2015 ANNUAL REPORT
CONTENTS
President's Report 3
Treasurer's Report 5
TLFNZ Financial Statements 7
Toy Express Financial Statements 17
TLFNZ Members 25
Acknowledgement of Sponsors 29
3
PRESIDENT’S REPORT
The Toy Library Federation of New Zealand (TLFNZ) is incorporated and operates under its
Constitution. Our primary role is to support new and existing not for profit Toy Libraries,
offering information, and support on all aspects of running a toy library and the value of play.
This year the Board met four times ‐ twice in person and twice via Google Hangout. Google
Hangout has proved to be a successful way of meeting with a Board that has been spread
around the country. The Board has had support from Garth Nowland‐Foreman (Community
Solutions) in updating the strategic plan, taking into consideration the findings of last year’s
feasibility study, changes in reporting and compliance requirements.
TLFNZ staffing structure changed during the year and support is now offered via two part‐time
positions being a National Administrator based in Invercargill and a National Coordinator based
in Christchurch.
We shifted office premises from Brighton to shared office space in Christchurch Community
House in Tuam Street, Christchurch. It is wonderful to be working alongside other volunteer
organisations in such a supportive environment. This will enable all our libraries to benefit from
the contacts and networks at regional and national level. The move also meant a focus on
shifting the office completely into Google Drive and developing the procedures and policies for
this, along with collecting information about our libraries via our website. Toy libraries could
also benefit from utilising the cloud storage to ensure smooth transition between committee
members.
We are grateful for the work done by Rebecca Greatrex from Technical and Tenders in updating
the Operations Manual. The new format will mean that advice and information to libraries can
be kept current and easily available to new committee members. It’s exciting to see libraries
using our Facebook page and interesting to see that libraries from all around the world are
members. Sharing information this way helps support those who volunteer and reminds us all
of the benefits of belonging to a community that promotes the value of play and toy libraries.
Toy Express The use of a Business Mentor Scheme saw the Board support Long Term Leave cover so that
Pam Pearce could return to the position of Toy Buyer in mid July 2015. We know that the focus
on Toy Express (TE) will need to be maintained so that it is sustainable. TE enables clear
accountability for funding and is one of the reasons that our bulk Lottery application on behalf
of member toy libraries has been successful. Supporting TE as much as possible will help to
retain this funding and other funding at regional levels.
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Looking ahead
To the retiring Board members, Emma, Karen and Jessica, thank you for your support,
particularly over the last 6 months. It has been a team effort from both staff and the Board
that now sees us prepared for the next 6 months with a focus on improving communication and
developing relevant support for our libraries.
Adapting and changing are important to remain sustainable and relevant. At a library level this
can be as simple as a review of membership so it is easy for grandparents to join.
Being part of my local toy library committee has reminded me of all the good things about
belonging to a volunteer community group. It’s where you meet people face to face from all
walks of life that share a similar passion. You make a difference to families, continue to learn
new skills, make new friends and get to play simply for the fun of it. It’s wonderful to see
children using the toys, learning to be responsible with them, sharing, investigating and
learning as they play.
Our toy libraries are far more than just a toy borrowing service, they educate us all.
Ester Romp
President
5
TREASURER’S REPORT TLFNZ
Toy Library Federation of New Zealand Inc (TLFNZ) recorded a deficit of $11,368 (2014 surplus: $5,425)
mainly as a result of reduced revenue in certain categories.
Decreases were recorded in Membership income and Stationery sales. The National Training Weekend also
ran at a deficit. We will be reviewing the location, format and frequency of the National Training Weekend
given that a number of toy libraries were unable to be represented at the 2014 Training Weekend in
Invercargill. This event is an important opportunity for networking and sharing ideas whilst also having
some fun and getting to know fellow toy library members across the country. Thank you to SKIP for
contributing to the funding of the June 2014 event by hosting the breakfast on the Sunday.
