2017 ANNUAL GENERAL MEETING 2017_Booklet...İstanbul Uluslararası Kadınlar Dernerği Dernek Kod:...

2017 ANNUAL GENERAL MEETING INTERNATIONAL WOMEN OF ISTANBUL (IWI)

THURSDAY, 25 MAY 2017 İSTANBUL MARRIOTT HOTEL ŞIŞLI

İstanbul Uluslararası Kadınlar Dernerği

Dernek Kod: 3464/027

2017 Annual General Meeting (AGM)

IWI 2017 AGM – Thursday, 25 May 2017 2

MEETING AGENDA 1. Açılış / Yoklama 2. Divan Heyetinin Seçimi 3. Saygı Duruşu 4. Yönetim Kurulu Raporu 5. Denetim kurulu raporunun görüşülmesi 6. Yönetim Kurulu ve Denetim Kurulu / Raporlarının ayrı ayrı / İbrası 7. Tahmini Bütçe 2016 görüşülmesi ve onaylanması 8. Organların Asıl ve Yedek Üye Seçimi 9. Dilek ve Temenniler 10. Kapanış

1. Chairwoman’s Welcome (Anna İlhan) 2. Appointment of Council (Şükrü Çalkım, Mehmet Şenel and Ebru Demirel) 3. Moment of Respect for Atatürk 4. Yearly Report of the Board of Directors

a. Financial Reports b. Membership Report c. Communications Report (Lale) d. Programs Report e. Social Responsibility Report

i. 2016 Christmas Festival Report ii. 2016/2017 Grantees Report

5. Board of Controllers' Report 6. Discussion and Approval of 2017 IWI and Lale Budgets 7. Election of Principal and Alternate 8. Any Other Business 9. Close of Annual General Meeting





MEETING AGENDA ................................................................................. 2

1 Chairwoman’s Message ................................................................. 4

2 Board of Directors Yearly Reports ................................................. 52.1 Financial Reports ...................................................................................... 5

2.1.1 Genel Bilgi by Mert AK (Serbest Muhasebeci Mali Müşavir) ..................... 52.1.2 Treasury Report by Leen Saket .......................................................... 7

A. IWI Organisation/Dernek ........................................................... 7B. LALE ....................................................................................... 9

2.2 Membership Report by Elena Sklyarskaya (as of 17.05.2017) ........................ 112.2.1 Membership Structure ..................................................................... 112.2.2 Membership Breakdown ................................................................... 11

A. Newcomers/Renewals .............................................................. 11B. Registrations at the Opening Meeting ......................................... 11C. Asian/European Istanbul Residence ............................................ 11D. Members’ Ages ........................................................................ 11E. Membership Duration ............................................................... 12F. Nationality .............................................................................. 12

2.3 Communications (Lale) Report by Monisha Kar ............................................ 132.4 Programmes Report by Fiona Sly (2016/2017) ............................................. 132.5 Business Networking Report by Halima Hodzic ............................................. 142.6 Social Responsibility Reports ..................................................................... 15

2.6.1 Special Events Report - Christmas Festival by Karen Yarnold ................. 152.6.2 2016/2017 Grantee Report by Wendy Chan ........................................ 17

A. Overview ................................................................................ 17B. 2016-2017 Grantees ................................................................ 18

3 Board of Controllers Report ......................................................... 23

4 Discussion and Approval of Budget ............................................. 294.1 IWI 2017 Budget ..................................................................................... 294.2 Lale 2017 Budget .................................................................................... 30

5 Election of Principals & Alternatives ............................................ 315.1 Proposed 2017-2018 Board of Directors (Yönetım Kurulu) ............................. 315.2 Proposed 2017-2018 Board of Controllers (Denetım Kurulu) .......................... 31

6 Appendix ..................................................................................... 326.1 IWI Detailed Summarized Balance Sheet .................................................... 32

6.1.1 Assets ........................................................................................... 326.1.2 Liabilities ....................................................................................... 33

6.2 Lale Detailed Summarized Balance Sheet .................................................... 346.2.1 Assets ........................................................................................... 346.2.2 Liabilities ....................................................................................... 35

6.3 Lale P&L Statement ................................................................................. 36





1 Chairwoman’s Message The past year has been challenging for Turkey; and the International Women of Istanbul (IWI), as with most non-profit organisations in Turkey, has not been immune to these trails. Despite these challenges, IWI has reacted positively by conveying the message of the association, ‘support our members; support our community; support our business partners – From Women For Women’.

In 2016, we witnessed increased activity and attendance within the Neighbourhood Community Meetups (NCM); and improvements in communications with the members through the newsletter, website, social media and the Lale Magazine.

This year's annual report contains examples of how IWI continues to grow as an organisation and adds value to the international women living in and around Istanbul. A few particular highlights are the success of the 2016 Christmas Festival; the increased variety of monthly Programmes; and achievements of the Lale Magazine.

