Gardiner - Randolph - Pittston - West Gardiner Maine School Administrative District No. 11 150 Highland Avenue Gardiner, ME 04345 Patricia Hopkins Phone: 207-582-5346 Katherine Joseph Superintendent of Schools Fax: 207-582-8305 Director of Curriculum & Instruction www.msad11.org MERLE E. PEACOCK, JR. BOARD ROOM REGULAR MEETING December 1, 2016 7:00 p.m. I. Introduction A. Board Members B. Administrative Staff C. The Pledge of Allegiance D. Public Comments for Items Not on the Agenda II. Review and Approval of Agenda/Minutes A. Prioritization of items and alteration of the established agenda format sequence as needed B. Approval of Agenda C. Approval of Minutes of Previous Meetings: Regular School Board Meeting – November 3, 2016 III. Recognition and Celebrations A. Welcome to New School Board Members B. Patsy Adams, Maine and National Writing Project IV. Correspondence A. Resignation letter from Delbert Peavey, Director of Special Services B. Resignation letter from John Fuller, Bus Driver C. Resignation letter from Kristin Clark, Ed Tech I, Laura E. Richards School V. Committee Reports – Vote A. Curriculum Committee – November 8, 2016 B. Dropout Prevention Committee - November 17, 2016 C. Educational Plan Committee – no meeting D. Finance Committee – November 7, 2016 E. Negotiations Committee – F. Policy Committee – November 3, 2016 1 st Reading Policies: None 2 nd Reading Policies: None
Transcript
Gardiner - Randolph - Pittston - West Gardiner
Maine School Administrative District No. 11 150 Highland Avenue Gardiner, ME 04345
Patricia Hopkins Phone: 207-582-5346 Katherine Joseph Superintendent of Schools Fax: 207-582-8305 Director of Curriculum & Instruction
www.msad11.org
MERLE E. PEACOCK, JR. BOARD ROOM
REGULAR MEETING December 1, 2016
7:00 p.m.
I. Introduction A. Board Members B. Administrative Staff C. The Pledge of Allegiance D. Public Comments for Items Not on the Agenda
II. Review and Approval of Agenda/Minutes
A. Prioritization of items and alteration of the established agenda format sequence as needed
B. Approval of Agenda C. Approval of Minutes of Previous Meetings: Regular School Board Meeting –
November 3, 2016
III. Recognition and Celebrations A. Welcome to New School Board Members B. Patsy Adams, Maine and National Writing Project
IV. Correspondence
A. Resignation letter from Delbert Peavey, Director of Special Services B. Resignation letter from John Fuller, Bus Driver C. Resignation letter from Kristin Clark, Ed Tech I, Laura E. Richards School
V. Committee Reports – Vote
A. Curriculum Committee – November 8, 2016 B. Dropout Prevention Committee - November 17, 2016 C. Educational Plan Committee – no meeting D. Finance Committee – November 7, 2016 E. Negotiations Committee – F. Policy Committee – November 3, 2016
1st Reading Policies:
None
2nd Reading Policies:
None
Job Descriptions: None
G. Relations by Objective Committee – no meeting H. Student Representatives I. Student Wellness Committee – November 10, 2016
VI. General Information
A. Melissa Gregiore, Project Graduation Advisor B. Christina Riddle, Prom Committee Advisor C. Rollie Pelkey, 8th Grade Girls’ Basketball Coach, Gardiner Regional Middle School D. Pete Dixon, 8th Grade Boys’ Basketball Coach, Gardiner Regional Middle School E. Roger Collins, 7th Grade Boys’ Basketball Coach, Gardiner Regional Middle School
VII. Nominations A. None
VIII. Old Business
A. Consideration to modify September 1, 2016 minutes per a community members request
IX. New Business
A. Review of the new Social Worker position at Gardiner Area High School B. Review of the new Pre-K – Grade 2 Cubs Program at Laura E. Richards School
X. Reports
A. Board Chair None
B. Superintendent
Teacher Observations Central Office - Closed December 27 and 28
XI. Executive Session
A. Employment of Director of Special Services, 1 M.R.S.A § 405 (6)(A)
XII. Adjournment
Regular Board Meeting November 3, 2016
1 | msad11
Maine School Administrative District 11 REGULAR MEETING
Merle E. Peacock, Jr. Board Room Thursday, November 3, 2016
7:00 p.m.
