2013 STAR Pre-ID || Slide 1
2013 STAR2013 STARPre-ID WorkshopPre-ID Workshop
November 14, 2012START TIME 9:00 a.m.
Presenters: Mike McDaniel and Mark Hansen
November 2012
November 2012
ObjectivesObjectives
District STAR coordinators will know:• What data are necessary to Pre-ID
CST and CMA writing administration(s)CST, CMA, CAPA, STS multiple-choice
administration(s)EAP essay administration
• How and when to submit data• The benefits of
Supplemental order/late label processExtended Pre-ID data corrections process
2013 STAR Pre-ID || Slide 2
November 2012
AgendaAgenda• 2013 Reminders • Pre-ID options and charges• How to Pre-ID for each administration
CST and CMA writing Multiple choice Early Assessment Program (EAP) essay
• Data review and data rules BREAK• Timeline • File format and upload process• Online data entry• Late/Supplemental Labels• Extended Pre-ID Data Corrections
2013 STAR Pre-ID || Slide 3
2013 Pre-ID 2013 Pre-ID What’s New and Reminders What’s New and Reminders
November 2012 2013 STAR Pre-ID || Slide 4
• Date for ungraded programs The date used for determining the testing grade of a student in
an ungraded program has changed; for 2012–13, it is November 1, 2012 (Education Code [EC] Section 48000 [a][2]).
• Continuous enrollment data collection Continuous enrollment data will not be processed in STAR
Pre-ID, Extended Pre-ID Data Corrections, on STAR answer documents, or in post-test Demographic Data Corrections.
This field is no longer required for Pre-ID processing. Valid continuous enrollment data entered during Pre-ID will be converted to blank before being forwarded for printing.
• No ASAM data collection Alternative School Accountability Model data will not be
collected in STAR Pre-ID, Extended Pre-ID Data Corrections, or on STAR answer documents.
2013 What’s New2013 What’s New
November 2012 2013 STAR Pre-ID || Slide 5
• District Data Summary The “District Data Summary” report displays a
breakdown of student counts within selected fields of a selected multiple-choice test administration
• Missing Demographic Report E-mail notice sent to District STAR Coordinators Generated by Pre-ID load and will reside on the STAR
Management System
2013 Reminders2013 Reminders
November 2012 2013 STAR Pre-ID || Slide 6
November 2012
2013 Reminders, continued 2013 Reminders, continued • Charge for CST/CMA, CAPA Pre-ID and address
printed on CST/CMA, CAPA Student Reports• Charge for STS Pre-ID and address printed on STS
Student Report• Extended Pre-ID Data Corrections gives access to
data after Pre-ID cutoff dateAble to edit student demographic dataUnable to delete file or individual student records• Review all field changes
2013 STAR Pre-ID || Slide 7
November 2012
2013 Reminders, continued2013 Reminders, continued• Supplemental/Late labels are available.• In grades 3 and 8–11, CMA has separate
test booklet/answer documents from CSTs.• In grades 4–7, CMA and CST answer
documents are combined.• Each student Pre-ID’d for a CMA in grades
8–11 will also receive a Pre-ID’d CST answer document.
2013 STAR Pre-ID || Slide 8
November 2012
2013 Reminders, continued2013 Reminders, continued• Grade 3
Combination CST and CMA test-takers not identified for one of the two tests at Pre-ID cutoff will have to have the non-Pre-ID’d test hand-marked. Minimal demographics are required.
• Grade 8–11Combination CST and CMA test-takers not
identified for CMA at Pre-ID cutoff will have to have the CMA test hand-marked. Minimal demographics are required.
2013 STAR Pre-ID || Slide 9
• Grades 2–11STS test takers not identified at
Pre-ID cutoff will have to have the non–Pre-ID’d test hand-marked.–Full demographics must be provided
in Pre-ID or no score can be produced.
2013 Reminders, continued2013 Reminders, continued
November 2012 2013 STAR Pre-ID || Slide 10
Pre-ID Pre-ID Options and ChargesOptions and Charges
November 2012 2013 STAR Pre-ID || Slide 11
November 2012
Pre-ID OptionsPre-ID Options• Documents
Advantage: Documents are pre-codedDisadvantage: Data required approximately
8 weeks prior to testing• Labels
Advantage: Later submission of data (approximately 5 weeks prior to testing)
Disadvantage: Time spent to apply labels to answer documents
2013 STAR Pre-ID || Slide 12
November 2012
Pre-ID OptionsPre-ID Options• Late/Supplemental Labels
Advantage–Data submitted minimum of 7 calendar
days prior to SELECTED LAST day of testing
–Reduces or eliminates hand-marking demographic data
Disadvantage–Additional shipment to the district–Additional charge $0.44 vs $0.38
2013 STAR Pre-ID || Slide 13
November 2012
Pre-ID ChargesPre-ID Charges• Documents and labels
CST/CMA writing: No chargeEAP Essay: No chargeCST/ CMA Multiple choice
– $0.38 per studentCAPA
– $0.38 per studentSTS
– $0.38 per student• Supplemental/Late Labels
CST and CMA writing, EAP Essay, CST/CMA, CAPA, and STS
– $0.44 per student2013 STAR Pre-ID || Slide 14
November 2012
Pre-ID ChargesPre-ID Charges• Optional
Parent/Guardian address: – Additional $0.22 per report
Address printed on CST, CMA, and CAPA individual Student Reports
Address printed on STS individual Student Reports
– Example: Grade 4 student receiving CST, CMA, and STS reports