On behalf of the entire board of directors, I thank all of our members, sponsors and supporters. Without you there is no IWI.

Warmest Regards,

Anna İlhan Chairwoman International Women of Istanbul





2 Board of Directors Yearly Reports

2.1 Financial Reports

2.1.1 Genel Bilgi by Mert AK (Serbest Muhasebeci Mali Müşavir)

Derneğin unvanı IWI, İstanbul Uluslararası Kadınlar Derneği’dir. Dernek 5253 sayılı Kanun ve ilgili mevzuat çerçevesinde kâr amacı gütmeyen bir kuruluş olup Gelir ve Kurumlar vergisi mükellefiyeti bulunmamaktadır. Amacı; Türkiye’de yaşayan yabancı kökenli veya yabancı ile evli kadınlar ve onların arkadaşlarını bir araya getirmek ve aralarında ki ilişkiyi geliştirmektir.

2004 yılında kurulan İktisadi İşletme ile Lale Dergisi ile ilgili faaliyetler yürütülmektedir.

MUHASEBE KAYITLARI

Derneğin 2016 yılına ait yasal defterleri Serbest Muhasebeci Mali Müşavir Mert AK tarafından tutulmuş olup ilgili defterlerin tasdik bilgileri aşağıdaki gibidir;

Defterin Cinsi Tasdik Makamı Tasdik Tarihi Sayısı Yevmiye Defteri Bakırköy 17.

Noterliği 25 Aralık 2015 23670

Defter-i Kebir Bakırköy 17. Noterliği

25 Aralık 2015 23671

Envanter Defteri Bakırköy 17. Noterliği

25 Aralık 2015 23672

Yasal defter kayıtları Vergi Usul Kanunu’nun kayıt nizamına ilişkin hükümleri ve Muhasebe Sistemi Uygulama Genel Tebliğleri ile genel kabul görmüş muhasebe ilkelerine uygun şekilde tutulmuştur.

Yasal defterlere yapılan kayıtlara dayanak teşkil eden belgeler şekil açısından gerçeği yansıtmaktadır.

Derneğin ödemeleri ve borç-alacak ilişkilerinin mal ve hizmet alımlarıyla uyumlu olduğu ve banka kayıtları ve müşteri- tedarikçi hesap mutabakatları ile doğruluğu sağlanmıştır.

Derneğin 01.01.2016 – 31.12.2016 döneminde teslim aldığı yardımlar ve yaptıkları ile ilgili banka kayıtları ile derneğin kayıtları tutarlı durumdadır.

VERGİ BEYANNAMELERİ

Derneğin sadece Muhtasar (Stopaj) Beyanname mükellefiyeti bulunmaktadır.

2016 yılı içerisinde verilmesi gereken beyannameler vergi mevzuatına uygun olarak ve kanuni süreleri içerisinde e-beyanname olarak verilmiştir.

MALİ TABLOLAR

Derneğin 2016 yılına ait Bilanço ve Gelir Tablosu eklidir.





BİLANÇO DETAYLARI

Kasa Mevcudu

Derneğin 2016 yılı sonu kasa mevcudu 0,- (Sıfır) TL’dir. Kasa’dan yapılan nakit ödemeler Vergi Usul Kanunu Genel Tebliğlerinde belirtilen tutarı aşmamaktadır. Günlük kasa hareketleri ticari icaba uygundur. Kasa mevcudu, yasal dayanak oluşturan belgeler ve banka kayıtları aracılığı ile doğrulanmıştır.

Banka Mevcudu

Derneğin 2016 yılı sonu banka mevcudu toplam 289.313,95 TL’dir ve detay hesap durumu aşağıdaki gibidir;

Garanti Bankası Etiler Şubesi TL hesapları: 187.012,50 TL Garanti Bankası Etiler Şubesi USD hesabı: 25.774,83 Amerikan Doları Garanti Bankası Etiler Şubesi EUR hesabı: 3.102,90 EUR

Banka hesap mevcutları, ilgili belgeler ve banka kayıtları üzerinden doğrulanmıştır.

İş Avansları

Derneğin 2016 yılı sonu itibari ile vermiş olduğu iş avansı bulunmamaktadır.

Diğer Alacaklar

30.01.2004 tarihinde kurulan İstanbul Uluslararası Kadınlar Derneği İktisadi İşletmesi’ne

5.000,- TL sermaye ile iştirak etmiştir. Bu tutar Bağlı Ortaklıklardan Alacaklar hesabında gözükmektedir. Derneğin; İstanbul Uluslararası Kadınlar Derneği İktisadi İşletmesinden 52.403,27 TL alacağı bulunup, muhasebe kayıtlarında Diğer Çeşitli Alacaklar hesabında gösterilmiştir.

Borçlar

2016 yılı sonu itibari ile Marlet Turizm Reklam Org. Bilişim Hiz. Ltd. firmasına 2.011,28 TL, Mert Ak’a 400,-TL, Şükrü Çalkın’a 2.832,-TL ve İstanbul Dağıtım Paz. Hiz. Ltd’ye 3.052,48 TL borcu bulunmaktadır.

