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2017 Emerging Leaders Team D: Final Report
Date: 19 June 2017
Submitted to: American Library Association Emerging Leaders Program
Submitted by:
Jessica Bennett, Missouri State University Library
Brianna Furcron, Arizona State Library
Catie Sahadath, University of Ottawa Library
Jennifer Shimada, Relay Graduate School of Education
Kyle Willis, OCLC
CC: Library Information Technology Association (LITA) Board
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Contents 2017 Emerging Leaders Team D: Final Report .............................................................................................. 1
Final Report: Introduction ......................................................................................................................... 4
Team Members ......................................................................................................................................... 4
Principal Project Outputs........................................................................................................................... 4
About this Report ...................................................................................................................................... 4
1. Statement of Work .................................................................................................................................... 5
1.1 Executive Summary ............................................................................................................................. 6
1.2 Business Need ..................................................................................................................................... 6
1.3 Scope of Products and Outcomes ....................................................................................................... 6
1.4Sample Tools List .................................................................................................................................. 7
1.5 Strategic Plan ....................................................................................................................................... 8
2. Project Management Plan ......................................................................................................................... 9
2.1 Executive Summary ........................................................................................................................... 10
2.2 Integration Management .................................................................................................................. 10
2.2.1 Project Governance and Project Team Structure ....................................................................... 10
2.2.2 Roles and Responsibilities .......................................................................................................... 11
2.2.3 Issue Management ..................................................................................................................... 11
2.2.4 Project Close Out ........................................................................................................................ 11
2.3. Scope Management ......................................................................................................................... 11
2.3.1 Scope Statement ........................................................................................................................ 11
2.3.2 Project Deliverables .................................................................................................................... 12
2.4. Schedule Management ..................................................................................................................... 13
2.4.1 Milestones .................................................................................................................................. 13
2.4.2 Schedule Control ........................................................................................................................ 14
2.5. Stakeholder Analysis ......................................................................................................................... 14
2.6. Project Reporting and Communication ............................................................................................ 15
2.7. Information Management ................................................................................................................ 15
3. Project Closure Report ............................................................................................................................ 17
3.1. Purpose ............................................................................................................................................ 18
3.2. Project Closure Report Goals ............................................................................................................ 18
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3.3. Project Closure Report Summary ..................................................................................................... 18
3.3.1 Project Background Overview .................................................................................................... 18
3.3.2 Project Closure Synopsis ............................................................................................................. 18
3.4. Project Metrics Performance ........................................................................................................... 18
3.4.1 Goals and Objectives Performance ............................................................................................ 18
3.4.2 Success Criteria Performance ..................................................................................................... 19
3.4.3 Milestone and Deliverable Performance .................................................................................... 19
3.5. Project Closure Tasks ........................................................................................................................ 20
3.5.1 Resource Management .............................................................................................................. 20
3.5.2 Issue Management ..................................................................................................................... 20
3.5.3 Lessons Learned ......................................................................................................................... 21
3.5.4 Postproject Tasks ........................................................................................................................ 21
Appendix I: Promotional Bookmark ............................................................................................................. 22
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Final Report: Introduction The current report summarizes the activities conducted by the 2017 American Library Association
Emerging Leaders Team D. The project for this tem, entitled Building Leadership in Virtual Engagement,
was sponsored by the Library Information Technology Association (LITA), and built on the work of the
2013 Emerging Leaders project entitled Leadership Guide for New Chairs of LITA Committees and Interest
Groups. The current project team built on the 2013 team’s work by preparing a guide specifically
designed for the amelioration of LITA’s virtual teams.
