2015 STA

AR EOC

TRAIN

ING

MAY ADMINISTRATION

This training does NOT replace your requirement of reading the appropriate manuals!!!

DISCLAIMER

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TEST SECURITY

AND

CONFIDENTIALIT

Y

REQUIREMENTS

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TEST SECURITY

Security involves accounting for all secure materials & confidential information

•Before•During•After…

each test administration

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TEST SECURITYOnly personnel who

meet the requirements to participate AND

have been trained AND have signed an oath may have access to secure

test materials and information.

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TEST SECURITYRequires each campus to…

Verify all materials were received and packing lists are correct

Ensure the proper storage of materials when not in use

Maintain proper tracking/transferring of testing materials

Collect and destroy any reference materials/ numbered/colored scratch paper/numbered/colored graph paper/etc after each administration

Return all test booklets AND answer documents to the DTC

Maintain all inventory and shipping records at the campus for at least 5 years

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CONFIDENTIALITYConfidentiality

refers to protecting the contents of each:

Test bookletAnswer documentOnline assessmentStudent authorization

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CONFIDENTIALITY

No one may view, reveal or discuss the contents of a

Test bookletOnline assessmentAnswer documents before, during or after

a test administration unless permission was first obtained from TEA.

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CONFIDENTIALITY

No duplication of testing materials or online assessments

No writing notes about or capturing any portion of the test

Be sure to administer tests exactly as instructed in the manual

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CONFIDENTIALITY

Only students may respond to test questions.

Do not reveal or answer any questions relating to the content of the test at any time.

Do not review student responses ask a student about test questionschange a student’s answer in the answer document

instruct a student to change their answer

during or after a test administration.

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CONFIDENTIALITY

TA’s who view test materials due to providing an accommodation must be reminded that they are viewing secure test materials.

Responding to test questionsRecording information about the testScoring the testTalking about the test

Is strictly prohibited

As a reminder, these individuals are required to sign an additional section of the TA oath upon receiving their specific training.

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SECURITY OATHS Test Security Modules certificates must be submitted to the Campus Testing Coordinator (http://texas.testsecuritytraining.com/)

Test administrators, technology staff, and other certified school personnel who assist during testing must be trained and sign an oath

(Appendix D on Test Administrator Manual)Office staff, campus security, cafeteria

staff, custodians and other personnel who assist during the administration of state assessments must also be trained in test security and campus procedures and sign an oath

(http://bisd-assessment.weebly.com/staar-

forms.html)

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SECURITY OATHS

Each oath must be read and completed AFTER the training and BEFORE handling or viewing any secure materials or confidential information

Oaths must be kept on file for at least five years

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REPORTING TEST IRREGULARITIES

Each person is responsible for reporting ANY violation or suspected violation.

Campus staff should notify their CTC or DTC if they witness an irregularity or suspect one has occurred.

Contact DTC if unsure about whether an irregularity has occurred.

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TESTING

IRREGULARITIES

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SeriousDirectly or indirectly assisting students

with responses to test questionsTampering with student responsesViewing secure test content before,

during, or after an administrationDiscussing secure test content, student

responses, or student performanceScoring student tests, either formally or

informallyDuplicating, recording, or capturing

electronically secure test content without permission from TEA

Fraudulently exempting or preventing a student from a required state assessment

TESTING

IRREGULARITIES

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Procedural

Eligibility Error Student administered the wrong test

IEP Implementation Issue Student was not provided an

accommodation

Improper Accounting for Secure Materials

Student authorizations were not returned to CTC at end of day

Monitoring Error TA did not verify answers were in

correct area of answer document

Other Procedural Errors TA did not provide students

calculators

Verify all documentation carefully before testing!!!

STUDENT CHEATING

It is a SERIOUS testing irregularity when a student photographs or duplicates secure test content or disseminates this information using an electronic device.18

STUDENT CHEATING

If a district determines that a student has been involved in an attempt to cheat on a state assessment, the district is required to invalidate the student’s test.

Additional disciplinary action may be taken at the local level in accordance with district policy.

Any locally determined disciplinary actions stemming from the cheating must be submitted to TEA.

