2013 STAAR Training Slides

White Oak ISD

2013 Test Administrators’ and Monitors’ Training

STAAR and STAAR-MMarch, 2013

Training-Pam Cranford

Wednesday, March 20, 13

White Oak ISD

REQUIRED READING} This Training Session does

not eliminate your requirement to read the Test

Administrator Manual.

} READ THE MANUAL!!

} Also, READ all of the District Policies and Procedures in the

Packet that you received.


White Oak ISD

REQUIRED READING} This Training Session does

not eliminate your requirement to read the Test

Administrator Manual.

} READ THE MANUAL!!

} Also, READ all of the District Policies and Procedures in the

Packet that you received.


White Oak ISD

} STAAR-Alternate – for students requiring many supports to access the general education curriculum (already trained by Mitzi Neely)

} TELPAS – For English Language Learners (already trained by Mitzi Neely)

} STAAR-L We have no eligible students at the intermediate level.

Not included in this training


White Oak ISD

} Things to consider before an administration◦ Attend training and sign your oaths◦ Be knowledgeable of the TA Manual◦ Clear your classroom walls and bulletin boards of any

source of answers or aids◦ COMPLETELY uncover your door windows. For any doors

without windows, place an obstruction on the door frame to keep the door open at all times.

Testing Administrators and Testing Monitors


White Oak ISD

} At the time of administration◦ Count and verify all materials before and after testing

administration◦ ACTIVELY Monitor testing◦ Confirm that seating charts are being completed for each

test session including total times and ALL Monitors◦ Ensure that each student has the appropriate test and

answer document◦ Be aware of any appearance of impropriety◦ Test administrators VERIFY that students have marked

their responses on their STAAR answer documents before the 4 hour period expires.

IMPORTANT TO REMEMBER!


White Oak ISD

} So make sure YOU:◦ Confirm that each examinee has recorded responses on his/her answer

document◦ Collect ALL tests and materials from the test administrators, including

small groups. Verify their return to the Campus Testing Coordinator. NOTHING SHOULD BE INSIDE OR OUTSIDE THE BOOKLETS◦ Alphabetize and account for every answer document, including small

groups◦ Stack your test booklets. MAKE SURE NOTHING IS STUCK INSIDE OR

OUTSIDE THE BOOKLETS. Turn them face down, and from that position,PUT THEM IN NUMERICAL ORDER FROM SMALLEST NUMBER ON TOP TO LARGEST NUMBER ON THE BOTTOM◦ Verify that YOU have marked the correct test taken information and

form number on each answer document and that all transcribing has been completed and “Transcribed by _______” has been written across the top of the answer document.

IT’S YOUR RESPONSIBILITY...


White Oak ISD

} Time Limits for STAAR/STAAR-M} Strict 4-hours, including restroom breaks◦ Testing should end by dismissal of regular day for

students with extended time} Make-up Testing:◦ Available for ALL STAAR-tested grades/subjects◦ Make-up Testing will be conducted by Friday of the

testing week

Reminders of Protocols


White Oak ISD

Test SecurityStress-‐Free Tes*ng

Sessions Begin and End with Effec*ve Test

Security and Confiden*al Integrity, or

so TEA says . . .


White Oak ISD

Test Security Objectives1) Account for all secure materials before,

during, and after each test administration. At lunch, students are to place their answer documents inside their test booklets and TA are to return them to the vault.

2) Protect the contents of all tests booklets and student answer documents at all times. DO NOT LET THEM OUT OF YOUR “Hands-On” PRESENCE.


White Oak ISD

Test Security Objectives1) Account for all secure materials before,

during, and after each test administration. At lunch, students are to place their answer documents inside their test booklets and TA are to return them to the vault.

2) Protect the contents of all tests booklets and student answer documents at all times. DO NOT LET THEM OUT OF YOUR “Hands-On” PRESENCE.


White Oak ISD

Procedures for maintaining the security and confidentialityof a test are specified in the

District and Campus Coordinator Manual,

the Test Security Supplement, and in all test administrator

manuals.


White Oak ISD

It’s the Law! Violation of security or confidentiality of any test required by the Texas Education Code (TEC) Chapter 39, Subchapter B, shall be prohibited. A person who engages in conduct prohibited by the Test Security Supplement may be subject to sanction of credentials.

