201415 ANNU A EoM ANCE AN Plans/Technical Indicator... · 201415 ANNU A EoM ANCE AN 5 SO: .2.1.3. 4...

2014/15 AnnuAl PerformAnce PlAn

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ADDENDUM 1

CoNtENts

4.2 PROGRAMME 1: ADMINISTRATION ....................................................................................................................................................................................................................3

SO: 4.2.1.1. To improve efficiency by implementing the necessary information technology infrastructure and systems. ............................................................................................. 3

SO: 4.2.1.2. To provide effective and efficient human resource planning and management services. .................................................................................................................................. 4

SO: 4.2.1.3. Ensure adherence to policies and standards on logistical services............................................................................................................................................................................... 5

4.3 PROGRAMME 2: HUMAN RESOURCE DEVELOPMENT, PLANNING AND MONITORING COORDINATION ..................................................................................6

SO: 4.3.1.1. Establish and maintain an integrated education and training management information system, linking all providers of education and training into a single system, to provide accurate data on skills supply and demand in the country. ...................................................................................................................................... 6

SO: 4.3.1.2. Establish and maintain coherent Career Development Services by March 2017. ................................................................................................................................................... 7

SO: 4.3.1.3. Pursue and strengthen bilateral relations with priority countries in Africa, Middle East, South and the North as well as with multilateral agencies such as COMEDAF, SADC, AU, ADEA, UNESCO, ILO, OECD and the Commonwealth. ............................................................................................................................................. 8

4.4 PROGRAMME 3: UNIVERSITY EDUCATION ......................................................................................................................................................................................................9

SO: 4.4.1.1. Expand the higher education sector in order to increase equitable access with success. ................................................................................................................................... 9

SO: 4.4.1.2. Improve success rates in higher education studies at public institutions and therefore increase graduate outputs by 2014. ............................................................17

SO: 4.4.1.3. Monitor good governance and management of the Higher Education system in order to build capacity and efficiency ....................................................................21

SO: 4.4.1.4. To develop and enhance the research capacity and productivity of universities ..................................................................................................................................................25

SO: 4.4.1.5. To maintain and enhance the Higher Education Management Information System (HEMIS) ..........................................................................................................................30

Technical indicaTor descripTion Grid

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4.5 PROGRAMME 4: VOCATIONAL AND CONTINUING EDUCATION AND TRAINING............................................................................................................................ 32

SO: 4.5.1.1. Increase access to and improve success in programmes leading to intermediate and high level learning by 2014. ..............................................................................32

SO: 4.5.1.2. Strengthen the institutional capacity of VET institutions to improve their performance and efficiency. .....................................................................................................36

4.6 PROGRAMME 5: SKILLS DEVELOPMENT ........................................................................................................................................................................................................ 37

SO: 4.6.1.1. Provide a dynamic interface between the workplace and learning institutions and to promote quality learning at work and for work by 2017. ......................37


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4.2 PROGRAMME 1: ADMINISTRATION

SO: 4.2.1.1. TO imprOve efficiency by implemenTing The neceSSary infOrmaTiOn TechnOlOgy infraSTrucTure and SySTemS.

1.

Indicator title Number of Information and Communication Technology ( ICT) Governance framework components implemented

Short definition ICT governance maturity level achieved by the Department through the implementation of the necessary infrastructure and systems by 2014/15

Purpose To measures progress made in terms of ICT infrastructure implementation

Source Self-Assessments

Method of calculation A simple count of the necessary infrastructure and systems implemented

Data limitation Skilled assessors

Type Efficiency

Reporting cycle Non-cumulative

Calculation type Annually

New indicator No

Desired performance Increased System maturity

Responsibility Sub Programme Manager: Government Information Technology Office (GITO)


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SO: 4.2.1.2. TO prOvide effecTive and efficienT human reSOurce planning and managemenT ServiceS.

2.