A serious irregularity will need to be filed ONLY if the district determines that adult testing personnel contributed to the cheating.

A monitoring irregularity will need to be filed ONLY if the district

determines that adult testing personnel did not detect the cheating due to inadequate monitoring.

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TIME REPORTED INCIDENT OUTCOME

7:45 A student got ill during yesterday’s testing administration. She was sent to the nurse by the T.A. when student came back to classroom her testing time was resumed. However, the T.A. inadvertently allowed for 20 extra minutes of testing time. TA contacted CTC this morning and DTC was notified.

It will be filed as a procedural irregularity.

8:30 All students’ tests in a 4th Grade STAAR –A session were submitted instead of Exited during yesterday’s administration.

Procedural Irregularity will be filed.

9:40 CTC provided two different testing booklet forms to a TA scheduled to administer an oral administration to a small group.

A procedural irregularity will be filed.

10:04 Students received wrong list of frequently misspelled words during Day 1 of Writing administration.

A procedural irregularity will be filed.

11:54 One student bubbled in his last name and other fields on answer document. A second student reversed the writing of her name and bubbled fields randomly.

CTC and TA will erase all random information written on answer document. A monitoring irregularity will be filed.

TIME REPORTED INCIDENT OUTCOME

12:02 CTC reported that a student had tested twice E1 (yesterday & today). Both were paper administrations.

A procedural irregularity will be filed.

12:10 A student inserted a USB in the computer that he was testing. Test Nav kicked him out of system. Testing security was not compromised. USB was checked by TA

Student was moved to a different computer, USB was taken by CTC and testing was resumed. Documentation will be prepared by campus but will not be filed as an irregularity because the Test Administrator’s Active monitoring allowed the CTC to immediately address the situation.

2:20 A student kept an I-POD in his pocket throughout the testing session. It was until all the testing documents had been turned in to CTC, that TA noticed the student using the device. The I-POD was checked. Test security was not compromised.

Documentation will be prepared by campus but will not be filed as an irregularity.

4:00 CTC reported that a student was taken to the Extended time testing room by mistake. The student stayed in that room for about 15 min. before the CTC was able to remove him from session.

Procedural irregularity will be filed.

TEST ADMINISTRATOR RESPONSIBILITIES

Report testing irregularities and security violations immediately to the district test coordinator.

Prepare statements for submission to TEA if you are involved in a testing irregularity or test security violation.

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All written statements should NOT include the names or identification numbers of involved students!!

PENALTIES FOR PROHIBITED CONDUCT

Any person who violates, assists in the violation of or solicits another to violate test security or confidentiality or anyone who fails to report such violation is subject to:

Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term;

Issuance of an inscribed or non-inscribed reprimand;

Suspension of a Texas educator certificate for a set term;

Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently.

Possible criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code.

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Additionally, irregularities resulting in a breach of test security or confidentiality may result in the invalidation of students’ assessments.

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Atlanta Teachers Convicted In Cheating Scandal Await SentencingApril 14, 2015 7:48 AM ET Krishnadev Calamur

Ten former Atlanta public school employees, who were convicted this month of conspiring to cheat on state tests to earn raises and bonuses, will be sentenced today.Reporter Martha Dalton of member station WABE tells our Newscast unit that the judge delayed making the final decision on sentencing Monday "after he heard from defendants' friends and families. He told them he won't hesitate to send them to prison — for years, in some cases — but he'd give them a chance to negotiate with the prosecution." Each of them faces 20 years in prison."The only thing that we have asked from the very beginning is some acceptance of responsibility for what you've been convicted of now," District Attorney Paul Howard said.Martha says that to receive lesser penalties, the defendants would have to "admit guilt and forgo their right to appeal."As Eyder reported at the time of the convictions on April 1, the cheating scandal is thought to be the biggest in U.S. education. (You can also read more about the context to the scandal on our education blog, NPREd.)Here's the background to the scandal: This case dates to a report produced by the state in 2011 that found a 'school system fraught with unethical behavior that included teachers and principals changing wrong answers on students' answer sheets and an environment where cheating for better test scores was encouraged and whistleblowers were punished.' The report itself was prompted by a statistical analysis by The Atlanta Journal-Constitution that found some scores in the Atlanta school system were improbable. "Originally, 35 educators were indicted by a grand jury, but many of them took plea deals and only a dozen of them ended up standing trial."But as Dana Goldstein, a staff writer at the Marshall Project, told NPR on Monday while this case is the largest of its kind, it's by no means the only one."A federal report in 2013 found 40 of 50 states are showing some evidence of this type of cheating, and an older study from the Chicago public schools looked at all the classrooms in that district, and it found evidence of teacher cheating on tests in 5 percent of classrooms," Goldstein said. "And something that's relevant to the Atlanta case is that that Chicago study seemed to suggest that when there were lots of incentives for adults tied to these student tests, that's when cheating increased."

