2013 ANNUAL GENERAL MEETING

THANK YOU !To all the businesses, service organizations and individuals who contributed to our agency in 2012. We greatly appreciate your support!

Program Supporter ($10,000 +)United Way, City of KingstonCorus Entertainment (in kind support)

Program Supporter ($5,000 +)CogecoBMO

Program Supporter ($3,000 +)Cataraqui Golf and Country Club

Program Supporter ($1,000 +)CGA OntarioSaggy Bottom Boyz

BFKS Presenting Sponsor ($3,000 +)Kawartha Credit Union

THANK YOU !To all the businesses, service organizations and individuals who contributed to our agency in 2012. We greatly appreciate your support!

Program Supporter ($500+)Y Service ClubWithey ConsultingThe Keg Spirit FoundationRBC FinancialMarble SlabJeff & Diane OAlex McCoyKPMGCavel Investments

Bronze Sponsor ($250+)Amherstview FoodlandLen CorcoranBennetts ValumartCompass RoseEmpire Life

Plus many private donors

THANK YOU !To our many volunteers who make such a difference in the lives of the

children and families we serve in Kingston, Frontenac, Lennox & Addington .

Last year we celebrated our members who had served over 2 year and over 5 years, and we are fortunate to have many of them still with us

This year we are celebrating our volunteers who have been with us for 2 years!

Marc Champagne, Phillip Williams, Samantha Allison, Neal Trecarten, Kristina Gasser, Michelle Roney, Courtney McGrath, Karissa Savage,

Olivia Margie,Tyler Nash, Diana Oke, Malini Vijaykumas, Lindsay Ruscitti,Alyse Dan, Anugan Poologaindran, Adedayo Omiyale,

Bryce Parisotto, Martin Galczynski

Thanks to the YMCA for continuing to support our Big Brother/Big Sister/ Big Couple matches with a membership card for use at your facilities!

THANK YOU ! PartnersWithout the support from our Partners we would not be able to run our site based programs.

Thanks to the following Community School Partners supporter of our In School Mentoring Program 2012/12

Fairfield James R Henderson Frontenac First Avenue

John Graves Simcoe Rideau Heights St. Patrick Central

Winston Churchill St. Martha Calvin Park Centennial

Lord Strathcona Polson Park St. Paul LCVI

New schools of 2012/13 Collins Bay RG Sinclair Sydenham Public

Welcome and thanks to our Community Partners of our Go Girls and Game On Program

John Graves Simcoe First Avenue Rideau Heights

New schools of 2012/13Sacred Heart Marysville Storrington Perth Road

Collins Bay Trudell

Thanks to Kingston Immigrant Services for allowing us to run the program with your members in 2012 - 2013

Annual General MeetingTuesday, May 28, 2013

Agenda

 Call to order and opening remarks – Jef Johnston

Approval of Agenda 

Approval of Minutes of the 43rd Annual General Meeting

Award Celebration & Presentation

Introduction of Staff and Board Members

Henry Price Volunteer Award

Brad McCullough Friendship Award

Community Program Partner Awards

Community Sponsor Partner Awards

Prize awards for Bowl for Kids Sake 2013

Short Intermission – refreshments

Presidents Report – Jef JohnstonTreasurers Report – Martin Galczynski

Auditors ReportExecutive Directors Report - Tracy HollandProgram Committee Reports Traditional Matching Program & Couples Program

In-School Mentoring Program/Go Girls Game OnAnnual Motion – Diana Chang

Nomination & Board Development Committee Report – Diana Chang –Election of Directors–Election of Officers

Presidents Closing Remarks and adjournment

Presidents ReportFor the year ending December 31, 2012

• First, we were lucky enough to have Excalibur assist us with re shaping our Strategic Development plan, making it more outcome oriented with specific goals. This has allowed us to easily track our successes and will provide areas for improvement. Thank you to Robin Quantick and Robert Boucher for their ideas, direction, and motivation.

• One of the points of necessity that came out of the Strategic Plan was to build committees for different areas of the agency. These are composed of Board and community members. We assembled three committees this year: (1) Finance (2) Programming, and (3) Fund development. These committees have assisted in distributing workload and bringing in new ideas from valuable people. The committees live up to the motto “surround yourself with successful people and succeed as a team”.

• Speaking of the team, we have had some unfortunate losses, and some fantastic gains to our staff. Lisa Lund, our match support specialist, left us in November 2012 after five years to pursue employment with a new program called Pathways to Education. She is currently the coordinator of their mentoring programs in Kingston. After several very busy months, we hired Holly Shortalll who was with us for 8 months, followed by our current match specialist Melissa Sheldrick. We are extremely happy to have Melissa on our team and she is fitting in wonderfully. Through that shuffle, Vajmeh Tabibi, also a match specialists, helped to keep the organization running smoothly. Tracy Holland, Executive Director, should also be commended for her work in continuing to keep programs running and to bring mentorship to every child involved in the program in order to allow them to reach their full potential. Thank you Vajmeh, Melissa, and Tracy for your hard work and passion towards the agency.