Indicator title Average period it takes to fill a funded vacancy from the date of advertisement to the date of recommendation

Short definition The number of months taken to fill a vacancy, starting from the time when the post was advertised to the day the post was filled

Purpose To ensure efficient management of human resources and compliance with the public service regulations Public Service Commission norms and standards

Source Post establishment and management plan for filling of vacancies

Method of calculation Count the number of days it takes from advertising a post to actual appointment of a candidate

Data limitation Other requirements such as:

(a) Candidate having to serve notice with current employer

(b) Vetting / Screening requirements and NIA responsiveness after a recommendation is made

(c) Period of verification of qualifications after a recommendation is made

Type Output

Reporting cycle Quarterly

Calculation type Cumulative

New indicator No

Desired performance Four months to fill a vacancy

Responsibility Sub Programme Manager: HRM


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SO: 4.2.1.3. enSure adherence TO pOlicieS and STandardS On lOgiSTical ServiceS.

3.

Indicator title Average period it takes to award a bid from the date of receiving the draft bid specifications from programme managers

Short definition Time taken to award a bid following the processing of a request by Programme Managers with reference to the date of receipt and final award

Purpose The number of months it takes to award a bid from the date of receiving the draft bid specifications from programme managers

Source To ensure compliance with performance indicators and Supply Chain Management (SCM) Procurement Plan

Method of calculation The three bid committees

Data limitation Calculation from the date the draft specification is received at SCM until the date the letter of appointment between the Department and successful bidder

Type Bids received incomplete/not according to specification or need for bid change

Reporting cycle Output

Calculation type Annual

New indicator Cumulative

Desired performance Yes

Responsibility Sub Programme Manager: Supply Chain Management


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4.3 PROGRAMME 2: HUMAN RESOURCE DEVELOPMENT, PLANNING AND MONITORING COORDINATION

SO: 4.3.1.1. eSTabliSh and mainTain an inTegraTed educaTiOn and Training managemenT infOrmaTiOn SySTem, linking all prOviderS Of educaTiOn and Training inTO a Single SySTem, TO prOvide accuraTe daTa On SkillS Supply and demand in The cOunTry.

4.

Indicator title Percentage of public institutions with data integrated into the education and training management information system according to the data specifications list of fields as approved by the HETMIS Standard Committee

Short definition Integration of data from public institutions

Purpose Measure the integration of public institutional data into education and training management information system to facilitate integrated reporting on enrolment data for the post-school sector

Source DHET management information system

Method of calculation Number of public institutions with data integrated divided by total number of public institutions * 100

Data limitation None, as the number of public institutions is known

Type Output

Reporting cycle Annual

Calculation type Non-cumulative

New indicator Yes

Desired performance It is desirable that 100% of institutions have their data integrated into the DHET management information system

Responsibility Sub Programme Manager :Information Systems


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SO: 4.3.1.2. eSTabliSh and mainTain cOherenT career develOpmenT ServiceS by march 2017.

5.

Indicator title A draft and a final career development policy and implementation strategy developed, consulted and gazetted

Short definition Development of a career development policy and implementation strategy

Purpose To develop a coherent career development policy and implementation strategy

Source DHET

Method of calculation The career development policy and implementation strategy developed on the basis of inputs from various internal and external stakeholders, as is signed off by Minister.

Data limitation None

Type Output

Reporting cycle Annually


New indicator Yes

Desired performance The career development policy and implementation strategy developed and approved by Minister

Responsibility Sub Programme Manager: Career Development and Open Learning


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SO: 4.3.1.3. purSue and STrengThen bilaTeral relaTiOnS wiTh priOriTy cOunTrieS in africa, middle eaST, SOuTh and The nOrTh aS well aS wiTh mulTilaTeral agencieS Such aS cOmedaf, Sadc, au, adea, uneScO, ilO, Oecd and The cOmmOnwealTh.

6.

Indicator title Engagement plans developed and implementation report compiled

Short definition Implementation plans with priority countries and multilateral agencies developed and approved by the DG

Purpose To ensure bilateral agreements signed are implemented and relations strengthened

Source Signed bilateral agreements

Method of calculation Implementation plans developed

Data limitation Political instability and changes in political relations

Type Activities



New indicator No

Desired performance Plans developed and implemented

Responsibility Sub Programme Manager: International Relations


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4.4 PROGRAMME 3: UNIVERSITY EDUCATION

SO: 4.4.1.1. expand The higher educaTiOn SecTOr in Order TO increaSe equiTable acceSS wiTh SucceSS.

8.