DOCUMENT RETENTIONCampuses are required to maintain the

following documents for a period of 5 years following a test administration

Signed security oaths for all testing personnel

Testing irregularity and investigation documentation

Inventory and shipping records Seating charts properly

completed District mandatory testing forms

& any other miscellaneous assessment documentation

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STAAR T

IME

L I MI T

S , P O

L I CI E

S AN

D P

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CE D

UR

E S

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4 – HOUR

ASSESSMENTS unless accommodations call for Extended Time!!

TEST SCHEDULE

HIGH SCHOOL

Monday, May 4thAlgebra I

Tuesday, May 5thBiology I

Wednesday, May 6th

U.S. History

Thursday – Friday

MAKE-UPS

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START AND STOP TIMES

The time period will start after the test administrator has read directions and tells students to begin working on their tests.

Start time for the test session must be recorded on the seating chart. Students must record all responses on their answer documents or online before the end of the time period. Once the time period has ended, test administrators will instruct any students still testing to either put their pencils down and close their test booklets or stop their online tests.Stop times must be recorded on the seating chart.

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START AND STOP TIMES IN THE SEATING CHARTS

Late arriving students must be kept aware of the time they have left to test (revised ending time). Students with extended time accommodations must also be made aware of their time.Each student’s stop time must be recorded on the seating chart.Communicate (orally and in writing) the amount of time left to test in one-hour intervals and in shorter intervals during the last hour.

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Please, keep in mind that students receiving XT, as an accommodation, must start earlier than anyone else!

BREAKS

W I L L N O T S T O P T H E C L O C K

Water breaks

Bathroom breaks

Snacks breaks

Physical or mental breaks

W I L L S T O P T H E C L O C K

Lunch

Emergency Situations

Class consolidations

Medical breaks

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Test administrators must document stop and restart time

for each student.Test Administrators must make the student aware of his or her

adjusted testing time.

LUNCH

Students may stop testing to take a supervised lunch.

The testing time must be stopped for a lunch break and will restart when students resume taking the test.

Students must place their answer documents inside their test booklets so that all secure materials can be collected and placed in locked storage.

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CAUTION!!!A test

administrator must be present in the room at all times to monitor the students and ensure there is no discussion of any test content during lunch.

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TEST

ADMINIS

TRAT

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BEFORE T

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Read the Test Administrator Manuals (paper and online)

Attend training conducted by your campus test coordinator

Receive additional training if administering a test with accommodations

Observe all rules regarding test security and confidential integrity of the state testing system

Ensure the proper distribution of answer documents or student authorizations

Administer the tests in strict compliance with the directions in the Test Administrator Manuals

Supervise and actively monitor testing

Complete answer document fields upon completion of testing and return ALL testing materials to CTC

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TEST ADMINISTRATOR RESPONSIBILITIES

TESTING WITH ACCOMMODATIONS

During test day, if you think the student is:

Taking the wrong test, Should not be using an accommodation Should be using an accommodation that they were not

given

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Inform the Campus Testing Coordinator

ASAP!

It’s everybody’s responsibility to ensure all testing information is correct!

BEFORE T

ESTING

PR

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TI N

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THE TEST ENVIRONMENT

No element of the room should hinder any student’s performance.