Team Members 2017 ALA Emerging Leaders Team D:
Jessica Bennett, Missouri State University Library
Brianna Furcron, Arizona State Library
Catie Sahadath, University of Ottawa Library
Jennifer Shimada, Relay Graduate School of Education
Kyle Willis, OCLC
LITA Liaisons:
Margaret Heller
Andromeda Yelton
Principal Project Outputs The principal outputs for the current project include:
The interactive Virtual Engagement Toolkit, available online at http://docs.lita.org/toolkit
A poster outlining the details of the project, to be presented at the 2017 ALA Annual Conference
Promotional bookmarks to be handed out during the aforementioned poster presentation
(Appendix I)
About this Report In anticipation of this report, the Emerging Leaders Team D documented the project management
process throughout the entire lifecycle of the project. This report is a package consisting primarily of that
project management documentation. The project management documentation includes:
Statement of Work
Project Management Plan
Project Closure Report
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BUILDING LEADERSHIP IN VIRTUAL ENGAGEMENT
1. Statement of Work
Unit: LITA
Author : 2017 ALA Emerging Leaders Team D
Effective Date: 2017 February 13th
Version: V1.0
Document control
This document is a version controlled document. All changes are to be recorded in the following version
control table:
Version Date Summary of Changes Responsible
DRAFT 2017-02-10 Creation CS/BF/JS
V1.0 2017-02-13 Completion for LITA Board Review CS
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1.1 Executive Summary For the American Library Association (ALA)’s 2017 Emerging Leaders (EL) program, the Library
Information Technology Association (LITA) submitted a project plan to be completed by one of the teams
of EL participants. Team D consists of five team members, and is the team responsible for the project
brought forward by LITA.
The project will address the needs of LITA’s growing base of virtual teams. Specifically, the project seeks
to provide an online toolkit that members and leaders of LITA’s virtual teams can use to ameliorate their
processes, to ensure the even distribution of work throughout the year, and to augment the efficiency
with which these teams operate. It also seeks to ensure the adherence to federal legislation and ALA
regulations concerning virtual collaboration.
The work is to be completed remotely by EL Team D ahead of the 2017 ALA Annual Conference in June,
2017. EL Team D will also prepare a summary of its work to present as a poster at the 2017 Annual
Conference. The current statement of work addresses the outcomes of the project, and will not include
the outcomes of the poster presentation.
1.2 Business Need LITA views the role of Committee/Interest Group Chair as both a service and a professional development
opportunity. As such, it is the Association’s responsibility to both properly prepare incoming chairs for the
roles managing the activities of their group or committee as well as to assist them in building their skills in
meeting management, mediation, and organizational communication. The tendency in the past for
Committees and Interest Groups to work only at ALA conferences inhibits overall productivity. A
documented set of best practices for managing the work of volunteer-based committees and interest
groups that will be applicable in both face to face and (especially) virtual settings. Ultimately, a set of best
practices and a toolkit will be created to help increase effective communication for Committee/Interest
Group chairs and members to improve productivity of the groups over the course of the year. LITA will
use the delivered best practices guide, along with the Leadership Guide created by a prior EL, as the core
resource for incoming Chairs. The Committee/Interest Group Chair Coordinators will center their annual
orientation around the resources in the Guide, and will offer monthly professional development sessions
virtually to the Chairs group on different topics outlined in the Guide. Once the Guide has been
implemented, LITA plans to offer it to all ALA units to improve engagement across the Association.
1.3 Scope of Products and Outcomes The goals that the outcomes seek to address are:
Improve engagement for LITA’s virtual teams
Increase the knowledge and understanding of tools and best practices for the engagement of
virtual teams among leaders in LITA
Create tools to allow for standardized practices with regard to virtual collaboration
The final products of the current project will include a web-based toolkit, which will be made available on
LITA’s website. The intended audience for this toolkit includes chairs of LITA Committees and Interest
Groups. The intent of the toolkit is for it to serve as a model for use by other ALA divisions.
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The aforementioned toolkit may include:
Best practices and tips for leading/participating in virtual teams, such as:
Virtual meeting facilitation strategies
Virtual project management strategies
Encouraging virtual engagement among members
Documentation outlining best practices for the management and archiving of information
products (e.g. documentation, minutes, etc.)
