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2017 Fall Popcorn Sales Guide
2017 Fall
Popcorn Sales
Guide
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Contact List Unit Popcorn Kernel Description 2017 Popcorn Timeline Four Ways to Sell Commit to Sell & Prize Instructions Place Order, New & Special Items Prizes Winners Circle & Online Sales Online Sales Roster Commission Pick-Up & Close Out Locations Popcorn Return/Ordering More Kickoff Agenda Sales Tips Shirt order form
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All Forms can be found at
www.pacificharbors.org.
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District Popcorn Team Phone # Email Address
Capital Area
Popcorn Kernel Liz Rogers 360-870-0372 [email protected]
District Director Barb Perez 757-570-5067 [email protected]
Coastal Waters
Popcorn Kernel Bobbi Lindsay 360-642-8380 [email protected]
District Executive David Blomdahl 360-269-8424 [email protected]
Glacier View
Popcorn Kernel Desire Brown 831-261-3533 [email protected]
District Executive Riley Wyatt 253-682-2211 [email protected]
Hylebos
Popcorn Kernel Shailyn Drazkowski 206-799-3531 [email protected]
Field Director Frank Villanueva 253-682-2202 [email protected]
Mount Tahoma
Popcorn Kernel Sue Foster 253-297-3535 [email protected]
District Executive Steven Shumaker [email protected]
Puget Sound
Popcorn Kernel Danielle Medford 253-355-8269 [email protected]
Senior District Executive Mark Woodman 253-682-2236 [email protected]
Timberline
Popcorn Kernel Linda Plank 360-273-6866 [email protected]
District Executive David Blomdahl 360-269-8424 [email protected]
Council Kernel
Council Staff
Advisor
Frank Villanueva 253-682-2202 [email protected]
Council Popcorn
Support
Tracy Kapelski 253-682-2226 [email protected]
Contact List
Pecatonica Website: www.prpopcorn.com for online sales
Council Website: www.pacificharbors.org/popcorn-sale/
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Unit Popcorn Kernel
POSITION DESCRIPTION
Be familiar with the sale details and explain the program to leaders and parents to establish
Commitment by the unit.
Plan the kickoff in the unit by preparing timetables and maps to show and deliver coverage in
area Neighborhoods. Create weekly unit incentives with committee permission to encourage
sales. Sample Agenda on page 14.
Coordinate the August Popcorn Party Kickoff. Distribute sales materials, motivate and
train Scouts and parents, review sales goals set by the committee and explain the prize incen-
tive program.
Prepare the Show-n-Sell order Go on line and place your order NO LATER THAN July 31st, 2017@11:59pm. Generally order 50% of 2016 total sales. (allowed up to 70% of 2016 total sales).
Coordinate pickup of the Show-n-Sell product at the district popcorn distribution warehouse
on August 18th, 2017.
Monitor the product inventory during the sale (August 18th-October 13th, 2017).
Collect pre-orders, payments, unsold product and prize requests from the Scouts October
13th-15th and prepare your Take Orders for additional product, by October 16th, 2017 @
11:59pm. Place prize order on line by December 18th, 2017 No late orders will be accepted.
Arrange for full payment for Show-n-Sell and Take orders. One (1) check will be written to
Pacific Harbors Council for the amount of your popcorn minus your commissions (Tacoma)
October 19th, 2017, (Tumwater) October 18th, 2017.
Coordinate pickup of the Take Order Popcorn at the district popcorn distribution warehouse
on November 13th, 2017.
Distribute the Take Order Popcorn. Distribute popcorn to the Scouts that need additional
popcorn to fill orders.
Distribute Prize orders. Once the order comes in please distribute prizes to the Scouts.
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District Kernel Training June 21st at the Creighton Service Center
Popcorn Training for Unit Kernels July 17th-Creighton Service Center 7pm
July 19th - Tumwater Service Center 7pm
July 20th - Elma LDS Church, 702 E Main St.