• We have had several good news stories from the past year that are noteworthy. First, we have made a new partnership with Kingston Sport and Social Committee for the Amazing Challenge. Next, Bowl for Kids Sake was up $9000 from the previous year. Finally, we are very proud to have secured a Trillium grant to hire a new position for a Fund Development Coordinator. We are expecting this to be a permanent position with the agency.

• Finally, I would like to extend one more thank you to each of the Board Members. Every member of the Board has contributed to the highest level. We have asked a lot out of them, and received more in return. Thank you for giving up your evenings, work hours, and weekends. This is the strongest team I have been involved with to date and I sincerely thank you.

Treasurer’s Annual ReportFor the year ending December 31,2012

The Agency continues to operate within its financial constraints. The Agency continues to be funding through three main sources: grants, donations and fundraisers.

The United Way continues to be the agency’s most significant supporter with their grant to fund existed programs. Other grants continue to be an area of continual work. Many grants are available for new and start up programs, whilst less are provided for continued programs/services. The agency received much support for the Go Girls! Game On! program during its start up, and while we do continue to receive support for this program, the level has decreased from the initial program launch support.

Donations and fundraisers continue to be of focus for the agency. It is through these initiatives that the agency can fund existing programs. The agency recognizes that many donors contribute to their various causes and thanks those that continue to support Big Brothers Big Sisters of KFL&A. The Agency’s fund development committee has been successful in their efforts in developing new forms of fundraisers such as partnerships, event sponsorships and third party events to help continue raising funds for the agency while trying to minimize additional expenditures.

Treasurer’s Annual ReportFor the year ending December 31,2012

The agency has also been successful in obtaining a grant to hire a Community Relations Developer over a period of three years. This will be vital to building strong relationships within the community and securing the long term sustainability of the agency.

While the agency did not meet the targets of its intended revenues for 2012, the total financial stability of the agency was not significantly altered the previous year ended. Due to various changes in staffing and multiple periods of staff vacancies, the agency experienced expenditures savings to offset the revenue shortfalls. Furthermore, the recognition of the financial constraints, the agency continues to try to reduce discretionary spending as much as possible.

2013 will be an important year for the agency in its effort to ensure its programs and services can be continued to be offered at the same level. Our 2013 Bowl for Kids Sake was successful and we were able to raise more funds compared to prior year. The agency hopes to maintain this momentum.

117800

22496

7024

Expenses

Direct ProgramSupport

Rent/Office Expenses

Fundraising

63378

17385

47936

16537

Revenue

United Way

Grants

Fundraising

Donations

Executive Directors ReportFor the year ending December 31, 2012

Again the agency staff spent an incredible amount of time on human resources, which takes a huge toll on a small agency such as ours. As a result the agency struggled with our two core objectives, those being program support and fundraising. The support from the Board was remarkable, being instrumental with both our Program and Finance Committee. Words cannot express my gratitude to these volunteers.

With the fabulous support from staff and board members and the expertise of Excalibur the agency worked through a magnificent strategic planning process. Throughout the process the agency was able to create a new vision and mission along with guiding principles and values. The strategic plan became a living and breathing document in September 2012.

A call went out to our membership in the summer of 2012 for their support in relation to program and fund development. A few of our family members gave monetary donations and two of our parents held their own fundraisers in support of the agency. We also had some of our parents attend the training to work the newly revised bingo events. Again we had great support from both our families, children and volunteers speaking on behalf of the agency during the United Way campaign. A number of our members also assisted us with 3rd party fundraising events such as BBQ’s and car washes.

We were able to use new technology through our website for 2 new initiatives. First we created an online registration system through our website for our Amazing Challenge. During the summer the staff spent time reviewing our intake processes for volunteers and children and in September we created both an on-line volunteer and parent inquiry form. The creation of this system has streamlined the flow of information to and from our inquiries.

In September we started to hold monthly orientation sessions for both volunteers and parents to efficiently utilize staffs time with new inquiries, both volunteer and parent. This has had a positive effect on staff resources and time towards moving our inquiries into our programs. We have also seen a tremendous increase in the number of volunteer inquiries throughout the last part of 2012, which continues today.