PRESENT: Becky Fles, Board Chair; Eric Jermyn, Board Vice-Chair; Candace Avery; Michael Bechard, Carrie
Boudway, Marc Cone (left 8:03), Debra Couture, Michael Dovinsky, Michael Gammon, Joseph Gould,
Penny Poolman, Patricia Hopkins, Superintendent; Andrea Disch, Business Manager
STUDENT Hillary Colby, Brittany Chapman
MEMBERS:
ABSENT: Katherine Chadwick
Board Chair Fles declared a quorum present and called the meeting to order at 7:05 PM.
I. INTRODUCTION
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA
District resident and parent, Terri Lynn Pulley, made a statement that she believed the September 2, 2016
Regular School Board Meeting minutes omitted a financial request made by the Superintendent.
II. REVIEW AND APPROVAL OF AGENDA /MINUTES
VOTED: Motion by Director Jermyn to approve the agenda as amended, seconded by Director Gould.
12,463 – 0
Motion carried.
VOTED: Motion by Director Jermyn to approve the minutes of the October 6, 2016 Regular Board Meeting,
12,463 – 0 seconded by Director Couture.
Motion carried.
III. RECOGNITION AND CELEBRATIONS
The Board recognized Joe Gould, MSAD 11 School Board Member, for his service to the District.
The Board recognized GAHS Junior, Savannah Green, for being honored by The Gay, Lesbian, and
Straight Education Network, a national organization focusing on LGBT issues in education.
Regular Board Meeting November 3, 2016
2 | msad11
IV. CORRESPONDENCE
A. Letter of Resignation received from Andrew Dean, Social Studies Teacher, Gardiner Area High
School
V. COMMITTEE REPORTS
A. Curriculum Committee – No Meeting.
B. Dropout Prevention Committee – At its October 20th meeting, the Committee discussed its
membership and the Committee’s course of action.
C. Educational Plan Committee – No Meeting.
D. Finance Committee – No Meeting.
E. Negotiations Committee
F. Policy Committee – No Meeting.
G. Relations by Objective Committee – No Meeting.
H. Gardiner Area High School Student Representative Report – Student representatives briefly discussed
extra-curricular and co–curricular activities.
I. Student Wellness Committee – Pat Hopkins reviewed the Committee’s efforts to raise scholarship
money for a graduating senior and to organize a half workshop day focused on wellness information
and activities.
VI. GENERAL INFORMATION
The following have been approved by the Superintendent:
A. Marianne Roth, District Educational Technician II, Gardiner Regional Middle School
B. Sarah Crane, District Educational Technician I, River View Community School
C. Alexander Slack, Boys’ Freshman Basketball Coach, Gardiner Area High School
D. Charles Lawrence, Boys’ Junior Varsity Basketball Coach, Gardiner Area High School
E. Michael Gray, Girls’ Varsity Basketball Coach, Gardiner Area High School
F. Britney Thompson, Girls’ Junior Varsity Basketball Coach, Gardiner Area High School
G. Kristen Collins, Girls’ Freshmen Basketball Coach, Gardiner Area High School
H. Trisha Tzikas, Girls’ Basketball Volunteer, Gardiner Area High School
I. Jason Cassidy, Boys/ Varsity Basketball Coach, Gardiner Area High School
J. Rob Pekins, Swimming Coach, Gardiner Area High School
K. Sam Moore, Boy’s Varsity Ice Hockey Coach, Gardiner Area High School
L. Tyler Wing, Boys’ Junior Varsity Ice Hockey Coach, Gardiner Area High School
M. Chris Howe, Boys’ Ice Hockey Volunteer, Gardiner Area High School
N. Matt Hanley, Wrestling Coach, Gardiner Area High School
O. Tyler Salley, Wrestling Volunteer, Gardiner Area High School
P. Jeanne Moody, Winter Cheering Co Coach, Gardiner Area High School
Q. Jennifer Basinger, Winter Cheering Co Coach, Gardiner Area High School
Regular Board Meeting November 3, 2016
3 | msad11
R. Sandra Lawrence, Winter Cheering Volunteer, Gardiner Area High School
S. Fauzia Iqbal, Special Education Educational Technician II, Gardiner Area High School
T. Field Trip Approval - Gardiner Regional Middle School, Boston Museum of Science - June 15, 2017
VII. NOMINATIONS
None
VIII. OLD BUSINESS
None
IX. NEW BUSINESS
A. BROADCASTING OF SCHOOL BOARD MEETINGS - DISCUSSION
The Board discussed the feasibility and cost of broadcasting its Regular School Board Meetings.
After discussion, a majority of Board Members informally agreed they would be in favor of
broadcasting the Board’s Regular School Board Meetings.