Recommended online tools and applications targeting asks, issues, or problems that may be
encountered in leading virtual teams, and a set of guideline for evaluating online tools not found
on the recommended list
Tutorials and/or user guides for the recommended online tools and applications
Information on legislation and administrative infrastructure affecting virtual teams (e.g. ADA
compliance, regulations from ALA, etc.)
The toolkit will integrate the findings and recommendations made by the 2013 LITA Emerging Leaders
group. This group was created as LITA wanted to make committee and interest group chairs better
leaders and to improve transitions into LITA leadership. The 2013 LITA Emerging Leaders group produced
a leadership guide to facilitate this.
The current statement of work addresses the outcomes and products associated with the project, and
not the poster presentation for the 2017 ALA Annual Convention.
1.4Sample Tools List The following list provides examples of the tools and functions that will be addressed in the current
project. This list is demonstrative and non-exhaustive:
Real-Time Collaboration and Communication Scheduling Document Management
Skype / Skype for Business Google Calendar Google Drive
Microsoft Lync Doodle LITA's Google Drive
Slack Dropbox
Telephone / Conference calls ALA Connect
LITA Wordpress
Virtual Meetings Project Management Asynchronous Communication
WebEx Trello Email
Google Hangouts Basecamp
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Zoom Asana
Adobe Connect
1.5 Strategic Plan LITA’s 2016-2018 Strategic Plan contains of four areas of focus -- Member Engagement, Organizational
Stability and Sustainability, Education and Professional Development, and Advocacy and Information
Policy -- that support the division’s mission and vision. This project most directly promotes the goal of
Member Engagement: improving the virtual work of committees will allow committee and interest group
members to more efficiently and effectively share their expertise and build a sense of community than if
they solely worked together in person. It will also allow more members to participate, since not all
members may not be able to attend conferences.
Further, this project will aid Organizational Stability and Sustainability. Providing a list of recommended,
accessible virtual conferencing software will allow committees and interest groups to have options
beyond Adobe Connect, freeing up the time of LITA staff members who must be present when Adobe
Connect is used. Also, this toolkit can be shared with other divisions who have expressed interest in
improving virtual engagement in their own division, expanding LITA’s relationship with other divisions.
Finally, because much of the work that LITA will do to accomplish its strategic plan is accomplished
through its committees and interest groups, improving the virtual engagement of those interest groups
will indirectly support all areas of the strategic plan.
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BUILDING LEADERSHIP IN VIRTUAL ENGAGEMENT
2. Project Management Plan
Unit: Library Information Technology Association (LITA)
Author : 2017 Emerging Leaders Team D
Effective Date: 2017-04-07
Version: V1.2
Document control
This document is a version controlled document. All changes are to be recorded in the following version
control table:
Version Date Summary of Changes Responsible
DRAFT 2017-
02-17
Creation CS
V1.0 2017-
04-07
Finalized first version CS
V1.2 2017-
05-05
Amended Milestones list/ Communications and reporting / Information
Management sections to include Toolkit Integration ifo from Jenny
Levine (April 28th meeting)
CS
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2.1 Executive Summary For the American Library Association (ALA)’s 2017 Emerging Leaders (EL) program, the Library
Information Technology Association (LITA) submitted a project plan to be completed by one of the teams
of EL participants. Team D consists of five team members, and is the team responsible for the project
brought forward by LITA.
The project will address the needs of LITA’s growing base of virtual teams. Specifically, the project seeks
to provide an online toolkit that members and leaders of LITA’s virtual teams can use to ameliorate their
processes, to ensure the even distribution of work throughout the year, and to augment the efficiency
with which these teams operate. It also seeks to ensure the adherence to federal legislation and ALA
regulations concerning virtual collaboration.
The work is to be completed remotely by EL Team D ahead of the 2017 ALA Annual Conference in June,
2017. EL Team D will also prepare a summary of its work to present as a poster at the 2017 Annual
Conference.
2.2 Integration Management Since the project group is small, integration management will not be formalized. The execution of the
project will rely on each group member completing his or her tasks, and the group’s management of its
own schedule and milestones. The current project plan has been drafted to ensure that adherence to it
should guarantee project completion.