The Lotteries grant increased with additional funding being provided to TLFNZ to continue work on
Strategic Projects, whilst bulk funding to 172 member toy libraries at $900 excluding GST remained
consistent with the prior year.
Toy Express division
Toy Express is the toy buying arm of TLFNZ and has been reported on separately. Toy Express recorded a
deficit of $2,743 (2014 deficit: $11,218). This represents an improvement of 76% since last year.
The Board was particularly focused on Toy Express this year as it was acknowledged that it could not
continue to record a loss indefinitely at the expense of TLFNZ as a whole. A big thank you to Pam Pearce
who is very dedicated to her role with Toy Express and has made a huge improvement in both processes
and relationships with member toy libraries and suppliers. The new look website has also been a success
and continues to be improved. The graph bellows illustrates Sales, Cost of Sales, Gross Profit and Net
Surplus/(Deficit) for Toy Express for 2012 – 2015.
Toy Express relies heavily on the support of member toy libraries and we wish to thank those toy libraries
who continued to support Toy Express by purchasing toys over and above their allocated Lottery grants.
We wish to note that toy libraries were given a choice between toys, rent or insurance in the coming year
in respect of their Lottery grant, so your support in 2015/16 will be even more important as Lottery sales
will be reduced. Please consider using Toy Express as a benchmark when wishing to purchase toys from
other suppliers as Pam Pearce is particularly diligent in obtaining the exact same item at a better price. It is
generally only in the case of extremely discounted sales drives by suppliers that we are unable to compete
on price. Please note that freight is only ever on‐charged at cost even though this may seem high at times,
‐50000
0
50000
100000
150000
200000
250000
2012 2013 2014 2015
Sales Cost of Sales Gross Profit Net Surplus/(Deficit)
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so please continue to provide feedback to Pam so that we can query costs with Toll, our national freight
provider.
Toy Express is currently supported by a part‐time paid employee and receives no separate funding, i.e. it is
completely self‐funded and relies heavily on the support of member toy libraries in order to remain
financially viable. The ongoing financial viability of Toy Express will continue to be monitored by the Board
on an annual basis.
2016 and beyond
New financial reporting requirements came into effect for all charitable organisations in New Zealand for
financial years beginning on or after 1 April 2015, i.e. years ending on or after 31 March 2016. This affects
TLFNZ and all toy libraries that are registered with the Charities Commission. From next year, TLFNZ will be
preparing a single annual report which will include Toy Express as this division forms part of the legal entity.
We plan to develop templates for use by member toy libraries for the FY16 reporting period and onwards.
The Charities Commission also has plenty of information available on its website (www.charities.govt.nz)
and hopefully all Treasurers are already aware of the impending changes.
It’s important that all toy libraries identify the non‐financial information that will be disclosed in the
Statement of Service Performance as soon as possible, e.g. number of toys purchased, number of members,
number of volunteers, etc. This will ensure that appropriate processes are in place to record these
measures for disclosure in the annual Performance Report going forward. This is also an opportunity for
each toy library to “tell their story” so choose wisely when deciding on this information.
Note that there is no requirement for comparatives in FY16 as this will be the first reporting period under
the new reporting standards.
General
Thank you to Jessica Aitken who was appointed to the Treasurer role at the 2014 AGM. Unfortunately, Jess
resigned as Treasurer due to personal circumstances in February 2015. Jess has continued to provide
support in payroll administration. It was also a challenging year with the resignation of Christine Jelley in
November 2014. Chris was an integral part of TLFNZ for many years and we would like to express our
gratitude to Chris for her commitment to toy libraries during her time with TLFNZ. A very big thank you to
Teri Black (based in Invercargill) who stepped into Chris’ shoes in a voluntary capacity initially before being
appointed to the role of National Administrator in March 2015. We were also fortunate to welcome
Rebecca Andrew to the newly created role of National Co‐ordinator in February 2015. Libraries based in
Wellington will already have heard from Rebecca in relation to their TG McCarthy grants. Rebecca is keen
to get to know all the toy libraries and is available to advise on operational issues and any queries regarding
fundraising processes.
