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2013 CTSI Mentor Development Program Retreat

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2013 CTSI Mentor Development Program Retreat. Noon – 1 PMLunch and Networking 1 – 1:15 PMLaurence Huang – Welcome and Overview 1:15 - 1:45 PMIntroductions – Updates from Participants -- Name, Academic Rank, School, Department --Role in MDP (e.g., MDP leader, MDP Graduate/Class) - PowerPoint PPT Presentation
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2013 CTSI Mentor Development Program Retreat Noon – 1 PM Noon – 1 PM Lunch and Networking Lunch and Networking 1 – 1:15 PM 1 – 1:15 PM Laurence Huang – Welcome and Overview Laurence Huang – Welcome and Overview 1:15 - 1:45 PM 1:15 - 1:45 PM Introductions – Updates from Participants Introductions – Updates from Participants -- -- Name, Academic Rank, School, Department Name, Academic Rank, School, Department --Role in MDP (e.g., MDP leader, MDP Graduate/Class) --Role in MDP (e.g., MDP leader, MDP Graduate/Class) --Updates (e.g., K24 application, new mentees) --Updates (e.g., K24 application, new mentees) 1:45 – 2:00 PM 1:45 – 2:00 PM Mandana Khalili – CTSI Mentoring Consultation Mandana Khalili – CTSI Mentoring Consultation Service Service 2:00 – 2:15 PM 2:00 – 2:15 PM Kathy Lee – Profiles Mentoring Tool Kathy Lee – Profiles Mentoring Tool 2:15 – 2:30 PM 2:15 – 2:30 PM Mitch Feldman - Electronic Mentor Evaluations Mitch Feldman - Electronic Mentor Evaluations 2:30 – 2:45 PM 2:30 – 2:45 PM Jeanette Brown – Online Course and Manuscript Jeanette Brown – Online Course and Manuscript 2:45 – 3:00 PM 2:45 – 3:00 PM Break and Photo Break and Photo 3:00 – 3:45 PM 3:00 – 3:45 PM Laurence Huang, Moderator – Group Discussion Laurence Huang, Moderator – Group Discussion on on Joys and Challenges of Distance Mentoring Joys and Challenges of Distance Mentoring 3:45 – 4:00 PM 3:45 – 4:00 PM Laurence Huang – Wrap Up Laurence Huang – Wrap Up
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Page 1: 2013 CTSI Mentor Development Program Retreat

2013 CTSIMentor Development Program Retreat

Noon – 1 PMNoon – 1 PM Lunch and NetworkingLunch and Networking1 – 1:15 PM1 – 1:15 PM Laurence Huang – Welcome and OverviewLaurence Huang – Welcome and Overview1:15 - 1:45 PM1:15 - 1:45 PM Introductions – Updates from ParticipantsIntroductions – Updates from Participants

----Name, Academic Rank, School, DepartmentName, Academic Rank, School, Department--Role in MDP (e.g., MDP leader, MDP Graduate/Class)--Role in MDP (e.g., MDP leader, MDP Graduate/Class)--Updates (e.g., K24 application, new mentees)--Updates (e.g., K24 application, new mentees)

1:45 – 2:00 PM1:45 – 2:00 PM Mandana Khalili – CTSI Mentoring Consultation Mandana Khalili – CTSI Mentoring Consultation ServiceService

2:00 – 2:15 PM2:00 – 2:15 PM Kathy Lee – Profiles Mentoring ToolKathy Lee – Profiles Mentoring Tool2:15 – 2:30 PM2:15 – 2:30 PM Mitch Feldman - Electronic Mentor EvaluationsMitch Feldman - Electronic Mentor Evaluations2:30 – 2:45 PM2:30 – 2:45 PM Jeanette Brown – Online Course and ManuscriptJeanette Brown – Online Course and Manuscript2:45 – 3:00 PM2:45 – 3:00 PM Break and PhotoBreak and Photo3:00 – 3:45 PM3:00 – 3:45 PM Laurence Huang, Moderator – Group Discussion on Laurence Huang, Moderator – Group Discussion on

Joys and Challenges of Distance MentoringJoys and Challenges of Distance Mentoring3:45 – 4:00 PM3:45 – 4:00 PM Laurence Huang – Wrap UpLaurence Huang – Wrap Up