Elma, WA 7pm
Show-N-Sell Orders due online by 11:59pm Monday July 31st
Show-N-Sell Popcorn Pickup August 18th
Show-N-Sell Sale Begins August 18th
Take Order Sale begins ASAP After Unit Kick-Off
Take Order Sale Ends October 13th
Take Orders Due Online by 11:59pm October 16th
Last day to return Show-N-Sell Popcorn October 18th—Tumwater
October 19th—Tacoma
All Popcorn Money Due (1 check minus commis-
sion made out to PHC)
October 18th—Tumwater
October 19th—Tacoma
Take Order Popcorn Pickup November 13th
Scouts deliver popcorn to customers November 13th—30th
Scout Prize form done online December 18th
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Note:
mind that any leftover used to fill orders from your regular Take Order Sale.
Simply return the unused popcorn or use it to fill other Take-Order sales in y
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Navigating PRPopcorn.com
How to Complete Commitment to Sell Form
Navigate to http://prpopcorn.com
Click “My Account” in the top right corner of the page.
Click “Create Unit Profile”
Enter the Council Key provided by the council (612PHC)
Choose your District, Unit Type and unit number from the drop downs to see if your unit already has a commitment record on file.
If no records are found, you will be taken to your unit contact form.
Fill out the required information (Note: the email address entered here is where we will send a confirmation upon receipt of your commitment
form) and then click “create Profile”. You will receive a confirmation email with the information you just entered. You can also log into the
site using the link in step 1 to update any information throughout the sale.
Log into your account using the information you just submitted to compete the registration process.
Ordering your Prize Mania 2017 Prizes
* After you have closed out your sale you will be able to go into your Dashboard at prpopcorn.com and order your prizes and patches.
* Contact Information for help
* Pacific Harbors Contact
Tracy Kapelski—[email protected] 253-682-2226
* National Supply Contact
Will Tigard —[email protected]—214-674-1592
* Tacoma Scout Shop
Lisa Edmonds or staff—[email protected]— 253-682-2215
Attention Capital Area, Coastal Waters and Timberline Districts
Just a quick reminder when you are placing your order it is very important that
when you fill out your commit to sell and place your order you include the 9 or 4 in
your unit number. The reason is we have units in the other districts that might have
the same number as you, if you don’t include this digit you will have issues with
your popcorn order.
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Placing Your Order
Show-N-Sell Due: July 31st Take Order Due: October 16th
• No Additional orders will be accepted after Monday October 16th.
• There will be a 30% return fee for any popcorn returned after Thursday October 20th.
Ordering Your Popcorn
• Navigate to http://prpopcorn.com
• Click “My Account” in the top right corner of the page.
• Enter the email and password that was used to commit the unit to sell.
• Click “Place Order” from the unit dashboard.
• If step four returned no records, click the “Click Here” link.
• Choose the sale type and pick up location from the drop down menus.
• If placing a show-n-sell order you will get a message letting you know that order should be
entered in the Case Qty. column only. Upon entering a values the order form will be tabulate
the total number of containers being ordered and their retail value.
• Click “Preview Order” to review the information you just entered.
• Click “Submit” to place your order. You will be allowed to edit your order unit the council ap-
proves the order for fulfillment.
New Popcorn Items for 2017
*** 18pk Sea Salt Cracked Pepper (Replaces Butter Light)
***16oz Chocolate Pretzels (White Seahawks Tin)
Special Order Item
We will be offering special order items this year to all of our units. These are a
non returnable item. Each unit will receive a special order form, this form needs
to be turned into Tracy (she will place the order you WILL NOT place the order
with your Show n Sell order.
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Scouts will receive a patch for selling $10 and above. As in the past we are using Prize Mania to order prizes. UPS delivers right to your door. It’s easy to order on line. Must complete by December 18th. No late orders will be approved after this date. (No Exceptions)
Units will have two prize options to choose from through Prize Mania, bonus programs are separate. 1) Your Unit can decide to receive Prizes or 2) Take a 2% commission for your unit and not receive prizes.
Units must choose to participate in either the prize program or the higher commission structure.
Scouts cannot individually choose between the two prize options. However, Bonus Prizes are for any
Scout that qualifies even if they are not doing the Prize Mania program.