Conduct that violates security and confidentiality of a test is defined as any departure from the test administration procedures established in the Test Security Supplement and all other test administration materials.

READ THE MANUAL!!


White Oak ISD

Test SecurityAny person who violates, assists in the violation of, or solicits another to violate or assist in the violation of test security or confidentiality, and any person who fails to report such a violation is subject to … penalties.

Release or disclosure of confidential test content could result in criminal prosecution under TEC §39.0303 … and section 37.10 of the Texas Penal Code.


White Oak ISD

Test SecurityIn addition, any irregularities in test security or confidentiality may also result in the invalidation of student results.

The superintendent and campus principal of each school district administering the tests as allowed under TEC §39.033, must develop procedures to ensure the security and confidentiality of the tests.


White Oak ISD

Violation of Security and Confidentiality of Assessments

Conduct that constitutes a severe violation of test administration procedures (serious irregularities) may include the actions listed below.

Viewing a test before, during, or after an assessment unless specifically directed to do so Duplicating secure material

Disclosing the contents of any portion of a secure test


White Oak ISD

Violation of Security and Confidentiality of Assessments

Assisting an examinee with a response, directly or indirectly.

Providing an examinee with an answer to a test question (this includes “suggesting” that the examinee review or change his or her response)TA may NOT reinforce a student.Changing or altering an examinee’s response, including erasing stray marks

Encouraging an individual to participate in any of the events listed above

Failing to report to an appropriate authority that an individual engaged in any of the events listed above


White Oak ISD

Penalties for participation in a serious violation of test security or confidentiality may include the following:

Placement of restrictions on the issuance, renewal, or holding of a Texas teacher certificate Issuance of an inscribed or non-inscribed reprimand

Suspension of Texas teacher certificate

Revocation or cancellation of a Texas teacher certificate

PENALTIES for Violation of Security and Confidentiality of Assessments


White Oak ISD

Students will be provided four hours in which to complete STAAR, STAAR Modified, or STAAR L tests.

Start and Stop Times

- four-hour time period begins after the test administrator reads directions and tells students to begin working on their tests

- test administrators must use a clock or timer

- start and stop times must be recorded on the seating chart

- students must record all responses by the end of the four-hour time period

Testing Reminders


White Oak ISD

The “SAY” Directions - are not included in four-hour time period

Announcement of Time Left to Test

Testing Reminders

- communicate orally and/or in writing

- one hour intervals and every 15 minutes during the last hour


White Oak ISD

Breaks Included in the Four-hour Time Limit (not allowed to stop the time clock)

- water breaks - bathroom breaks - snack breaks - short physical or mental breaks

Breaks NOT Included in the Four-hour Time Limit (required to stop and restart the time clock)

- lunch - emergencies - movement of students - medical breaks

Remember to record stop and restart times on the seating chart.

Testing Reminders


White Oak ISD

Test Materials} Secure materials must be stored under lock and key when

not in use. (This does NOT include your locked classroom.)

} Never leave secure materials unattended in a room – TEA Mandate.

} Homeroom teachers will check out secure testing materials on the morning of testing from the campus testing coordinator and will return them ALL of them (including small groups) immediately when students finish testing.

} Teachers sign out materials; Coordinator signs them in.


White Oak ISD

} No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals.

} No person providing an oral administration, or other accommodated administration may write notes, calculations, or any other marks in a test booklet or in any other location.

Protecting Test Content


White Oak ISD

} Secure materials may not be duplicated by test administrators. TEA NO LONGER allows duplicating of compositions.

} Seals on test booklets may only be broken during testing sessions and only by persons authorized to do so in the instructions--the student.

} No person may answer verbally or nonverbally any question that relates to the contents of a test before, during, or after a test administration.

} No person may review or discuss student responses during or after testing unless specifically authorized to do so by the procedures in the TA manuals.

Protecting Test Content


White Oak ISD

• Reinforcing, reviewing, and/or distributing testing strategies during an assessment is strictly prohibited.