Ödenecek Vergiler

2016 yılı sonu itibari ile 344,89 TL tutarında Stopaj vergisi borcu bulunmakta olup muhasebe kayıtlarında ilgili tutar ödenecek vergi ve fonlar hesabında gözükmektedir.

GELİR TABLOSU DETAYLARI

Dernek 41.371,46.-TL üyelik geliri, 4.863,50 TL bağış ve yardım geliri, 164.779,94 TL kermes geliri ve 15.247,- TL diğer organizasyon geliri olmak üzere toplam 226.261,90 TL gelir elde etmiştir. Elde edilen gelire karşılık 76.710.-TL tutarında çeşitli hayır kurumlarına yardım yapılmıştır.





2.1.2 Treasury Report by Leen Saket

A. IWI Organisation/Dernek

IWI Account Statement

IWI Year-End Balance (31.12.2016)

TL Euro USD Time Deposit (USD) 187.012,50 3.102,90 15.774,83 10.000,00

IWI Profit & Loss (2015/2016)





IWI Summarized Balance Sheet

The detailed summarized balance sheet for IWI can be found in the appendix section at the end of this report.





B. LALE

Lale Account Statement

LALE Year-End Balance (31.12.2016) TL Euro USD Time Deposit (USD) 28.814,77 2.795,07

Lale Profit & Loss (2015/2016)

Detailed profit and loss statement (P&L) for the Lale Magazine can be found in the appendix section at the end of this report.





Lale Summarized Balance Sheet

The detailed summarized balance sheet for the Lale Magazine can be found in the appendix section at the end of this report.





2.2 Membership Report by Elena Sklyarskaya (as of 17.05.2017)

2.2.1 Membership Structure

Type Number Business 25 Classic 200 Basic 123 Honorary 52 Overall 400

2.2.2 Membership Breakdown

A. Newcomers/Renewals

2015-2016 2016-2017 Newcomers 235 155 Renewals 281 245 Overall 516 400

B. Registrations at the Opening Meeting

2015-2016 2016-2017 Newcomers 49 75 Renewals 102 65 Overall 151 140

C. Asian/European Istanbul Residence

Side Number Percentage Asian 91 22,75% European 298 74,55% Not Available 11 2,75 Overall 400 100%

D. Members’ Ages

Age Group Number Percentage 20-29 15 3,75% 30-39 88 22,00% 40-49 98 24,50% 50-59 74 18,50% 60-69 33 8,25% 70-79 45 11,25% 80+ 8 2,00% Not Available 39 9,75% Overall 400 100,00%

6,25%

50%30,75%

13%

Business

Classic

Basic

Honorary





E. Membership Duration

Duration (yrs) Number Percentage 0 155 37,50% 1 78 19,50% 2 30 7,50% 3 33 8,25% 4 34 8,50% 5 9 2,25% 6 60 15,00% 10+ 1 0,25% Overall 400 100,00%

F. Nationality

IWI is represented by members from 63 countries.

Number Percentage Country 68 17,00% USA 49 12,25% Britain 48 12,00% Germany 20 5,00% France 17 4,25% Holland 17 4,25% Russia 11 2,75% Canada 11 2,75% Spain 10 2,50% Italy 10 2,50% Turkey 9 2,25% Ukraine 9 2,25% Unknown 8 2,00% Iran 8 2,00% Japan 7 1,75% Bulgaria 7 1,75% Switzerland 6 1,50% Australia 6 1,50% Belgium 5 1,25% Poland 5 1,25% Sweden

24 6,00% Austria (3), Greece (3), India (3), Ireland (3), Latvia (3), Norway (3), South Africa (3), South Korea (3)

18 4,50% Argentine (2), Azerbaijan (2), Bosnia (2), Denmark (2), Hong Kong (2), Israel (2), Lithuania (2), Mexico (2), Philippines (2)

27 6,75%

Afghanistan (1), Brazil (1), China (1), Colombia (1), Cyprus (1), Ecuador (1), Finland (1), Guatemala (1), Hungary (1), Indonesia (1), Iraqi (1), Jordan (1), Kuwait (1), Kyrgyzstan (1), Macedonia (1), Malaysia (1), Morocco (1), Pakistan (1), Paraguay (1), Portugal (1), Qatar (1), Romania (1), Saudi Arabia (1), Slovenia (1), Taiwan (1), Tunisia (1), Uzbekistan (1)

400 100,00% Overall





2.3 Communications (Lale) Report by Monisha Kar Lale Magazine came under the direction of a new editor at the start of the 2016/2017 season and is undergoing continuous process improvement with primary goals being:

• Streamline the processes for production, distribution and post-production • Diversify the content and the number of contributors • Increase revenue through advertising and classifieds • Scale the magazine for regional Turkish distribution, and eventually international

distribution

New tools and processes have been put into place this year to streamline the editing and production process across the team. Along with the flat plan and grid that indicate what articles will run in the upcoming issue, the grid has been customized to include supporting details and status tracking for better collaboration across the team. A Shutterfly account has been opened in order to archive photos and documents for future use in social media and marketing and programs. The team is planning content several issues in advance in order to provide enough lead time to contributors and hedge against potential setbacks. An area for improvement is in the distribution of the printed copy of the magazine, and there are ongoing efforts to address this. The process for delivery and following up can take several weeks given the geographical area that needs to be covered, and specific rules and regulations regarding delivery of mail to apartment complexes.