The room should be:QuietWell-lightedWell-ventilatedComfortable

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THE ROOM SHOULD…Have all bulletin boards and instructional

aids covered or removed

Have “TESTING-DO NOT DISTURB” and “NO ELECTRONIC DEVICES” signs posted at the door

Have a trained test administrator present at ALL times

Have all desks cleared and have enough space for each student to work

Have a method for preventing students from seeing each other’s monitors

Have a pair of headphones per student (if applicable)

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BEFORE T

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VERIFY PRE-CODED INFORMATION

CTC’s must know how to…Verify elements of pre-coded labels and answer documents

Overwrite pre-coded information (if incorrect)Hand-grid an entire answer document if student information (name, DOB, PEIMS #) is incorrect

Access and submit supporting documentation for hand-gridded answer documents

eSchools report for each student

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GRIDDING DEMOGRAPHICS

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VERIFYING INFORMATION OF STUDENTS WITH ACCOMMODATIONSEnsure your list of accommodations is

currentVerify the accommodations are allowed for that particular test

Prepare testing locations for students with accommodations (i.e. small group, oral administrations, computer lab, headphones, etc.)

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PREPARE MATERIALS FOR DISTRIBUTIONTA’s for PAPER administrations must have the

following REQUIRED materials Seating charts & restroom log Student cell phone oath At least two #2 pencils with erasers per student Numbered/colored scratch and graph paper (make

available) One TB & one answer document per student One answer document for demonstration purposes One TB for the TA (if applicable) Dictionaries (ideally one per student…if applicable) Test session rosters (with accommodations if applicable) Hand held calculators for Algebra I & Biology

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PREPARE MATERIALS FOR DISTRIBUTION

TA’s for ONLINE administrations must have the following REQUIRED materials

Seating charts & restroom logStudent cell phone oathTest session rosters (with accommodations if applicable)Student authorizationsAt least two #2 pencils with erasers per studentNumbered/colored scratch and graph paperDictionaries (ideally one per student…if applicable)Hand held calculators for Algebra I & Biology

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ACCESSING

RESOURCES

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PREPARE FOR ONLINE TESTING

Send list of students taking STAAR - A, STAAR – L ) by April 16th

Create test sessions by April 29

Proctor cache EACH session Print authorizations Print proctor authorizations

(for OA’s) these are not required for STAAR A

Keep authorizations under locked storage when not in use

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REMEMBER!

Materials Control Form:

Test booklets and answer documents must be checked “out” by TA

The CTC will receive the materials upon completion of testing and initial the “in” column

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BEFORE T

ESTING

PR

EPA

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ALLOWABLE TEST ADMINISTRATION PROCEDURES AND MATERIALS

Available to ANY studentThese do NOT have to be coded in the answer document

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1. Signing or translating test administration directions

2. Translating test administration directions into the native language of an ELL

3. Reading the test aloud to self

4. Reading aloud or signing the personal narrative, expository, or persuasive writing prompt

5. Reading assistance on the grade 3 mathematics test

7. Making assistive tools available (scratch paper, colored overlays, blank place marker, magnifying devices, highlighters, colored pencils, or crayons)

8. Use tools to minimize distractions

9. Allow individual or small group administrations

10. Reminding students to stay on task

CTC’S MUST REMEMBER THAT…

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DICTIONARY POLICY

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A wide variety of dictionaries and dictionary formats are available. Keep the following in mind when determining what is allowable for the STAAR program:

• Paper and electronic dictionary formats (including hand-held electronic devices) are permitted.• Districts are required to have procedures in place to prevent the use of cell phones and personal

electronic devices during test administrations. Electronic devices can disrupt the testing environment and compromise the security and confidentiality of the test. When using technology-based accommodations (e.g., electronic dictionary), students are NOT permitted Internet access during testing.

• Subject-specific/topic-specific dictionaries (bilingual or otherwise) are NOT permitted (e.g., science dictionaries, academic language dictionaries, etc.).

• Bilingual dictionaries must be word/phrase translation dictionaries only. They must NOT be designed to define words or to illustrate or explain content terminology or concepts.

• Bilingual, ESL, and standard monolingual dictionaries that contain occasional pictures are acceptable as long as the pictures do not illustrate content terminology or concepts.

• Electronic devices that translate beyond the level of words and set phrases are not bilingual dictionaries and are NOT permitted.