• You cannot require students to use any particular test taking strategy or accommodation, such as read aloud or study aids. Students can use test taking strategies, but you cannot require them to do so during the testing. This includes first marking answers in test booklet and then transferring them later to the answer document, or touch booklet answer/then touch answer document choice.

Testing Procedures


White Oak ISD

} All tests must be administered in strict accordance with the manuals.

} READ THE MANUAL!!} District principals and TC must ACTIVELY monitor

testing sessions and require TA to ACTIVELY monitor during testing.

Testing Procedures Related to Test Security and Confidentiality


White Oak ISD

} TEA does allow school districts to use non-certified paraprofessionals who are employed by the district and routinely work with students in the classroom.

} The district must identify a certified staff member who will be responsible for supervising the paraprofessional who serves as a test administrator.

} If a violation of test security or confidentiality occurs under this circumstance, then the supervising certified professional is subject to the penalties.

} Paraprofessionals must complete a district non-certified paraprofessional testing oath which includes the name of the supervisor and the signatures of both the paraprofessional and the supervisor.

Paraprofessionals


White Oak ISD

Testing Irregularities


White Oak ISD

Testing Irregularities


White Oak ISD

0

375

750

1125

1500

Eligibility IEP Monitoring Procedural Non-violation

2011 – 2012 Irregularity Types

MaterialsHandling


White Oak ISD

- constitute severe violations of test security or confidentiality

- can result in the individual(s) responsible being referred to the TEA Educator Certification and Standards Division for consideration of disciplinary action

- must be reported to TEA as soon as the district coordinator is made aware of situation

- must be investigated by coordinator immediately, an incident report must be filed, and required documentation must be submitted in a timely manner

Serious Irregularities


White Oak ISD

- reflect minor errors, minor deviations in testing

- do not represent severe breaches in security or confidentiality

- do not require a call to TEA unless guidance needed by the district

- do require an online incident report submission

- do require an accurate summary of event

- do not require supporting documentation

- must be submitted within ten working days

Procedural Irregularities


White Oak ISD

} Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities. READ THE MANUAL!!

} Each person participating in the testing program is responsible for reporting immediately to the district testing coordinator any violation or suspected violation of test security or confidentially, including all testing irregularities.

Departures from Test Administration Procedures


White Oak ISD

Your Scripted Responses Are:} “Remember that you must record your

responses on the answer document. Be sure to erase any stray marks that you might have accidentally made on your answer document.”

} “You have not recorded all of your responses on the answer document. Please go back and mark your answer on it now.”

} “I can’t answer that for you; just do the best you can.”

31


White Oak ISD

} TEA Reps will again be conducting on-site visits to districts and campuses throughout the 2013 testing year.◦ If selected, the monitors will show up unannounced.◦ If we are administering state testing in strict

accordance with the manuals, then you have no reason to be concerned. KEEP PROCEDURES ON YOUR DESK WHEN TESTING.◦ The state monitors will only be one more person

monitoring your testing room. Your testing room will be monitored by your principal, your campus testing coordinator, and district testing coordinator even if the state monitors do not visit our district.

On-Site Monitoring by TEA


White Oak ISD

Test Administration Procedures


White Oak ISD

2013 STAAR

• grades 3–8 mathematics• grades 3–8 reading • grades 4 and 7 writing • grades 5 and 8 science • grade 8 social studies • end-of-course (EOC) – fifteen tests

Testing Calendar

ALL OF OUR TESTING DATES ARE ON THE SCHOOL CALENDAR LOCATED ON OUR ELEMENTARY BLOG.


White Oak ISD

} TEA now allows make-ups for any subject and grade level for STAAR tests: ◦ Complete by Friday of the testing week. ◦ Same time-limit rules apply

} Because the STAAR tests are limited to four hours, multiple test sessions may be scheduled for the same day

Make Up Testing


White Oak ISD

Updates to the District and Campus Coordinator Manual

• Expanded Calendar of Events to run January 2013‒December 2013 For that reason, all TA Manuals must be returned and retained.