Indicator title Number of students enrolled in higher education studies at universities

Short definition Headcount student registered at universities

Purpose To track the extent of growth and expansion of the system

Source Audited Institutional HEMIS sub data set from Universities student production system

Method of calculation Unit record dataset extracted by Universities on a census date per academic period1

Data limitation Accuracy of data depends upon the reliable provision of data by the Universities

Type Input (registered students enrolment)



New indicator No

Desired performance Actual headcount reported to equal or exceed projected headcount

Responsibility Sub Programme Manager: HEMIS (supported by Directorate: Academic Planning, Monitoring and Evaluation)

9.

Indicator title Number of first time enrolments at universities

Short definition Headcount enrolments of 1st time students at universities in a particular academic year

Purpose To track the extent of access to and growth of the system


Method of calculation Unit record dataset extracted by Universities on a census date per academic period


Type Input (registered students enrolment)



New indicator No

Desired performance Actual first time enrolled students reported to equal or exceed projected first time enrolled students



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10.

Indicator title Number of African students at universities

Short definition African students enrolled at universities

Purpose To track the extent of growth of African students enrolled in the system




Type Input (registered African students)



New indicator No



11.

Indicator title Number of female students at universities

Short definition Female students enrolled at universities

Purpose To track the extent of growth in absolute numbers of female students enrolled in higher education programmes across the system


Method of calculation Unit record dataset extracted by Universities on a census date per year


Type Input (registered female students)



New indicator No




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12.

Indicator title Proportion of higher education enrolments in Science, Engineering and Technology (SET), Business Science and Humanities

Short definition Proportion of students in SET, Business Science and Humanities

Purpose To track the extent of the proportion students enrolled in major fields of studies in higher education across the system


Method of calculation Enrolments in SET divided by total enrolments x100, Enrolments in Business Science divided by total enrolments x100, Enrolments in Humanities (including Education) divided by total enrolments x100,

Data limitation Accuracy of data depends upon the reliable provision of data by the universities

Type Input (registered students enrolments in SET, Business Science and Humanities)



New indicator Yes

Desired performance Proportion of students in SET, Business Science and Humanities to equal or exceed projected proportions


13.

Indicator title Number of public higher education institutions established

Short definition New public higher education institutions established

Purpose Tracks progress on the process to increase the number of public institutions offering higher education programmes

Source Government Gazette

Method of calculation Promulgation of seat of new higher education institution in Government Gazette

Data limitation none

Type Output

Reporting cycle Annually after 2013

Calculation type Cumulative over the MTEF

New indicator No

Desired performance 1 new university established as a juristic person in terms of the Higher Education Act by March 2015

Responsibility Sub Programme Manager: DDG University Education supported by CD Academic Planning and Management (Branch project)


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14.

Indicator title A monitoring report on the use of the earmarked grant to support the development of each of the newly established universities

Short definition A report produced on the use of the earmarked grants (infrastructure, teaching development; research)disbursed to the 2 new universities.

Purpose To monitor the progress on the development of the 2 new universities and their use of funds

Source DHET New University Project team reports; annual reports and audit reports from 2 universities; monitoring reports from the units responsible for earmarked funds

Method of calculation Simple count of analysis reports produced

Data limitation Dependence upon timeous and reliable reports from various resources

Type Output (report)



Desired performance An annual analytic monitoring report that indicates the effective utilisation of funds towards the full establishment and functioning of the 2 universities

Responsibility Sub Programme Manager: Financial and Physical Planning (supported by Post School Teaching (formerly Continuing Professional Teacher Development; Policy and Development Support; Management Support)(Branch Project)


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15.

Indicator title Number of universities supported to offer programmes for FET College lecturers in line with new FET lecturer qualification policy

Short definition Number of universities that are supported through workshops, donor funding and other methods to develop programmes that are taken through the various processes to enable them to develop programmes and the capacity to offer FET college lecturers

Purpose To measure universities given support for the introduction of qualifications for FET College lecturers

Source DHET Programme Qualification Mix (PQM) clearance database

Method of calculation Number of universities that have submitted qualifications for FET College lecturers for inclusion on their programme-qualification mix.