Due to the nature of the international community, we expect regular turnover in members and contributors due to relocation, or shifting priorities. However, this turnover has been higher than usual this last year, and we expect that to continue in this coming year. There is a concerted effort to recruit volunteer contributors via social media, word of mouth and the newsletter and to work more closely with the Photo Club of Istanbul to provide us with photographic content especially for our programs, travel and neighbourhood pieces. As Lale is a lifestyle magazine, we are also diversifying the content in order to appeal to a wide range of interests. In coming issues, we plan to share more stories about our international community groups, IWI clubs, book, music and film reviews, sports and fitness, and to profile artists and independent businesspeople and civic organizations who are helping inspire and enrich our community. We are also building relationships with other International Women’s groups in Turkey to collaborate on content.

Due to the current economic climate, the magazine has not secured new advertising and several of our previous and current advertisers have been delinquent with payments. However, there is an ongoing effort to reduce our outstanding Accounts Receivable amounts. We have increased the number of advertorials that we had committed to sponsors and business members, and the requests to place, classified ads and business cards in the magazine remains steady. Ideally, we would like to have a 40% advertising to 60% content ratio within the magazine in order to for the magazine to remain profitable and keep up with rising printing, production and distribution costs. There are ongoing efforts to increase exposure to Lale Magazine by making them available to hotels, consulates, language schools, international schools, dentist and doctors’ offices, as well as to existing sponsors.

Near-term plans are to collaborate with other Turkish Women’s/expat groups outside of Istanbul in order to expand our distribution and collaborate on content, and cross-promote activities and programs. Eventually, we would like to expand our advertising base to vendors outside of Istanbul, and longer-term goals are to distribute the content via an interactive app which would be available for sale within Turkey, but also internationally.

2.4 Programmes Report by Fiona Slay (2016/2017) The 2016/17 Season was a very successful one for IWI Programmes.

In total, 44 Programmes went ahead, only a very few were cancelled due to lack of registrants. In all, 518 participant places were taken up, with 86% of those by Members (14% being Guests). There was been a significant number of events which were fully subscribed, for which a waitlist system was managed.





The summer trimester highlights were the Summer Lunch, and two Bosphorus “dip and dine” events. The security fears that prevailed over the summer did not seem to impact the autumn trimester, which saw a large number of participants, with 3 events designed for Newcomers being particularly helpful in introducing our new members to the organisation as a whole. The spring trimester saw a continued high level of interest in Programmes.

Period Programmes Participants May - Aug '16 7 110 Sep - Dec '16 21 250 Jan - Apr '17 16 158 Total 44 518

A number of weekend and evening events have been successfully run this year, to attract working members and partners.

Our ability to run an increased number of events has been helped significantly by the use of two Partner companies, CIP Events and Alternative City Tours, who together provided 36% of our events. Our thanks go also to those who of our Members who ran Member-led events, especially in Asia.

Provider Programmes % Member-led 9 20% Alternative City Tours 9 20% CIP Events 7 16% Other 19 43% Total 44 100%

The IWI’s Wild Apricot database system has been fully utilised to manage on-line registrations, automated confirmation of registrations, reminder emails and recording of payments. Members have commented on the professionalism of the organisation.

For the next Season, the charging for Programmes will be slightly altered. Honorary and Basic Members will in future be charged at the same rate, a slightly higher rate than Classic members, reflecting that their membership fee makes a lower contribution to IWI administration costs. Any excess monies raised from Programmes will no longer go to the Social Responsibility Fund.

We have planned a full schedule for May/June, including our Summer Lunch at one of Istanbul’s top restaurants, and intend to run the Bosphorus dip and dine event at least once over the holiday period

2.5 Business Networking Report by Halima Hodzic Last year, IPWİN name was rebranded and brought back under IWI umbrella as IWI Business Networking. İn September 2016, after Katharina Mayers departure the coordination and organization of Business Networking events was taken over by Halima Hodzic who was previously assisting Katharina, and continued its attention towards connecting with other international networks, such as Internations and PWN (Professional Women Network Istanbul) to gather and exchange experiences along with workshops that have topics interesting for all ladies of these groups. İt is very important for IWI Business Networking very to connect international and local working women to create a holistic approach to work-life for women in Istanbul.