All of the best for 2016.
Lyn Zeederberg
(acting) Treasurer
25
TLFNZ Members
Life Members
Pam Taylor Christine Jelley
Gillian Gorick Mary Robinson
Alison McKenzie Irene Mosley
Betty Willis Linda Richmond
Billa field Cherry Browne
Jane Webster Fiona Cartwright
Pam Scott Kathy Walsh
Diane Picathy
Friends
Taupo Toy Library
Toy Libraries
Northland
Bream Bay Snells Beach Mangawhai
Kerikeri Wellsford Whangarei
Auckland
Auckland Central Mangere Bridge Paparoa
Akld East Parents Centre Ponsonby Beachlands
Manakau Ranui Baptist Carlson
Meadowbank Te Atatu Deveonport
Mt Albert Open Toy Box Eastern Bays
Mt Roskill Multi Ethnic New Lynn Salvation Army Ellerslie
North Shore Waiheke Island Franklin
Northcote Waiuku West Auckland
Fun & Games Onehunga Howick & Pakuranga
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Waikato
Aria Cambridge CCS Disability Action
Hamilton East Hamilton Parents Centre Hamilton Toy Box
Matamata Morrinsville Otorohonga
Putaruru Te Aroha Te Awamutu
South Waikato Whaingaroa
Bay of Plenty/Coromandel
Katikati Paeroa Waihi
Mt Maunganui Omokoroa Otumoetai
Papamoa Te Puke Thames Baptist
Whakatane Whangamata Whitianga
Central North Island
Ruapehu Waimarino Waiouru
Hawkes Bay/Gisborne
Central Hawkes Bay Hawkes Bay Parents Centre Napier
Dannevirke Gisborne Hastings
Haumoana Havelock North
Taranaki
Eltham Taranaki Wanganui
Kiddylandz Hawera
Manawatu
Bulls Manawatu Feilding
Rangitikei
Horowhenua/Kapiti Coast
Kapiti Levin Otaki
Wellington
Brooklyn Island Bay Johnsonville
Karori Khandallah Mirimar Salvation Army
Newlands Ngaio Northland
Plimmerton Pukerua Bay Tawa‐Linden
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Wadestown Whitby
Hutt Valley
Alicetown Eastbourne Taita
Lower Hutt Petone Stokes Valley
Upper Hutt Wainuiomata Western Hills
Waiararpa
Carterton Featherston Greytown
Martinborough Masterton Pahiatua
West Coast
Greymouth Westland Reefton
Westport
Nelson/Marlborough
Blenheim Salvation Army Golden Bay Mapua
Motueka Murchison Nelson
Picton Richmond Seddon
Stoke Tapawera Wakefield
North Canterbury
Amberley Amuri Cust
Cheviot Hanmer Springs Woodend
Hawarden/Waikari Rangiora
Christchurch
Akaroa Eastside Chch South
Church Corner Diamond Harbour Ellesmere
Fiddlestyx Halswell Hornby
Kaiapoi Lincoln Little River
Lyttleton Opawa St Martins Papanui
Pegasus Seaside Shirley
Waimairi
Mid‐South Canterbury
Aoraki Darfield Geraldine
Ashburton Kirwee MacKenzie
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Methven Rakaia Sheffield/Springfield
Temuka Twizel Waimate
Otago
Balclutha Caversham Dunedin City
Dunedin Parents Centre Lawrence Mornington
Mosgiel Salvation Army Murray McGeorge North Otago
Palmerston‐Waikouaiti Peninsula Tapanui
Tokomairiro Waitati
Central Otago
Alexandra Cromwell Maniototo
Omakau & Districts Teviot Valley Wakatipu
Wanaka
Southland
CCS Disability Action Gore Riverton
Tuatapere Central Southland Invercargill
Te Anau Wyndham Districts Dipton
Otautau & Districts Tokanui
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TLFNZ warmly thanks the following for their support throughout the year: