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2014 Class Presidents Manual

Dartmouth Class President:

The leadership of the Dartmouth Class Presidents' Association and the staff of the

Class Activities Office are pleased to work with you over the coming years in your

role as a class president. Together it is our charge to:

Keep classmates connected to each other and to the College

The Class Activities professional staff is ready and willing to answer any question

you may have whether it be about a small detail on the Class Activity Report OR a

larger philosophical quandary about the direction of a class project etc.

The Class Presidents Association membership is comprised of all of your fellow

class presidents and you. Each of you is experiencing similar situations and many

of you are willing to mentor, share experiences and help in any way possible.

Class Officers Weekend offers ample time for idea sharing and this manual is a

concrete example of the generosity of fellow class presidents as most of the

entries have come from fellow officers.

Thank you for your willingness to assist your class and your alma mater! We hope

this manual is of assistance and that you will contact any of us should you have

questions.

Warmly,

Jennifer Evans Casey '66a Peter Pratt '71 Cathy Judd Stein '82 Director, Class Activities President, Vice President,

Class Presidents' Association

Jennifer Casey '66a, Director

[email protected] - (603) 646-2292

Jennifer oversees the strategic direction for the

unit. She works with all Class Presidents,

Treasurers and the Classes of 1934-1975.

Sibohan Kearney, Assistant Director

[email protected] - (603) 646-

3584 [email protected] Siobhan

(say Sha-vawn) works with all Newsletter

Editors, Webmasters and the Classes of 1976-

2002.

Derrick Smith '07, Assistant Director


3578 Derrick works with students and the

Classes of 2003-2013. He oversees YADA events

and the Hill Winds Society.

Ann Harvey, Class Treasurers Dues Assistant

[email protected] - (603) 646-3933

Ann works with Class Treasurers to send dues

mailings and processes dues payments.

Hunter Foraker '14 Class Activities Coordinator


3200 Hunter provides administrative support and

assists with class newsletters, reunion mailings

and Class Officers Weekend.

mailto:[email protected]

2014-2015 Class Officers Executive Committee

Dartmouth College

Cathy Judd-Stein '82 President, Class Presidents Association Term - 9/2015

15 Lakeview Road (781) 721-7295

Winchester, MA 01890-3801 [email protected]

Catherine Briggs '88 Vice President, Class Presidents Association 9/2015*

106 Longmeadow Drive (408) 356-9757

Los Gatos, CA 95032-5638 [email protected]

Laurent Dumont '09 President, Class Newsletter Editors Association 9/2016

870 S 1st Street (770) 313-7749

Ann Arbor, MI 48102-5447 [email protected]

David Gang '68 and Roberta Hillenberg-Gang Vice President, Class Newsletter Editors Association 9/2016*

43 Knollwood Circle (413) 567-6126

Longmeadow, MA 01106-2712 [email protected]; [email protected]

Conor Frantzen '08 President, Class Treasurers Association 9/2016

222 S Washington Street (207) 615-4858

Denver, CO 80209-2114 [email protected]

Kyle Huebner '92 Vice President, Class Treasurers Association 9/2016*

1726 11th Street (310) 937-6933

Manhattan Beach, CA 90266-6210 [email protected]

Kaja Fickes '95 President, Class Secretaries Association 9/2015

2 Bishops Lane (781) 556-5800

Hingham, MA 02043-2601 [email protected]

Victor Rich '61 T'62 P'92 Vice President, Class Secretaries Association 9/2015*

5 Red Ground Road (516) 626-9043

Old Westbury, NY 11568-1119 [email protected]

Jennifer Bordeau '06 President, Class Mini Reunion Chairs Association 9/2016

1111 Arlington Blvd. Apt. 811 (603) 540-0485

Arlington, VA 22209-3206 [email protected]

Malcom Jones '71 Vice President, Mini Reunion Chairs Association 9/2016*

118 La Merida Court (707) 246-0966

Novato, CA 94945-1243 [email protected]

Mark Tomalonis '79 P'14 President, Class Webmasters Association 9/2015

P. O. Box 1567 (650) 321-2719

Palo Alto, CA 94302-1567 [email protected]

Carlo Ordonez '06 Vice President, Class Webmasters Association 9/2015*

436 Gayle Avenue (630) 696-5828

Dekalb, IL 60115-2955 [email protected]

Nancy Malmquist '79 President, Gift Planning Chairs Association 9/2015

2727 Wild Hill Road (802) 222-4282 (home); (802) 291-2660 (cell)

Bradford, VT 05033-9162 [email protected]

Regina Ketting '80 Vice President, Gift Planning Chairs Association 9/2015*

30 Lafayette Road West (609) 430-9066

Princeton, NJ 08540-2428 [email protected]

Ammar Khalid '01 Head Agents 9/2015

52 Fisk Street # 1 (201) 218-5394

Jersey City, NJ 07305-1119 [email protected]

*To become Association president

Key Responsibilities of a Class President

So you’ve just been elected (or selected) as Class President. If you’re a typical

Dartmouth graduate, you’re at least somewhat driven to pursue success. What

does “success” mean in the context of this new role you will have until your next

major Class Reunion?

Don’t panic! Central to the art of becoming a successful Class President is the

ability to understand how your new role is in some ways similar to other

leadership roles you may have had, and also how it differs from these.

The starting point for understanding your new role as a Class President is that

you’re a volunteer, leading other volunteers. And, unlike the volunteer leadership

roles you have likely had where you live or work, the other members of your

leadership team are scattered across the country - maybe even scattered across

the globe (at least one class has had an officer based in Shanghai!). Your ability to

work together face-to-face across the proverbial conference table is highly likely

to be limited. Yet the elements of success for this volunteer leadership role you

have taken on are quite similar to the elements of success for other volunteer

leadership roles with which you might be familiar.

It’s been said that working with volunteers is in part about building community.

You have the opportunity to form a community from among your fellow class

officers, to foster and to serve the community of your classmates, to help serve

the broader community of Dartmouth College. But a first step toward building an

effective class officer team is to see yourself and your fellow officers as

community members rather than simply in their designated roles as class officers.

Central to this mindset of community building are the following:

An approach of working with your fellow officers rather than managing them.

Involving your fellow officers as integral to the work that you have before you rather than as a consulted or a subsidiary group.

Valuing process as well as outcomes with an understanding of the power of small informal groups, the relationships they can develop, and what they can achieve together.

The best practices in leadership that, hopefully, you have been in a position to observe whether through activities at Dartmouth, in your profession, in your place of worship or civic organization apply here as well, to this new role you have just taken on:

Lead by serving. Effective leadership is found in serving others. Great leadership is not measured by how many people are serving you, but instead by how many people you are serving.

Lead by relationships. People do not follow a title. They follow someone they come to know and respect. This does not happen overnight, but as you take time to build relationships with the classmates who are your fellow officers - particularly if you make the effort to get to know them as they are now, as opposed to whom they might have been when you were undergraduates together.

Lead by encouraging. The great majority of workers in almost any employment context say they have received no recognition or appreciation in the past 12 months. Be an intentional encourager. Find opportunities to personally thank your fellow officers for serving on a regular basis. Discipline yourself to write thank you notes or emails regularly.

Lead by learning. Effective leaders are always in school. They listen to their volunteers. They ask their volunteers for input and feedback.

Lead by equipping. An effective leader is an equipper, and commissions, helps and inspires to fulfill a responsibility instead of trying to do everything her or himself. They have the ability to step back into the shadows to allow things to run smoothly without them.

Lead by putting others in the spotlight. Find opportunities to allow your fellow officers to shine, rather than yourself. Be quick to give others the

credit for the achievement and quick to take the blame for failure.

Lead by having character. Character means keeping your word and delivering on what you promise. It means having integrity and honesty. It means being trustworthy and reliable.

Lead by enjoying what you do. A spirit of enjoyment can be infectious. An officer team that laughs together can achieve together. A leader who communicates enjoyment of his/her role guides others to enjoy their roles, and individual and collective performance almost inevitably improve.

These are practices that some of Dartmouth’s most respected class presidents

over the years have followed. Serve with these guidelines in mind and you will

foster a unique sense of community among your fellow class officers and

classmates that will make a real difference for your class and for Dartmouth.

Rick Ranger ‘74 President (2009-2014) President, Dartmouth Class Presidents Association (2011-2012)

Class Self-Assessment

The annual class self-assessment is an exercise that comes as part of the Class

Activity Report completed by a class each June/July. The self-assessment is meant

to be a recipe for a vibrant and active class. It provides a guideline for levels of

activity as suggested by the leaders of the various class associations (class

treasurers association, class webmasters association etc).

EXAMPLE:

Your class self-assessment total for FY14 is xx out of 100 (and 120 in reunion

years). A breakdown can be found below:

Leadership: xx/20 Communications: xx/35

Community: xx/15 (or 35)

Service: 30/30

EC Meetings: x/4 Addressability: x/6 Mini Reunions: x/15

DCF: x/18

Annual Report: x/3 Newsletters: x/12 (Major Reunions: x/20)

Class Dues: x/6

Financial Report:

x/2

Website/Digital: x/6

Class Project: x/6

Taxes: x/2 DAM Notes: x/3

Class Goals: x/3 Inbound: x/3 Self-Assessment: x/3

Social Media: x/2

Succession Plan: x/3

Dues Mailings: x/3

LEADERSHIP

EC Meetings - Each Executive Committee meeting held in a year receives 1 point

up to a maximum of 4 points per year. This data is collected on the Class Activity

Report (CAR).

Annual Report – Did your Class submit a CAR on or before August 1, 2013? If yes,

3 points. If no, 0 points.

Financial Report – Did your Class treasurer submit an annual Financial Report to

Alumni Relations by August 30, 2013? If yes, 2 points. If no, 0 points. This data is

collected on the CAR.