In 2016, IWI Business Networking also started a new series of called ‘Business Studio’. Business Studio is an open forum where professional women in Istanbul can discuss topics that affect them in today’s ever-changing business environment allowing women to learn and support one another. Business Studio is one more way IWI supports her members, from women for women.

Workshop and event topics included:

• Benefits of Life Coaching • Write What You Love: Finding the support and the process to feed your productivity • Set up your blog and spread your voice online • Raising World Citizens: the benefits of multilingual & multicultural education in early

childhood





• Holistic Well Being • Business Studio – “Starting a Business – The Issues We Face’’

Our members include a number of women entrepreneurs, who have set up their businesses here in Istanbul. IWI Business Networking aims to support them and IWI business members with their professional and educational needs to grow their businesses.

We value the variety of experiences and warmly welcome professional women in the Istanbul community to join us and experience the excellence, openness and warmth in all of our activities.

In 2016, IWI Business Networking selected the İstanbul Marriot Şişli Hotel as the preferred venue for the events; which provides a professional and secure location.

2.6 Social Responsibility Reports

2.6.1 Special Events Report - Christmas Festival by Karen Yarnold

This year’s Christmas Festival was held on Sunday, 4 December, 10:00 - 17:00 at the premises of the İstanbul Marriott Şişli Hotel (Marriott). This was a new location for the event; and proved to be extremely successful. After expenses over 110.000 TL was raised, and feedback was very positive from stallholders and customers alike.

3,300 entry tickets were sold at 10TL each but they were NOT lottery tickets this year – instead there was an area in the lower level set aside for free giveaways on production of the entrance ticket. This was much higher than previous years: 2015 (2789) and 2014 (2500).

Event Team

Team of 14 (Karen Yarnold, Anke Tamer, Jeanette von Alvensleben, Maria Eroğlu, Krastina Aranitasi, Merle Klehn, Anna İlhan, Gülşen Şahin, Gintare Nemanyte, Anna Mozekjo, Sibele Valsani, Nadine Optiz, Leyla Stang, Leen Saket). These ladies were extremely dedicated to the event, spending an estimated 2ç000 man-hours over the 12 weeks of preparation. Additionally, there were also 101 volunteers on the day, providing around 350 hours of much appreciated help.

Venue

The activities were organized on the two (2) floors of the Marriott – the food court was arranged on the lower level and the majority of the stall holders section upper floor. The hotel staff were very professional and helpful, both during the three (3) month organizational period and on the day of the event. The hotel is in a central location in Istanbul with easy access to the nearby metro station.

Activities & Sponsorship

The main activities included: Christmas trade fair, international food court, Santa for 5 hours, entertainment for kids and lottery. There were six (6) event sponsors, 42 lottery prizes (valued at over 500 TL each), 150 Santa gifts, and over 3.000 give-away prizes.

Stall Breakdown by Type

Commercial Stalls

Commercial stalls were represented mainly by small businesses, which were selected under criteria of quality and diversity of their products as well as correspondence to the spirit of a Christmas Festival. The number of commercial stalls was around the same as the previous year, but there was also a large waiting list. Commercial stallholders paid a fixed for of 750 TL per table (no reduction for additional tables).





Food Court Stalls

Food court stalls offered food from 10 nationalities. There were slightly less stalls than in 2015, but the Marriott stepped in with a good variety of stalls of their own. International food court stallholders paid a fee of 400 TL per table (no reduction for additional tables) and agreed to a 20% donation from their income. The Marriot did not pay table fees but did donate 20%. IWI did not pay for tables but donated 100%.

Community Stalls

Community stalls consisted of national groups, schools and charites. They chose either to pay 400 TL per table with no donation to IWI, or no table fee and 100% donation the exceptions was Bomonti (no fee, no donation) and the Boy Scouts and Girl Scouts (no fee, 20% donation).

Number of Stalls

Type of Stalls 2014 2015 2016 Variance Commercial 72 85 87 2 Commercial Food Stalls 7 18 14 -4 IWI Food/Beverage Stalls 38 12 1 -11 Charities 18 10 8 -2 National Group 4 1 4 3 IWI Stalls 7 5 5 0 Schools & Playgroups 6 6 Sponsors 3 3 TOTAL 146 131 128 The number of stalls does not correspond to the number of organizations/entrepreneurs that took part in the Festival, as some of them rented 2-4 stalls at once. The details of all stallholders are held in the database ready to be accessed for the 2017 Christmas Festival.