2.2.1 Project Governance and Project Team Structure The project was proposed by the LITA executive for work by one team in the class of ALA’s Emerging
Leaders for 2017. The teams were assembled by the Emerging Leaders coordinators, with input for
project preference given by the team members. Five team members were assigned to Emerging Leaders
Team D, which is the team responsible for the LITA project. The LITA executive has also assigned two
liaisons to work on the project. The team members are:
Jessica Bennett, Missouri State University Library
Brianna Furcron, Arizona State Library
Catie Sahadath, University of Ottawa Library
Jennifer Shimada, Relay Graduate School of Education
Kyle Willis, OCLC
The LITA Liaisons are:
Margaret Heller
Andromeda Yelton
The current team had one initial in-person meeting at the ALA Midwinter Meeting in January, 2017.
Subsequently, the group is working on the project as a virtual team, meeting and collaborating remotely.
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The team does not have a formal chair, and maintains a schedule of rotating meeting chairs and note-
takers.
2.2.2 Roles and Responsibilities Each team member is responsible for completing assigned tasks based on the milestones outlined in this
project management plan.
The responsibility of chairing meetings and taking meeting notes rotates between all members.
The LITA liaisons are invited to attend meetings, and are present to provide advice when needed.
2.2.3 Issue Management Issues will be captured in the meeting minutes, and their management will be determined by the team as
they arise.
2.2.4 Project Close Out At project close out, all documentation will be archived appropriately, and knowledge transfer to the LITA
board will follow.
Following the ALA Annual Conference, the group will meet again to debrief on the project. This debrief
will be documented and made available for LITA, and for future projects of a similar nature.
2.3. Scope Management Scope will be managed through the scheduling of concrete milestones, and through the adherence
thereto. It is the responsibility of the team as a whole to check activities for scope as they arise.
2.3.1 Scope Statement The goals that the outcomes seek to address are:
Improve engagement for LITA’s virtual teams
Increase the knowledge and understanding of tools and best practices for the engagement of
virtual teams among leaders in LITA
Create tools to allow for standardized practices with regard to virtual collaboration
The final products of the current project will include a web-based toolkit, which will be made available on
LITA’s website. The intended audience for this toolkit includes chairs of LITA Committees and Interest
Groups. The intent of the toolkit is for it to serve as a model for use by other ALA divisions.
The aforementioned toolkit may include:
Best practices and tips for leading/participating in virtual teams, such as:
o Virtual meeting facilitation strategies
o Virtual project management strategies
o Encouraging virtual engagement among members
Documentation outlining best practices for the management and archiving of information
products (e.g. documentation, minutes, etc.)
Recommended online tools and applications targeting asks, issues, or problems that may be
encountered in leading virtual teams, and a set of guideline for evaluating online tools not found
on the recommended list
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Tutorials and/or user guides for the recommended online tools and applications
Information on legislation and administrative infrastructure affecting virtual teams (e.g. ADA
compliance, regulations from ALA, etc.)
The toolkit will integrate the findings and recommendations made by the 2013 LITA Emerging Leaders
group. This group was created as LITA wanted to make committee and interest group chairs better
leaders and to improve transitions into LITA leadership. The 2013 LITA Emerging Leaders group produced
a leadership guide to facilitate this.
Activities In Scope Activities Out of Scope
Developing a toolkit to assess tools for virtual engagement Developing recommendations for
specific tools
Conducting an environmental scan to determine what tools LITA
committees are using, and for what tasks
2.3.2 Project Deliverables
Deliverable Recipients Delivery Date Delivery Method
Online Toolkit LITA committees June 2017 Web
Poster presentation ALA poster session attendees June 2017 In person / Presentation
Poster - Online archived version ALA Members June 2017 Web
2.3.3.1 Work Activities
Online survey to LITA committee chairs
Creating a list of tools, software, applications
Creating evaluation criteria for selected tools, software, applications
Developing guides for best practices in virtual engagement
Developing an online toolkit based on the evaluated tools, software applications, and best
practices
Creating a poster outlining the project for the ALA Annual Conference poster session
2.3.3.2 Constraints
June 23 deadline for ALA Annual Conference
Working in the virtual team across time zones:
o Scheduling meeting times
Challenges with technology, online meeting tools
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Rules and regulations from ALA and federal legislation regarding the usage and requirements of
certain online tools
2.3.3.3 Stakeholders LITA: Project sponsor
Emerging Leaders Program: Program sponsor
LITA Chairs: intended audience
Other ALA Divisions: Potential project repurposing
2.4. Schedule Management Throughout the Delivery Stage of the project, the schedule will be managed at weekly update meetings.