• Purchase order (P.O.) required for all Pre-IDOne P.O. to cover all Pre-ID charges
CST & CMA $0.22 STS + $0.22 Total $0.44
2013 STAR Pre-ID || Slide 15
November 2012
ReminderReminder2013 Pre-ID2013 Pre-ID
• No P.O. = No Pre-IDSend P.O. for “STAR Pre-ID Services” to
ETS:–Mail — 2731 Systron Drive
Concord, CA 94518 Attn: STAR TAC
–Fax — 800-541-8455
2013 STAR Pre-ID || Slide 16
How to Pre-ID for Each How to Pre-ID for Each AdministrationAdministration
November 2012 2013 STAR Pre-ID || Slide 17
November 2012
CST and CMA Writing Application CST and CMA Writing Application AdministrationsAdministrations
• Separate file(s) from multiple-choice Pre-ID file(s)• Include grades 4 and 7 students only
Students in grades 4 and 7 taking CST for ELA or CMA for ELA Students in grades 4 and 7 assessed with CAPA should NOT
be included
• Multiple-choice test administration period (Pos 214–215) Leave BLANK
• Writing test date (Pos 216–217) “01” if file contains students testing on March 5 “02” if file contains students testing on May 7
• Requires minimal demographic data to be submitted
2013 STAR Pre-ID || Slide 18
November 2012
CST and CMA Writing Application CST and CMA Writing Application AdministrationsAdministrations
• Test Program ID• County/District Code• School Code• Grade Enrolled• Last Name• First Name• CMA for ELA (218)
• Date of Birth (Month)• Date of Birth (Day)• Date of Birth (Year)• Gender • SSID • Writing Admin
Number (01, 02)• Student ID locally
assigned (optional)
Minimal Data Required
2013 STAR Pre-ID || Slide 19
November 2012
Multiple-Choice AdministrationsMultiple-Choice Administrations• Separate file for each administration• Multiple-Choice Test Administration
Period (Pos 214–215) “01” – “08”
• Writing Test Date (Pos 216–217) Leave BLANK
• Include students in all gradesStudents in grades 4, 7, and 11 who may
have already been Pre-ID’d for CST writing, CMA writing, and EAP essay in a separate file MUST be included in the multiple-choice file in order to obtain Pre-ID for the MC administration
2013 STAR Pre-ID || Slide 20
November 2012
Multiple-Choice AdministrationsMultiple-Choice Administrations(Continued)(Continued)
• Students assessed with CST onlyLeave CAPA test (Pos 211) and CMA
tests (Pos 218–220) BLANKGrades 2 and 3
– Each record will create a Pre-ID test booklet or label
Grades 4–11 – Each record will create a Pre-ID answer
document or label
2013 STAR Pre-ID || Slide 21
November 2012
Multiple-Choice AdministrationsMultiple-Choice Administrations(Continued)(Continued)
• Students assessed with CMA only1. Disability code (Pos 189–191) must NOT equal “000” 2. Leave CAPA test (Pos 211) BLANK3. Leave Special Education Exit Date (Pos 239–246) BLANK Grade 3
– “Y” if Student will be assessed with CMA–ELA (Pos 218)– “Y” if Student will be assessed with CMA–Math (Pos 219)– Leave CMA–Science (Pos 220) BLANK
Each record will create Pre-ID CMA test booklet or label Grade 4
– “Y” if Student will be assessed with CMA–ELA (Pos 218)– “Y” if Student will be assessed with CMA–Math (Pos 219)– Leave CMA–Science (Pos 220) BLANK
Each record will create a Pre-ID answer document or label Grade 5
– “Y” if Student will be assessed with CMA–ELA (Pos 218)– “Y” if Student will be assessed with CMA–Math (Pos 219)– “Y” if Student will be assessed with CMA–Science (Pos 220)
Each record will create a Pre-ID answer document or label
2013 STAR Pre-ID || Slide 22
November 2012
Multiple-Choice AdministrationsMultiple-Choice Administrations(Continued)(Continued)
• Students assessed with CMA only Grade 6
–“Y” if Student will be assessed with CMA–ELA (Pos 218)–“Y” if Student will be assessed with CMA–Math (Pos 219)
Each record will create a Pre-ID answer document or label
Grade 7 –“Y” if Student will be assessed with CMA–ELA (Pos 218)–“Y” if Student will be assessed with CMA–Math (Pos 219)
Each record will create a Pre-ID answer document or label
2013 STAR Pre-ID || Slide 23
• Students assessed with CMA only Grade 9
– “Y” if Student will be assessed with CMA–ELA (Pos 218)
– “Y” if Student will be assessed with CMA–Math (Pos 219)
– Each record will create a Pre-ID answer document or label
Grade 10 – “Y” if Student will be assessed with CMA–ELA (Pos
218)– “Y” if Student will be assessed with CMA–Math (Pos
219)– “Y” if Student will be assessed with CMA–Science
(Pos 220)– Each record will create a Pre-ID answer document or
label
November 2012
Multiple-Choice AdministrationsMultiple-Choice Administrations(Continued)(Continued)
2013 STAR Pre-ID || Slide 24
November 2012
Multiple-Choice AdministrationsMultiple-Choice Administrations(Continued)(Continued)
• Students assessed with a combination of CST and CMA Grade 3
– Indicate in Pos 218 and 219 which content area will be assessed with CMA
– Disability code (Pos 189–191) must NOT equal “000” – Leave Pos 211 and 220 BLANK– Each record will create Pre-ID CST and CMA booklets or 2 labels
Grade 4– Indicate in Pos 218 and 219 which content area will be assessed with
CMA– Disability code (Pos 189–191) must NOT equal “000” – Leave Pos 211 and 220 BLANK– Each record will create a Pre-ID answer document or label