Income & Cost Breakdown

2014 2015 2016 Variance NET PROFIT 109.760 86.109 115.769 29.660 TOTAL EXPENSES (33.480) (42.480) (45.253) (2.773) TOTAL INCOME 143.240 128.589 161.022 32.433

TOTAL EXPENSES (33.480) (42.480) (45.253) (2.773) Hotel Space (26.550) (34.710) (35.000) (290) Hotel Electricity (8.550) (8.550) Misc Expenses (6.930) (7.770) (1.703) 6.067

TOTAL INCOME 143.240 128.589 161.022 32.433 Sponsorship 17.000 10.200 4.500 (5.700) Entrance Tickets 27.871 25.258 32.401 7.143 Lottery Tickets 3.052 6.970 3.918 Income from Stalls

Commercial (fee) 53.200 64.450 79.125 14.675 Foodcourt (fee+donation) 23.470 15.766 22.177 6.411

Community (fee+donation) 21.699 9.863 12.769 2.906 Santa NA NA 1.277 1.277 Books 1.805 1.805





Lessons Learned

Below is a summary of the Lessons Learned – a more detailed report is available in the IWI Dropbox and should be used at the start of the Christmas Festival planning in 2017.

• The Marriott is an excellent venue and should be approved for the 2017 Christmas Festival. There are detailed floor plans and many other documentation formats already available for a similar event this year.

• The ticket printing was donated by a sponsor. Perhaps they could do the on-the-day signage this year too.

• Santa was a huge hit with the children, brought in a healthy donation, and provided that special Christmas atmosphere.

• The Sponsorship package was very well defined, but finding sponsors is getting increasingly more difficult.

• Set-up was allowed on the Saturday which made the Sunday a lot less stressful this year.

• The Marriott provide a huge space but only one lift and stairway to the ground floor. This caused great congestion, but this might be unavoidable.

• A few commercial stallholders complained about their location on the upper floor. Consideration needs to be given to the “best” areas and definitely allocated on a “first paid, first allocated” basis. However; in 2017 there will be the detailed floorplans from 2016 to refer to.

• The lottery concept was not fully understood by customers. It needs more upfront communication.

• There needs to be a stallholder package defined – in the same way as the sponsorship package. This will avoid any confusion or argument.

• Need to reduce the number of jewelry stalls – as several non-jewelry stalls produced them anyway!

• Food Tokens – DO NOT use these next year. A few food stall holders cheated the system and took cash instead of tokens, with no donation to IWI. These have been noted and will not be allowed to participate in 2017.

• The treasury was extremely well organized – everything was counted, with a final figure, by 6:30pm.

• In summary – a very successful event, due to the great venue and the huge team of enthusiastic volunteers involved in the 12-week planning period.

2.6.2 2016/2017 Grantee Report by Wendy Chan

A. Overview

IWI members value highly the organisation’s efforts to support important causes related to women in Turkey. As such, a key area of focus for IWI is Social Responsibility and IWI’s charitable giving is made possible by funds raised through special events and other IWI programming.

Each year IWI sends out a ‘Call for Proposals’ to take applications from registered Turkish non-governmental organizations (NGOs) for project funding in areas of priority to IWI members.

In the 2016-2017 grant making cycle, nine organizations applied for funding. A sub-committee of IWI Board members carefully reviewed the applications and 70.000 TL was granted to support the projects of eight of these NGOs.

2016-2017 was a challenging year in Turkey. In the latter half of 2016 the Ministry of Education revoked permission for all NGOs to work in schools, there were many staffing changes in the local governments agencies that partner with NGOs to implement projects, and hundreds of NGOs were shut down entirely by the government. Amidst this environment of uncertainty for civil society organizations, some grantees experienced delays and challenges in implementing their projects.





Despite the challenges, however, all grantees managed to find ways to execute their projects.

Separate from the annual grant making process, in 2016-2017 IWI also raised funds to support other social causes important to IWI members:

• 7.000 TL was raised from the Family Fun Day in June 2016 to support Bomonti Fransiz Fakirhanesi, a nursing home operated by the Little Sisters of the Poor

• 3.000 TL was raised from the Women’s Day Walkathon in March 2017 to support Europa Donna Türkiye, an organization that focuses on breast cancer awareness and prevention through early detection initiatives

B. 2016-2017 Grantees

DLD - Değişim Liderleri Derneği

Organisation Focus: DLD supports women’s leadership development in Turkey. Its main initiative is the Sparks Program, an eight (8) month experiential learning and mentorship program to develop leadership skills through active participation in a social change projects that benefit the participants’ communities.

Project Description: IWI provided 11.500 TL for a project to enhance current program materials and also to create new printed resources for the Sparks Program.

Results: The IWI funds were used to enhance the Year 1 Sparks Program Facilitator Handbook and to create a Year 2 Facilitator Handbook to support the programs expansion to provide mentorship to girls for an additional year. Overall, curriculum was updated, resources were added, and practical information was included to provide effective guidance to trainers. IWI’s support has led to the creation of good quality documentation to support the Sparks program and its development, maintenance, and transfer of knowledge. The materials are the foundation for a successful and sustainable program that has mentored over 200 girls to date.

Fransız Fakirhanesi

Organisation Focus: Fransız Fakirhanesi is an elder care residence operated by the Little Sisters of the Poor in the Bomonti area of Istanbul and provides care for over 60 multi-cultural and multi-faith senior citizens, mainly women. All residents have severely limited means of support and do not have relatives in close proximity to care for them.