Taxes – Did your Class treasurer file a tax return with the IRS for the fiscal year

prior? If yes, 2 points. If no, 0 points. This data is collected on the CAR.

Class Goals – Did your Class provide any long or short term goals on the CAR? If

yes, 3 points. If no, 0 points.

Succession Plan – Did your Class describe how officers are elected in CAR? If yes,

3 points. If no, 0 points.

Self-Assessment – Did your Class describe items that worked well or not well in

the past year on the CAR? If yes, 3 points. If no, 0 points.

COMMUNICATIONS

Addressability – What percentage of active, living classmates have valid mailing

or e-mail addresses in the College's database? Calculated with information

provided by the College. If more than 90%, 6 points; if 80 – 90%, 5 points; if 70-

79%, 4 points; if 60-69%, 3 points; if 50-59%, 2 points, if less than 50%, 1 point.

Newsletters – The Newsletter Editors Association recommends that a Class create

at a minimum 3 eight page newsletters in one year for a total of 24 pages of

content. How many pages of newsletter content were created in the last year?

Collected from the CAR. Every 2 pages produced equals 1 point for a maximum of

12 points.

Website/Digital – From the CAR, you receive one point per item if your class web

site offers any of the following 7 things – 6 point maximum: Links to latest class

newsletter and a newsletter archive; information about class projects;

information about major and/or mini reunions; a roster of class' executive

committee; a list of obituaries; links to any other Dartmouth resources; a way to

pay class dues online.

DAM Notes – From the CAR, you receive 3 points if your Class was in every issue

of the DAM for the past year, 2 points if only five columns in the year and 0 points

if 4 or less columns submitted by the secretary.

Traditional Inbound – From the CAR, you receive one point per the following for a

total of 3 possible points: Green card included with paper newsletters, Web site

green card or other electronic means for collecting class news and secretary

personally solicits classmate news for Dartmouth Alumni Magazine.

Social Media – From the CAR you receive 2 points if you promote/facilitate the

use of Class-based social media and 0 points if you do not.

Dues Mailings – The Treasurers Association recommends that the Class solicits

directly for class dues at least 3 times per year, using paper mailings or emails, not

including mentions in class newsletters. From the CAR, 1 point for each

solicitation in the last year (can be paper or a class-wide email). 3 points

maximum.

COMMUNITY-NON REUNION YEAR: 15 Points Maximum

Mini Reunion Quantity – Based on the quantity of mini reunions reported in the

CAR. 1 points for each stand-alone mini reunion, 2 points for each set of recurring

mini reunions (e.g. monthly luncheons at the same location), 2 points for each

multi-day event (e.g. a multi-city gathering on the same day) for a maximum of 9

points.

Mini Reunions Geographic Diversity – Based on the number of different locations

a Class has mini reunions as reported in the CAR. 1 point for each mini reunion a

Class has in a different location (single city or area), up to a maximum of 4 points.

The Hanover area counts as no more than 1 location.

Mini Reunion Innovation – Based on new mini reunion ideas or mini reunion

locations as reported in the CAR. 1 point for each “new” location or each “new”

type of mini-reunion up to 2 points maximum. A new location or event type is one

that has not been reported in the previous two CARs.

COMMUNITY REUNION YEAR: 20 Point Bonus*

*In addition to regular Community point totals, there is a bonus score added only

during reunion years.

Major Reunion – From the Alumni Relations reunion attendance files, your Class'

major reunion compared against the 5-year median for that reunion. We will look

at the five-year median classmate attendance percentage for a given reunion.

Statistics can be found at:

http://dartmouth.org/reunionplanning/attendancearchives.html

A Class will receive 11 points if they are more than 10 (percentage) points above

the median; 9 points if they are 5-10 points above; 7 points if they are 0-5 points

above; 5 points if they are 1-4 points below the median; 3 points if they are 5-10

points below; 1 point if they are 10 or more points below.

Break any records? 3 points for any of the following three records being broken:

Total guest attendance, total classmate attendance, and percentage of classmates

in attendance for 9 points maximum.

SERVICE

DCF Participation – Your Class' DCF participation percentage as of June 30 as

reported by the Dartmouth College Fund staff. 18 points maximum. See below

table for point allocation.

Dues Participation – Your Class' dues participation percentage as of June 30 as

reported from QuickBase/Alumni Relations records. 6 points maximum. See

below table for point allocation.

Class Projects – From the CAR, the percentage of your annual budget/amount

collected in dues that year which was spent on class projects

Dues Participation Rate Points Allocated

Over 50% 6

40-50% 5

30-40% 4

20-30% 3

10-20% 2

Below 10% 1

DCF Participation Rate Points Allocated

Over 50% 18

45-50% 16

40-45% 14

35-40% 12

30-35% 10

25-30% 8

20-25% 6

15-20% 4

Below 15% 2

Class Projects Rate Points Allocated

Over 25% 6

20-25% 5

15-20% 4

10-15% 3

5-10% 2

Below 5% 1

Training Opportunities

Orientation Call

A Must Attend

Early in your tenure as Class President, you and other incoming Presidents will receive an invitation to speak with Jennifer Casey in Class Activities via conference call. During this conversation, Jennifer will outline your basic responsibilities, and highlight best practices based on the successes of other classes. You will have the opportunity to ask questions, and compare notes with other new Presidents. Most importantly, in Jennifer you will establish a personal point of contact that, together with Siobhan Kearney and Derrick Smith, is available whenever you need guidance or direction. Take advantage of developing these key relationships, as they will be invaluable.

Class Officers Weekend

A Must Attend

As the leader of your class, attending this weekend every year is a must. At COW not only do you have the opportunity to gather your executive committee and plan for your class for the upcoming year, but it is a huge motivational opportunity as well. This weekend re-energizes your leadership with new ideas and is also a great time for you and your officers to learn from others who do the same jobs. This is a special opportunity to exchange best practices and tips with alums who share similar challenges and goals.

Monthly Presidents’ e-Bulletin

A Must Read

Each month, Jennifer Casey will prepare and send to you via email a short newsletter-like bulletin. This will contain pertinent news relating to the Class Activities Office, upcoming meetings of the Class President’s Association, and reminders of pending tax filing and other deadlines. Also included will be links to new resources for class leaders, and highlights of great work being done by other classes. The newsletters are designed to be a timely quick read, and to “lift all boats,” so please be certain to check your inbox.

Mid-Year Off-Campus Opportunity (MOO)

Attend, if you can

In addition to Class Officers’ Weekend (“COW”) in Hanover, the Class Activities Office will organize periodic training opportunities in your area. Particularly for those of you who live far from campus, this is a great opportunity for you to obtain the in-person training offered at COW, and for you to interact with other class officers in your region. That said, even if you can attend COW, these programs are designed to offer new information, and the chance to exchange best practices in person are truly invaluable, so all are encouraged to attend.

Have a Mentor

Should as a new president, optional if experienced.

Having a mentor is a gift. Whether he or she answers questions that you feel embarrassed to ask others or provides you with guidance through difficult situations, a mentor can be invaluable. Having someone who shares your passion to bounce ideas off of before you try something new is also helpful. With a mentor to guide you, good ideas become great and great ideas can be shaped to affect change that is groundbreaking for your class.

Attend Webinars and Conference Calls

Should whenever possible

These calls and subject matter learning opportunities can be extremely valuable. Make sure to consider the subject matter and include any members of your executive team who would benefit as well. These calls/webinars not only present experts who teach, but are also chances to ask questions, and thus are generally very informative to a broad audience.

Lou Spelios '95 – Class President and President, Dartmouth Class Presidents Association (2013-2014)

Stephanie Lewin '88 – Former Class President, President of the Year in 2011 & 2013

Class Constitutions & Organizing Documents

Each Dartmouth class has a class constitution that outlines the general principles

of the class officer structure, class purpose, voting procedures and dissolution.

This basic document can be very helpful in discussions surrounding class

management. A copy of your class constitution is kept for you at Blunt Alumni

Center. As president, you should have a copy of your constitution in your

possession. If you do not, please contact the Class Activities Office at (603) 646-

3200. You are encouraged to review your constitution – for accuracy in light of

current class methods – with your class executive committee once during your

term as president.

Each Dartmouth class has been established as an independent 501(c) 3

organization by the Internal Revenue Service under the College's umbrella. This

designation establishes you as a tax-exempt non-profit organization. It is VERY

important that your class treasurer file an annual financial report with the

College in August AND a tax return with the IRS in November to maintain this

status.

Tax exempt documents for your class are kept on file with the Class Activities

Office and are available upon request.

Class Officer Responsibilities

President

Elected by the Class

Formulates goals and objectives for five-year term with the Executive Committee.

o Evaluates annual performance against goals.

Completes with input from his or her fellow class officers the Class Activities Report by July 31 each year.

Carries out the policies set forth in the Class Constitution and by the Executive Committee.

Supervises officers to ensure performance.

Appoints Oversees the appointment or selection process of the Alumni Council Representative, Head Agent, Newsletter Editor(s), Mini-Reunion Chair(s), Webmaster, Projects Chair(s), Reunion Chair(s), and other positions.

Calls Executive Committee meetings at least four times a year (in person or via conference call).

Communicates with the entire class at least twice a year via email or newsletter about class activities and initiatives.

Promotes and maintains class unity through communications in the class newsletter, Alumni Magazine columns, telephone contacts, mini-reunions and Alumni Fund campaigns.

Returns to Hanover once a year to attend Class Officers Weekend o Officers pay for their transportation and the College pays for lodging

and meals.

Vice President


Works closely with the President to carry out managerial responsibilities. o May be responsible for specific programs/initiatives within the class

and should be ready to fill in if the President cannot fulfill responsibilities.

o Serves as a sounding board for the President as to both process and decision-making.

Supervises officers to ensure performance.

Promotes and maintains Executive Committee unity through communications via executive listserv.

Provides feedback to President in evaluating annual class performance.


and meals.

Class Secretary


Plays a key role in the communication process among class officers and all class members.

Works with the Class Newsletter Editor to achieve a balance of published information on classmates.

Writes the “Class Notes” column in the Alumni Magazine. This column is the opportunity to report on news about classmates and is published six times a year.

Reports news in a timely manner and highlights classmates’ letters, info from class officers and general class news including reunion plans, meeting reports, obituaries, etc.

Returns to Hanover once a year to attend Class Officers Weekend o Officers pay for their transportation (some funding is available if

there is a financial need) and the College pays for lodging and meals.

Treasurer


Maintains accurate records of class revenues (dues) and expenses. o Pays all external and College bills. o Reports to the President, Class, and College on financial status.

Develops plan to achieve maximum dues participation from the class. o Manages dues billings and collections programs.

Handles the funding of all class projects and other class endeavors.

Completes the Class Financial Report by August 31 each year.

Completes the IRS 990 form by November 15each year.


and meals.

Alumni Councilor

Appointed by the President or elected by the Executive Committee.

Serves a three-year term.

Represents the class at Alumni Council meetings: o Brings ideas and concerns of classmates to the attention of the

Alumni Council and the College. o Reports back to the class via the Executive Committee on these

matters and any other affairs of the Council and of alumni interest.

May need to solicit class for opinion or information to bring to Council.

May report back to the class via special mailings or class newsletters.

Serves on two committees of the Council as appointed by the Council.

Returns to Hanover twice a year to attend Alumni Council meetings (May and November).

o Councilors pay for their transportation (some funding is available if there is a financial need) and the College pays for lodging and meals.

Newsletter Editor(s)

1. Appointed by the President or elected by the Executive Committee. 2. Works with the Class Secretary to achieve a balance of published information

on classmates. 3. Writes the “Class Newsletter” 2-4 times a year. Ideally, a class newsletter is at

least 8 pages long, includes news from a broad spectrum of classmates as well as photographs, and, where possible, is distributed through the U.S. mail and electronically.

4. Reports news in a timely manner and highlights classmates’ letters, info from class officers and general class news including reunion plans, meeting reports, obituaries, etc.


and meals.

Mini-Reunion Chair(s)

Appointed by the President or elected by the Executive Committee

Plays a key role in organizing regional class gatherings (mini-reunions).

Identifies and oversees regional chairs in major cities where there are large numbers of classmates.

Initiates class gatherings in several of these regions through the regional chairs.

Orchestrates the planning and scheduling of class mini-reunions.


and meals. Class Webmaster

Appointed by the President or elected by the Executive Committee

The webmaster, in consultation with the class executive committee, builds and maintains the class website. This may include updating contact info, moderating comments submitted by classmates, replacing broken links, uploading images and other files, and ensuring that all functionality on the site is working properly. The webmaster may also manage the class social media presence by posting content to Facebook, Twitter, LinkedIn, etc., and by moderating content posted by classmates.

Returns to Hanover once a year to attend Class Officers Weekend Officers pay for their transportation and the College pays for lodging and

meals.

Additional Class Officers

o Head Agents (up to three) o Coordinate the Annual Dartmouth College Fund drive. Work to

increase gifts made and participation rate.

o Gift Planning Chair

o Encourages classmates to include Dartmouth in their estate Most classes enlist this officer at their 25th reunion

o Class Project Chair o Manages and publicizes the class project.

o Class Listserv Manager o Creates and maintains class Listserv.

o Class Artist o Designs class letterhead, logo, and banner.

o Class Photographer o Chronicles class events for publication in the Alumni Magazine, class

newsletter, and website.

Class Executive Committee Meetings

A good class president should meet with his or her Executive Committee by

phone or in person several times per year – at least quarterly. The Executive

Committee is typically the named officer roles in a class: president, vice

president, treasurer, secretary, newsletter editor, webmaster, mini reunion

chair, gift planning chair and head agent. Your class may have additional

officers that you include.

It is suggested that Executive Committee meetings:

o MUST use all allocated time for Exec Team during Class Officers Weekend -especially important when Exec team is new.

o SUGGEST securing meeting space with a speakerphone and conferencing availability from the Class Activities Team as not all officers will be in attendance.

o MUST distribute agenda ahead of time, including any assignments for particular officers.

o MUST take RSVPs ahead of time in order to properly frame agenda for known absences.

o SUGGEST using email for distribution and/or supplementing by posting to an Exec team-only private Facebook page.

SUGGEST always including individual reports from all different roles

in every meeting.

SUGGEST tackling the highest priority issues first: there is never as

much time as is needed.

SUGGEST tackling at least one strategic issue (e.g. communications

channels, fundraising, class projects, engagement of classmates) in

each meeting, with a willingness to revisit when time runs out.

SUGGEST monthly phone calls for Exec team, either on a regular schedule (e.g. third Tuesdays at noon ET) or via monthly email or Facebook canvass as to availability of officers. One member will likely have a conference

service that can be used for this purpose OR work with Alumni Relations to use a College conference line.

SUGGEST starting the meeting at the designated time even if all are not present, to reward timeliness.

MUST designate a note taker of those present on the call who will distribute minutes afterward.

o SUGGEST having a timekeeper who is willing to keep members on

point and endeavor to ensure that all viewpoints are heard.

o SUGGEST starting subsequent meetings with items that were unable to be covered previously due to time constraints.

o SUGGEST never having the call scheduled for more than an hour and

STAYING ON TIME.

SUGGEST using email and/or Facebook between calls to provide timely updates.

SUGGEST NOT using these channels for long debates or major decision making: the telephone is far more useful in such situations.

Molly Van Metre '81 and Julie Koeninger '81 Co-Presidents, Dartmouth Class of '81

Goal Setting for Class Presidents

When "setting class goals", it is suggested that a class president should not dictate but inspire, set an overall "vision" of the character and achievement over the next term, and, through consensus of his or her officer group, lead toward some defined short and long term goals. COW serves as a perfect time to establish or reassess and redefine class objectives. Goal setting (short and long term) requires an understanding of where you are in terms of both the self-assessment and overall class character. For instance, a consistently performing "top-tier" class might go into a new term with an overriding goal of winning Class of the Year honors and setting stretch goals for DCF participation, communications, mini-reunions, etc. to include embarking on some new idea or project that can set a new standard or example for other classes. A class that is still trying to get its legs underneath them may choose to set smaller, short-term goals that may be more attainable, such as establishing basic programs, filling all their officer positions, beating last year's DCF performance. Neither is more or less important to the College as we have an "evergreen" mission of sustainable improvement in service to the class and the college. Clearly, every class should set annual goals corresponding to the self-assessment document and the Class Activity Report. They might add additional goals pertaining to a special class project/effort or improvement program following a prior assessment (i.e. gaining more classmate email addresses, use of a new social media tool, or a mini-reunion approach). Some goals and objectives may take the form of a multi-year process. For instance, the Class of ‘79 identified roughly 79 classmates who were MIA, that is, had not contributed to DCF, sent in a Green card, or participated in a reunion over the years. That Class set a goal at the beginning of its term to implement a contact strategy over the course of our officer term to move that number as close to zero as possible.

Lastly, goals, in the context of volunteerism, are largely guidelines which the officers can and should amend as circumstances necessitate. The over-riding role of the Class President in goal setting is to encourage class cohesiveness, increase classmate connection with each other and the College, and inspire continuous and sustainable improvement in class metrics. Jim Wasz President, Class of 1979

Goal Setting Example

Dartmouth Class of 1979 – FY 12 Short Term Goals As in past years, our short term goal is to improve upon our award-winning accomplishments of prior years so to set new, higher standards for what a Dartmouth Class can – and should – do each and EVERY year. As part of our ongoing class legacy, we aim to implement (and share) innovative tactics to grow classmate connections and engagement, to support our alma mater financially, and to celebrate the bonds of friendship and support that defines our Class. While we do compete, more importantly we hope that our collaborative class leadership and our famously most participatory classmates are recognized by the College for their innovation and accomplishments. Our greater reward is that we together with other classes aspire to raise all of us to a higher standard, a higher standard that better fulfills Dartmouth’s full promise and sustains her legacy. Our success metrics this year include:

With 665 donors, the Class of '79 again had THE MOST donors of any Dartmouth alumni class!

With 1979 had 665 doors, only one other alumni class had more than 600 donors and only 5 other classes had more than 500 donors.

This is the 14th consecutive year that the Class of '79 had more donors than any other class.

This is the 9th consecutive year with more 620 donors when only one other class has ever come close to 600 donors,

Our class had 79 members of the 1769 Society, ranked 1st among all classes where the 1769 Society qualifying gift level is greater than $250.

Our Class had 6 new members of the Bartlett Tower Society this year,

Set new attendance figures with our slate of mini-reunions and “smashed” our previous participation in the Class of 79 innovative “micro-reunion” event.

Published and distributed 4 “coffee-table quality” class newsletters.

Increased total Class Dues and Class Project dollars collected over prior year.