Grade 5– Indicate in Pos 218, 219, and 220 which content area(s) will be
assessed with CMA– Disability code (Pos 189–191) must NOT equal “000” – Leave Pos 211 BLANK– Each record will create a Pre-ID answer document or label
2013 STAR Pre-ID || Slide 25
November 2012
Multiple-Choice AdministrationsMultiple-Choice Administrations(Continued)(Continued)
• Students assessed with a combination of CST and CMA Grade 6
– Indicate in Pos 218 and 219 which content area will be assessed with CMA
– Disability code (Pos 189–191) must NOT equal “000” – Leave Pos 211 and 220 BLANK– Each record will create a Pre-ID answer document or label
Grade 7– Indicate in Pos 218 and 219 which content area will be assessed
with CMA– Disability code (Pos 189–191) must NOT equal “000” – Leave Pos 211 and 220 BLANK– Each record will create a Pre-ID answer document or label
Grade 8– Indicate in Pos 218, 219, and 220 which content area(s) will be
assessed with CMA– Disability code (Pos 189–191) must NOT equal “000” – Leave Pos 211 BLANK– Each record will create two Pre-ID answer documents or labels
2013 STAR Pre-ID || Slide 26
November 2012
Multiple-Choice AdministrationsMultiple-Choice Administrations(Continued)(Continued)
• Students assessed with a combination of CST and CMA Grade 9
– Indicate in Pos 218 and 219 which content area(s) will be assessed with CMA
– Disability code (Pos 189–191) must NOT equal “000” – Leave Pos 211 and 220 BLANK– Each record will create two Pre-ID answer documents or labels
Grade 10– Indicate in Pos 218, 219 and 220 which content area(s) will be
assessed with CMA– Disability code (Pos 189–191) must NOT equal “000” – Leave Pos 211 BLANK– Each record will create two Pre-ID answer documents or labels
Grade 11– Indicate in Pos 218, 219 which content area(s) will be assessed
with CMA– Disability code (Pos 189–191) must NOT equal “000” – Leave Pos 211 and 220 BLANK– Each record will create two Pre-ID answer documents or labels
2013 STAR Pre-ID || Slide 27
November 2012
Multiple-Choice AdministrationsMultiple-Choice Administrations(Continued)(Continued)
• Students assessed with CAPAGrades 2–11
–“Y” if student with significant cognitive disability will be assessed with the CAPA (Pos 211)
–Disability code (Pos 189–191) must NOT equal “000”
–Each record will create a Pre-ID CAPA answer document or label
2013 STAR Pre-ID || Slide 28
November 2012
Multiple-Choice AdministrationsMultiple-Choice Administrations(Continued)(Continued)
• Students assessed with STS in addition to CST and/or CMAGrades 2 and 3
– “Y” if Student will also be assessed with the STS (Pos 29)– Not valid for students assessed with CAPA– Student must be Spanish-speaking English learner– Creates an additional Pre-ID STS test booklet or label
Grades 4–11 – “Y” if Student will also be assessed with the STS (Pos 29)– Not valid for students assessed with CAPA– Student must be Spanish-speaking English learner– Creates an additional Pre-ID STS answer document or
label
2013 STAR Pre-ID || Slide 29
November 2012
EAP Writing Essay EAP Writing Essay AdministrationAdministration
• Separate file from multiple-choice Pre-ID file(s)
• Include grade 11 students onlyStudents in grade 11 assessed with CAPA should
NOT be included• Multiple-Choice Test Administration Period
Leave BLANK (Pos 214–215) • Writing Test Date (Pos 216–217)
“03” (indicates EAP Essay administration) • Requires minimal demographic data to be
submitted
2013 STAR Pre-ID || Slide 30
November 2012
EAP Writing Essay EAP Writing Essay AdministrationAdministration
• Test Program ID• County/District Code• School Code• Grade Enrolled• Last Name• First Name
• Date of Birth (Month)• Date of Birth (Day)• Date of Birth (Year)• Gender• SSID • Writing Admin
Number (03)• Student ID locally
assigned (optional)
Minimal Data Required
2013 STAR Pre-ID || Slide 31
November 2012
Transfer a Student Pre-ID Transfer a Student Pre-ID Record from School to SchoolRecord from School to School
2013 STAR Pre-ID || Slide 32
November 2012
Transfer a Student Pre-ID Record Transfer a Student Pre-ID Record From School to School From School to School
• Pre-ID allows users to transfer students from one school to another within the same school district after Pre‑ID data have been extracted and before the supplemental order/late label cutoff date.
• The process will create a late label for the transferred student.
2013 STAR Pre-ID || Slide 33
November 2012
Transfer a Student Pre-ID Record Transfer a Student Pre-ID Record From School to SchoolFrom School to School
• Select the Search Student Profile link in the left navigation bar.
• Enter search criteria in at least one of the Primary Search fields.
• Enter search criteria in any of the Secondary Search fields to narrow the search.
• Select Search to perform the search.
2013 STAR Pre-ID || Slide 34
• If the student’s data can be accessed, select the Transfer button at the bottom of the page.– When student data has been extracted, a message appears under the
school district name on the top of the page. Message includes a reminder that you may need to later make changes to demographics.
• Select OK on the “Are you sure you want to transfer this student” alert box.