Project Description: Bomonti Fransız Fakirhanesi performs an important service for their residents and relies entirely on donations to operate. IWI provided 5.000 TL to support operations at the facility.

Results: With IWI’s support, the facility was able to provide much needed sanitary spraying of beds and winter heating for the residents. IWI has a longstanding relationship with Bomonti Fransız Fakirhanesi and many IWI members volunteer regularly with the organization and donate saleable goods for the bi-annual Bomonti Kermes.





HADD – Hisar Anadolu Destek Derneği

Organisation Focus: HADD’s mission is to improve the socio-economic status of the young women in Van, Turkey who migrated to Van from their villages due to conflicts and economic conditions. HADD focuses on helping women find ways to earn a living by teaching them hand skills that adhere to the cultural and traditional techniques of kilim weaving.

Project Description: IWI provided 8.500 TL to support the salary of a full-time Advisor/Teacher for one year to provide support and guidance to young women in Van who come to HADD’s centres in Van to learn kilim weaving skills and participate in other educational workshops.

Results: HADD hired an advisor/teacher as planned. The advisor/teacher provided personal advice and educational support to the girls who are attending school. She also organized colour and painting lessons to the girls who also attend the Kilim Workshops and gave literacy lessons (reading and writing) and computer-skill classes to local women who live in the surrounding neighbourhoods. This project helped approximately 70 girls. The girls attended workshops and obtained tutorial assistance and advice about day-to-day educational difficulties. The program helped improve the girls’ abilities to express themselves, increased their self-esteem, and helped enhance their overall independence.

KADAV - Kadinlarla Dayanişma Vakfı

Organisation Focus: KADAV focuses on promoting gender equality through advocacy as well as initiatives that combat gender-based violence and support women’s labour and employment in Turkey.

Project Description: IWI provided 12.000 TL to create a laundry facility to support Syrian migrant women by providing them with an acceptable reason for women to get permission from male members of their family to go out and join a social activity while also helping relieve some of the burden of their domestic laundry responsibilities.

Challenges: The project was originally intended for the Okmeydanı area in the Şişli district of Istanbul in partnership with a local NGO. However, in the summer of 2016 the NGO backed out of the agreement. After some delay, KADAV found an alternative venue for the laundry at its Küçükçekmece community center.

Results: KADAV successfully established a laundry facility at its community center in the Küçükçekmece area of Istanbul. The laundry facility was a very important part of the centre because it demonstrated KADAV’s commitment to easing the burden of domestic chores for the women and also gave them reason to go to the centre and attend the workshops, vocational training, gender focused social empowerment workshops and Turkish language lessons offered at the center. The centre’s programs reach approximately 160 local area Syrian women.

Onar (Yabancı Uyruklu Kadınları Destekleme Derneği)

Organisation Focus: Onar works to empower women and stop gender based violence by advancing the status of women in society. Onar believes empowering women and





engaging men in dialogue to raise awareness will ultimately lead to the elimination of gender based violence. Onar provides legal and psychological support to those in violence situations and its services fill a gap in Istanbul by helping women who have difficulty obtaining support due to limited Turkish language abilities. Onar acts as a bridge between foreign women and Turkish services.

Project Description: IWI provided 8.800 TL to support Onar in partnering with Bahçeşehir University’s Communications Faculty and the NGO Hollaback Istanbul to focus on sexual harassment prevention through storytelling, workshops, and legal seminars with students, to develop media and innovative ways to raise awareness about the issues.

Challenges: In the summer of 2016, faculty members of Bahçeşehir University’s Communications department changed suddenly and it was necessary for Onar to find a new university partner for this project.

Results: Onar was able to partner with Yıldız Technical University’s language department to execute the project in May 2017. The activities include techniques like role playing, small group teamwork and presentations, debates and the mapping of situations to help students analyse situations of gender-based violence and identify ways to prevent and defend against abuse. The project reached approximately 60 women from the university.

Mavi Kalem

Organisation Focus: Mavi Kalem is a social assistance organisation founded to respond to the needs of women and children in crisis, as well as provide health-related information to women and educational services to children. Mavi Kalem helps those who come to Istanbul and often find themselves facing violence, discrimination, and mistrust.

Project Description: IWI provided 7.800 TL in funding to support workshops to empower young girls against violence, sexual abuse, early marriage and early sexuality. The workshops aim to influence the perceptions that girls have of themselves and raise awareness of gender equality issues.

Challenges: This project was originally planned for the Kadıköy district of Istanbul but staffing changes at the municipality led to many delays and ultimately Mavi Kalem was not able to move forward with Kadıköy municipality.

Results: Mavi Kalem found an alternative partner and is implementing the workshops at Adıgüzel Vocational School in the Ataşehir area of Istanbul. The IWI funds were used to hire a skilled and qualified psychologist to conduct the sessions in May 2017, as well as support the marketing and implementation costs of the program. As a result, approximately 40 young women participated in sessions on physical and mental health, sexuality, as well as violence and abuse prevention.