• Added instructions from online Additional Resources to DCCM

• Paired online Additional Resources to items in the Coordinator Manual more often

• Added emphasis in Coordinator Manual on principal’s role • Added emphasis in manuals for test administrators to notify campus coordinators and for campus coordinators to notify district coordinators when questions or concerns arise

• Added information about STAAR L where appropriate


White Oak ISD

Principal’s Increased Responsibilities as outlined in the 2013 District and Campus Coordinator Manual


White Oak ISD

STAAR Test Administrator Manuals

- Grades 3-5

• Include general information and test administration directions for STAAR, STARR Spanish, STAAR L, and STAAR Modified

• Will only be shipped once

Must be retainedthroughout the year.

YOU WILL NEED TO SIGN THEM OUT AND IN FROM THE CAMPUS TESTING COORDINATOR AT THE ADMINISTRATION OF EACH TESTING SESSION.


White Oak ISD

Updates to Test Administrator Manuals

•Removed sections in test administrator manuals that directed test administrators to verify student data and to pack materials

• Added a section page number list on the Test Administration divider page to highlight the start of the different scripts

• Added more detailed information to the Guide to the Test Administration Directions section, which is located just before the scripts

- added general accommodation information

- makes this required reading for test administrators

• Added separate scripts for online STAAR L


White Oak ISD

Test AdministratorManuals

• The Guide to the Test Administration Directions has specific information about accommodations, including oral administration, that must be read by the test administrator prior to the administration of the test.


White Oak ISD


• The Guide to the Test Administration Directions provides

- directions about call-out boxes,

- details on how to make “SAY” directions test specific, and

- information about the distribution of reference materials and the use of optional test administration procedures.


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• Guide to the Test Administration Directions

- includes information about the use of testing accommodations,

- describes the Oral Administration accommodation, and

- reiterates that the test administrator must have training and guidance from the campus coordinator regarding the use of accommodations prior to the test administration. All

accommodations used must be cleared by Testing Coordinator - District or Campus.


White Oak ISD

• Scripts cover multiple subjects and programs

• To accommodate some differences in programs, the scripts use callout boxes

• Wider boxes have program- specific and subject specific instructions

Test Administration 2013 Manuals


White Oak ISD

STAAR Writing: New Tracking Method} A new graphic is being used on all STAAR writing tests to

help students correctly link each prompt in the test booklet to its corresponding lined page in the answer document.

} The graphic is located at the top of each prompt page and the top of each lined page.

} The graphic is a 3½-inch rectangle containing a unique set of symbols (triangles, squares, or diamonds) for each composition students have to write.

Test Administration-Writing


White Oak ISD

READ the following quotation A famous businessman once said, “Players win games; teams win championships.”

THINK carefully about the following statement.

Sometimes you can accomplish good things by yourself but better things with other people.

WRITE an essay explaining whether it is better to work by yourself or with a group.


White Oak ISD

} At least one test administrator for every 30 students.

} “Testing – Do Not Disturb” signs posted on testing rooms.

} Testing rooms should be quiet, well-lit, well-ventilated, and comfortable.

} Windows in testing room doors are to be completely uncovered.

} Bulletin Boards and instructional displays covered or removed during testing

Testing Guidelines


White Oak ISD

} Do NOT allow students to bubble student demographic info. on front of answer documents. This is already completed by testing coordinator or is on the attached label.

} Only information for student to do is what the test administrator manual specifies per putting student name on the test booklet and the corresponding booklet and form numbers on the answer documents

} Complete designated seating chart EACH day of testing – return to testing coordinator.

Testing Guidelines (continued)


White Oak ISD

• An Alternate assessment based on modified (not accommodated) academic achievement standards (Modified Curriculum)

• Designed only for students receiving special education services meeting specific participation requirements (Multiple Grade Levels Behind per Diagnostic Testing)

• Any student who meets participation requirements for STAAR-M may take this assessment. ONLY two percent of the tested population can count as proficient for AYP calculations.«

• Instructions for all forms of STAAR (except STAAR-Alt) are included in same manual – be careful of section you are using on each day.

STAAR Modified


White Oak ISD

� Test administrators (TA) may read the pre-reading text to students but may not read anything in the reading selection.� The TA must read aloud the pre-reading text and may

read the test questions and answer choices if the student is eligible for an oral administration.

� Test administration directions will explain that the TA can read the pre-reading text as many times as necessary, as long as it is PRIOR to the students beginning to read the selections.