November 2012
Transfer a Student Pre-ID Record Transfer a Student Pre-ID Record From School to SchoolFrom School to School
2013 STAR Pre-ID || Slide 35
November 2012
Transfer a Student Pre-ID Record Transfer a Student Pre-ID Record From School to SchoolFrom School to School
• In the Student Profile form that appears, change the school in the School dropdown list and update.
• Enter data in fields, as appropriate.
• When entries are complete, select Submit to submit and exit out of the Transfer Student Profile form.
2013 STAR Pre-ID || Slide 36
November 2012
Transfer Student Pre-ID Records Transfer Student Pre-ID Records From School to School (Transfer in From School to School (Transfer in
Bulk) Bulk) • Use the file upload process
described starting on page 21 of the 2013 Pre-ID Manual.
• View the file error report by selecting the Pre-ID File Status link and then selecting the appropriate error link.
• Select the Duplicate link under “Duplicate Errors” in the error tree to display a list of all duplicate students eligible for Transfer.
2013 STAR Pre-ID || Slide 37
November 2012
Transfer Student Pre-ID Records Transfer Student Pre-ID Records From School to School (Transfer in From School to School (Transfer in
Bulk)Bulk)• Select a student to transfer on the Pre-ID Error Report page.1.Select the Transfer button.2.Change the student’s school.3.Transfer and Get Next Errored Record to save changes and
open the next student record or Transfer/Exit to save changes and return to the “Pre-ID File Error Report” or Refresh to delete any data that were just entered or Cancel to return to the Pre-ID File Error Report.
2013 STAR Pre-ID || Slide 38
November 2012
Transfer Student Records in Bulk Transfer Student Records in Bulk • Select the students to transfer on the
Pre-ID File Error Report page.1. Check the boxes of the students on
the Pre-ID File Error Report to transfer or the Select All check box to select all the students within the error category.
2. Select the Bulk Transfer button.3. Select OK on the “Are you sure you
want to bulk transfer students?” alert box.
2013 STAR Pre-ID || Slide 39
2013 Pre-ID 2013 Pre-ID Data Review and Data RulesData Review and Data Rules
November 2012 2013 STAR Pre-ID || Slide 40
November 2012
Pre-ID DocumentationPre-ID Documentation• Pre-ID Layout
Download from CDE Pre-ID Web page– http://www.cde.ca.gov/ta/tg/sa/pid.asp
• Pre-ID and Extended Pre-ID Data Corrections Instructions Manual
Released with STAR Management System module November 30
– http://www.startest.org/sms.html
2013 STAR Pre-ID || Slide 41
November 2012
2013 Pre-ID Changes2013 Pre-ID Changes
2013 STAR Pre-ID || Slide 42
• What’s New in the layoutManual, Pages 2–4
• Pre-ID layoutManual, Pages 73–95
– Field descriptions marked with “Changed in 2013”
November 2012
Pre-ID Data RemindersPre-ID Data RemindersHandling Illegal CharactersHandling Illegal Characters
• Non–alphanumeric charactersStudent name
– Records are written to error table.– Districts MUST clean up these records.– If character is not removed record will NOT be used to
Pre-ID.Delivery name
– Records are written to error table.– If character is not removed record WILL still be used to
Pre-ID.– Character will be removed when data extracted on
Pre-ID cutoff date.
2013 STAR Pre-ID || Slide 43
November 2012
Pre-ID Data RemindersPre-ID Data RemindersStudent’s Street AddressStudent’s Street Address
• Valid characters include six special characters
1. Number symbol #2. Period .3. Forward slash /4. Hyphen –5. Ampersand & 6. Apostrophe '
2013 STAR Pre-ID || Slide 44
November 2012
Demographic Fields to Be Hand-Marked on Demographic Fields to Be Hand-Marked on 2013 STAR Answer Documents or Entered 2013 STAR Answer Documents or Entered During Extended Pre-ID Data Corrections During Extended Pre-ID Data Corrections
• Submit form prior to uploading data to avoid records being reported as being “in error.”
• Allow 24 hours after submitting form before loading data.