Type Output



New indicator Yes

Desired performance At least 5 universities have submitted applications for PQM approval to offer qualifications for FET college lecturers by 31st March 2015; an additional 5 universities have submitted for PQM approval by March 2016; and 10 universities will be offering such programmes in the 2017 academic year

Responsibility Sub Programme Manager: Post School Teaching (formerly Continuing Professional Teacher Development)


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16.

Indicator title A national policy on professional qualifications for educators in Community and Adult Education and Training is published in the Government Gazette

Short definition A policy document on Qualifications for Community and Adult Educators developed, and universities supported to develop programmes in line with the policy over the MTEF period

Purpose A qualifications policy for community and adult educators will assist to professionalise this sector and will provide uniform direction to universities on the design of such qualifications.

Source Government Gazette

Method of calculation Policy is Gazetted.

Data limitation Not applicable

Type Output (policy document)

Reporting cycle Non-cumulative


New indicator Yes

Desired performance A policy document on Qualifications for Community and Adult Educators is gazetted by 2014/15 for implementation.

Responsibility Sub Programme Manager: Post School Teaching (formally Continuing Professional Teacher Development)


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17.

Indicator title Amount (in Rand value) of infrastructure grants disbursed to universities for the improvement of different projects

Short definition Amount allocated to 23 universities for infrastructure development projects in a number of different categories including student housing

Purpose To measure the grants given to public universities. These grants assist universities to maintain and expand their infrastructure which contributes positively to expand access to higher education and improve teaching, learning and living environments, and therefore, improve the quality of higher education offered across the system

Source Ministerial Statement on University Funding

Method of calculation The funding in the baseline allocation to universities for infrastructure over the MTEF

Data limitation Dependent on amounts in the MTEF being made available by National Treasury

Type Input

Reporting cycle Annually (however allocations committed in a three year cycle)

Calculation type Cumulative over MTEF (three reports)

New indicator Yes

Desired performance R2.2 billion disbursed to universities by 31 March 2015.

Responsibility Sub Programme Manager: Financial and Physical Planning


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18.

Indicator title A monitoring report on the effective use of infrastructure grants by each university produced

Short definition A report will be produced on the progress of infrastructure projects funded through the infrastructure grant

Purpose To monitor the progress of infrastructure investments and the quality of teaching, learning and living environments at universities

Source Progress reports from universities; audited financial statements on the use of funds; oversight monitoring reports

Method of calculation Simple count of analysis report produced.

Data limitation Dependence on information from universities

Type Output(reports)



New indicator Yes

Desired performance 1 consolidated monitoring report on the effective use of infrastructure grants compiled annually (3 reports over the MTEF)

Responsibility Sub Programme Manager: Financial and Physical Planning


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SO: 4.4.1.2. imprOve SucceSS raTeS in higher educaTiOn STudieS aT public inSTiTuTiOnS and TherefOre increaSe graduaTe OuTpuTS by 2014.

19.

Indicator title Number of University Teaching Development Plans (3 years) for each university produced and approved by the Director-General

Short definition Teaching Development Plans describe how a university will utilise the earmarked Teaching Development Grant (TDG) allocated to it over a three-year period. Qualitative and Analytical monitoring reports will be produced on the use of the funds, assessed against approved plans and the criteria in the Ministerial statement on the use of the TDG.

Purpose The Teaching Development Grants, and therefore the Teaching Development Plans are intended to support improvement in teaching and learning at universities.

Source Universities Teaching Development Plans (Universities submit plans which are evaluated, and approved by the Director-General if they comply with the DHET’s policy on the use of the teaching development grants), audited financial statements on the use of the funds, data collection through oversight visits were required.

Method of calculation Simple count of analysis report produced.

Data limitation Dependant of the quality of plans and reports from universities

Type Impact

Reporting cycle Plans approved every three years: monitoring report annually

Calculation type Plans non- cumulative; reports cumulative over MTEF

New indicator yes

Desired performance 24 university 3-year Teaching Development Plans produced and approved by the Director-General by June 2014. 2 Annual analytic monitoring reports produced by September 2016

Responsibility Sub Programme Manager: Post School Teaching (formerly Continuing Professional Teacher Development)


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20.

