadWestbury, NY 11590-5931

(Phone) 516.997.7200, ext. 10(Fax) 516.997.1700

E-Mail: executive@nyssma.org

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EXHIBIT CONTRACTNew York State School Music Association

2012 Winter ConferenceNovember 29 - December 1, 2012

ROCHESTER RIVERSIDE CONVENTION CENTERROCHESTER, NY

We, the undersigned, hereby make application for exhibit space as indicated below. We have read and agreed to comply withthe General Exhibitor Regulations. ALL booths will be in the main exhibit area of the Convention Center at a flat rate of$600/booth. COLLEGE EXHIBITORS will also be in the Convention Center at a special discounted rate of $500/booth. PAYMENT

IN FULL for space desired must accompany this contract. Should it be necessary to cancel, payment will be refunded accordingto the schedule in the General Exhibitor Regulations. Booth space will be assigned first to Institutional Members (in orderof postmark and based on level of Institutional Membership and the number of booths requested) who return theircontract prior to September 7, 2012 and, thereafter, on a first-come, first-served, space-available basis.

PLEASE PRINT OR TYPE: Indicate booth choices in different sections of the exhibit area to facilitate space assignments.

First____________________ Second ______________________ Third______________________ Fourth ____________________

How many booths are desired? ____________ If you would like to have space adjoining that of a specific exhibitor, give name of the firm:

__________________________________________________________________________________________________________

BOOTH IDENTIFICATION SIGN (limited to two lines):

Firm: ________________________________________________________________________________________

City/State: ________________________________________________________________________________________

COPY FOR PROGRAM GUIDE (Description of products/services is limited to ten (10) words

__________________________________________________________________________________________________________________________________________________________________

Indemnifying Clause: Exhibitor agrees to protect, save and keep the New York State School Music Association, the Rochester Riverside Convention Center and the official service contractorsforever harmless from any damage or charges imposed for violation of any law or ordinance whether occasioned by the negligence of the exhibitor or those holding under the exhibitoras well as to strictly comply with the applicable terms and conditions contained in the agreement between the Rochester Riverside Convention Center and the New York State School MusicAssociation and the official service contractors against and from any and all loss, cost damage, liability or expense arising from or out of or by reason of any accident or other occurrence

Firm Name: _________________________________________________Phone: ________ _____________

Firm Street Address: ___________________________ E-Mail ______________________________________

City/State/Zip:_____________________________________________________________________________

Contact Name: _________________________________Title: ______________________________________

Send completed contract (keep a copy for yourself)(pdf available at nyssma.org) byFriday, September 7, 2012with check payable to:

NYSSMA— Att: Dr. Steven E. Schopp, Executive Director • 718 The Plain Road, Westbury, NY 11590-5931

(Phone) 516.997.7200 ext. 10 • (Fax) 516.997.1700 • E-Mail: executive@nyssma.org

OR, IF PAYING BY CREDIT CARD, PLEASE COMPLETE THE FORM BELOW

£ MC£ VISA £ AMEX CREDIT CARD NO: EX. DATE:__________________

_________BOOTH(S) @ $600 PER BOOTH OR ____COLLEGE BOOTH(S) @ $500 PER BOOTH SUBTOTAL: $ ____________

_________INSTITUTIONAL MEMBERSHIP $ ____________TOTAL CHARGED: $ ______________________________

FOR NYSSMA USE

By: __________________________________________ Title: _______________________________________

Signature: ___________________________________________________ Date: ________________________

BOOTH NO.

Date Received: ____________________________

Amount Received: __________________________

Check:_____________Credit Card: ____________

IM:______________________________________

7

8

WINTER CONFERENCE SHOWCASE REQUEST FORM DEADLINE — Friday, September 7, 2012

(All information should be completed electronically and emailed to dsuper@nyssma.org - completable pdf available online at nyssma.org)

Please complete this form IN ITS ENTIRETY. The information provided on this form will enable us to properly schedule yourrequested showcase. Please make sure that you note any special needs and/or time slots. Showcase descriptions as provided below will bepublished in the Program Guide and the School Music News. As soon as your showcase is scheduled the a copy of this form will be returnedto you with your scheduled date and time. Please be sure to review submitted material for inaccuracies or changes. THE MAXIMUM TIMESLOT FOR EACH PRESENTATION IS ONE HOUR and will be scheduled during one of the sessions listed below. If you request more than oneshowcase, please indicate the priority status of each showcase. SHOWCASES ARE AVAILABLE FOR INSTITUTIONAL MEMBERS ONLYas outlined in the included Institutional Membership Application.