Small Projects Istanbul (Zeytin Ağacı Derneği)

Organisation Focus: Small Projects Istanbul (SPI) supports migrants in Istanbul displaced by conflict in the Middle East and North Africa Regions through its Community Education Center where local families and individuals can participate in programs designed to help them settle into their new lives in Turkey. SPI initiatives





include a women’s craft collective, language classes, as well as music, art, and computer programs.

Project Description: IWI provided 8.000 TL to support SPI’s women’s craft cooperative by covering basic costs required to provide education programs, reach more individuals, as well as expand to include the collective skill building and livelihood support initiative.

Results: With the IWI funding, the collective was able to hire a coordinator from the same community that SPI serves; and she, in turn, provided valuable training and inspiration for other women engaged in the collective. As well, formalising the coordinator’s role enabled important tasks to be accomplished to strengthen and develop the collective’s business. As a result, the collective added 70 more participants, increased the business acumen of participants, and has greatly improved productivity. Indeed, the collective is well on the path to covering its costs with revenue from sales.

Yöret Vakfı

Organisation Focus: Yöret works with teachers, children, families and schools in at-risk communities to promote engagement in education, as well as positive childhood and youth development.

Project Description: IWI provided 8.400 TL to support the SMART program to train university students studying psychology or related fields to carry out a program that uses art, games and drama activities to contribute to the growth and development of children and youth in at-risk communities.

Challenges: In 2016, the Ministry of Education cancelled protocols for all NGOs working with children in the school system, this meant Yöret needed to find alternative ways to implement their project and reach at-risk children.

Results: Ultimately, Yöret partnered with Istanbul district governments and other NGOs to implement their SMART program-type training, with either university students or volunteers, to reach children in the Sulukule, Avcılar and Büyükçekmece areas. IWI’s grant was used 60% in Sulukule, 25% in Avcılar and 15% in Büyükçekmece.

The local governments worked with the national Ministry of Education to obtain permission to execute the projects so all work was done with the necessary consent.

In the Sulukule area of Fatih, Yöret partnered with Gönüllüleri Derneği on a project called ‘Sanat ve Eğitim’ (Arts and Education) to support the community’s migrants from Southeastern Turkey, Syria, and Roma families. In this area, many children are far behind in their education or unwilling to attend school at all. Volunteers including psychologists, school counsellors, lawyers, city planners were trained by Yöret in March 2017 to use engaging activities and games to keep children active and interested in education. The volunteers then worked with the local schools to train the teachers, and others working with those children, and to support families.

In Avcılar, Yöret used part of IWI’s funding, in conjunction with a grant from the Istanbul Children’s Foundation, to train 15 school counsellors who work in 10 local schools for the project ‘Sanat Çocuğun Oyunudur’ (Art is Childs' Play) from November 2016 to May 2017. The trained counsellors reach approximately 500 children to use games and art to bring joy and engagement to learning. The counsellors also work with the children’s families to help them support their children’s development.





In Büyükçekmece, Yöret used part of IWI’s funding for the ‘Vurma! Konuş’ (Don't Fight It Out! Talk it Out) project to train 21 teachers (2 professionals with the city, and 19 university students until July 2017. The IWI funds provided extra drama and arts programing to enrich activities that help children learn alternative ways to deal with anger and stress. The US Embassy in Ankara provided the bulk of the funding for this project.





3 Board of Controllers Report

























4 Discussion and Approval of Budget

4.1 IWI 2017 Budget

Do you agree with this budget (Bu bütçesi katılıyor musunuz)?

YES (Evet) NO (Hayır)





4.2 Lale 2017 Budget

Do you agree with this budget (Bu bütçesi katılıyor musunuz)?






5 Election of Principals & Alternatives

5.1 Proposed 2017-2018 Board of Directors (Yönetım Kurulu) Principal (Asıl) Deputy (Yedek)

Anna İlhan Esbie van Heerden Ünsal

Jeanette von Alvensleben-Niethammer Suzy Kaluti

Leen Saket Ebru Demirel

Lyubov Gürler Elena Sklyarskaya

Wendy Chan Halima Hodzic

5.2 Proposed 2017-2018 Board of Controllers (Denetım Kurulu)

Main (Asıl) Deputies (Yedek)

Nilgün Coruk Aylin Gottardo

Ayşe Yücel Ayşe Slevogt

Yasemin Kunze-Concewitz Chrissy Güleç

Do you agree with the Main Board of Directors and Controllers on this list (Listedeki Yönetim ve Denetim Kurulu kabul eder misiniz)?






6 Appendix

6.1 IWI Detailed Summarized Balance Sheet

6.1.1 Assets





6.1.2 Liabilities





6.2 Lale Detailed Summarized Balance Sheet

6.2.1 Assets





6.2.2 Liabilities





6.3 Lale P&L Statement

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