Executive Directors ReportFor the year ending December 31, 2012

This was the footer of an email I received the other day from one of our volunteers, in some correspondence through his work. What a statement……

Remember when you said someday you would give something back?  Welcome to SOMEDAY!!!  You can start something today; volunteering is one way and a gift of money is another. My Little Bro Anthony changed my life and I've definitely helped Anthony smile a lot more. Visit www.bigbrothersbigsisterskingston.com to find out how YOU could be the start of something BIG!

With the support of St. Lawrence Colleges Child and Youth Worker program with 2 placement students we were able to serve more children in our In School Mentoring program. Also, with the support of SLC Police Foundation students we has a number of male volunteers to support or Game On program expancsion. We were able to develop two new partnerships during 2012, being the delivery of the Go Girls and Game On program through ISKA (Kingston Immigrant Services) to immigrant youth. We also developed a partnership with the Queens Athletics Department for volunteer recruitment, specific for the Go Girls and Game On program; increase the number of programs we could run and the number of children we could serve. The volunteers were all trained and many started delivering the program in the 2013 session. The year certainly had its challenges on many fronts, but near the end of 2012 there was development in a number of areas that makes 2013 an optimistic year.

Executive Directors ReportFor the year ending December 31, 2012

40

3170

Number of Children served as a match in our 1:1 Mentoring programs in 2012

Big Brother

Big Sister

In School Mentoring

Who We’ve ServedOur programs aim to reach the populations that need additional support and provide preventative interventions for youth during the years when they are highly susceptible to peer and environmental influences. The majority of clients come from single-parent and low income families, and a growing number now living with a grandparent. Most children demonstrate signs of low-self-esteem, poor social skills and/or victimization by their peers. These children have a need for individual attention and a listening ear. We serve the children of Kingston, Frontenac, Lennox & Addington.

How We Served ThemWe have the Traditional BB/BS Match Program, requiring a volunteer to spend 3-4 hours per week with a child, our ISM program, requiring volunteers to spend 1 hour per week during the school year and our newest programs Go Girls and Game ON! program which offers volunteers without the capacity to commit for more than a year to run a specific time limited program. In total there were 280 children and youth involved in our agency programs, some who were on our active waiting list.

56

10

Number of Children served in our Group Mentoring Programs in 2012

Go Girls

Game On

Program ReportFor the year ending December 31, 2012

Traditional Matches are one-to-one matches between a Big Brother and Little Brother, or a Big Sister and a Little Sister. We had one match between a couple and a Little Brother. All Traditional matches are designed to develop a rapport and relationship between the (Big) and the (Little); the activities they engage in are often low cost, outdoor activities, community events, or more low-key activities. The aim is to provide the Little Brother or Sister with a consistent, caring relationship which will boost self-esteem, exposure to opportunities, and introduce patterns of thinking and behaving. As the relationship deepens and the trust level increases between the Little Brother/Sister and their Big, they will start to work towards the goals set out during the childs assessment, which will increase their sense of personal power and ability to achieve. We continue to see matches that have lasted beyond a Littles 18th birthday, and although they are no longer on our caseload, the friendships they forged will live on for years to come without any connections to our agency. These are the rewards of lives impacted forever.

We are a true social service agency and as such we provide much more than just our mentoring programs.

Raising a family in today’s world can be stressful, lack of employment, financial resources can all lead to a stressful home situation. Now imagine you are a single parent, or a grandparent who is now raising their grandchildren on their own. With the support of the Community we are able to provide further support to our families, such as camp referrals in the summer, low cost activities, free venue tickets.

Program ReportFor the year ending December 31, 2012

1

5

25

125

625 Family/Program Support

Num

ber served

Types of support Given

In-School Mentoring/ Go Girls & Game OnFor the year ending December 31, 2012

The In-School Mentoring Program (ISM) started 10 years ago here in Kingston, for three reasons:

1)To increase the number of volunteers to serve our children

2)To serve the children on our current waiting list sooner

3)To reach out to other children who have not sought out our services

With the partnership support of the Limestone District School Board and the Algonquin Lakeshore Catholic District School Board, what originally started with 5 schools has over the years developed into serving children in 23 schools and counting.

In-School Mentoring is a site-based program, meaning that all mentoring activities take place on school grounds and during school hours. Mentors meet with their mentee (Little) once a week for one hour and engage them in fun and learning activities suited to their Little’s interests and needs.

Go Girls! and Game On! are two of the newer programs offered through Big Brothers Big Sisters of Canada. These programs offer a group mentoring experience for boys and girls where they work through many issues facing young people today. Activities, group discussion and healthy eating are all core components of these 7 week sessions. In 2012, with the support of funders we were able to serve 66 boys and girls in this group mentoring program.

“Great Countries and Cities are built by their involved, concerned and caring Citizens.” Arlene Dickinson

We thank each and everyone of you for your interest and support with the children, youth and families of our community.