• Data may be added online after the Pre-ID cutoff date using Extended Pre-ID Data Corrections, or hand-marked on answer documents
2013 STAR Pre-ID || Slide 45
November 2012
Pre-IDPre-IDData ReviewData Review
• Test Program ID (Pos 1) Must be “1”
• County/District Code (Pos 22–28) Must be the 7-digit CD code of district uploading data
• Student will also be assessed with STS (Pos 29) Grades 2–11 only Primary Language must be “01” (Spanish) AND English
Proficiency must be “EL ” (English Learner) Only include “Y” for students that the district will test with STS
– Required to take STS if they: Are receiving instruction in Spanish
OR Will have attended U.S. schools less than 12 cumulative
months on the first day of testing (regardless of whether they receive instruction in English or Spanish)
– At the option of the school district: Any other Spanish-speaking English learners
2013 STAR Pre-ID || Slide 46
November 2012
Pre-IDPre-IDData ReviewData Review
• Delivery Name (Pos 61–80) Used to sort Pre-ID docs/labels
Documents are shrink-wrapped by “Delivery name”
Usually a teacher or classroom nameConverts nonalpha characters to blank
• Delivery Code (Pos 81–90) Alternative or additional field to determine sort
order of Pre-ID documents/labels Documents NOT shrink-wrapped by
“Delivery code”Usually a classroom numberField converted to blank if contents include
alpha (A–Z, a–z) characters2013 STAR Pre-ID || Slide 47
November 2012
Pre-IDPre-IDData ReviewData Review
• Grade (Pos 91–92)Must be a valid grade for the school
–Check school district Profile dataEnrollment grade of student
–No out-of-level testing allowed • Student’s name (Last, First, Middle initial)
(Pos 93–113)– If nonalpha character is not corrected
record will NOT be used to Pre-ID • Student’s locally assigned ID Number—optional
(Pos 114–123) 2013 STAR Pre-ID || Slide 48
November 2012
Pre-IDPre-IDData ReviewData Review
• SSID (Pos 133–142) Statewide Student Identifier Required for all students Used to match grade 4 and 7 Writing with multiple-
choice test Used to match grade 3 and 8–11 CMA Used to match grade 11 EAP Essay with multiple-
choice test• Hispanic or Latino (Pos 143 )
Mark each with a “Y” or “N”• Parent Education Level (Pos 167–168)
Highest education level of most educated parent/ guardian
2013 STAR Pre-ID || Slide 49
November 2012
Pre-IDPre-IDData ReviewData Review
• Program Participation (Pos 177–180) Mark each with a “Y” or “N”
• NSLP (Pos 185) Mark each with a “Y” or “N”
• English Learner date first enrolled in school in the United States or one of its territories (Pos 192–199) Required only if English Proficiency is “EL”
(English Learner)• R-FEP Date Reclassified (Pos 200–207)
Required only if English Proficiency is “RFEP” (reclassified fluent English proficient)
• R-FEP student scored Proficient or Advanced any 3 years on ELA CST and/or CMA (Pos 208) After reclassification Do not need to be 3 consecutive years Leave BLANK for grades 2–4
2013 STAR Pre-ID || Slide 50
November 2012
Pre-IDPre-IDData ReviewData Review
• English Learner enrolled in school in the United States or one of its territories less than 12 months at time of testing (Pos 209)“Y” or leave blankRequired only if English Proficiency is “EL”
(English learner)• Student with significant cognitive disability will be
assessed with CAPA (Pos 211)“Y” will cause CAPA document to be Pre-ID’d
Pre-ID CAPA documents will be pre-marked as “Examiner” answer documents
Blank will cause a Pre-ID CST or CMA document or label to be printed
2013 STAR Pre-ID || Slide 51
November 2012
Pre-IDPre-IDData ReviewData Review
• CALPADS Fall 1 District (Pos 212) and School (Pos 213) (Formerly CBEDS) Valid values Y, N or blank. Will not be sent for printing.
• Multiple-choice test administration (Pos 214–215) Must contain leading zero School must have an order for the administration If MC admin is completed leave writing administration
BLANK• Writing test administration (Pos 216–217)
Must contain leading zero School must have order for the administration Use “03” for EAP Essay If writing administration is completed, leave multiple-
choice administration BLANK
2013 STAR Pre-ID || Slide 52
November 2012
Pre-IDPre-IDData ReviewData Review
• Student will be assessed with CMA–ELA (Pos 218) Valid for grades 3–11
Disability code (Pos 189–191) must NOT equal “000” At grade 3, creates a Pre-ID CMA test booklet
• Student will be assessed with CMA–Math (Pos 219) Valid for grades 3–11
Disability code (Pos 189–191) must NOT equal “000” At grade 3 creates a Pre-ID CMA test booklet
• For grade 3, if both CMA–ELA and CMA–Math are “Y,” a Pre-ID CST test booklet will NOT be created
• Student will be assessed with CMA–Science (Pos 220) Valid for grades 5, 8, and 10 only
Disability code (Pos 189–191) must NOT equal “000”
2013 STAR Pre-ID || Slide 53
November 2012
Pre-IDPre-IDData ReviewData Review
• Student receives special education services at an NPS (Pos 231) Only valid if Primary Disability is not “000” If school code is “0000001” then this field must be “Y”
• NPS school code (Pos 232–238) 7-digit code obtained from CDE Web site
http://www.cde.ca.gov/re/sd/• Exit Date from Special Education Services
(Pos 239–246)Format CCYYMMDDValid Range 20070101 to 20120812 Only valid if primary disability is “000” Not required for records with primary disability “000”
Students who have never received special education services
2013 STAR Pre-ID || Slide 54
November 2012
Pre-IDPre-IDData ReviewData Review
• Enter county and district codes for students with IEPs if student’s residence is other than where student attends school/receives services. (Pos 247–253) Only required for students with IEPs who are enrolled