FAQ: Will test administrators be allowed to read any word in the selection that they already read in the pre-reading text?


White Oak ISD

A Last L k at Accommodations

50


White Oak ISD

STAAR Optional Test Administration Procedures and Materials (i.e. Accommodations for ANY Student)

} Allowed for any student, not intended for every student.

} Students must have a need and have previously used in the classroom

} Use of optional test administration procedures and materials is not recorded on the answer document.

51


White Oak ISD

What procedures and materials are available to ANY student (But NOT intended for all students)?

52

1. Preferential seating

2. Special lighting conditions

3. Signing or translating test administration directions

4. Reading the test aloud to self (whisper phones)

5. Reading aloud or signing the personal narrative, expository, literary, or persuasive writing prompt

6. Reading a “word” on the grade 3 mathematics test

7. Scratch paper or other material to use as workspace

8. Minimizing distractions

9. Colored overlays

10. Magnifying devices

11. Blank place markers

12. Highlighters, colored pencils, or crayons


White Oak ISD

Accommodation Available for ELL Students as Evidenced by LPAC Data

53


White Oak ISD

Type 3 Required Submission of an ARF and Approval from TEA

Special EdStudentsor 504RtI Students

Accommodation Available for Students with Disabilities


White Oak ISD

Type One Accommodation:

55

Involves one eligibility criterion for students with a specific need:

Student must routinely, independently (when applicable), and effectively use the accommodation during classroom instruction and testing


White Oak ISD

What does that mean?

56

RoutinelyUsed often enough that the student is familiar with and

comfortable using accommodation on a statewide assessment Not necessarily used every day or in every class

IndependentlyOnly applicable to some accommodations (Without any TA aid, so

does not apply to oral admin)

EffectivelyAccommodation meets student needs as evidenced by data and

observations WITH or WITHOUT the accommodation useHAVE YOU RECORDED THIS DATA IN THE STUDENT’S DMAC

STUDENT PROFILE????


White Oak ISD

Type Two Accommodation:

57

Involves two or more eligibility criteria, including:

Student must routinely, independently (when applicable), and effectively use the accommodation during classroom instruction and testing

Additional criteria based on specific student needs


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What Additional Criteria?

58

YOU can view additional criteria for each in the online version of your TA manual located on the TEA website.


White Oak ISD

Type Three Accommodations:

59

Only for a very small number of students

Student must meet all eligibility criteria listed

Appropriate team of people at campus level determines eligibility for listed accommodations or “other” accommodations not listed in the triangle

Requires the approval of an Accommodation Request

Form (ARF) from TEA


White Oak ISD

Testing Coordinator will recordAccommodations} Test Administrators will NOT mark these

bubbles!

60


White Oak ISD

} Manuals describe what you are to “SAY” prior to, during, and after testing. FOLLOW those procedures. Do NOT ad-lib.

} To remind students to bubble their answers: “You have not recorded all of your answers on the answer document. Please go back and mark your answers on it now.”

} Response to questions of how to do something: “I can’t answer that for you; just do the best you can.”

} Written Composition: Prompt only read at request of student (read to that student individually from his/her booklet). If student has a question: “I can’t explain it to you; just respond to the prompt the best way you can.”

} Accommodation for ‘Reminding to stay on task’ can be found online (Type I on Accommodation Triangle) and is used for identified students ONLY. If used, must be indicated as an accommodation on the Answer Document.

Maintain Test Standards


White Oak ISD

} Seating Charts are required for all test administrations. Seating Charts must include:◦ Location of testing session(Campus & room) and a brief

description of the testing area (classroom, library, office, etc.)◦ The assessment being given including grade and subject◦ The FIRST and LAST name of the test administrator◦ The FIRST and LAST name of any test monitor◦ The FIRST and LAST name of each student and where he/she

was seated for testing.◦ START and STOP Times (For all STAAR tests)

} If students are re-grouped during testing an additional seating chart will be needed. The new seating chart should indicate the time students were regrouped.

Seating Chart Rules


White Oak ISD

*Applies to students in grades 5 and 8 who take STAAR and STAAR Modified mathematics and reading assessments

*Students have three testing opportunities: beginning of April, middle of May, and end of June.