Indicator title Total number of students in foundation provisioning programmes at universities

Short definition Number of students in foundation provisioning programmes at universities

Purpose To measure the number of underprepared students entering universities through supporting them academically via foundation provisioning programmes, and therefore increasing the likelihood that they will successfully compete undergraduate programme

Source HEMIS together with data collected through on-going qualitative monitoring of approved programmes


Data limitation Accuracy of data depends upon the reliable provision of data per academic period

Type input



New indicator Yes


Responsibility Sub Programme Manager: Post School Teaching (formally CPTD), supported by the Directorates: Academic Planning and Monitoring and Financial and Physical Planning


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21.

Indicator title Percentage success rates of students on foundation provisioning

Short definition Success rate of students enrolled in higher education studies at public institutions

Purpose To track the performance of students across the system per year

Source Audited Institutional HEMIS sub data set from Universities’ student production system

Method of calculation FTE degree credits divided by FTE enrolments. These calculations, for a programme or for an institution as a whole, produce weighted average success rates for a group of courses.


Type Output



New indicator No

Desired performance Actual academic performance reported to equal or exceed projected performance

Responsibility Sub Programme Manager: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS


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22.

Indicator title Annual monitoring report on the outputs of scarce skill graduates from public universities with recommendations for interventions

Short definition Analytic monitoring and evaluation reports on the production of graduates in engineering, human and animal health sciences, physical and life sciences and teacher education

Purpose To monitor the progress on the production of graduates in the scarce skills areas and to make recommendations for interventions to improve the production

Source Audited Institutional HEMIS sub data set from universities’ student production system; interaction with university Deans of scarce skills areas, professional bodies

Method of calculation Unit record dataset extracted by universities on a census date per year; analysis of qualitative monitoring data

Data limitation Accuracy of data depends upon the reliable provision of data by the universities; quality of quantitative data collected from institutions and other stakeholders.

Type Impact


Calculation type Cumulative over MTEF

New indicator Yes

Desired performance An annual report which tracks the increase in the number of graduates in the scares skills areas, highlights any blockages and recommends interventions for further improvements (3 reports over MTEF)

Responsibility Sub Programme Manager: Academic Planning, Monitoring and Evaluation, supported by the Directorate: HEMIS and Teaching and Learning Development.


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SO: 4.4.1.3. mOniTOr gOOd gOvernance and managemenT Of The higher educaTiOn SySTem in Order TO build capaciTy and efficiency

23.

Indicator title A set of key financial, performance and good governance indicators developed to evaluate governance and management of public higher education institutions

Short definition Three types of indicators will be developed against which the governance and management of universities will be evaluated on an annual basis: financial health indicators; performance indicators; and good governance indicators

Purpose To develop indicators to monitor and evaluate the university education system on an on-going basis, and to enable identification of problems in the system so that timeous interventions can be made to ensure that all universities are well governed, managed effectively and efficiently, and provide quality higher education.

Source Expert input on indicators; Annual reports from Universities reporting on governance and management aspects as required by the Regulations for Reporting by HEI, Higher Education Act 1997 as amended; progress reports from institutions under administration; any other monitoring reports on institutions produced on an on-going basis.

Method of calculation Analysis of reports and professional assessment of the state of governance and management of institutions against predetermined criteria

Data limitation Quality of reports and quantity of inputs




New indicator Yes

Desired performance A set of financial indicators to evaluate the financial health of the system are developed by March 2015. A set of key governance indicators are developed by March 2016. A set of key performance indicators are developed by March 2016 and an evaluation report of the public higher education system against the approved financial indicators, performance and governance indicators with recommendations for improvement is compiled by March 2017. It is desired that all universities are functioning well and none are under administration or exhibiting problems requiring independent assessments.

Responsibility Sub Programme Manager: Management Support


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24.

Indicator title Annual report on the financial health of each university with recommendations for improvements

Short definition Reports produced reflecting a comparative analysis of the financial health of the 25 universities

Purpose To track the extent of financial sustainability in the system

Source Audited financial statements of universities and supplementary financial data sets

Method of calculation Simple count of analysis report produced

Data limitation Accuracy of financial data depends upon the reliable provision of data by the universities and auditor interpretations according to the international financial regulations.



Calculation type Cumulative (3 reports over MTEF)

New indicator Yes

Desired performance An annual report on the financial health of 25 universities showing that their finances, according to national and international benchmarks are healthy



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25.