in a school or county office of education program but reside in another district
– Must be a valid County/District code– Only valid if Primary Disability is not “000”– Leave blank if student resides in the district where
instruction is being provided Leave blank for all other students
2013 STAR Pre-ID || Slide 55
November 2012
Pre-IDPre-IDData ReviewData Review
• Parent/Guardian address data (Pos 331–421)Charged per student, additional charge for STSAddress printed on STAR Student Reports
CST, CMA, CAPA, and STS • Customer Pre-ID Data Field (Pos 422–500)
Any alphanumeric data Data returned on district’s CD
2013 STAR Pre-ID || Slide 56
QuestionsQuestionsBreak — 15 minutesBreak — 15 minutes
November 2012 2013 STAR Pre-ID || Slide 57
Additional Pre-ID Order
Pre-IDCutoff Date
March 5
March 24
March 30
New Pre-ID OrderUpload file or enter online Grades 4 and 7 Upload file or
enter online Grades 4 and 7
TimelineTimelineCST/CMA Writing and EAP EssayCST/CMA Writing and EAP Essay
Feb 27
March 6
Upload file or enter online Grade 11
Additional Pre-ID Order
New Pre-ID OrderUpload file or enter online Grade 11
Last day for EAP testing
CST/C
MA
Writing m
akeup day
CST/C
MA
Writing and first day
for EAP Essay
Last Day for C
ST/CM
A W
riting Pre-ID
Last day for EAP Essay Pre-ID2-day
blackout period
November 2012 2013 STAR Pre-ID || Slide 58
November 2012
Pre-IDCutoff Date
First Day of
Testing
Supplemental/Late Pre-IDCutoff Date
Last Day of
Testing
New Pre-ID Order
Edit using Extended Pre-ID Data Corrections
Additional Order
Edit using Extended Pre-ID Data Corrections
Upload file or enter online
Upload file or enter online
Download file and upload with edits or edit online
Download file and upload with edits, or edit online
TimelineTimelineMultiple-Choice AdministrationMultiple-Choice Administration
1 WeekApprox. 3 WeeksApprox. 6–9 Weeks
2 day Blackout Period
2013 STAR Pre-ID || Slide 59
November 2012
Data Extracted for Pre-IDData Extracted for Pre-ID• Administration set up as Pre-ID Type
“Documents”Database will be searched automatically for new
data records on the following dates:– Pre-ID document cutoff date
Pre-ID documents will be produced at 38 cents rate
– 21 calendar days later, on the regular Pre-ID label cutoff date
Pre-ID labels will be produced at 38 cents rate– 7 calendar days prior to selected last day of
testing Pre-ID labels will be produced at 44 cents rate
2013 STAR Pre-ID || Slide 60
November 2012
Data Extracted for Pre-IDData Extracted for Pre-ID• Administration set up as Pre-ID type
“Labels”Database will be searched automatically for new
data records on the following dates: Pre-ID cutoff date
Pre-ID labels will be produced at 38 cents rate
7 calendar days prior to last day of testing Pre-ID labels will be produced at 44 cents
rate
2013 STAR Pre-ID || Slide 61
November 2012
Question TimeQuestion TimeA new student enters the school district prior to the Pre-ID document cutoff date but you do not have all the student’s demographic data. What would you do to avoid hand-marking an answer document?
2013 STAR Pre-ID || Slide 62
November 2012
Question TimeQuestion TimeA new student enters the school district 10 days prior to first day of testing but you do not have all the student’s demographic data. What would you do to avoid hand-marking an answer document?
2013 STAR Pre-ID || Slide 63
November 2012
Question TimeQuestion TimeA student’s NSLP information was left blank when data were submitted for Pre-ID. The administration on which the student is testing has started and the school district has now obtained these data. Can these data be associated with the student without the school district incurring a charge?If so, how?
2013 STAR Pre-ID || Slide 64
November 2012
Question TimeQuestion TimeA student’s NSLP information was left blank when data were submitted for Pre-ID. The administration in which the student is being tested ended yesterday and school district has now obtained these data. Can these data be associated with the student without the district incurring a charge?If so, how?
2013 STAR Pre-ID || Slide 65
November 2012
Question TimeQuestion TimeA student moves to another school in the same school district after the Pre-ID cutoff date and before the first day of testing.
Can you obtain a new Pre-ID label?
If so, what else needs to be done in order to have correct demographic data for this student?
2013 STAR Pre-ID || Slide 66
November 2012
Valid File FormatsValid File Formats• Fixed format (.txt)
Positions provided in the Pre-ID Layout document posted at http://www.cde.ca.gov/ta/tg/sa/pid.asp
• Comma separated (.csv)Fields in same order as described in Pre-ID
Layout document• Excel spreadsheet (.xlsx, .xls)
Templates availableUse either template on
http://www.startest.org/sms.html All columns defined as TEXT
2013 STAR Pre-ID || Slide 67
November 2012
One Administration Only Per FileOne Administration Only Per File
• CST/CMA Writing AdministrationCode Writing Administration “01” or “02”Leave Multiple-Choice Administration BLANK
• EAP Essay AdministrationCode Writing Administration = “03”Leave Multiple-Choice Administration BLANK
• Multiple-Choice AdministrationsLeave Writing Administration BLANKCode Multiple-Choice Administration =
“01,” “02,” etc.2013 STAR Pre-ID || Slide 68
November 2012
Pre-IDPre-IDFile LoadFile Load
• Step 1 Send P.O. for “STAR Pre-ID Services” to ETS:
– Mail — 2731 Systron DriveConcord, CA 94518
Attn: STAR TAC– Fax — 800-541-8455
• Step 2Extract data from Student Information System
and format as .txt, .xlsx, .xls, or .csv file.• Step 3
Submit “Demographic Fields to Be Hand-Marked on 2013 STAR Answer Documents or Entered During Extended Pre-ID Data Corrections” form, if applicable.