Page 2: 2013 CTSI Mentor Development Program Retreat

Distance Mentoring – Mentoring Roles

• Distance mentoring can apply to all of the UCSF MDP Distance mentoring can apply to all of the UCSF MDP mentoring roles and definitionsmentoring roles and definitions

Page 3: 2013 CTSI Mentor Development Program Retreat

Distance Mentoring –Rewards and Challenges of Mentoring

• Distance mentoring has all of the same rewards and Distance mentoring has all of the same rewards and challenges as “conventional” mentoringchallenges as “conventional” mentoring– Potential for greater reward?Potential for greater reward?

• Greater need/impact = greater reward? Greater need/impact = greater reward?

– Additional challenge of limited in-person interactions, Additional challenge of limited in-person interactions, requirement for alternative communication (e.g., e-requirement for alternative communication (e.g., e-mail, phone, Skype), and potential for cultural mail, phone, Skype), and potential for cultural differences (especially international mentees)differences (especially international mentees)

Page 4: 2013 CTSI Mentor Development Program Retreat

Distance Mentoring –Communicating Effectively with Mentees

• Potential for miscommunication is Potential for miscommunication is increased in distance mentoringincreased in distance mentoring

• Active listeningActive listening involves forgoing involves forgoing all other activities for the time all other activities for the time being and giving your full being and giving your full attention to the act of listening to attention to the act of listening to ensure that you understand the ensure that you understand the speaker's intentspeaker's intent as well as the as well as the feelings behind the speaker's feelings behind the speaker's wordswords ... ...

Page 5: 2013 CTSI Mentor Development Program Retreat

Distance Mentoring – Life-Work Balance

• Distance mentoring can affect a mentor’s (and mentee’s) life-Distance mentoring can affect a mentor’s (and mentee’s) life-work balancework balance– International travel - Conference calls during “non-work” International travel - Conference calls during “non-work”

hourshours

Page 7: 2013 CTSI Mentor Development Program Retreat

Distance Mentoring – Understanding Economic and Fiscal Realities

• For distance mentoring in an international setting, For distance mentoring in an international setting, understanding economic and fiscal realities can be understanding economic and fiscal realities can be challenging (bi-directional)challenging (bi-directional)– Example 1: Economic realities regarding extended Example 1: Economic realities regarding extended

familiesfamilies– Example 2: Fiscal realities regarding allowed NIH Example 2: Fiscal realities regarding allowed NIH

expensesexpenses

Page 8: 2013 CTSI Mentor Development Program Retreat

Distance Mentoring – Grants and the IRB

• For distance mentoring in an international setting, grant For distance mentoring in an international setting, grant management and the IRB pose additional challengesmanagement and the IRB pose additional challenges– Grants: Subcontracts, advances, 8% international Grants: Subcontracts, advances, 8% international

F&AF&A– IRB Ex 1: Subject reimbursementIRB Ex 1: Subject reimbursement– IRB Ex 2: Research proceduresIRB Ex 2: Research procedures

• Risk:BenefitRisk:Benefit• Subject reimbursementSubject reimbursement• InsuranceInsurance

Page 9: 2013 CTSI Mentor Development Program Retreat

Distance Mentoring – Understanding Academic Advancement

• The academic advancement policies and the “value” The academic advancement policies and the “value” attached to different activities and accomplishments attached to different activities and accomplishments may differ greatly at mentor and mentee’s institutionsmay differ greatly at mentor and mentee’s institutions– Ex: UCSF vs. CDC and NIHEx: UCSF vs. CDC and NIH– Ex: University College LondonEx: University College London

Page 10: 2013 CTSI Mentor Development Program Retreat

Distance Mentoring – How to Build a Research Team

• Co-InvestigatorCo-Investigator• Study CoordinatorStudy Coordinator• Leadership TeamLeadership Team• Research TeamResearch Team

• Junior US-based Co-InvestigatorsJunior US-based Co-Investigators

Page 11: 2013 CTSI Mentor Development Program Retreat

Distance Mentoring – Best Practices

Page 12: 2013 CTSI Mentor Development Program Retreat

Mentoring1.1. Sambunjak, D, Straus, SE, and Marusic, A. Mentoring in academic medicine: Sambunjak, D, Straus, SE, and Marusic, A. Mentoring in academic medicine:

a systematic review. JAMA 2006;296:1103-1115.a systematic review. JAMA 2006;296:1103-1115.