The project schedule represents a critical path defined by key deliverables and milestones.
2.4.1 Milestones
Description Forecast Date
Submit Statement of Work 2017-02-13
Complete list of software for evaluation 2017-02-13
Survey for LITA chairs drafted and ready for distribution 2017-02-24
Survey distribution and data collection 2017-03-01 to
2017-03-15
Information on legislation and administrative infrastructure affecting virtual teams
compiled (e.g. ADA compliance, regulations from ALA, etc.)
2017-03-10
Establish criteria for software evaluation 2017-03-10
Completion of survey review and analysis 2017-03-31
Complete evaluation of software based on criteria and complete software
recommendations
2017-04-07
Complete user guides for recommended software 2017-05-12
Complete sustainability plan, and establish review and update protocol 2017-05-12
Compile and describe best practices and tips for leading/participating in virtual teams.
This includes documentation outlining best practices for the management and archiving
2017-05-12
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of information products (e.g. documentation, minutes, etc.) and best practices for
ensuring accessibility
Posting toolkit on the LITA Wordpress site 2017-05-26
Complete and print poster for poster session 2017-06-14
Present poster at ALA Annual 2017-06-23
Deposit project documentation 2017-06-23
Communicate with other divisions looking to pilot 2017-07-15
[second half
of July]
2.4.2 Schedule Control Project milestones will be addressed at each weekly meeting. Schedule modification will be ongoing, and
will be facilitated through the weekly meetings.
2.5. Stakeholder Analysis
Stakeholder
Name
How they will
impact the project
How they will be impacted by
the project
Communication Requirements
Library
Information
Technology
Association
(LITA)
As the project
sponsor, LITA’s
input drives the
direction of the
project, especially
at the proposal
stage.
This project will provide LITA
with a toolkit for virtual
engagement. It is anticipated
that this toolkit will be a
standard that other ALA
units may adapt and use,
which will increase LITA’s
visibility in the ALA
community
The current group reports back to
LITA.
LITA liaisons are invited to the
current group’s virtual meetings.
Emerging
Leaders (EL)
Program
The EL program
assembled this
group, and
provides tangential
support such as
webinars, and an
ALA Connect space.
The ELs program is based on
projects from the teams, and
the success of this project
would translate to a success
for the ELs program.
The current group will present this
project at the ALA Annual
Conference in June 2017.
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LITA
Committee
Chairs
LITA Committee
Chairs’ input
through the survey
is of paramount
importance for the
development of
this project’s
deliverables.
LITA Committee chairs will
be the primary beneficiaries
of the outcomes of the
current project. The toolkit
will give them the resources
necessary to ameliorate their
engagement with their
virtual teams.
LITA Chairs are being consulted in
the development of this project
through a web survey. These
responses will inform the
development of the project
outcomes. The final product will be
available to LITA Chairs online, and
we will make recommendations to
LITA Leadership about how to
communicate this with chairs (e.g.,
via e-mail.)
LITA
Committee
members
LITA Committee
members input
through the survey
will inform the
development of
this project’s
deliverables.
LITA Committee members
will be directly affected by
recommendations adopted
by chairs, and may also use
toolkit for their own work
within the committee.
LITA committee members are being
consulted in the development of
this project through a web survey.
These responses will inform the
development of the project
outcomes. LITA will host toolkit
and disseminate accordingly to
members.