VOTED: Motion by Director Gould to task the Finance Committee with facilitating the broadcast of Regular
11,585 – 878 School Board Meetings, seconded by Director Jermyn. (Director Gammon voted in opposition)
Motion carried.
B. APPOINTMENT OF A SCHOOL BOARD MEMBER TO THE DROP OUT PREVENTION COMMITTEE
VOTED: Motion by Director Jermyn to appoint Penny Poolman as the required School Board Member on the Drop
12,463 – 0 Out Prevention Committee, seconded by Director Dovinsky.
Motion carried.
C. APPROVAL OF THE CAPITAL AREA TECHNICAL CENTER COOPERATIVE AGREEMENT 2016 -
2017
VOTED: Motion by Director Jermyn to approve the Capital Area Technical Center Cooperative Agreement as
11,314 – 0 – 1 presented, seconded by Director Couture. (Director Boudway voted to abstain)
Motion carried.
D. CONSIDERATION TO APPROVE – GARDINER REGIONAL MIDDLE SCHOOL ROBOTICS CLUB
VOTED: Motion by Director Avery to approve a Robotics Club at the Gardiner Regional Middle School, seconded
12,463 – 0 by Director Gould.
Regular Board Meeting November 3, 2016
4 | msad11
Motion carried.
E. CONSIDERATION TO APPROVE – GARDINER AREA HIGH SCHOOL WELLNESS CLUB
VOTED: Motion by Director Gould to approve a Wellness Club at the Gardiner Area High School, seconded
12,463 – 0 by Director Jermyn.
Motion carried.
X. REPORTS – EDUCATIONAL /ADMINISTRATIVE
A. BOARD CHAIR REPORT
43rd Annual MSMA Fall Conference
Attending Board Members reported on the MSMA Conference.
B. SUPERINTENDENT REPORT
Construction Application – Enrollment Projection & Facility Study
The District has entered into contract for an Enrollment Projection Study of T.C. Hamlin and
Pittston Consolidated Schools. The Superintendent, in addition, requested an estimate from
Oak Point Associates for updating their previous facility studies of both T.C. Hamlin and
Pittston Consolidated Schools.
Siemens – Measurement and Verification Plan
District personnel met with Siemens to discuss measurement and verification measures for
the District’s Performance Contract.
Hanley Center for Health Conference – Student Anxiety & Depression
Superintendent Hopkins was asked to be a presenter based on her previous position with the
Five Towns CSD. Data regarding the increasing prevalence of student mental illness issues
was shared.
Superintendent’s Vacation
The Superintendent is planning vacation December 8th – 9th.
XI. EXECUTIVE SESSION
VOTED: Motion by Director Jermyn to go into executive session at 8:37 p.m. to discuss the Education
11,314 – 0 Technician / Administrative Assistant Association Agreement pursuant to 1 M.R.S.A. § 405(6)(D),
seconded by Director Bechard. The Board reconvened at 8:49 p.m.
Motion carried.
VOTED: Motion by Director Couture to go into executive session at 8:49 p.m. to discuss a personnel issue
11,314 – 0 pursuant to 1 M.R.S.A. § 405(6)(A), seconded by Director Avery. The Board reconvened at 9:11 p.m.
Regular Board Meeting November 3, 2016
5 | msad11
Motion carried.
The Meeting adjourned at 9:11 p.m.
Attest a true record,
Patricia Hopkins, Secretary
MSAD 11 - Drop-Out Prevention Committee November 17, 2016
Gardiner Regional Middle School Library - 3:00 pm Members Present: Sue Shepard Sue Oakland Joe Gould Gary Goodheart Gary Verhille David Timms Al Goreyb Joe Klofas Penny Poulan Joan Tourtelotte Alan Yuodsnukis RayeAnne DeSoto Tom Landberg Each member of the committee provided a brief introduction, as this is the second meeting of the year for the Drop-Out Prevention Committee. The committee discussed a mission statement for the group to set “a plan of action” for the group, for the 2016-17 school year. As we look ahead, the group framed their intentions to help with at-risk students of MSAD 11 at all levels as part of the committee. All individuals on the committee contributed to the ideas and concepts that will set us forward with a purpose this school year. The committee also reviewed and reflected on last year’s data, recognizing that there is a need for K-5 data, as the group finds the early grades are a great opportunity for intervention with our struggling and at-risk families.
