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2015 Coop Briefing(Faculty)
Coop ProcessCreate CV/Resume
Apply to companies request verification letter from CECS
Wait for feedback may take at least one month
Follow up with companies
Choose company
Accepted Submit Coop Job Approval form and Offer Letter to faculty will receive Employer Evaluation form
Go for coop
Coop visit Nov-Dec (check student email)
Submission of Report, Logbook & survey forms
- CV Editing- Application
Curriculum Vitae vs. ResumeCVA detailed summary of your achievementsCan be more than 2 pages
ResumeShort summary of yourselfMostly consists of your recent achievements, experiences etc.Limited to 2-3 pages
Most employers will request for a resume.
What to Include in Resume?Personal details name; birth date; marriage status (Ms, Mr, Mrs)
Contact address; mobile phone no; email
Education background arranged in chronological order
Work experiences RELEVANT; arranged in chronological order
SkillsTechnical skills Microsoft Office, Autocad, Mathlab, etc.Languages
2 Referees ask for permissions; provide a copy of resume.
1 professional picture.
What NOT to include!Personal detailsIC/Passport numberHeightWeightRace / Religion may/may not include biasness
Family background guardian information, etc.
Hobbies (may include) / interests / ambition
List of ALL subjects taken
Every subjects grade
Application procedureCall the companyask for internship placement availabilityask for the person responsible to contact
Send resume hard copy and soft copy
Follow-up after a period of time
Interview TIPS!Tell us about your background; Hobbies / interests
Why do you want to work for the company? RELATE WITH STUDY BACKGROUND
Tell us the moment when you have to lead your team members.
Surprise me, tell me a story about your achievement(s) that can make me go WOW!
Tell us a moment when you disagree with your team members, and what was the outcome.
If your boss requires you to do an urgent matter, and all of a sudden you receive an urgent call from family. What would you do?
HAVE YOU APPLIED TO ANOTHER COMPANY?
Interview TIPS!ATTIRE professional, not too colorfulPUNCTUALITY be on time!!!!MANNERSshake hands (if offered)sitting positioneatingCONFIDENCE do not show too much nervousnessDO NOT LIE!!!!BE POSITIVE in your answers
Coop essentials
Co-op CoordinatorsMechanical & Mechatronics EngineeringMs. Wan Zailah ([email protected])
Chemical & Petroleum EngineeringMs. Farhana ([email protected])Dr. Ng Chin Yin ([email protected])
Electrical & Electronics EngineeringDr. Rodney ([email protected])
Civil EngineeringMr. Lee ([email protected])
Communications Electronics EngineeringMr. Chua Huang Shen ([email protected])
GradingThere is a grade for your co-op.
Grading distribution is as follows:Employer : 30%Report: 40%Logbook: 30%
Caution!even though your employer gave you a very good mark, it does not guarantee that you can get high grades.
Co-op LogbookThere are two crucial parts in your logbook:Record of Daily ActivitiesMonthly Summary + Assessment
Record of Daily ActivitiesWrite (point form) your daily activities (even if it is a routine)Attach relevant diagrams / pictures / datasheet whenever possible.
Monthly AssessmentsDuring your co-op, your employer must assess you on a monthly basisEach monthly assessments are worth 30 marks = 30%Example of calculation:Month 1 : 28 / 30Month 2 : 27 / 30Month 3 : 29 / 30Month 4 : 26 / 30Average marks : (28+27+29+26) / 30 = 27.5%
Co-op Logbook 30%Hand-written
Purchased from the faculty standardization
Marks distribution:description of daily taskstechnical knowledgeproblem solving skillssolutions in solving problemssafety & health issues
Problems, solutions & safety must describe/explain
Co-op Report 40%A report is a document summarizing all of your activities during your coop program.
A report is like a thesis: it must be written according to a certain set of standard.
There is a format for the report, and you must follow them when writing it. Most students receive low mark for their coop because of report.
Plagiarism!
Co-op Report (Contd)The first page of the report should be printed on coloured paper. The colour for each program:
SubmissionsUpon returning to the university, you must submit the following documents to the faculty:LogbookReportEmployer Evaluation Form
All documents are to be submitted to the coop coordinator before 4pm on Monday, 25th Jan 2016.
10% from the total marks will be deducted for late submissions, for each day late.
Things to NoteAbsenteeismEvery absence must be justified in writing (formal letter).The letter must be signed by your employer upon returning to the company.Please note that some company will deduct your allowance on absence.
MC casesAvoid taking MC if you can.Attach the MC in your logbook
Things to Note (contd)Irrelevance of co-op.If your co-op is not at all relevant to the engineering field, then you will get a maximum grade of B+.Where possible, try to negotiate with your employer in assigning engineering/technical related tasks.
Aggressive behaviorsDo not provoke or violently argue with your superior.Try being diplomatic; even though you are scolded for no reason.
Things to Note (contd)ExpectationsAny engineering backgroundDo not hope for the moon and the sun, because if you do, and you do not get it, you will be sad.Expect nothing more nor less: learn to accept and make use of your coop time.
Change of CompanyGenerally, you are not allowed to change your company without permission.Please contact faculty/CECS staff if you have problems.
Formats, announcements and guidelines will be uploaded in EDU 2.0
Access code: FEHC-AUSB
Coop visit November-December
~ Good luck ~