As you continue reading this and other class activity reports you will note a number of other contributions, innovations, and successes stemming from the Class of 1979 that ultimately benefit Dartmouth now and into her future. Dartmouth Class of 1979 – Long Term Goals FY 12 Our long term goals, like our short term goals, are based upon a foundational passion and commitment to our classmates and Dartmouth. We aim to improve upon and share current best practices and innovations for classmate engagement, and through this, ultimately benefit the College through increased DCF fundraising and Class Project contributions. Discussed below are three “higher-profile” long term goals that were decided at our first class officers meeting in the fall:

1. Goal: Assume the mantle of primary leadership for the Dartmouth Partners in Community Service from the Class of 1959.

a. Approach i. Increase support for our class project, DPCS (participation and

dollars) via class dues solicitations and easy, on-line giving link on our class website

ii. Identify and tap into a select group of classmates (including former DPCS mentors) who are passionate about this project asking for additional contributions

iii. Not lowering class dues in the wake of the College assuming DAM costs and contributing more money to our class project (DPCS)

b. Timeframe i. June, 2015 (our 35th reunion)

c. Results: Increased class project dollars collected by 60% over prior year. Made a class contribution of $12,000 to the Dartmouth Partners in Community Service.

2. Goal: Implement “Reconnect79”– An initiative aimed at re-connecting the 79 least connected classmates by our 35th reunion.

a. Approach i. Establish Wayward79 list (for ease, using giving-history as

proxy for connectedness) ii. Establish a Reconnection team to pursue

iii. Curtail fundraising efforts for that list iv. Pursue various avenues for gaining a connection (including

getting better contact info, targeting them with articles and updates in the class newsletter/DAM column, recruiting them to regional mini-reunions/activities, and engaging them personally)

v. Defined connection and keep score b. Timeframe

i. Aspire to 100% connectedness by June, 2015 c. Results: Our mini and micro-reunion campaigns realized record

numbers of classmate participation. From a DCF standpoint, we received gifts from 5 classmates who had never participated before, 4 who had not participated in at least 20 years, and 11 who had not participated in more than 5 years. This reflects an active, ongoing, and successful classmate re-engagement effort.

3. Goal: A 79% Dartmouth College fund class participation rate a. Approach

i. Continuous review and improvement of tactical execution of our DCF giving strategies by our incredible passionate DCF Head Agent and his team

ii. Recruit and engage more class agents, especially targeting certain low participation affinity groups for giving leaders

iii. Clean-up and update classmate contact information b. Timeframe

i. June, 2015 (to coincide with our 35th reunion) c. Results: 74.4% DCF participation in 2011 (non-reunion year and all-

time ’79 record); 67.0% DCF participation in 2012 (under new scoring system which includes all living classmates; would have exceeded 70% under former scoring system)

Financial Best Practices for Class Leaders

It is important that a class president regularly check-in with the class treasurer to

maintain a firm understanding of the class finances.

A class president MUST:

* Make sure that the treasurer has completed a Year End Financial Report (due

August 31) and the annual IRS filing (due November 15). A class may lose its tax

exempt status if these things are not completed.

* Work with the treasurer and executive committee to develop an annual budget,

specifically estimated revenues (dues and other sources of income) and estimated

expenses.

* Work with the treasurer and executive committee to establish guidelines for

what the class will pay for, what is a reasonable expense, etc. For example, "the

president and treasurer must approve all expenses in advance."

* Insure that the class treasurer participates in at least one paper dues mailing per

year via the College.

*Review the class bank statements quarterly or authorize a fellow officer to do

this in order to monitor account activity and maintain the safety of class funds.

This measure is a best practice that protects the treasurer as well as the class.

* Establish him or herself or other officer as authorized signer on all accounts and

know locations and numbers of all accounts.

A class president SHOULD:

* Decide with the treasurer if the class wants to develop a multi-year plan for

funding -- based on the class reserves, how long they have been out, long term

goals, etc. For example, a class may be trying to grow its reserves by $5K over 5

years, so each year the estimated revenues should exceed the estimated

expenses by $1K.

* Schedule periodic updates from their treasurer as to levels of reserves, dues

participation, etc.

* Evaluate as to whether a periodic audit is helpful due to significant financial

activity (e.g. investment activity and or complex projects, etc)

Jeff Fine '99 Class President Former Class Treasurer and President of the Class Treasurers Association

Dartmouth's Alumni Data and Your Class Activities

The College maintains extensive records of its alumni in the Advance database.

This data is available to alumni volunteers for the support of class activities. Here

are some examples of ways the data can be used:

1) Planning regional mini-reunions

2) Identifying classmates who could potentially be asked to take on volunteer

roles

3) Producing special features in the class newsletter

4) Promoting affinity group-based outreach for reunions and other class events

5) Supporting efforts to increase the percentage of valid contact info and other

data in the database

6) Sending out birthday greetings to classmates

7) Creating communications strategies

To request your class lists, please contact Class Activities at (603) 646-3200.

Note: All alumni data must be kept confidential and may only be used for the

explicit purpose of supporting alumni class activities. Please refer to the

Volunteers Information Access Policy (see next section) for more information. The

data in the Advance database is largely self-reported and you will find that no

class list is entirely accurate or complete. If you would like to update a record in

the database (or if you would like to encourage your classmates to do so), please

send updates directly to the Alumni Records Office or update your profile in the

Alumni Director.

Here is a list of data points that volunteers can request from the College:

ID #

Institutional Suffix

Preferred Mailing Name

Last Name

First Name

Maiden Name / Last Name as Undergraduate

Birth Date

Entity Record Status (Active, Restricted, etc.)

Entity Record Type (Alumnus/a, Surviving Spouse, etc.)

Class Year

Salutation

Spouse Preferred Mailing Name

Spouse Salutation

Spouse Suffix

Preferred Address

Preferred Address Care of

Preferred Address Street Address (this is often multiple lines)|

Preferred Address City

Preferred Address State

Preferred Address Zip

Preferred Address Country

Preferred Phone Number

Home Phone Number

Work Phone Number

Home Address Alumni Club

Geocode

Field of Work

Field of Employment Specialization

Current Employer

Job Title

Preferred Email Address

Gender

Affiliated Group Membership

Marital Status

Undergraduate Major(s)

Professional School Degrees (both Dartmouth and non-Dartmouth)

Student Activities

Fraternity / Sorority

Senior Societies

Sports

Captain

Grad/Non-Grad Status

High School

Reunion attendance at each Class reunion since graduation (5th, 10th, 15th,

20th, etc.)

Last year of DCF Participation

DCF participation in each of the last five years (just whether or not

someone participated, not a dollar amount)

Class dues participation in each of the last five years (just whether or not

someone participated, not a dollar amount)

Alumni volunteer activities (Class Officer; Club Officer; Affiliated Group

Officer; Alumni Councilor; District Enrollment Director; Alumni Interviewer;

Reunion Chair)

Information Access Policy for Dartmouth Volunteers Dartmouth volunteers are provided contact information for key constituents (alumni, parents, and friends) to facilitate the purposes of a particular group. As a Dartmouth volunteer, you may have access to information which is confidential (whether or not labeled as "confidential"). Volunteers are responsible for preserving the confidentiality of this information, and thus must observe the rules outlined below. 1) Volunteers should not violate privacy. Data can be shared with other volunteers within the core group when it is appropriate. It should never be disclosed, disseminated, or published outside that group. 2) Volunteers who are privy to giving history should maintain confidentiality of that data. It is to be used only for the purpose of further solicitation and is not meant for disclosure to others or for personal gain. 3) The information should not be used for advertising or solicitations for commercial services. 4) Volunteers should not use the information either to solicit for or promote a political candidate, even if the candidate is affiliated with Dartmouth. 5) Volunteers should not use the confidential information provided to seek employment. If they wish career assistance from Dartmouth, they should instead use the Dartmouth Career Network, which is set up for that purpose and where constituents have given permission to be contacted by students and others. 6) Frequent individual emails to assigned alumni, parents, and friends are encouraged to build rapport and solicit gifts. However, there are federal laws which apply to mass emails. Volunteers supported by Alumni Relations should use the provided tools - ( iModules) to send mass emails. Caution: too frequent sending of mass emails can cause your constituents to opt out of receiving future emails. Other volunteers who want to send mass emails should coordinate their request with the Office of Advancement.

If you have questions about the appropriate use of mailing lists, please contact

your Dartmouth staff representative.

Class Projects

A class project is an annual gift of funds from the Class Treasury to the College for

a specific need. No special fundraising should be required for a class project. Class

projects, when done well, are win for the College in the support they offer and a

win for the Class in the opportunities for focused engagement by classmates.

MUSTS

1. With the Class Executive Committee, evaluate your existing class project or

projects. Does it (do they) match the mission of your class? For example, does it

(or do they) engage or interest a broad swath of your class? Does it support the

College in a helpful and effective way? (If you don't have a Class Mission

Statement, it might be helpful to create one that can serve as a guideline for

choosing class projects, as well as for guiding other decisions.)

2. If not, then replace or add to your projects. Utilize the Alumni Resources wish

list of possible class projects at

http://alumni.dartmouth.edu/Communities/classes/toolsforvolunteers. to help

identify possibilities. Review the most recent spreadsheet of projects by class to

see what others are doing and spending. Alumni Relations will put you in touch

with the appropriate administrators for the project(s) you select. Discuss the

project potential with them and make your selection(s) after discussion and

prioritizing with the Executive Committee if this is the route you choose.

3. Decide on how to collect funds-- as a separate add-on in your dues solicitation

or included as part of general dues.

4. If your project(s) is/are college-based, sum the total amount across all to be

donated and send to Alumni Relations in February who will then distribute to the

appropriate departments.

http://alumni.dartmouth.edu/Communities/classes/toolsforvolunteers

SHOULD

1. To engage the greatest number of classmates, be sure to find as many liaisons

as possible for each project. Advertise in the Class Newsletter and through

whatever social media outlets your class uses.

2. Publicize your projects as much as possible, in dues solicitation letters as well

as the Newsletter and social media.

3. If students are being supported, ask them to join class mini- reunions on

campus, have them report on their project so that it can be published in the

Newsletter and social media along with a photo of them at work or with your

class liaison.