$3,000 Club
Our $3,000 Popcorn Club will get a Popcorn Shirt.
In addition to regular great prizes, this year any youth selling $4,000 or more will have a choice to receive
one of these cool items: Apple iPod touch 32GB MP3 player, GoPro HERO, 39” Smart TV, Classic
Hooverboard, Chromebook Touch Screen, Soundbar System with Subwoofer, Drone Quadricoper, $200
Best Buy Card, Nintendo Switch, PlayStation 4, Xbox One 500GB.
These prizes are to be ordered at prpopcorn.com, Prizes are subject to availability.
Fill it up
There is also the “Fill it Up” recognition program. Fill up an order form and enter to win each week! Each week there will be a prize drawing for a Insignia 24” Class Led-720p-smart Roku TV. A copy of each form
must be submitted to the council for entry no later than 4pm each Friday during the sale beginning August 25th and ending September 15th. Please send to attention: Tracy Kapelski
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How to Sign up a Scout for Online Seller ID
Navigate to http://prpopcorn.com
Click “My Account” in the top right corner of the paged.
Enter the email and password that was used to commit the unit to sell.
Enter the Scout’s First Name, First 2 initials of Last Name and the parent guardian email.
Repeat until all Scouts have been signed up.
How to enter a Scout into Winners Circle
Navigate to http://prpopcorn.com
Click “My Account” in the top right corner of the page.
Enter the email and password that was used to commit the unit to sell.
Click “Enter Scout into Winners Circle” from the dashboard.
Enter the Scouts First Name, First 2 initials of Last name, Dollar amount Sold. (including
online sales, zip code, prize choice and the parent or guardian email) Attach a copy of the
sales flyers or worksheet tool that can be used to verify the sales being reported. Repeat
until all Scouts have been signed up.
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COMMISSION STRUCTURE
Pick-up procedures:
* Arrange for a van or truck depending on your order size. Make sure to bring proper tie-downs
and cover if using an open truck. Make sure you have enough space for your order. We will
not be able to hold partial orders to be picked up later. Be Prepared!
* Bring enough help to load your vehicle we do NOT load any popcorn into your vehicle.
* Arrive at your scheduled pick-up time
* IT IS YOUR RESPONSIBILITY TO VERIFY QUANTITIES before you sign for Your order
and leave the pick-up location.
Vehicle Loading Guidelines
Mid-Size Car 20 cases Mini-Van 60 cases
Jeep 40 cases Suburban/Explorer 70 cases
Distribution with your Unit
* For faster and best results, additional help will be needed for sorting individual Scout Orders
* Use empty popcorn boxes, other cardboard boxes and paper grocery sacks to separate
each Scout’s order.
* Fill one Scout’s order at a time.
* Label box or bag with the Scout’s name and include a copy of their order form.
* If room allows, group patrols and den orders separately.
* After all orders have been billed, check your remainders with your total order to see that
correct amounts have been sorted.
* Set a time when Scouts can pick up their order or when they can be delivered.
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Pick-up dates and locations
SHOW AND SELL PICK-UP LOCATIONS:
August 18th, 2017
Coleman American—2105 Frank Albert Rd E, Fife Wa. 98424 10am-7pm
(Mount Tahoma, Puget Sound, Hylebos & Glacier View)
Michael T. Simmons Elementary—1205 S 2nd Ave SW—Tumwater, WA 98512
(Capital Area & Timberline) 8:30am-3:30pm
Quigg Brothers—819 State St—Aberdeen, WA 98520 (Coastal Waters) 10am-7pm
TAKE ORDER PICK-UP LOCATION
November 13th, 2017 10:00am to 7:00pm
Creighton Service Center—4802 S 19th St– Tacoma, WA 98405 (Mount Tahoma, Puget Sound,
Hylebos & Glacier View)
Tumwater Service Center—1760 Barnes Blvd SW—Tumwater, WA 98512
(Capital Area & Timberline)
Quigg Brothers—819 State St—Aberdeen, WA 98520 (Coastal Waters)
POPCORN SETTLEMENT & RETURN
October 19th, 2017 @ Tacoma Service Center 9:00am to 6:00pm
(Mount Tahoma, Puget Sound, Hylebos, Glacier View)
October 18th, 2017 @ Tumwater Service Center 10:00am to 5:00pm
(Capital Area, Timberline, Coastal Waters)
** When the time comes to settle your Units popcorn account please
contact: Tracy Kapelski @ [email protected] or 253-682-2226.