2.2. Feldman, MD, Huang, L, Guglielmo, BJ, Jordan, R, Kahn, J, Creasman, JM, Feldman, MD, Huang, L, Guglielmo, BJ, Jordan, R, Kahn, J, Creasman, JM, Wiener-Kronish, JP, Lee, KA, Tehrani, A, Yaffe, K, and Brown, JS. Training Wiener-Kronish, JP, Lee, KA, Tehrani, A, Yaffe, K, and Brown, JS. Training the next generation of research mentors: the University of California, San the next generation of research mentors: the University of California, San Francisco, Clinical & Translational Science Institute Mentor Development Francisco, Clinical & Translational Science Institute Mentor Development Program. Clinical and Translational Science 2009;2:216-221.Program. Clinical and Translational Science 2009;2:216-221.

3.3. Kahn, JS, and Greenblatt, RM. Mentoring early-career scientists for HIV Kahn, JS, and Greenblatt, RM. Mentoring early-career scientists for HIV research careers. American Journal of Public Health 2009;99 Suppl 1:S37-42.research careers. American Journal of Public Health 2009;99 Suppl 1:S37-42.

4.4. Johnson, MO, Subak, LL, Brown, JS, Lee, KA, and Feldman, MD. An Johnson, MO, Subak, LL, Brown, JS, Lee, KA, and Feldman, MD. An innovative program to train health sciences researchers to be effective clinical innovative program to train health sciences researchers to be effective clinical and translational research mentors. Academic Medicine 2010;85:484-489.and translational research mentors. Academic Medicine 2010;85:484-489.

5. Feldman, MD, Steinauer, JE, Khalili, M, Huang, L, Kahn, JS, Lee, KA, 5. Feldman, MD, Steinauer, JE, Khalili, M, Huang, L, Kahn, JS, Lee, KA, Creasman, J, and Brown, JS. A mentor development program for clinical Creasman, J, and Brown, JS. A mentor development program for clinical translational science faculty leads to sustained, improved confidence in translational science faculty leads to sustained, improved confidence in mentoring skills. Clinical and Translational Science 2012;5:362-367.mentoring skills. Clinical and Translational Science 2012;5:362-367.

Page 13: 2013 CTSI Mentor Development Program Retreat

Distance Mentoring

1.1. Mbuagbaw, L, and Thabane, L. How to set-up a long-distance mentoring Mbuagbaw, L, and Thabane, L. How to set-up a long-distance mentoring program: a framework and case description of mentorship in HIV clinical program: a framework and case description of mentorship in HIV clinical trials. Journal of Multidisciplinary Healthcare 2013;6:17-23.trials. Journal of Multidisciplinary Healthcare 2013;6:17-23.

2.2. Lasater, K, Young, PK, Mitchell, CG, Delahoyde, TM, Nick, JM, and Lasater, K, Young, PK, Mitchell, CG, Delahoyde, TM, Nick, JM, and Siktberg, L. Connecting in distance mentoring: Communication practices Siktberg, L. Connecting in distance mentoring: Communication practices that work. Nurse Education Today 2013.that work. Nurse Education Today 2013.

3.3. Eller, LS, Lev, EL, and Feurer, A. Key components of an effective mentoring Eller, LS, Lev, EL, and Feurer, A. Key components of an effective mentoring relationship: A qualitative study. Nurse Education Today 2013.relationship: A qualitative study. Nurse Education Today 2013.

4.4. 1.1. Kim, CC, Kim, EJ, Curiel-Lewandrowski, C, Marks, V, Maloney, M, Kim, CC, Kim, EJ, Curiel-Lewandrowski, C, Marks, V, Maloney, M, and Frieden, IJ. A model in dermatology for long-distance mentoring. and Frieden, IJ. A model in dermatology for long-distance mentoring. Journal of the American Academy of Dermatology 2013;68:860-862.Journal of the American Academy of Dermatology 2013;68:860-862.


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