Indicator title Revised regulations for regulating Private Higher Education Institutions (PHEIs) developed and approved for implementation

Short definition PHEIs are regulated in terms of a set of Regulations published under the Higher Education Act of 1997 (as amended). These Regulations will be revised and published as policy

Purpose To revise the Regulations to ensure that they are responsive to charges within the Private Higher Education Sector: to improve oversight of PHEIs; and to protect the public by ensuring that PHEIs are effectively regulated

Source Research; Consultation with the sector

Method of calculation Government Gazette published


Type Output (policy document)



New indicator None

Desired performance Revised regulations are published in the Government Gazette as policy



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26.

Indicator title An annual monitoring report on the compliance of PHEIs

Short definition A monitoring report on the Private Higher Education sector indicating the extent to which institutions comply to the regulations and operate according to the law

Purpose To monitor the Private Higher Education sector and ensure that all registered institutions comply with the regulations and operate according to the law

Source Conditions of registration and annual reports submitted by institutions to the Department; reports from the public and institutions in illegal activities and desktop research in the sector


Data limitation Quality of annual reports provided by the system; illegal activities not reported

Type Output(reports)

Reporting cycle Cumulative (3 reports over MTEF)


New indicator Yes

Desired performance Annual monitoring report showing that 100% of institutions comply with the regulations and no illegal activity exist by 31 March 2015



25

SO: 4.4.1.4. TO develOp and enhance The reSearch capaciTy and prOducTiviTy Of univerSiTieS

27.

Indicator title Number of postgraduate graduates

Short definition Postgraduate students graduated in an academic year

Purpose To track the extent of growth of students receiving post graduate qualifications (honours’, masters’ and doctorate qualifications)

Source Audited Institutional HEMIS sub data set from Universities’ student production system



Type Output (graduates)



New indicator No

Desired performance The number of students receiving a post graduate qualification to equal or exceed projected targeted number of post graduates in institutions’ enrolment plans



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28.

Indicator title Number of doctoral graduates

Short definition Students graduated with Doctoral Degrees in the current academic year

Purpose To track the extent of growth of students graduating with a Doctoral Degree



Data limitation Accuracy of data depends upon the reliable provision of data by Universities

Type Output



New indicator No

Desired performance The number of student receiving a Doctoral Degree qualification to equal or exceed projected targeted number in the enrolment plan



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29.

Indicator title An improved Policy on the measurement of research outputs of universities published in the government gazette for implementation

Short definition A revised and improved Research Output Policy, which provides the criteria for what counts as research outputs that will be subsidised, and how these will be measured

Purpose To review published a revised Research Output Policy to factor in recent changes/advancements and improvements in types of research outputs from HEIs

Source Research outputs from system

Method of calculation Government gazette


Type Output

Reporting cycle Once off

Calculation type Non cumulative

New indicator Yes

Desired performance Policy approved by the Minister and made available to the public by 31 March 2015

Responsibility Sub Programme Manager: University Policy and Development Support


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30.

Indicator title An annual report on improved research productivity of universities

Short definition An annual report on research productivity is published. Research productivity is a measurement of research outputs from individual universities, measured according to their Research Outputs Policy, which are converted onto units for the purpose of the subsidy

Purpose To report on the research output units of individual institutions, to track the improvement of research productivity across the system, and to provide and analysis of the overall research performance of public higher education institutions

Source Research outputs data from Universities


Data limitation Accuracy of data from the HEIs

Type Output


Calculation type Cumulative over the MTEF (3 years)

New indicator Yes

Desired performance Research Output report finalised and distributed to institutions by the end of each financial year



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31.

Indicator title Number of Research Development Plans (3 years) and monitoring reports for each university produced and approved by the DG

Short definition DHET provides research funding to Universities in the form of Research Development Grants (RDGs). Universities are required to submit comprehensive proposals detailing the Capacity Building plans ,that are evaluated and approved , before funds can be released

Purpose To measure Research Development Plans of universities approved and monitored. The aim is to build research capacity and capability at universities in order to improve the quality and productivity of research in the system

Source RDG plans provided by Universities

Method of calculation Analysis of plans

Data limitation Quality of plans received from universities

Type Output


Calculation type Non-accumulative

New indicator Yes

Desired performance 24 universities three year research development plans have been submitted evaluated and approved by June 2014



30

SO: 4.4.1.5. TO mainTain and enhance The higher educaTiOn managemenT infOrmaTiOn SySTem (hemiS)

32.