*To meet SSI promotion requirements, students must meet Phase-in 1 Level II standard in reading and mathematics.

*To be promoted by the Grade Placement Committee (GPC), students must participate in all required accelerated instruction.

Student Success Initiative


White Oak ISD

Student Success Initiative*SSI parent brochures are drafted and will be sent to

districts as soon as state approval is given

*Scheduled to be posted to the Student Assessment Division’s website in February (Didn’t happen)

*Two sets of SSI forms applicable to the 2012-2013 school year: one set for 5th mathematics and one set for 5th reading

*An abbreviated SSI manual (formerly called the GPC manual)


White Oak ISD

• TEA/Pearson provides either precoded answer documents or precoded labels. New Students will be coded by the Testing Coordinator.

} Test Administrator - Mark the test taken on answer documents. M R

} Test Administrator - For grades 3-5, Mark ‘EN’ for English} Test Administrator - Write and Bubble in the Form #} Your Campus Testing Coordinator will code for testing

accommodations and verify the correctness of the demographic coding on the front of the answer document (or on labels).

Coding the answer documents

A Sample answer document is in your training folder.


White Oak ISD

2013 Scoring & Reporting

STAARSTAAR

Modified2 2

Complete the same for Reading


White Oak ISD

2013 Scoring & Reporting

STAARSTAAR

Modified

• Be sure, where appropriate, to mark ‘EN’ for English (Gr. 3-5).

2 2

Complete the same for Reading


White Oak ISD

How many Large Print tests may a District order?

67


White Oak ISD

Transcribing

68

Special features that should be disabled when transcribing for a student using technology-based methods (e.g., word processor, software)- Disable internet access- Disable spell check, word predictor, and all other special features

When transcribing a student’s responses to griddable questions, don’t forget that the test administrator MUST use the “Transcribing Griddable Questions” document so that the student is aware of the maximum number of boxes available for each answer.


White Oak ISD

Transcribing

69

When transcribing a student’s responses to the writing prompts, the test administrator must indicate to the student the space allowed. 26 lines for each written composition

What are some ways the test administrator can indicate to the student the space allowed?The test administrator or student can use a sample lined page

from the answer document (on TEA website) prior to having the response copied to the answer document.

Twenty-six lines of handwritten text is approximately 1,725 typed

characters. Ten lines of handwritten text is approximately 675 typed characters. These numbers are based on average-sized handwriting


White Oak ISD

Transcribing

70

The student must be given the full four hours to complete the test. All of the student’s responses must be initially recorded by the student (e.g., onto scratch paper, the student’s test booklet, typed) by the end of the 4-hour time limit.

It is recommended that the test administrator ensure that the student makes all responses clearly and completely. Any interaction with the student regarding the intended responses is prohibited after the testing period has ended.

If needed, the test administrator may transfer the student’s final responses onto the answer document after the testing period has ended.


White Oak ISD

} There is only 1 required Test Administrator Oath, with 2 sections:

} Top for regular administration} Bottom is for staff who are providing oral or

other specific accommodated administrations. } Paraprofessional requires ‘supervisor’

signature on their oath

Test Administrators


White Oak ISD

Sign one oath for STAAR/STAAR M

} Sign/initial Section 1 BEFORE testing

} Sign Section 2 if you are conducting an oral administration (or other similar). Otherwise, leave blank.


White Oak ISD

BE PREPARED!} Principal and TC will walk through each testing room at

2:45 the day before testing and verify that no visible instructional aids are present. (Small group TA are expected to have their room prepared by that time.

} NO CELL PHONES} Seating Charts must contain all required data} Verify that students have marked their answer

documents.

} ACTIVELY MONITOR!


White Oak ISD

Expect to Find These in Your Box

} Labels for Student Planners} Hall Monitors - Pink Forms} IMPORTANT CHECKLIST - Follow it

} ACTIVELY MONITOR!


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Questions?


White Oak ISD

Questions?} Sign-in Sheet for Training} Sign Cell Phone if you haven’t already

} Sign Test Administrator Oath} READ THE MANUAL!!


Date post:	05-Dec-2014
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