4. If the project does not involve students, be sure to publicize it as much as

possible on your own in conjunction with your liaisons.

Nancy Vespoli '77 President

A President, Your Class & the DCF

Musts and Shoulds

Appoint Head Agent or Co-Head Agents

In consultation with Hanover Staff set annual goals for the next 5 years in

terms of dollars and participation based on past class performance and that

of other classes

Monitor progress with regularly scheduled calls or conference calls with

Head Agent(s) to review steps and progress in organizing and

coach/encourage Head Agent(s) to insure that campaign is conducted with

the following recommended elements:

o Establish relationship with staff Class Manager and Admin Assistant

o Recruit Class Agents, which should number approximately 10% of the

class

o Identify major contributors in the class, and recruit from those a

group of Leadership Agents that will solicit the Leadership

Contributors

o Determine ask amounts for the Leadership Contributors

o Organize Non-Leadership Agents into teams with a designated Team

Leader for each, who will train and monitor progress of team

members

o Take full advantage of training opportunities such as "Finding Your

Inner Animal" on VOLT or programs offered at Class Officer Weekend

or throughout the year by the DCF. Do not assume that all your

solicitors are equally well prepared on the basics of overcoming

objections or closing on the gift.

o In conjunction with Hanover Staff train Agents to use VOLT

o Assign all classmate Prospects to an Agent

o Have Hanover staff input Agents and their assignments into VOLT

o As annual campaign develops, participate in regular conference calls

with Team Leaders and Leadership Agents

o Recruit from the Agent group a SWAT Team of a half dozen effective

Solicitors to make calls in May and June to raise participation level

and collect unpaid pledges

o Monitor and report progress at least monthly. In the last three

months of each annual campaign report progress to Agents weekly.

Never forget the importance of organization, direct contact with all your

classmates or dogged perseverance, and your class too can enter the elite

circle of 70-80% class participation

Denny Denniston '61, President Peter Pratt '71, President and President of the Class Officers Association

(2013-2014)

Mini Reunions

Classes are encouraged to have at least three mini reunions per year. A mini-

reunion is any gathering of classmates that is publicized in advance and open to

all in the class. Mini reunions keep classmates connected to each other and

generate new friendships in the years between major June reunions.

Mini reunions can be as simple or as grand as you would like. Just have them!

Some ideas to get you (and your mini reunion chair started):

Consider simple regional gatherings. If you have ten classmates that live in

Boston have them get together with spouses/children or not – and have a

meal. Everyone pays their own way. Class Activities can provide lists of

classmates sorted by ZIP code.

Consider annual "day of the year" gatherings – Class of 1979 has classmates

gather wherever they are in March for 79th day of the year gatherings – can

be big or small – depending on where you live. Submit photos to the

newsletter or Facebook.

Consider major birthday parties as an organized gathering – The Class of

1966 had classmates gather for a long weekend in Jackson Hole for their

collective 70th birthday.

Consider taking advantage of Dartmouth programming: President Hanlon

coming to Chicago? Have classmates attend his talk and then go out for a

meal afterwards etc.

Consider clustered mini reunions with other classes. These might be the

classes that you are clustered with for your major reunion OR you might

consider the classes you are NOT clustered with – but gather folks.

Take advantage of all of the great programming offered each fall on

campus and have an annual Homecoming mini. March in the parade

together, watch the game together, eat together, enjoy lectures and tours

together, have a class meeting and showcase your class project students

etc.

Want help with implementing your mini reunions? Call the Class Activities team

and they are happy to assist.

Communicating with Your Class

Organization

- MUSTS

o Ensure Communications Officers (Newsletter Editor, Webmaster,

Secretary) operate as a team, exchanging information

o Identify WHAT information you want to send and receive

o Ensure Mini Reunion/Reunion Chair liaises with Communications

Officers for efficient promotion of class activities

- SHOULDS

o Encourage periodic meetings of the Communications Officers to

exchange ideas

o Broaden Class Executive Committee to enlist classmates who

represent low-participatory groups (geographic, affinity, etc)

o Use surveys to solicit ideas and information from classmates

Newsletters

- MUSTS

o Pick newsletter editor/co-editors who have time to commit to

newsletter preparation using page-layout software

o Ensure that at least four newsletters per year are published

o Post newsletter on web-site and mail hard copy to all classmates to

ensure household reading

o Use the free services of the student intern on campus for

layout/design, if this is a barrier for your class.

- SHOULDS

o Contribute “Letter from the President” at least every other issue,

highlighting major project initiatives, class gatherings, and other class

activities

o Announce availability of online version of the Newsletter via email

and social media

o Embed live links to class sign-ups, surveys, etc. into the online version

of the Newsletter

Website

- MUSTS

o Pick Webmaster who has technological expertise and time to refresh

site as needed but at least monthly

o Promote website as a depository for all class information (class

directory, current and past newsletters, current and past “Class

Notes” from DAM, names of class officers, obits for deceased

classmates, DCF results, photos of class gatherings, etc.)

o Use as tool for promoting class reunions, mini-reunions, and class

projects and gifts

- SHOULDS

o Link to class surveys, dues payments, officer elections, and sign-up

sheets for class gatherings

o Add special features such as Google Maps to enable classmates to

locate each other or link to a campus webcam for broad interest

o Consider need for security precautions (password access, classmate

information)

Emails

- MUSTS

o Use as timely supplement to reach entire class or targeted groups

(geographical, affinity group, etc)

o Use to reinforce class announcements, mini-reunion gatherings,

encourage payment of class dues, DCF contributions, etc.

- SHOULDS

o Keep email address list up-to-date, act to restore new ‘bounces’

o Keep emailing to minimum to avoid being considered “spam” by

classmates

Social Media

- MUSTS

o Set up a Class group on Facebook, Twitter, Linked-In, YouTube, etc. to

exchange news and ideas

o Use postings to promote events, photos and videos of past activities

- SHOULDS

o Provide cross-linking (eg. Twitter and Facebook) as well as links to

Class social media sites from the website.

Conference Calls

- MUSTS

o Set up for meetings of Class Executive at least three times per year,

including once to adopt annual class budget

o Manage time (prepared agendas, meeting length specified)

- SHOULDS

o Publish minutes and distribute via Class Exec email list, and on the

website

o Encourage other officers to use for Committee meetings (DCF,

Reunion, etc)

Dartmouth Alumni Magazine

- MUSTS

o Ensure “Class Notes” being submitted for all six annual issues

o Be aware of lead times/submission dates; send reminders to

Secretary as required

- SHOULDS

o Contribute class news/announcements to Secretary

o Publish “Expanded Class Notes” (including photos, links to videos,

obituaries) on the Class website.

Snail Mail

- MUSTS

o Minimize, given high costs (postage rates, material and labor)

o Consider only as supplement to all other communication forms

Green “Take-a-Minute” Cards

- MUSTS

o Include in newsletter at least twice per year to solicit classmate

news, collect missing email addresses

- SHOULDS

o Insert and publicize electronic version on class website

Class Meetings

- MUSTS

o Organize class meeting at least once a year (reunions, homecoming

mini-reunion)

- SHOULDS

o Meet with class officers every year at COW

o Publish minutes (Secretary or designate)

o Hold a communication segment at regional gatherings between

reunions (major birthdays, luncheons in towns with large numbers of

Classmates, etc.)

Individual Telephone Calls

- MUSTS

o Use to communicate with individual class officers/classmates (more

personal/efficient than emails)

- SHOULDS

o Consider pre-arranging time via email

o Consider using Facetime and Skype

Technology

- MUSTS

o Familiarize yourself with internet tools (I-Modules), desk top

publishing (InDesign), and database software (Filemaker Pro, Access)

and encourage use by relevant class officers

o Plan with Executive Committee when to use new development tools

- SHOULDS

o Build website and email templates, and set up e-mailing lists

Ben Day '66, Class Webmaster and former President of the Class Webmasters'

Association (2011-2013)

Bob Serenbetz '66 – Class Mini Reunion Chair, Chair of the upcoming 50th

reunion and former President of the Class Newsletter Editors

Association (2006-08) and 2001 President of the Year

Chuck Sherman '66 – former Class President, Class Connection Coordinator

Class Communication Plans

Each class is encouraged to take a moment to develop a plan for communicating

with their classmates. Do wedding photos appear in the newsletter AND on

Facebook? Does news of deceased classmates go only in the Dartmouth Alumni

Magazine? These are choices that you and your Executive Committee should

discuss. Whether a back of the envelope document or an official paper – take a

moment to discuss how things will flow.

The following example may be helpful:

DARTMOUTH COLLEGE

CLASS OF 1982

COMMUNICATIONS PLAN

June 2014 - June 2015

Background and Plan:

The Class of 1982’s mission is “to enrich the relationship of the members of the

Dartmouth College Class of 1982 with one another and with the College. As

members of the Dartmouth community we are also responsible for representing

its legacy as an enduring institution that makes a difference locally and globally.”

Our communications plan is intended to support our mission, and advance short

and long-term goals established at Class Officers Weekend annually and reviewed

and revised throughout the year. We wish to strike the balance of regular

communication without fatiguing our classmates. Our plan is meant to be

interactive, taking advantage of a multi-channel approach. We communicate to

keep classmates informed as to class activities, updates, and objectives as well as

solicit and receive from them news, insights and feedback. It is a priority to

engage a broad, diverse spectrum of our class in an ongoing, meaningful

conversation.

We use our social media sites to (i) strengthen class communication, by for

example, expanding opportunity for input as well as outreach, (ii) further the

unification of our class by generating enthusiasm and respect for all classmates

and (iii) engage classmates who might not otherwise participate in class activities.