American
Library
Association
The ALA’s input is
indirect, and
largely takes the
form of the input
from its subparts.
If other ALA groups adopt
and adapt the toolkit, virtual
engagement among ALA
committees may improve.
The current project will be
presented to ALA members as a
poster session at the 2017 ALA
Annual Convention.
2.6. Project Reporting and Communication LITA liaisons are invited to observe all meetings of the project team to learn of status updates and to
provide advice when necessary. All other status reports are on an as-needed basis. Status reports will be
delivered by email when required.
The final outcomes of the project will be delivered as a poster session to the ALA community at the 2017
ALA Annual Meeting.
In the second half of July 2017, the work of this group will be shared with other ALA divisions looking to
pilot a similar toolkit.
2.7. Information Management Working documents will be stored in LITA’s Google Drive.
All project management documentation will be saved to ALA Connect.
All project outputs will be stored on LITA’s Wordpress site and ALA Connect.
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The “canonical” online space where the toolkit will be stored is LITA’s Wordpress site, docs.lita.org. This
is where the 2013 and 2017 project outputs will be made accessible.
Following the close of the project, LITA’s Committee Coordinator will maintain the work, and ask annually
for updates or suggestions to integrate it into routines.
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BUILDING LEADERSHIP IN VIRTUAL ENGAGEMENT
3. Project Closure Report
Unit: LITA
Author : 2017 ALA Emerging Leaders Team D
Effective Date: 2017-06-05
Version: V1.0
Document control
This document is a version controlled document. All changes are to be recorded in the following version
control table:
Version Date Summary of Changes Responsible
DRAFT 2017-06-05 Creation CS
V1.0 2017-06-05 Completion of document CS
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3.1. Purpose The purpose of this Project Closure Report is to assess the success of the project, identify best practices
for future projects, resolve all open issues, and formally close the project.
3.2. Project Closure Report Goals This Project Closure Report is created to accomplish the following goals:
Review and validate the milestones and success of the project.
Confirm outstanding issues, risks, and recommendations.
Outline tasks and activities required to close the project.
Identify project highlights and best practices for future projects.
3.3. Project Closure Report Summary
3.3.1 Project Background Overview The goals that the outcomes sought to address were:
Improve engagement for LITA’s virtual teams
Increase the knowledge and understanding of tools and best practices for the engagement of
virtual teams among leaders in LITA
Create tools to allow for standardized practices with regard to virtual collaboration
The final products of the current project were to include a web-based toolkit, which will be made
available on LITA’s website. The intended audience for this toolkit included chairs of LITA Committees and
Interest Groups. The intent of the toolkit is for it to serve as a model for use by other ALA divisions.
3.3.2 Project Closure Synopsis The current project is being closed because all project objectives and deliverables have been met.
3.4. Project Metrics Performance
3.4.1 Goals and Objectives Performance The goal of the current project, as outlined in the Statement of Work, was to:
Improve engagement for LITA’s virtual teams
Increase the knowledge and understanding of tools and best practices for the engagement of
virtual teams among leaders in LITA
Create tools to allow for standardized practices with regard to virtual collaboration.
This was to be accomplished by developing a web-based toolkit that would:
Be made available on LITA’s online environment
Have a target audience that included the chairs of LITA’s committees and interest groups
Serve as a model for use by other ALA divisions
The Project Team accomplished these goals by:
Surveying current LITA Chairs to adequately target the toolkit’s content
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Developing a web-friendly toolkit and posting it to http://docs.lita.org/toolkit
Making this documentation openly available
3.4.2 Success Criteria Performance The success of the current project was directly related to the ability of the Project Team to complete the
project by the scheduled deadline. This was accomplished. The assessment of the Toolkit following its
creation falls outside of the timeframe of the current project.
3.4.3 Milestone and Deliverable Performance
Description Forecast Date Status
Submit Statement of Work 2017-02-13 Complete
Complete list of software for evaluation 2017-02-13 Complete
Survey for LITA chairs drafted and ready for distribution 2017-02-24 Complete
Survey distribution and data collection 2017-03-01
to 2017-03-
15
Complete
Information on legislation and administrative infrastructure affecting virtual
teams compiled (e.g. ADA compliance, regulations from ALA, etc.)