Indicator title Number of updates on the HEMIS for audited student and staff data

Short definition Updates on the HEMIS for audited student and staff data

Purpose To provide reliable and accurate data for the planning and monitoring of the university sector in relation to their infrastructure

Source Validated database of a subset of data on students and staff extracted from the universities’ HEMIS system

Method of calculation Unit record datasets (one for students and one for staff) extracted by Universities as at the 31st December and audited by the 31st July

Data limitation The accuracy of the data depends upon the timeous and reliable provision of data by universities

Type Output



New indicator No

Desired performance Two (one student and one staff) updates for 23 universities by 31 March 2015

Responsibility Sub Programme Manager: HEMIS


31

SO: 4.4.1.5. TO mainTain and enhance The higher educaTiOn managemenT infOrmaTiOn SySTem (hemiS)

33.

Indicator title Number of updates on the HEMIS system for final building space data from the universities

Short definition One update on the HEMIS for final building space data from the universities

Purpose To provide reliable and accurate data for the planning and monitoring of the university sector in relation to their infrastructure

Source Validated database of a subset of data on final building space from the universities

Method of calculation Unit record dataset extracted by universities as at the 31st December

Data limitation The accuracy of the data depends upon the timeous and reliable provision of data by universities

Type Output



New indicator No

Desired performance One annual update for 23 universities by 31 March 2015

Responsibility Sub Programme Manager: HEMIS


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4.5 PROGRAMME 4: VOCATIONAL AND CONTINUING EDUCATION AND TRAINING

SO: 4.5.1.1. increaSe acceSS TO and imprOve SucceSS in prOgrammeS leading TO inTermediaTe and high level learning by 2014

34.

Indicator title Number of FET Colleges annual headcount enrolments on Ministerial approved and occupationally directed programmes in an academic year

Short definition 800 000 headcount enrolments in public FET college programmes

Purpose To track expansion of access to FET Colleges

Source Annual Survey

Method of calculation Simple headcount of students enrolled in all formal qualifications and programmes offered in FET Colleges

Data limitation Subject to accuracy of Survey data

Type Outputs



New indicator No

Desired performance Actual enrolment target

Responsibility Sub Programme Manager: Ms T Futshane


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35.

Indicator title Certification rates in exit levels in the Report 190/1 and NCV qualifications in an academic year

Short definition Percentage rates of college students meeting all requirements to be issued with certificates upon completion of levels of programme in public FET Colleges

Purpose To track student success of public FET Colleges

Source Examination and assessment data

Method of calculation Examination and assessment datasets and enrolment datasets extracted and analysed against each other to determine success rates

Data limitation Reliability of data after processing to certification rates

Type Manual

Calculation type Non-Cumulative


New indicator No

Desired performance Reliable and calculations of success rates

Responsibility Sub Programme Manager: Dr Mahlobo and Ms Pote


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36.

Indicator title Pass rate in the NCV Levels 2 to 4 Maths and Maths Literacy programmes in an academic year

Short definition Percentage rates of college students found competent on NCV Maths and Maths Literacy levels 2 to 4 in an academic year in public FET Colleges

Purpose To track pass rates of college students taking Maths and Maths Literacy across all levels in public FET Colleges




Type Manual

Reporting cycle Non-Cumulative


New indicator No

Desired performance Reliable calculations of pass rates

Responsibility Sub Programmes Manager: Dr Mahlobo and Ms Pote


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37.

Indicator title Certification rates for bursary recipients enrolled in the Report 190/1 and NCV qualifications in an academic year

Short definition Percentage rates of college students meeting all requirements to be issued certificates upon completion of levels of programme in public FET Colleges

Purpose To track student success of public FET Colleges




Type Manual

Calculation type Non-Cumulative


New indicator No

Desired performance Reliable calculations of success rates

Responsibility Sub-Programme Manager: Dr Mahlobo and Ms Pote


36

SO: 4.5.1.2. STrengThen The inSTiTuTiOnal capaciTy Of veT inSTiTuTiOnS TO imprOve Their perfOrmance and efficiency

38.