2013 STAR Pre-ID || Slide 69
November 2012
Pre-IDPre-IDFile LoadFile Load
• Step 4Log on to the STAR Management System
– http://k12star.ets.org/star2013/welcomePage.do
• Step 5Access the Pre-ID
“Terms and Conditions” option
2013 STAR Pre-ID || Slide 70
November 2012 2013 STAR Pre-ID || Slide 71
November 2012
Pre-IDPre-IDFile LoadFile Load
• Step 6Enter P.O. NumberAccept Terms and Conditions
• Step 7Upload Pre-ID Data file
2013 STAR Pre-ID || Slide 72
November 2012 2013 STAR Pre-ID || Slide 73
November 2012
Step 7 — File SubmissionStep 7 — File SubmissionProcess Overview (1)Process Overview (1)
• File checked for acceptable format (Excel, text, comma-separated)
• File placed in queue for next data validation jobNormally processed within two hours but
guaranteed next day • E-mail sent with status of file and error
report (if necessary)
2013 STAR Pre-ID || Slide 74
File Upload Error MessageFile Upload Error Message
November 2012 2013 STAR Pre-ID || Slide 75
November 2012
Common Reasons for File RejectionCommon Reasons for File Rejection• Filename not unique
Suggested file naming convention – Countydistrictname_Admin_Version_2013.extension
AlamedaCOE_W01_V1_2013.txt AlamedaCOE_MC01_V1_2013.xls
• Record LengthText file must be padded with spaces to 600
charactersExcel file must have a space in last column (CJ)
on each rowComma-separated files must have correct
number of commas (84)• Commas in data
Must NOT be included in Excel and .csv files
2013 STAR Pre-ID || Slide 76
November 2012
Step 7 — File SubmissionStep 7 — File SubmissionProcess Overview (2)Process Overview (2)
• If there are data errors in the file, return to STAR Management System to review detailed error reports; then eitherDelete original file, correct errors, and
resubmit entire file (with new name)Or,
Alter individual records on screen using the detailed error report screens
2013 STAR Pre-ID || Slide 77
November 2012 2013 STAR Pre-ID || Slide 78
November 2012 2013 STAR Pre-ID || Slide 79
November 2012 2013 STAR Pre-ID || Slide 80
November 2012
Duplicate RecordsDuplicate Records1. SSID checked within the school district2. All the following data match a record
already loaded within the school district: Test Administration Student Last Name Student First Name Grade Date of Birth (day, month, year)
2013 STAR Pre-ID || Slide 81
November 2012 2013 STAR Pre-ID || Slide 82
November 2012 2013 STAR Pre-ID || Slide 83
November 2012
Examples of ErrorsExamples of Errors• Invalid date of birth• Invalid data in any field • Blank EL Date Enrolled when student’s
English Proficiency = EL (English learner)• Blank R-FEP Date Reclassified when student’s
English Proficiency = RFEP (reclassified fluent English proficient)
• Blank data for: NSLP, SSID, Gender, Primary Disability, English Proficiency, Hispanic or Latino, Only if “Demographic Fields to Be Hand-Marked on 2013 STAR Answer Documents or Entered During Extended Pre-ID Data Corrections” form not submitted to ETS
2013 STAR Pre-ID || Slide 84
November 2012
Other Common Data ErrorsOther Common Data Errors• Miscoded multiple-choice administration
Administration does not existNo order for the school/administration Missing leading zeros
• Invalid CDS CodeStudentStudent’s County/District Code of
Residence
2013 STAR Pre-ID || Slide 85
November 2012
Error Records
Error Table
Upload Data fileUpload Data filePrior to Pre-ID Cutoff DatePrior to Pre-ID Cutoff Date
Data V
alidat i on P ro cess
Clean Records
Database
1 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 AGAPINAN MADISON K 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 ALLEN RACER F 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 DIEMER GALEN L 101 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 FELL GABRIELLEL 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 HANSEN MIRANDA B 051 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 KRAMER ALYSSA M 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 LAIDLAW TORI N 10
1 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 AGAPINAN MADISON K 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 ALLEN RACER F 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 DIEMER GALEN L 101 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 FELL GABRIELLEL 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 HANSEN MIRANDA B 051 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 KRAMER ALYSSA M 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 LAIDLAW TORI N 10
1 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 AGAPINAN MADISON K 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 ALLEN RACER F 041 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 DIEMER GALEN L 101 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 FELL GABRIELLEL 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 HANSEN MIRANDA B 051 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 KRAMER ALYSSA M 111 FIELDBROOK ELEMENTAR1262794 FIELDBROOK ELEMENTAR6007850 KIRKENDALL 02 LAIDLAW TORI N 10
.TXT .XLSX .XLS .CSV
Duplicate Records
Error Table
2013 STAR Pre-ID || Slide 86
November 2012
Online Edit Errors Online Edit Errors Prior to Pre-ID Cutoff DatePrior to Pre-ID Cutoff Date
Dat a V
alidati on P ro ces sError Records
Error Table
Clean Records
Database
Error Table
Edit Records
2013 STAR Pre-ID || Slide 87
2013 Pre-ID2013 Pre-IDOnline Data Entry Online Data Entry
November 2012 2013 STAR Pre-ID || Slide 88
November 2012
Pre-ID Data SubmissionPre-ID Data Submission• Step 1: Send P.O. for “STAR Pre-ID
Services” to ETS:– Mail — 2731 Systron Drive
Concord, CA 94518 Attn: STAR TAC
– Fax — 800-541-8455• Step 2
Submit “Demographic Fields to Be Hand-Marked on 2013 STAR Answer Documents or Entered During Extended Pre-ID Data Corrections” form, if applicable