Current Communications Tactics Used:

Publish six columns annually in the Dartmouth Alumni Magazine

Ensure in all columns diverse representation of Class in reported news

Email daily birthday messages to all classmates by Class Secretaries

Submit to DAM online obituaries of deceased classmates written by Class Secretaries

Class Secretaries send condolence/supportive cards family members and classmates

Post on class website expanded obituaries of deceased classmates prepared by Class Biographer

Continue to create rich and detailed memorial pages of all lost classmates on the class website

Continue to enhance communication and exchange with spouses/partners of deceased classmates

Publish at least four newsletters annually and distribute electronically and in hard copy through U.S. mail in an environmentally responsible fashion

Ensure in all newsletters diverse representation of Class in photos and news

Ask for news and targeted feedback from classmates in each newsletter by including a “green card” and a well demarcated and focused single question or short survey

Encourage classmates’ contributions to the newsletter through such features as “Chat in the Hat,” in which one classmate interviews another (perhaps a former roommate, teammate or classmate with a shared interest)

Send at least quarterly updates from the Class President, via class-wide emails and/or U.S. mailings – invite feedback/participation from classmates

Send at least bi-annual updates/solicitations from the Class Treasurer, via class-wide emails and/or U.S. mailings – invite feedback/participation from classmates

Update at least monthly class website and ensure diverse representation of Class in photos and news

Make regular DCF solicitations in coordination with DCF Alumni Office

In DCF solicitations, include Classmates’ reflections through Green Thread

Maintenance of Facebook Class of 1982 Group Page by class webmaster and/or social media manager, supported by frequent class officer postings that encourage feedback

Host a Virtual Reunion annually on FB on the 82nd day of the year to cultivate broad class participation, exchange of photos and conversation

Continue to invite classmates to join the FB page

As necessary, send class-wide email blasts updating classmates on Class Project (UVSE) news and needs

Maintenance of Class Project Facebook (UVSE) Group Page, and regular contribution from UVSE Advisory Board Members

Send class-wide email blasts and FB postings encouraging all classmates to attend planned mini-reunions by Mini-Reunion Chairs

Ensure coverage of mini-reunions through summaries and photos in class columns, newsletters, website and FB postings.

Communications Strategy:

Continue to improve website to ensure it is dynamic and rich in content

Monitor website’s activity through Google analytics or other form of measurement

Formally request UVSE Fellows to actively engage in FB postings to update classmates on their projects

Conduct occasional short and simple surveys to obtain feedback from classmates on particular (proposed and executed) class activities and goals; standardize an annual survey for classmates’ assessment of class activities and goals

Hold at least annually a class-wide online meeting through Google Hangout or other online meeting service to enhance two-way communication

Recruit social media manager (at-large executive committee member) to support webmaster; introduce use of twitter account for fun dialogue among classmates

Class Surveys

Class Surveys can be an incredibly invaluable tool to a President. Upon assuming

your position you may or may not know what works for your class and what may

have gone stale with overuse. You may want to ask people what they want from

an upcoming event or what their thoughts are for how you move your class into

its next stage.

The survey gives you a tool to engage your whole class in these important

decisions at little or no cost. Tools like Survey Monkey are easy to use and free.

Creating a survey however takes time and effort. Many have found it helpful to

utilize their executive committee to:

1. Define the parameters of what you want to survey your classmates about. Don't try to do too much at once!

2. Craft the questions to be targeted and precise 3. Offer a combination of structured and open-ended answers to gather

maximum data. 4. Set up your survey and have a small group work through it as a test run!

Eliminate any bugs and then send to your whole class. Sometimes thing are not perceived as you thought, so this test run will help you figure out those subtleties.

5. Recruit a single individual to look through the final results and create some analysis to present back to the executive committee. Raw data can seem unhelpful and overwhelming.

Finally share what you have learned with your classmates! It is amazing how this

kind of information can cause people to rally around an outcome.

Stephanie Lewin '88 Former Class President

CLASS ACTIVITY REPORT

This section provides information on the annual Class Activity Report, including

instructions, entry template, and listing of all questions.

Overview The Class Activity Report (CAR) is an ESSENTIAL part of the president and Executive Committee’s responsibilities, and should be used to report on class activities, show results for the past fiscal year and set strategy and goals for the coming year. It is also a critical way to share information and best practices with other classes, as well as a useful tool for gauging your Executive Committee’s efforts and accomplishments versus other classes (a little friendly competition among classes is often a motivator). Lastly, the CAR is used to determine classes and individuals worthy of special recognition and awards by the College. Process The first step in completing your class's CAR is to designate someone to lead the

process. This person is typically the President but any other Executive Committee

officer such as the Vice President or Secretary can take on this role. Many classes

have found it easiest to create their CAR in Word (or some other type of word

processing program) and then to copy and paste the final version into the CAR

website. Creating a draft of the CAR in another program allows for easy editing,

spelling/grammar checking and tracking of changes. It also makes it easy to

provide a copy of the previous year's submission to officers when they are

beginning the drafting process. If any class needs technical help filling out the

form in Word or on the CAR website, please contact your alumni resource listed

on the following page.

The second step is to assign sections to individual officers. Typical assignments

are as follows:

- Stats/Executive Committee (President or VP)

- Class Goals (President or VP)

- Other Info (President or VP)

- Financial Info (Treasurer)

- Class Giving (Head Agents)

- Class Notes (Secretary)

- Web Site (Webmaster)

- Newsletters (Newsletter editor)

- Other Communications (President or VP)

- Class Meetings (President or VP)

- Mini-Reunions (Mini-Reunion Chair)

- Class Projects (Class Project Chair)

The third step is to establish a timetable. While every team (and every officer)

may work on different timeframes, it is best to alert your Exec Committee well in

advance of deadline so people can leave adequate time to fill out their section(s)

and others can review the submission. A sample timeline might look like the

following:

- June 1: Alert team of CAR submission. Provide key dates and prior year

submission.

- July 1: Fiscal year ends. Alumni office begins populating data.

- July 15: Initial drafts due. President or lead compiles, reviews, and

circulates to all.

- July 22: Comments/changes due.

- July 29: Final changes due. Submission into CAR website complete.

Submission Guidelines

As President, your responsibility is to help your team create the best CAR

submission possible. Not only will it be useful to the Alumni Office and other

classes, it will help your team assess how successful the past year was and to

prioritize what you want to accomplish in the coming year.

- Submissions should start with big picture goals following to specific actions

and results.

- Write-ups do not need to be written in one sitting, take time to be

thoughtful

- Use bullets where possible. They are quicker to read and make it easier for

others to find information.

- Be sure to address the data submitted to provide context

- Each section should include prior and future year goals.

- Highlight new ideas, best practices or changes in policies so others can

learn from your experience.

- Be candid in self-assessment. Knowing what didn't work can be as valuable

as what did.

- More sets of eyes are better than fewer when it comes to reviewing the

final submission

Alec Casey '88, Vice President

INSTRUCTIONS FOR COMPLETING THE CLASS ACTIVITY REPORT (CAR)

1. Each class must submit a Class Activity Report. If the class president is unable to gather information to file the report, assign another class officer to do so. All class officers should fill out their appropriate section (e.g., secretary, treasurer, newsletter editor, etc.) so the record will be as accurate as possible. The deadline for submission is July 31, 2014. Reports filed after this date will not be considered for Class of the Year honors.

2. To complete the Class Activity Report for your class, go to alumni.dartmouth.edu/Communities/classes and click on “Resources for Class Volunteers” on left hand side of the page. Then, in the second column halfway down, click on “CAR Web Form” or the “Instructions” link. The account name is your “class#,” as is your password but with an underline space between.

Example for the Class of 1988 Account: class88

Password: class_88

When you have entered the site, you will need to type in your name at the top of the page, where it says “Enter Your Name.” You may then work on your own report, or view reports from other classes. Historical reports are also available. ANY OFFICER OF THE CLASS may enter the site using the account name and password in order to complete his or her section.

3. The CAR includes statistics gathered from various sources on class demographics, dues participation and fund raising. This data is uploaded by Alumni Relations. Some of the data will not be available until after the close of the fiscal year (June 30, 2014). Fill the form out online even if the data is not yet loaded. NOTE: All sections in GRAY will be completed by the Alumni Relations Office. You do NOT need to fill in these sections. Class officers have the ability to fill out sections of the report before the president submits the final version. Any information you post will be saved. Please save/refresh frequently, as after 15 minutes you will be logged off. Once all CARs have been submitted, you will be able to view your report as well as those of other classes.

4. The Class Officers’ Executive Committee will review more than 50 CARs, so please keep your submissions brief and to the point. Reports are not judged on

volume, but on substance. Please highlight any activities or policies that are new and could be useful for other classes.

5. Alumni Relations Resources

Classes of 1935--1976: Jennifer Evans Casey ’66a, director, class activities [email protected] 603--646--2292

Classes of 1977--2003: Siobhan Kearney, assistant director, class activities [email protected] 603--646--3584

Classes of 2002—2014 Derrick Smith ’07, assistant director, class activities [email protected] 603--646--2597

CLASS ACTIVITY REPORTS ARE DUE BY JULY 31, 2014

CAR Questions in a Word Format to share with your class officers

Section 1: Executive Committee

President:

Vice President:

Secretary:

Treasurer:

Mini-Reunion Chair(s):

Newsletter Editor:

Webmaster:

DCF Head Agent(s):

Reunion Chair(s):

Other Officers:




Officers attending COW 2014:

Section 2: Class Goals

Succession Plan:

Please describe:

How are you implementing:

Describe short-term goals (prior year):

Describe long-term goals (coming year):

Section 3: Other Info

Does your class have a constitution?

Has your class made changes to its constitution this year?

If so, describe the changes:

If changes were made to the constitution, is a copy on file with Alumni

Relations?