Firm Name: ____________________________________________Contact Person:_______________________________________

Firm Address: ___________________________________________City/State/Zip: _______________________________________

Firm Phone: ____________________________________________ Email: _____________________________________________

Name (s) of Clinician(s): ______________________________________________________________________________________

Name of Performing Group (Prior Approval from President-Elect Required) ______________________________________________

No. of Performers:________________________________________

Director of Performing Group: ______________________________ Address: _________________________________________________________________________________________________ Phone: _____________________________________________

Curriculum Area: (e.g. Choral, Brass, Early Childhood, Strings, etc.) _____________________________________________________

Levels: ¶ Check all that apply £ Pre-School £ Elementary £ Middle School £ High School £ K - 12 £ College

Special Needs: (e.g. large group size, darkened room, piano, etc.)________________________________________________________

SESSION DESCRIPTION — (Maximum 25 words)TITLE OF SESSION: ___________________________________________________________________________________________________

Please Keep a Copy for Your Records and if you wish to mail completed form please send to:

NYSSMA, att. Dr. Steven Schopp, Executive Director 718 The Plain Road, Westbury, NY 11590-5931

(P) 516.997.7200, ext. 10 • (F) 516.997.1700 • executive@nyssma.org

FOR NYSSMA USE ONLY

DAY: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _HOUR: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ROOM: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

If you are requesting more than one showcase, indi-cate priority OF THIS SHOWCASE

Each firm is individually responsible for providing audio-visual equipment, special staging, decorating, etc. A piano will be available only if requested inadvance and one is available. Assignments are made in order of date received. You will be notified of your scheduled early in October.

PREFERRED SESSIONCHECK AM or PM for your time choice

AM /PMFIRST CHOICE DAY _______________ £ £SECOND CHOICE DAY _______________ £ £THIRD CHOICE DAY _______________ £ £££ MY CLINICIAN/GROUP IS ONLY AVAILABLE FOR THE INDICATED SESSION

SESSIONS AVAILABLE(Session May NOT Exceed 1 Hour)

THURSDAYFRIDAYSATURDAY

9

INSTITUTIONAL NAME: _______________________________________________________________________________________(Please write name the way you wish it listed in our Institutional Member ad)

CONTACT PERSON:___________________________________________________ CONTACT PHONE: ________________________

FIRM ADDRESS:___________________________________________E-MAIL: ___________________________________________

FIRM CITY/STATE: ___________________________________________________ZIP:____________________________________

ASSOCIATE MEMBERSHIP

s Name listed in the NYSSMA Membership Directory, mailed to more than 4,000 active members.s Full page Institutional Member ad will appear periodically throughout the year (sample on reverse side).s Member Exhibitors at the Winter Conference will have a featured listing in the Program Guide under booth number.s Membership fee is tax deductible.s Free subscription to The School Music News.s Label Service @ 10¢/label and a $20.00 processing fee. [Available as pressure-sensitive labels or electronically — excel file or ascii deliminated only]s One showcase at Winter Conference per booth purchased, not to exceed one.s Two badges per booth, plus one additional badge at NYSSMA Winter conference (e.g. two booths = 4 badges + 1, total of 5).

SPONSORING MEMBERSHIP

s All Associate Membership Privileges.s Name included under “Session” listing in Program Guide at the Winter Conferences as a sponsor for a particular group or individual clinician.s Exhibit space priority when booth space becomes available.s Label Service @ 8¢/label and a $15.00 processing fee. [Available as pressure-sensitive labels or electronically — excel file or ascii deliminated only]s One showcase at Winter Conference per booth purchased, not to exceed two.s Two badges per booth, plus two additional badges at NYSSMA Winter Conference

PATRON MEMBERSHIP

s All Associate and Sponsoring Membership Privileges.s Label service available @ 6¢/label. Processing fee is waived. [Available as pressure-sensitive labels or electronically — excel file or ascii deliminated only]s One showcase per booth purchased at Winter Conference, not to exceed three. Patron Members will be assigned first if received

by September 7, 2012.s Your link on the NYSSMA website at www.nyssma.orgs Two badges per booth, plus two additional badges at NYSSMA Winter Conference.

PLEASE INDICATE MEMBERSHIP TAKEN

q ASSOCIATE MEMBERSHIP..............................................................................$150q SPONSORING MEMBERSHIP...................................................................$300q PATRON MEMBERSHIP ..........................................................................$600

Please Make Checks Payable to: N Y S S M A

All Institutional Memberships have the following limitations:1. They are non-voting memberships.2. Ineligible to hold NYSSMA office.

