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Procure to PayStandard Flow 1: Purchase Request --> Request for Quotation --> Purchase Order --> Goods Receipt --> Invoice --> Payment

Supplier Advance

Purchase Request Goods Receipt

Purchase Invoice

Release Payment

Purchase Order

CapitalGeneral ServiceAdhoc

PR Type

Quotation Request

Supplier Quotations

Quotation Analysis

2

Purchase Request

Alchemy Information Systems Pvt. Ltd. Regular flow Optional flow

Procure to PayStandard Flow 2: Purchase Request --> Purchase Order --> Goods Receipt --> Invoice --> Payment

Supplier Advance

Purchase Request Goods Receipt

Purchase Invoice

Release Payment

Purchase OrderCapital

General

Service

Adhoc

PR Type

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Procure to PayStandard Flow 3: Purchase Order --> Goods Receipt --> Invoice --> Payment

4

Goods Receipt

Purchase Invoice

Release Payment

DirectPurchase Order

Capital

General

Service

Adhoc

PO Type

Supplier Advance

Alchemy Information Systems Pvt. Ltd.

Dropship

Regular flow Optional flow

TDLTax / Discounts / Levies can be attached in the transactions. Include in item / Exclude in item type of TDL's can be created.

Purchase ReturnA purchase return note is created when items are returned to the supplier due to various reasons. A purchase return note can be created based on the Goods Receipt, Stock Status Conversion or Supplier Invoice document.

Purchase

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Supplier Direct InvoiceSupplier invoice maintained without the Purchase order & GR. It is used to record both Accounting and inventory posting in one single transaction. Supplier Direct Invoice - Item based or non item based (Expense Invoice) transactions can be recorded.

Supplier AdjustmentThe unadjusted amount like, Advances, Debit Notes can be adjusted against the Supplier Credit Notes, Invoices, etc.

Payable Management

Supplier Debit / Credit NoteSupplier Debit Credit Note for adjustment such as difference in price, discounts etc. The Debit Notes are also auto generated for Purchase Return.

Sundry PaymentSundry payments made for various expenses and liabilities for other than supplier payment.

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Fixed AssetStandard Flow 1: Purchase Request --> RFQ --> Purchase Order --> Goods Receipt --> Invoice --> Asset Capitalization & Payment

Supplier Advance

Purchase Request Goods Receipt

Purchase Invoice

Release Payment

Purchase Order (Capital)

Quotation Request

Supplier Quotations

7

Purchase Request (Capital)

Alchemy Information Systems Pvt. Ltd. Regular flow Optional flow

Quotation Analysis

Asset Capitalization

Asset Depreciation Processing

Fixed AssetAsset Capitalization

Direct Invoice Expense Invoice

Asset Capitalization

Sundry Payment

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Fixed Asset

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Depreciation SetupThe required setup for Depreciation processing are: 1) Depreciation Category and Asset Class mapping2) Depreciation Rule (Method of depreciation and % of depreciation)3) Rule Assignment- Category and rule mapping

Asset TransferAsset Transfer can be carried across Branches / Operational Units or Cost center

Asset Transfer can take place : 1. Between two Operational Units / Locations / Branches or Cost centers 2. Inter Finance Book Transfer.

Fixed Asset

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Asset DisposalAssets can be revalued and disposed. Assets disposal can take place is two ways: Sales or Scrap. In case of sale of Assets, a Customer Direct Invoice can be auto generated. Profit or Loss on sale of asset will be posted to Finance.

Order to CashStandard Flow 1: Sales Quotation --> Sales Order --> Pack Slip / Delivery Challan --> Customer Invoice --> Customer Receipt

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Customer Advance

Sales Quotation

Pack Slip / Delivery Challan

Customer Invoice

Sales Order

Adjustment

Customer Receipt

Customer RFQ

Regular flow Optional flow

Order to CashStandard Flow 2: Sales Order --> Pack Slip / Delivery Challan --> Customer Invoice --> Customer Receipt

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Pack Slip / Delivery Challan

Customer Invoice

Sales Order

Customer Receipt

Customer Advance

Adjustment

Regular flow Optional flow

Order to CashStandard Flow 3: Dropship Cycle

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Dropship Receipt

Customer Invoice

Dropship Sales Order

Customer Receipt

Supplier Invoice

Release Payment

Dropship Purchase Order

Regular flow Optional flow

Sales Return Goods returned by a customer after the goods have been invoiced and shipped can be maintained for against Pack-slip generated / Customer Invoice. Auto Credit note for the Customer can be generated at this level.

Sales and Shipping

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Customer AdjustmentCustomer adjustment can be maintained for adjustments of the Invoices, Debit Notes, etc. against Customer Advance / receipts, Credit Notes, etc.

Receivable Management

Sundry ReceiptSundry receipt allows you to record revenues received other than customer receipts.

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Customer Direct Invoice The shipment of items without the Sales Order / Pack Slip is Customer Direct Invoice. In one single transaction Accounting and Inventory posting is completed. Non Item based Invoices for booking various Services rendered / Incomes.

Receivable Management

Customer Debit Credit NoteCustomer Debit credit note for adjustments to be maintained for any difference in price, discounts etc. The Credit Note will be auto generated for Sales Return

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Stock TransferStandard Flow : Stock Transfer Request --> Stock Transfer Order --> Pack Slip --> Stock Transfer Invoice --> Stock Transfer Receipt

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Stock TransferRequest

Stock TransferReceipt

Regular flow Optional flow

Material Lost inTransit

Stock TransferOrder

Pack Slip

Stock TransferInvoice

Journal VouchersJournal entries can be recorded using the double-entry method of General Ledger. Inter Finance book, memorandum and recurring Journal Vouchers can also be maintained.

Bank ReconciliationBank reconciliation can maintained in two ways:1. Manually- Bank clearing date

can be captured against the voucher

2. Auto Bank Reconciliation - The Bank statement can be uploaded in the system and auto reconciliation report can be generated.

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Finance

Currency RevaluationForeign currency balances can be revised on the closure of financial year / period using exchange rates prevalent at that time for the value of all foreign currency assets, liabilities, customer and supplier account balances for the specified Finance Book, currency and period.

Chart of AccountsMultilevel Chart of Accounts (Groups and Ledgers) can be maintained in the system. COA can be attached or detached at Finance book level for reporting purpose.

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Cost CenterMultilevel (Group / Subgroups) cost centers can be maintained at company (legal entity) level. The Cost centers can be mapped to Ledger Accounts.

Finance

CurrencyVarious currencies can be maintained in the system. One base currency has to be maintained and one parallel base currency can be maintained for reporting purpose. Exchange rate can be maintained for other than base currencies.

BudgetBudgets can be defined at Company / Finance book level. Ledgers and cost centers wise budget can be created. Variance report can be generated showing Actual v/s Budgeted value.

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Finance

Thank you for your interestFor more details, contact us on manish.bhave@alchemysystems.in or call on +91.22.2781 2007 / 8