Indicator title Number of public institutions identified for declaration as community colleges

Short definition Public institutions identified for declaration as community colleges

Purpose To identify public institution to be declared as community colleges

Source Submission approved by the Minister

Method of calculation Number of public institutions identified for declaration as community colleges against the number as approved by the Minister

Data limitation Double training, some colleges send same people to similar types of training, resulting in double counting

Type Activity-input



New indicator No

Desired performance 9 public institutions identified for declaration as community colleges

Responsibility Sub Programme Manager: Dr EB Mahlobo


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4.6 PROGRAMME 5: SKILLS DEVELOPMENT

SO: 4.6.1.1. prOvide a dynamic inTerface beTween The wOrkplace and learning inSTiTuTiOnS and TO prOmOTe qualiTy learning aT wOrk and fOr wOrk by 2017

39.

Indicator title The number of artisan learners registered nationally

Short definition Artisan learners entering learning nationally

Purpose Records number of new and/or RPL artisan learners entering artisan learning programmes annually in support of economic growth

Source SETAs and INDLELA coordinated by National Artisan Development Support Centre

Method of calculation Simple count of artisan learners reported by SETAs and INDLELA

Data limitation No reports or late or inaccurate reports received

Type Measures Inputs

Reporting cycle Cumulative that is compared against annual target


New indicator On-going from previous years

Desired performance Achieve or exceed cumulative monthly SETA & INDLELA targets

Responsibility Sub Programme Manager: INDLELA


38


40.

Indicator title Number of artisan candidates found competent nationally

Short definition 13 000 artisan candidates found competent nationally

Purpose Records number of persons becoming qualified artisans in support of economic growth

Source SETAs and INDLELA coordinated by National Artisan Development Support Centre

Method of calculation Simple count of artisan candidates reported by SETAs and INDLELA


Type Measures Outputs




Desired performance Achieve or exceed cumulative monthly SETA & INDLELA targets



39


41.

Indicator title Number of graduates receiving Structured Work Place Learning

Short definition Graduates and students receiving Work Integrated Learning (WIL)

Purpose Records numbers of learners entering workplaces to complete or complement their learning programmes to enhance their employability

Source Reports from SETAs, FET Colleges and Universities

Method of calculation Simple count of graduates reported from SETAs, FET Colleges and Universities


Type Measures Outcomes



New indicator New

Desired performance Performance must be at target level or more

Responsibility Sub Programme Manager: WIL


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42.

Indicator title Percentage of INDLELA national artisan learners pass trade test

Short definition INDLELA’s national artisan learners pass trade test by 2014/15

Purpose Records number of persons passing a national trade test in support of improved artisan training and testing.

Source INDLELA Trade Test Centre and MerSETA

Method of calculation Simple count of national artisan learners pass trade test reported by INDLELA and MerSETA




Calculation type Quarterly


Desired performance Achieve or exceed quarterly targets



41


43.

Indicator title Number of audits conducted at SETA or QCTO accredited trade training or trade test centres

Short definition The increase in the number of audits conducted at SETA or QCTO accredited trade test centres

Purpose To measure and record the number of audits at SETA or QCTO accredited trade test centres in support of improved quality of artisan development

Source National Artisan Moderation Body

Method of calculation Simple count of audits reported by National Artisan Moderation Body

Data limitation No audits conducted



Calculation type Quarterly


Desired performance Achieve or exceed quarterly target



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44.

Indicator title Number of FET Colleges with partnership agreements with SETAs

Short definition SETAs should enter into partnership agreements with FETs regarding provision of learning programmes

Purpose To ensure that learning programmes offered in FETs directly respond to the real needs of the various sectors

Source SETA reports, Copies of partnership agreements

Method of calculation Simple count of partnership agreements signed

Data limitation Integrity of information submitted

Type Input and impact

Reporting cycle Cumulative

Calculation type Bi-annually

New indicator New

Desired performance To ensure that each SETA has partnership agreements with FET Colleges

Responsibility Sub Programme Manager: SETA Coordination

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