INSTITUTIONAL MEMBERSHIP – JULY 1, 2012 TO JUNE 30, 2013

718 The Plain Road, Westbury, NY 11590-5931Att: Dr. Steven E. Schopp, Executive Director

(Phone) 516.997.7200 ext 10 • (Fax) 516.997.1700 • E-Mail: executive @nyssma.org

I wish to charge my institutional membership to q AMEX q VISA q MC $______________________

Card No.: Exp. Date: ______________________

Signature: _________________________________________________________

PLEASE NOTE:

10

EXHIBITOR LODGING REQUEST FORMAll lodging requests will be handled through DePrez Travel

NEW YORK STATE SCHOOL MUSIC ASSOCIATION

2012 Winter Conference – Rochester, NYNovember 29 - December 2, 2012

Deadline: Must Be Received by October 21, 2012After October 22rd, hotels reservations will be assigned on a “space available”

Hyatt Regency(Breakfast & Dinner)

Hyatt Regency[BREAKFAST ONLY)

Rochester Plaza

Double Occupancy

$167

$125

$150

Single Occupancy

$224

$185

$204

HOTELS — DAILY RATES PER PERSONRochester Downtown Convention DistrictRates Include Breakfast and Dinner except for Hyatt Option

The following is located beyond Downtown Convention District.NYSSMA will provide shuttle bus transportation.

Holiday Inn Airport $65 $120

11

ON OR BEFORE FRIDAY, SEPTEMBER 7, 2012

RESERVE EXHIBIT SPACE

FROM: NYSSMA 718 The Plain RoadWestbury, NY 11590-5931

REQUEST SHOWCASE(S)

FROM: NYSSMA 718 The Plain RoadWestbury, NY 11590-5931

SUBMIT ADVERTISING INSERTION ORDER

TO: NYSSMA 718 The Plain RoadWestbury, NY 11590-5931

e-mail file to: dsuper@nyssma.org

ON OR BEFORE FRIDAY, OCTOBER 15, 2012SUBMIT CAMERA-READY ARTWORK

TO: e-mail file to: dsuper@nyssma.org

ON OR BEFORE FRIDAY, OCTOBER 22, 2012

RESERVE LODGING

ONLINE ONLY THROUGH DePrez Travel Bureau

PLEASE OBSERVE THE FOLLOWING DATES

ITEMS SUBMITTED AFTER THESE DEADLINES WILL BE ACCEPTED ON A FIRST-COME, FIRST-SERVED, SPACE-AVAILABLE BASIS

12

42nd Infantry BandAaron Copland School of MusicAcoustica, Inc.Adelphi UniversityAlfred Publishing Co., Inc.Atlas MusicBoston Conservatory of Music EducationBreezin' Thru TheoryBuffalo State CollegeBuffet Crampon USA, Inc.C.W.Post Campus/Long Island UniversityCharms Office AssistantCollege of Saint RoseConn-Selmer, Inc.DeMoulin Brothers & CompanyEMC Notes IncEastman Music CompanyEastman School of MusicFive Towns CollegeFox Products CorporationGIA Publications, Inc.George Mason UniversityGertrude Hawk ChocolatesHal Leonard CorporationHickey's Music CenterHofstra UniversityHoughton CollegeInside Music: Exploring CompositionIthaca College School of MusicJ.W.Pepper & Son Inc.Jupiter Band InstrumentsLong Island Violin ShopLoser's Music, Inc.Luzerne Music CenterMacie Publishing/Ed Sueta MusicMaestro by TumlareMansfield UniversityMaple Leaf StringsMark Custom Recording Service, Inc.Marlu CostumesMcCloskey Institute of VoiceMcIver RecordingMercyhurst CollegeMiller Marketing Co.Molloy CollegeMusic And ArtsMusic Filing and StorageMusic Theatre InternationalMusic for Young Children

Musically InclinedNAfME (MENC)NYACDANYSMF-New York Summer Music FestivalNYSSMANYSSMA MarketingNassau Community CollegeNazareth CollegeNeil A. Kjos Music CompanyNew York UniversityPearson Curriculum GroupPerillo ToursPeter Zaret & Sons ViolinsQuaverMusic.comRhythms International Music FestivalRobert M. Sides Family Music CenterRoberts Wesleyan CollegeRon Cicero MusicSUNY College at FredoniaSUNY GeneseoSam Ash Music StoresShenandoah UniversitySignature Music CampSmartMusic and FinaleSoundTreeStanbury Uniforms, Inc.Stantons Sheet MusicSteinway and SonsStraight A Tours and TravelStudent Tours InternationalSullivan ViolinsSweet Adelines InternationalSyracuse University-Setnor School of MusTeachers College/Columbia UniversityThe Crane School of MusicThe Hartt School, University of HartfordThe McGraw-Hill CompaniesThe String HouseThe University of VermontUS Army BandsUnited States Marine Corps BandUniversity at Buffalo, SUNYVH1 Save the MusicWenger CorporationWoodwind & BrasswindWright Music Inc.Yamaha Corporation of America(2)Zither Heaven

EXHIBITORS 2011

NYSSMA718 The Plain RoadWestbury, NY 11590-5931

77THANNuAL WiNTER CONfERENCE

November 29 - December 2, 2012

ROChESTER RivERSiDE CONvENTiON CENTER

ROChESTER, NEW YORk