2013 STAR Pre-ID || Slide 89
November 2012
Pre-ID Data SubmissionPre-ID Data Submission• Step 3: Log on to the STAR
Management System• Step 4: Access the Terms and
Conditions link from the Pre-ID area of the left navigation bar
• Step 5Enter P.O. numberAccept Terms and Conditions screen
• Step 6Enter student data on screen
2013 STAR Pre-ID || Slide 90
November 2012
Step 6 – On-Screen Data EntryStep 6 – On-Screen Data EntryProcess OverviewProcess Overview
• “Add Student” screen• Enter all demographic data: Fields listed in same
order as in Pre-ID File Layout document• If “Demographic Fields to Be Hand-Marked on 2013
STAR Answer Documents or Entered During Extended Pre-ID Data Corrections” form submitted prior to data entry Following fields may be left BLANK
– NSLP, SSID, Gender, Primary Disability, Student’s English Proficiency, Hispanic or Latino
• Save data• Data validation executed• If errors exist, correct errors and save
2013 STAR Pre-ID || Slide 91
November 2012
On-Screen Data EntryOn-Screen Data Entry Prior to Pre-ID Document Cutoff Date Prior to Pre-ID Document Cutoff Date
Data V
ali dat i on P ro cess
Error Records
Rejected
Clean Records
Database
Screen Entry
Duplicate Records
Rejected2013 STAR Pre-ID || Slide 92
November 2012
Example of Error Record in Online Example of Error Record in Online EntryEntry
2013 STAR Pre-ID || Slide 93
November 2012
Add and Edit StudentAdd and Edit Student• Add new students
Prior to regular cutoff date On-screen entry or additional file
Student’s Pre-ID document/label created along with other data After regular cutoff date and prior to supplemental/late
label cutoff date On-screen entry or additional file
Student’s Pre-ID label created as separate file • Edit student demographics
Data can be updated PRIOR to Pre-ID documents being created
Use Pre-ID to search student profile Data can be updated AFTER the Pre-ID cutoff date
Use the Extended Pre-ID Data Corrections option On-screen update Download and upload corrections No new students can be added
2013 STAR Pre-ID || Slide 94
November 2012
Prior to Pre-ID Cutoff DatePrior to Pre-ID Cutoff Date
• Data have not yet been used to create Pre-ID documents or labelsAccess data using Pre-ID option
– Search “Student Profile”OR
– Delete file and reload with correct data
2013 STAR Pre-ID || Slide 95
November 2012
Prior to Pre-ID cutoff date
After Extended Pre-ID Data Corrections window start date
2013 STAR Pre-ID || Slide 96
November 2012 2013 STAR Pre-ID || Slide 97
November 2012
After Pre-ID Cutoff DateAfter Pre-ID Cutoff Date• Data has been used to create Pre-ID
documents or labelsAccess data using option Extended Pre-ID
Data Corrections See Extended Pre-ID Data Corrections
Window Start Date in Test Admin Summary Search StudentOR Download file, edit data, reload
Do not delete or add records Keep data in same order Do not change header or trailer records
2013 STAR Pre-ID || Slide 98
November 2012
Prior to Pre-ID cutoff date
After Extended Pre-ID Data Corrections window start date
2013 STAR Pre-ID || Slide 99
November 2012 2013 STAR Pre-ID || Slide 100
Presented in a plain-text file and available as a downloadable .zip file
Replaces the list of missing demographic data that had been e-mailed to the school district in previous years
Will not be e-mailed to District STAR Coordinators
Will reside on the STAR Management System Generated by Pre-ID load and extract
Missing Pre-ID Demographic Missing Pre-ID Demographic ReportReport
November 2012 2013 STAR Pre-ID || Slide 101
District Data Profile Report District Data Profile Report
November 2012 2013 STAR Pre-ID || Slide 102
District Data Profile District Data Profile
November 2012 2013 STAR Pre-ID || Slide 103
Late/Supplemental Labels Late/Supplemental Labels
November 2012 2013 STAR Pre-ID || Slide 104
November 2012
Late/Supplemental Label UsageLate/Supplemental Label Usage• Provide data for new students in school district
AFTER initial Pre-ID cutoff dateEnter on screenUpload file(s) before supplemental order/late
label cutoff date for the administrationAvoids hand-markingData will automatically be used to create
labels 7 calendar days prior to the LAST day of testing
2013 STAR Pre-ID || Slide 105
Extended Pre-ID Data Extended Pre-ID Data Corrections Corrections
November 2012 2013 STAR Pre-ID || Slide 106
November 2012
Extended Pre-ID Data Extended Pre-ID Data Corrections UsageCorrections Usage
• Update student data or provide missing data AFTER the Pre-ID cutoff dateUpdate on screenDownload Pre-ID data, edit file, and
reload before last day of testing for the administration
Avoids hand-marking documents (for missing data only)
2013 STAR Pre-ID || Slide 107
November 2012
Extended Pre-ID Data Extended Pre-ID Data Corrections MenuCorrections Menu
Search and edit individual student records.
Download a file containing all post Pre-ID records that are still available to be edited.
Upload a file containing corrected records for all post Pre-ID records that were downloaded.
Display status of uploaded file and errors encountered on edited records. Unedited records do NOT pass through validation routines.
2013 STAR Pre-ID || Slide 108
November 2012
Extended Pre-ID Data Extended Pre-ID Data CorrectionsCorrections
• Further informationManual at http://www.startest.org/sms.htmlCall STAR TAC at 800-955-2954
2013 STAR Pre-ID || Slide 109
QuestionsQuestions
November 2012 2013 STAR Pre-ID || Slide 110
More Questions?More Questions?
STAR TAC—800-955-2954Pre-ID, Extended Pre-ID Data Corrections, Ordering questions
CDE—916-445-8765Policy questions
November 2012 2013 STAR Pre-ID || Slide 111
Next STAR WorkshopsNext STAR WorkshopsJanuary 2013January 2013
STAR Pre-Test CAPA Train-the-Trainer
Webcasts January 23, 2013
November 2012 2013 STAR Pre-ID || Slide 112