Other activities not covered in other sections.

What class initiatives worked well this year and why?

What class initiatives did not work well this year and why?

Section 4: Financial Info

Has a financial report for last year been filed with Alumni Relations?

Is your class current with its Form 990 filings with the IRS?

Does Alumni Relations have a copy of your latest Form 990?

Does your class collect dues?

# of written/paper solicitations?

# of electronic solicitations?

Do you have ability to take online dues payments?

If s, what online service are you using?

Amount of Class Due:

Total dues collected: (From College)

Total # of dues payers THIS year? (from College)

Total Dues Base: (from College)

Percent of participation? (From college)

Balance of class treasury at end of Fiscal Year?

How does your class account for its dues?

Comments about Financial position?

Section 5: Class Giving

Total amount raised this year? (From College)

# of participants? (From College)

DCF Base? (From College)

Percentage of participation? (From College)

1769 Society participants? (From College)


Bartlett Tower Society participants? (From College)


Comments about DCF/Other Giving?

Section 6: Class Notes

# of Class Notes Columns Published?

Do you actively solicit class news/feedback for DAM columns?

Comments about Class Notes?

Section 7: Web Site Do you have a website? How often is your site updated? What tools do you use? Our class uses a 3rd Party to? What do you use to authenticate your site? What do you use to track statistics on your site? Do you have an electronic Green Card for collecting class news? Does your site have links to latest class newsletter and archives of past issues?

Does your website have information about class projects and reunions? Does your website list Executive Committee with contact info? Does your website include obituaries/deceased classmate list? Does your website have links to other resources? DCF? Athletic schedules? Please share highlights from your statistics: Any special features of your website? Comments about Website? Section 8: Newsletters Total # of Newsletters?

Total # of Newsletter pages ?

Did you include a Green Card with paper newsletters?

Regular Mail?

Electronic Mail?

Posted on Website?

Comments about Newsletters?

Section 9: Other Communications Does your class have a written strategic communication plan? Total # of other class letters by email? Total # of other class letters by regular mail? What tool do you use? Comments about other letters/emails? Do you have a presence on social networking sites?

What is the name of your group(s)? How many members do you have in all of your social networking groups combined? What do you actively do on your social networking sites?

List other ways you have communicated with your class:

Section 10: Class Meetings

Number of meetings held?

Date Via: Type Purpose

Comments about Class Meetings?

Section 11: Mini-Reunions

Number of mini-reunions listed:

Total # of attendees:

Total # of alumni:

Total # of others:

Date Attendees Alum Other Description

Section 12: Class Projects/Gifts

Number of projects listed?

Total Collected?

Total Awarded?

Project Coordinator Description

Tips for Reunion Presidents

My focus will be on Class Presidents who are either official or unofficial co-chairs

of their reunions. The following are my (quickly put together) ten thoughts:

1) Understand that for your class and for the College probably the most important

role of any Class President (barring an unusual crisis) is to culminate his or her five

year term with a successful reunion. Such an event brings any class together while

enhancing the possibility of involvement and engagement of classmates in other

meaningful alumni work and fundraising.

2) Appoint a small committee to work on the nuts and bolts of the reunion. Large

committees can be cumbersome.Too many agendas. Too many conflicting

schedules . Make it a small committee of " the committed". Drafting reluctant

friends/ classmates usually does not work . ( There is a reason why they are

reluctant.)

3) Remember at all times that we live in a rapidly changing and fast moving

society. Your classmates are being pulled in multiple directions by family , careers

etc. The upcoming reunion may be the biggest date on your calendar ---but it is

not the biggest on theirs. Of note--- and they hope to make it---but not the

biggest. Get over it.

4) Therefore , a class president has to DRAW his or her classmates back to

Hanover with the implicit promise that this is going to be FUN and INTERESTING.

5) Make it EASY to register and to find accommodations . Otherwise , you'll lose

people ---- and you won't even know you are losing them. For " older" classes--- in

many , many cases---there is ZERO interest in dormitory rooms. Focus on

alternative motel/ hotel accommodations.

6) Take advantage of all the considerable help the College ( Jennifer Casey and

her office) will give you.

7) Speak to other reunion chairs from other classes ---ESPECIALLY about stuff that

did NOT work .

8) Don't make the reunion too much of an academic---or athletic----

experience. Balance is the key. Many are interested in just catching up with old

friends. Period.

9) Have a "point person" for every team , club, senior society , fraternity , sorority,

etc---to make calls to encourage old friends to return .

10) Pray for sun.

Mark Harty '73 Former Class President

Succession Planning

A paper developed by the Class Officers Executive Committee Succession Planning Task Force: June 2013 Our Class Executive Committees play a key role in maintaining connections between Dartmouth alumni, from Commencement through our 25th, 50th, 60th Reunions and beyond. Continuity and strength of leadership in these executive committees is critical to the health of our alumni infrastructure. As many of us know through personal experience, a five-year term can fly by faster than anyone realizes. Suddenly it is time to recruit new leadership, transfer knowledge from one set of officers to another, and refresh the ranks of the executive committee with new, enthusiastic members. Depending on how a class approaches its constitution, its long-term plan, and its nominating process, this can either be a seamless transition or a formidable task. The Succession Planning Task Force of the Class Officer Association Executive Committee has examined the challenges and opportunities facing our class executive committees at times of officer transition and has produced the following white paper with recommendations and suggested practices. We hope that class presidents will take these recommendations under advisement and discuss them with their executive committees. If they spur thoughts about further improvements we can all make to our succession plans, please share ideas with committee chair Peter Pratt '71. Recommendations for Successful Class Leadership Succession

Have a clearly defined nominating Committee. The Committee's definition may be added to your Class Constitution. The structure might include all former presidents and vice presidents or all former head agents or Alumni Councilors or both.

Nominating Committees are encouraged to be deliberate in their work to find competent and experienced class leadership while also working to

make sure that the Class is broadly represented – no one "clique" can be seen as running the class.

A Class may consider instituting a clearly defined "leadership pathway" in its Constitution. The VP becomes the president or the head agent becomes the president etc so that there is always a leader in training and momentum/knowledge is not lost during reunion transitions. A class may also want to consider ways that the exiting class president might stay involved so that leadership continuity is not lost: exiting president becomes VP, exiting president is mentor for new head agent etc.

A Class may have a well-defined Executive Committee comprised of non-officer class volunteers. The Class may decide that a new officer for the Class must come out the ranks of the Executive Committee

Eighteen months prior to the June reunion, the Class president should consider activating the Nominating Committee so that a new slate of Class Officers might be "tapped" and even voted upon several months in advance of the June reunion transition.

If chosen well in advance, consider having the new Class Officers "shadowing" the current class officers.

Alumni Relations staff will strongly encourage that exiting class officers have an "exit interview" with the person assuming their role. This might take place well before the actual transition.

The Class President might consider building a transition hour into the reunion schedule. The exiting officers could share information with the new officers during this time. It would be hoped that this would be one of many such conversations.

In the month following the reunion, Alumni Relations staff will mail or e-mail: -A welcome packet that includes links to various manuals and resources along with an explanation of which staff members and volunteer members are there to support the officer role

-An invitation to participate in a July or August officer orientation/training call or webinar -An invitation to attend Class Officers Weekend -It is hoped that the name of an assigned mentor or group of class partners might be shared during the summer with the new volunteer

Alumni Relations staff will offer two one-on-one phone check-in calls with new Presidents, Mini Reunion Chairs, Newsletter Editors, Webmasters, and Treasurers during a volunteer's first year of service. AR staff members are always available to offer assistance beyond these scheduled check-ins.

The volunteer's assigned mentor or partner will call the new officer twice in one year to provide support/advice.

Alumni Relations will provide class presidents with a goal setting worksheet that when completed will provide a road map for activity for ALL officers.

Real Life Stories – Notes from Class Leaders

"Things really started 'clicking' for me after "COW" that first year". A tremendous

body of knowledge is placed in front of you during that weekend that speeds up

your learning curve. President - Class of '79

"I do not think it would be advisable to elect class officers a full year before the

reunion. Reunions are somewhat a crescendo for the current slate of officers ... I

do think that getting a reunion chair(s) on board early is a good idea." President -

Class of '79

Merle Adelman '80: Going into reunions, leaders bubble up. Years ago, a

classmate called her to help out with reunions and she put him on beverages. He

had so much fun, he ended up volunteering for Newsletter Editor and went on to

become class alumni council rep."

Merle Adelman '80 "It would be helpful to have a “place” for immediate past

president – and a role as advisor/counselor. I think this provides a great option

for retaining institutional learning while giving new people a chance to do their

thing and drive their pet programs. Having co-presidents is a great thing to do as

well – shares the wealth and give the team a chance for complementary skill sets.

We do this with the agent role as well."

“No amount of training and transitioning is going to help a Head Agent if s/he

doesn’t make the calls.” –Denny Denniston ’61 (moral of the story: the officers

need to be passionate and willing to do the work)

“Class aspirations should lead to tangible goals. These goals should be set at the

start of the year and approved by the Class Officers, followed by agreement on

what the execution strategy would be to meet each goal.” – Paraphrased Denny

Denniston ‘61

John Valdez '07 (President) emphasized the importance of identifying volunteers

within the class and using them effectively. If your class has elections for positions

before an upcoming major reunion, you can "activate" the incoming cabinet early

and use them to help the reunion-planning committee. You can also reach out to

those classmates who were not elected and see if they'd like to be a part of the

next executive committee. If they were interested in volunteering, they'll likely

still enjoy serving the class in another capacity. He reiterated, "it's not about

titles, it's about having good volunteers."