The group focused on gathering data at the elementary schools. There may need to be a different survey for grades k-2 and for grades 3-5. The group also discussed resources on-line for parent and teacher communication (class dogo, bolster collaborative). In terms of a professional read, the group is considering one of four (4) options. For the next meeting, we will send out a Google survey of the four (4) reads, and each individual committee member will vote on one. Next Meeting(s): December 15 @ 3:00 pm @ Gardiner Regional Middle School - Library January 19 @ 3:00 pm @ Gardiner Regional Middle School - Library February 16 @ 3:00 pm @ Gardiner Regional Middle School - Library
Finance Committee November 7, 2016
MSAD 11 FINANCE COMMITTEE
Merle E. Peacock, Jr. Board Room Monday, November 7, 2016
7:00 p.m.
Committee Members: Eric Jermyn, Committee Chair; Michael Bechard, Kathy Chadwick, Marc Cone, Patricia Hopkins, Superintendent; and Andrea Disch, Business Manager
Others: Hank Farrah, RKO Certified Public Accountants
Eric Jermyn called the meeting to order at 7:22 p.m. DISCUSSION
A. Annual Financial Audit – Runyon Kersteen Ouellette Certified Public Accountants
Members of the MSAD 11 School Board were provided a copy of the FY 16 Annual Financial Report and a copy of The Standards and Uniform Guidance Report, formerly referred to as The Standards and OMB Circular A-133. At the Finance Committee meeting, Hank Farrah, Principal, RKO, discussed with the Committee the audit as well as the process. A Financial Overview of fiscal year 2016, as prepared by RKO, was also shared with the Committee.
B. GAHS Traffic Pattern Proposal
The Committee agreed to table its discussion until the December Finance Committee Meeting.
The Meeting adjourned at 7:45 p.m.
Attest a true record,
Patricia Hopkins, Secretary
MAINE SCHOOL ADMINISTRATIVE DISTRICT NO. 11FINANCIAL OVERVIEW
INSIDE:2. Summary of Audit Results3. Fund Balances4. Revenue Table – Budget to Actual 5. Expenditure Table – Budget to Actual6. Revenue Distribution7. Expenditure Chart - 20168. Expenditure Chart - 2015
About this presentationThis presentation is intended as a tool to assist the Maine School Administrative District No. 11’s Board of Directors and management in understanding its financial operating results. The information contained in this publication should be read in conjunction with the audited financial statements and related disclosures and should not be used for any other purposes without the expressed consent of RUNYON KERSTEEN OUELLETTE.
Please contact us at 207-773-2986 or 1-800-486-178420 Long Creek Drive, South Portland, ME 04106
MAINE SCHOOL ADMINISTRATIVE DISTRICT NO. 11
• Financial Statement Opinion - Unmodified• Report Required by Government Auditing Standards (GAS)
– Material Weaknesses: None– Significant Deficiencies: None
• Report Required by the Uniform Guidance– Programs Tested:
• Teacher Incentive Fund• Child Nutrition Cluster
– Findings: None
2
SUMMARY OF AUDIT RESULTS
MAINE SCHOOL ADMINISTRATIVE DISTRICT NO. 11GENERAL FUND – FUND BALANCE
3
Observations:• Nonspendable fund balance includes amounts for inventory, which is nonspendable• All amounts in assigned fund balance are for the budgeted use of surplus• Fund balance has steadily increased since 2012
MAINE SCHOOL ADMINISTRATIVE DISTRICT NO. 11GENERAL FUND REVENUES
Budget Actual Variance
Local assessments $9,225,855 9,225,855 -
Intergovernmental 11,958,280 12,246,120 287,840
Charges for services 194,388 225,345 30,957
Interest 5,400 6,534 1,134
Other 262,077 244,142 (17,935)
Utilization of prior year surplus 1,125,000 - (1,125,000)
Total revenues and other financing sources $ 22,771,000 21,947,996 (823,004)
4
Observations:• Intergovernmental revenues exceeded budget due to State subsidy amounts increasing after the approval of the 2015-2016 budget and State Agency Client students exceeding projections
MAINE SCHOOL ADMINISTRATIVE DISTRICT NO. 11GENERAL FUND EXPENDITURES
Budget Actual Variance
Regular instruction $ 9.898.126 9,633,121 265,002
Special education 3,033,894 2,817,544 216,350
Other instruction 586,972 539,801 47,171
Student and staff support 1,809,812 1,650,217 159,595
Total expenditures and other financing uses $ 22,771,000 21,459,574 1,311,426
5
Observations:• Regular instruction had unfilled positions and unused contingency• Special education had less tuition to private schools and unused contingency• Transportation had savings in fuel costs• Facilities maintenance seen savings in heating costs and had unused contingency
MAINE SCHOOL ADMINISTRATIVE DISTRICT NO. 11GENERAL FUND REVENUE DISTRIBUTION