2017-03-10 Complete
Establish criteria for software evaluation 2017-03-10 Complete
Completion of survey review and analysis 2017-03-31 Complete
Complete evaluation of software based on criteria and complete software
recommendations
2017-04-07 Complete
Complete user guides for recommended software 2017-05-12 Complete
Complete sustainability plan, and establish review and update protocol 2017-05-12 Complete
Compile and describe best practices and tips for leading/participating in
virtual teams. This includes documentation outlining best practices for the
management and archiving of information products (e.g. documentation,
minutes, etc.) and best practices for ensuring accessibility
2017-05-12 Complete
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Posting toolkit on the LITA Wordpress site 2017-05-26 Complete
Complete and print poster for poster session 2017-06-14 Complete
Present poster at ALA Annual 2017-06-23 Pending
Deposit project documentation 2017-06-23 Pending
Communicate with other divisions looking to pilot 2017-07-15
[second half
of July]
Pending
3.5. Project Closure Tasks
3.5.1 Resource Management Knowledge and Information resources from the current project will be archived according the Project
Management Plan, section 7:
Working documents will be stored in LITA’s Google Drive.
All project management documentation will be saved to ALA Connect.
All project outputs will be stored on LITA’s Wordpress site and ALA Connect.
The “canonical” online space where the toolkit will be stored is LITA’s Wordpress site,
docs.lita.org. This is where the 2013 and 2017 project outputs will be made accessible.
Following the close of the project, LITA’s Committee Coordinator will maintain the work, and ask
annually for updates or suggestions to integrate it into routines.
3.5.2 Issue Management As of the writing of this document, the following milestones remain to be completed:
Poster presentation at ALA Annual Conference
Deposit of project documentation
Communication with other divisions looking to pilot the program
The aforementioned issues were not yet completed because their completion is intentionally scheduled
after the writing of this report. Their completion has concrete, scheduled due dates, which are outlined in
section 4.3.
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3.5.3 Lessons Learned
Each team member spent approximately three (3) hours per week working on the current
project, including weekly meeting. Future Emerging Leaders may benefit to know that this is the
type of time commitment required for the program.
Rotating the duties of chairing meetings and providing secretariat ensured a more even
distribution of work, and ensured engagement among team members
Creating thorough documentation was time consuming, and in retrospect this effort was
beneficial
Communicating with external stakeholders, especially with regard to the survey, was easily
facilitated. LITA members were interested and willing to speak with the team
At the beginning of the project the team decided that the LITA liaisons would be invited to every
meeting. The team regularly invited the LITA liaisons to the weekly meetings. Once the project
management plan was completed and the work began, the team ceased inviting the liaisons, and
asked them to join as necessary. LITA liaisons were responsive when the team reached out for
help.
During the project the team was interested in developing a Creative Commons license for the
project outputs. From this process, the team learned that LITA does not have a policy on the
licensing of such intellectual property. This is an area for potential development.
The team used different web conferencing software for each meeting. This was a logistical
decision that helped the team develop informed content for the toolkit.
Using different web conferencing software for each meeting, really helped to identify glitches and
strengths in each
3.5.4 Postproject Tasks 3.5.4.1: Poster Presentation at ALA Annual Conference
All Project Team members will be present to deliver the poster presentation at the ALA Annual
Conference on Friday, June 23, 2017 from 2:00-3:00 p.m.
3.5.4.2: Deposit of Project Documentation Following the ALA Annual Conference, the Project Team will meet to debrief. At this point, the
assignment of the deposit of project documentation will occur.
3.5.4.3: Communication with other divisions looking to pilot the program Following the ALA Annual Conference, the Project Team will meet to debrief. At this point, the
assignment of the deposit of communicating with other divisions looking to pilot the program will occur.
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Appendix I: Promotional Bookmark
Recto Verso
