2013 Request for Applications: RFA 101Amanda Flanary & Joe Roberts

Governor’s Office of Early Childhood

Goals and Objectives

• Review vision: School Readiness• Review of required components of the

2013 RFA• Discuss strategies to submit a high quality

application• CASE STUDY: Stewart County

• Early Childhood Profiles• Strategic Plan• Budget and Budget Justification

• Technical Assistance and Support

OUR GOAL: To have a highly effective Community Early Childhood Council in EVERY COMMUNITY

2013 CECC PrioritiesResponsive, Intentional and Deliberate, Evolving

Increasing School Readiness

Increase Collaboration

Increase Use of Data

2013 Priorities

Responsive• Utilizing new information (Early Childhood Profiles)• Developing new resources (School Readiness

Definition, Parent Guides, RFA Toolkit)

• Improved Community Needs section• Development of a Strategic Plan• Focused on high-impact activities• Deliberate data and outcomes

Intentional & Deliberate

Evolving• Strengthening Collaboration (Required Members)• Building on a foundation of success

Observations from 2012-2013Refining the Process

Recommendations for CECC 2013-2014

• Required Components – Some applications were missing required components ; use the checklist• Detailed Descriptions – Be intentional and

thorough when preparing your application• Templates – Provides structure and order

to an application.• MOU Process – Process must be followed

to ensure timely funding.

2013 CECC Request for ApplicationsCompliance Components

• Fiscal Agent – Must be a government agency• Administrative Cost – Must NOT exceed

5% of total award• Reporting• Multiple Applications• List of members• Letters of Commitment• Conflict of Interest forms• Annual Institute• Conflict of Interest• Required Members

2013 RFA Frequently Asked Questions: http://kidsnow.ky.gov/Mobilizing-Communities/Pages/RFA-FAQ.aspx

Submitting a High Quality ApplicationCase Study: Stewart County

Analyze Data – Community Needs

Create a Strategic Plan

Develop your Budget

• Select Outcome• Identify activity•Develop a plan•Collect data for

outcomes•Describe effects on

School Readiness

• Identify resources•Allocating resources• Support activity with

funding

•Analyze the EC Profiles•Notice patterns•Recognize area of

greatest need

2012-2013 Kindergarten Screener ResultsTerminology and Variables

Variables

Every child is eligible for kindergarten once they meet the age requirement. Schools must be ready to meet the needs of all eligible students.

• Number of Districts that participated in your County

• Number of schools that participated• When the screen was conducted (15

days prior to 30 days after)• Who conducted the screen

(kindergarten teacher, councilor, assistant teacher, etc.)

• Where the screen was conducted (classroom, recruiting event, etc.)

• Social Emotional screen variables (who filled out, how much guidance)

• Some cohort differences between data sets

Terminology

• Ready with Supports• Ready• Ready with Enhancements

• Below Average• Average• Above Average

Address community needsLook for patterns in the data

http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

Number of children screened• Compare to Kindergarten

enrollment•Note different cohorts

http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

Address community needsLook for patterns in the data

Number of children screenedScreener results•Results by Domain•Note strengths and areas of

opportunity• Compare to State

averages/other Counties

http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

Address community needsLook for patterns in the data

Number of children screenedScreener resultsCompare with 3rd Grade Results

http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

Address community needsLook for patterns in the data

Number of children screenedScreener resultsCompare with 3rd Grade ResultsNote other patterns• How many in Head Start• How many in State Funded Pre K• How many Child Care Slots• HANDS program• Children living in poverty• Note highs and lows

http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

Address community needsLook for patterns in the data

Facilities in STARS

http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

Address community needsLook for patterns in the data

Facilities in STARSProfessional Development Credentials

http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

Address community needsLook for patterns in the data

Facilities in STARSProfessional Development CredentialsFamily and Health Statistics•Number of teen mothers•Births to mothers without a high

school diploma• Preterm births•Compare data to Page 1

http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

Address community needsLook for patterns in the data

Facilities in STARSProfessional Development CredentialsFamily and Health StatisticsChildren receiving services

http://kidsnow.ky.gov/School%20Readiness/Pages/profiles.aspx

Address community needsLook for patterns in the data

2013 CECC Request for ApplicationsCreating a High Quality Application

• All of the data on the Early Childhood Profile is meant to be “actionable”

• You may have other needs not shown on the Profile

• You may need to supplement Profile data with other sources

• Use Profile even if your County did not participate in the pilot

Case Study: Stewart CountyINCREASE LANGUAGE AND COMMUNICATION

Develop your Strategic Plan•Describe need identified in the analysis of

the data•NEED: Language and Communication•OUTCOME: Increase the number of

children that screen “Ready” in Language and Communication by 15% by 2015

Strategies to achieve outcome•Building Strong Families• Professional Development

Questions to ask yourself•What have we done in the past?•What was successful/what wasn’t?•How can we do better?•What are other partners doing?

Case Study: Stewart CountyINCREASE LANGUAGE AND COMMUNICATION

Develop your Strategic Plan

Building Strong FamiliesEngagement• Literacy Fair• Get Ready!• Born Learning Academies

Resources• Books for dialogic reading• Literacy bags for new mothers• Dolly Parton Imagination Library

Professional Development• Training on Dialogic Reading•ASQ Questionnaire

2013 CECC Request for ApplicationsCreating a High Quality Application

Case Study: Stewart CountyINCREASE LANGUAGE AND COMMUNICATIONLiteracy Fair• Provide books for families• Hire a musician• Print fliers• Recruit vendors• Train screeners on ASQ

Professional Development• Organize training• Hire a certified trainer• Provide space• Develop printed material

2013 CECC Request for ApplicationsCompliance Components

Case Study: Stewart CountyINCREASE LANGUAGE AND COMMUNICATION

Develop your Strategic Plan

How will outcomes be measured?

How is the target population?

Can we plan to make it work?

What resources can we utilize to ensure success?

Who else has resources you could use to achieve your outcome?

Budget and Budget Narrative

• Narrative should clearly describe how CECC plans to use funds to support activities identified in the strategic plan

• Budget template provided in Appendix

• Applications should be submitted using the template

• Clearly tie expenditures to activities identified in the narrative and the Strategic Plan

2013 CECC Request for ApplicationsTimeline of Critical Dates

April May JuneMarch

2013

March 1, 2013RFA AvailableResources and Checklist April 18-30, 2013

Statewide Technical Assistance (Time and location s vary)

May15, 2012Applications due

July

JulyAward notifications

March 14-15, 2013CECC Annual Institute

April 15, 2013Intent to Apply Due

JuneFunding approved by ECAC

Thank you!

Questions/Answers

Governor’s Office of Early Childhood125 Holmes St.Frankfort, KY 40601502-782-0200http://kidsnow.ky.gov