The Evolving Class: What to Expect Over the Years

If you were to interview the president of a newly minted alumni class and the

president of a class nearing its 30th reunion, you would find that the

responsibilities and priorities of each – despite the same elected role – would

differ significantly. While class presidents have shared missions – to unite

classmates, for instance – how they accomplish those missions depends greatly

on the stage of life that the class is experiencing.

To help you and your fellow class officers plan for the changing needs of your

class, here are some tested considerations and tips reflecting the life cycle of the

alumni class:

0 – 10 YEARS OUT

Mission: You are setting a foundation in the first 10 years out that will shape

how your classmates connect with the college.

During these years your classmates' lives are in flux. They may be attending grad

school, having job search issues, relocating, and/or starting a family. Engagement

comes in many forms.

Adopt a class mission, a defined set of class values and a class constitution.

Develop a communications strategy or plan that includes regular publication of a newsletter (consider printed and electronic versions), use of social media (such as Facebook, Instagram, Linked-In), an active website, and regular class-wide email blasts to update classmates on class activities.

Set a reasonable goal for DCF fundraising so that classmates become accustomed to supporting the College regularly. Participation should be encouraged and emphasized.

Establish consistent treasury practices: set up bank account; solicit online annual (or multi-year) dues; implement an auditing process; ensure compliance with all recordkeeping and report filing.

Adopt a Class Project that reflects the values of the class and the resources available.

Encourage informal mini-reunions that are affordable and easy to organize.

Recruit strong class leaders for reunion chairs.

10 – 20 YEARS OUT

Mission: Re-engage alumni who have found themselves disconnected from the

class and lay the foundation for the 25th reunion.

Your classmates’ lives are beginning to stabilize and may be expanding to include

children, home-buying, starting a business.

Revise governing documents as needed.

Re-evaluate communications plan to reflect current technologies and class mission and values.

Focus on generating class spirit to keep classmates united and invested in each other and the College.

Re-evaluate DCF goals to sustain participation rates while increasing amounts contributed.

Encourage mini-reunions, programs and activities that include families.

Partner with an older class to leverage resources and enhance practices.

20 – 25 YEARS OUT

Mission: Keep up engagement!

Classmates tend to be advancing in their careers and their families are getting

older. College is on the horizon. Alumni tend to have more disposable income in

the next few years, but less free time.

Get classmates excited about the 25th; develop and announce your reunion theme.

Appoint editor for the publication of the 25-Year Book and reunion chairs two years in advance of the reunion.

Consider development of a Class Project or Gift that has sustainable impact on the College and classmates.

Organize mini-reunions to generate reunion interest.

25 – 35 YEARS OUT

Mission: Think about how best to support the changing needs of your

classmates, and actively involve the spouses and partners of deceased

classmates.

Many classmates begin to have more time and resources, as children are

launched and careers stabilize and peak. They want to renew Dartmouth ties. At

the same time, classmates and their spouses or partners are beginning to more

regularly experience life’s challenges – relating to health, marriage, family,

careers – and may turn to your class for support.

Update contact information.

Organize mini-reunions that include educational opportunities from the College and/or provide updates on College policies.

Consider additional outreach measures, including establishing a compassion committee for classmates in need.

Leverage resources to bring to reality a sustainable and impactful Class Project or Gift.

Revise communications plan to include spouses and partners of deceased classmates and an enhanced memorial page on your class website.

Introduce the Gift Planning Program.

Re-evaluate DCF and dues goals.

40 YEARS AND BEYOND

Mission: Classmates have more time to get together socially throughout the

year, and they begin to think about creating a defining legacy.

More and more classmates are contemplating retirement, or at the very least,

have more free time to re-connect with Dartmouth friends. Families are spread

across the globe, so alumni welcome the chance to expand their own horizons,

and want to enjoy old and new connections. As the most experienced of alumni,

classmates expect ways to voice opinions, influence policy and leave their lasting

mark on campus.

Revise governing documents to reflect changing class needs.

Update communications plan to best meet your classmates’ lifestyles and needs.

Consider maxi reunions off-site around learning and vacation opportunities.

Mentor younger class to leverage resources, or to replicate or extend a Class Project or Gift.

Support alumni class officer development by sharing experience and expertise.

Encourage classmates to make legacy gifts through the Gift Planning Program.

Beth Krakower '93 – Former Class President

Cathy Judd Stein '82 – Class President and Vice President, Class Presidents

Association (2013-2014)

Loye Miller '51 – Class President and former President of the Class Mini Reunion

Chair Association (2004-2005)

Involvement of Spouses Each president will need to lead their class in developing a relationship with classmate spouses. This plan will vary considerably based on the age of the class and when they attended Dartmouth. The wives of the single-sex Dartmouth are very different than the men and women who married Dartmouth alumni from the 1990s. The below example comes from the Class of 1959 and their very respected WIN program. You may wish to copy some of their approaches and/or talk with a Class Activities staff member about how to approach this issue in your class.

WIN and the Dartmouth Class of 1959 Background

o During a Mini-reunion, in Hanover in 2002, the Women’s Initiative Network (WIN) was proposed. Jim Wooster, President of the Class said, “As the class ages and we have health ‘bumps’ among our classmates, I think it would be great if the we could integrate the women more in our Executive Committee decision making and class activities.” Jim asked Tina Long (a recent widow) and Joanne Wise to lead the outreach.

o “Over the years we’ve been fortunate to meet and share in each other’s lives during reunions or special Class functions, said Joanne. “I think we are lucky to have great women in this class. I count them among my best friends in the world.”

Kick-off

o Janice Cundey, Betsy Wooster, Polly Allen, Tina Long and myself created the program. Polly set the tone for WIN by creating the logo. We called ourselves the “Kitchen Cabinet.”

o WIN was inaugurated at our 40th reunion. Introducing WIN, we chose Peggy Lee ‘s song, “I’m a Woman,” to grab the attention of the class. I think those in the room will never forget this introduction.

What we do? o During Class meetings, Tina and I welcome all wives and female

partners as Class members. WIN holds luncheons; provides functions at Mini reunions (art ventures and book discussions) and organizes opportunities for women to get together and share in each other’s lives (late afternoon socials).

o Our biggest role, of course, is supporting one another. As transitions take place, we reach out to wives and partners to be sure they know we are thinking about them. We cannot hide from the unfortunate changes that life brings us.

WIN or DartMates: In favor of an all-women program

o Communications – Staying in touch is the key. Class Executives of 1959 invited all women to integrate into the Class because the all-male class felt there may come a day when the ‘women’ are the only ‘men’ standing. We are in a transitional time of our lives. If a woman (spouse or partner) feels comfortable remaining active, then surely we will continue to have a strong Class for many years to come.

# # #

For questions or more information please contact: Joanne Wise, 603-865-5568 or

email [email protected]

Class of the Year Award Categories & Guidelines

Category/Title: Class of the Year Special Recognition Description: Special Recognition is given for excellence in a particular

activity or in shown improvement and/or continued service to Dartmouth College.

Number of Awards: Up to three in each category; twenty-five years out and

less; and twenty-six years out and more. Selection: The selection committee is comprised of the Class

Officers Association Executive Committee which meets annually to review all Class Activity Reports and various College – generated summaries.

Eligibility Criteria: Classes must have filed a Class Activity Report within the

timeframe stated and demonstrated excellent achievement in a particular area of activity or substantial improvement and/or continue service to the College.

There is no limit to how many times a class can receive this recognition.

Nature of the Award: Book citation from the College Award Presentation: The Class Presidents Association President and the Vice

President of Alumni Relations announce the recipients at Class Officers Weekend.

Other: If a class is discussed and a class member is on the

selection committee, the member can participate in the discussion but not in the voting process.

The Alumni Relations Office prepares the citations. The citations shall be no more than 150 words.


Category/Title: Class of the Year Honorable Mention Description: This recognition is reserved for those classes that have

demonstrated excellent overall achievement and are runners-up in the Class of the Year selection process.

Number of Awards: One honoree in each category; twenty-five years out

and less; and twenty six years out and more. Selection: The selection committee is comprised of the Class

Officers Association Executive Committee which meets annually to review all Class Activity Reports and various College-generated summaries.

Eligibility Criteria: Classes must have filed a Class Activity Report within the

timeframe stated and have demonstrated outstanding all-around achievement.

There is no limit to how many times a class can receive the award.

Reunion classes are not considered separately.

Nature of the Award: Mention only; citation prepared. Award presentation: The Class Presidents Association President and the Vice

President of Alumni Relations announce the recipients at Class Officers Weekend.


selection committee, the member may participate in the discussion but NOT in the voting process.


Category: Class of the Year Description: The Class of the Year Award was initiated in 1967,

supported financially by the class of 1930 in recognition of an outstanding "all-around program through the superior organization of class interest and participation to the benefit of the College and cause of higher education. The first class of the Year was Class of 1942. The Class of 1953 later donated a cup to be used as the permanent award, known as the 1953 Cup. Two other categories have since been added: Honorable Mention and Special Recognition.

Number of Awards: One award in each category; twenty-vie years out and

Less and twenty-six years out and more and a class celebrating a major reunion. The selection of a reunion class of the year began in fall 2014.

Selection; The selection committee is comprised of the Class

Officers Association Executive Committee which meets annually to review all Class Activity Reports and various College-generated summaries.

Eligibility Criteria: Classes must have fined a Class Activity Report within

the timeframe stated and must have demonstrated outstanding all-around achievement.

There is no limit to how many times a class can receive the award.

Reunion classes ARE considered separately.

Nature of the Award: Framed citation from the College, wooden gavel, and

photos with the 1953 Cup.

Award presentation: The Class Presidents Association President and Vice

President of the Alumni Relations present the Awards at Class Officers Weekend.


selection committee, the member can participate in the discussion but not in the voting process.

The Alumni Relations Office prepares the award.

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