• Electronic devices that have Internet or photographic capabilities are NOT allowed. • Only dictionaries made available by reputable dictionary publishing companies should be used (no

dictionaries produced by school districts or service centers, no downloadable bilingual word lists with disclaimers about translation accuracy, etc.). A list of state approved dictionaries will not be issued.

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MONITOR PA

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CELL PHONES

The use of cell phones or other two-way communication devices is prohibited during testing for students and test administrators

The reason is that cell phones can…. disrupt the testing environment be used to cheat by obtaining unauthorized assistance on test

content by students, and can be used to image secure tests and compromise the

confidentiality of the test with their camera feature by students and teachers.

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SEATING CHART RULE

Seating Charts are required for all test administrations. Seating Charts must include:

Location of testing session(district, campus, room) and a brief description of the testing area (classroom, library, broom closet, etc.)

The assessment being given including grade and subjectThe first and last names of the test administrators/monitorsThe first and last names of each student and where they were

seatedStart and stop time for each sessionStop time for each studentTest booklet number used by each student (if testing on paper)

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If students are regrouped during testing an additional seating chart will be needed for the new group. The new seating chart should indicate the time students were regrouped.

DURING TEST ADMINISTRATION

Ensure each student receives the correct test booklet and answer document

Ensure all Test Administrators Are actively monitoring at all timesConfirm students are working on the correct subject-area tested that day

Verify students are marking responses on the correct section of the answer document

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DURING TEST ADMINISTRATION

Test Administrators must…

Verify student have access ONLY to allowable materials

Verify students DO NOT return to a test taken the previous day

Verify students transfer their answers to the answer document

Remind students of the time left in the session

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DURING TEST ADMINISTRATION

Test Administrators may NOT:

Provide assistanceView or discuss the test questions or student responses without authorization

Check for strategiesErase/darken answers on an answer document

Allow students to record any answers AFTER the time limit has expired

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DURING TEST ADMINISTRATION

Test administrators must remind students to:

Remain seated Do not talk to one another while testing in progress

Erase any stray marks (on answer document)

Transfer their answers to the answer document before the time expires

(Online) Verify that the student has selected an answer for all questions before clicking “final submit”.

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TEST ADMINISTRATORS

Cannot…Translate test questionsRephrase or add informationView or discuss test content with anyone

BEFORE, DURING or AFTER the test

Score test questions or discuss with students how they performed

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TEST ADMINISTRATORS

May answer students questions about test directions or procedures

If asked a questions not permitted to answer respond: “I can’t answer that for you, just do the best you can.”

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TEST ADMINISTRATORS

RememberNo unauthorized viewing

No scoring of student responses

No discussion of confidential student information

No erasing stray marks or darkening response ovals

Account for all test materials

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DO YOU KNOW WHAT TO DO ABOUT

BreaksLunchEmergenciesTranscribingChanging testing rooms

Special test situations

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COMPLETE

PAPE

R

ADMINIS

TRAT

IONS

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REMEMBER TO…

Remove the answer documents from the test booklets

Have students erase any stray marks from the answer documents

Verify that all test booklets and answer documents are accounted for

Verify all student authorizations are accounted for

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REMEMBER TO…Check that each answer

document has been completed and answers have been marked

Check TEST TAKEN INFO and SCORE CODE (and

ACCOMMODATIONS if applicable) have been marked

Return all numbered scratch paper

Return COMPLETELY and CORRECTLY filled out seating charts (start and stop times recorded)

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GRIDDING SCORE CODES

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GRIDDING THE TEST TAKEN INFO FIELD – HIGH SCHOOL

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Test Form #

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GRIDDING THE ACCOMMODATIONS FIELD

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ONLINE

ACCOMMODATIONS

TEST

ADMINIS

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DIRECTI

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STAARAlgebra I, Biology & US History Page 55-62

STAAR ONLINE Algebra I, Biology & US History Page 69-74

STAAR A Algebra I, Biology & US History Page 93-103

STAAR - L Algebra I, Biology &

US History Page 75-82

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TA DIRECTIONS – HS

PG. 41-44

ANY QUESTION

S?

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