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Trading popcorn between Units
Ordering Additional Show N Sell Popcorn
If during the Show N Sell portion of our sale you run out of popcorn what do you
do? Call Tracy Kapelski at 253-682-2226 to get additional product. Do NOT
place an additional order with Pecatonica. In order to receive the additional
product you will need to make a payment towards the product that you already
ordered. Pick up for additional product will be at the Tacoma office
4802 S 19th St Tacoma, WA 98405.
Popcorn Return Policy
We ask that this not be attempted. If necessary, before you trade or give another
unit any popcorn, please email Tracy Kapelski at [email protected].
She will remove the inventory from your invoice and place it on the receiving units
invoice. This is very important you don’t want to pay for popcorn you did not sell.
All 3, 4 and 5 ways must be returned in the original sealed box.
Both full and partial cases can be returned open as long as the seal on the tins is
not broken and the tins are not damaged.
On all cases especially the microwave if water damage or any damage is visible the
case will be opened and if any of the contents are wet or damaged we will not
accept it for return.
When packing your popcorn up for return, please package it in the correct cases.
Do NOT mix the cases.
For example: Do not put 6 Cheddar and 2 Jalapeno together in a Cheddar case.
Or, 3 Microwave Light and 5 Butter in a Kettle Case
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The key to a great popcorn sale is having a kickoff meeting with leaders and parents to explain why the popcorn sale is so important to the unit’s overall program. Make sure to let each parent know your unit has set goals and it is very important to hit these goals for the program to work. Everyone participates. There is (1) case of sample packets of popcorn for your Unit this year.
1. Opening Pledge of Allegiance Welcome Parents Have one or two youth members highlight something they did because of last year’s popcorn
sale! Take Scouts to a different area for activities
2. Explain the “Ideal Year of Scouting” *We Plan to Do These Activities *It will cost our Unit ___ this amount of money to do all these activities and re-register the
Scouts. *If every youth sells $___ of popcorn we will have enough money to do these things with
only this fundraiser to pay for everything.
3. Describe the Popcorn Program, Products, and Prize Program. *Let everyone know their child should have received information in the mail. *Go over order forms, prize sheets, and pick up and delivery. *Inform parents of the Show-n-Sell program if your Unit is participating.
4. Ask for Parental Support *Explain the necessary helping roles your unit will need parents to help with to make this sale
happen. *Explain the need for parental involvement throughout the year for various activities, and let each
family know most of the activities planned are for families. *Get commitments from parents. *Let them know the youth will also go over the sale at their Den, Patrol, or Crew meetings.
5. Re-emphasize the importance of every Scout selling and hitting target goals to contribute towards the Unit’s “Ideal Year of Scouting”
*Go Over Sale Dates
*Popcorn Selling Tips *Delivery Information *Turn-in Dates
6. Bring Scouts Back *Finish Pack, Troop, or Crew Meeting *Announce Next Step! *Sell! Sell! Sell!
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Ask people to support Scouting by buying popcorn. ALWAYS wear your uniform. Everybody loves to support a Scout in uniform. ALWAYS sell in pairs accompanied by an adult, and never sell after dark unless you are with an adult. ALWAYS act like a Scout, and be polite and courteous. Wear a smile and introduce yourself. ALWAYS walk on the sidewalk and driveway, NOT through the yard. Watch for traffic. NEVER carry large amounts of cash with you. NEVER enter anyone’s house. Remember to always have two pens with you and make sure you keep your Take Order form as neat as possible. Statistics show four out of five homes buy Scout Popcorn when asked. Make sure you know all the different types of Pecatonica River Popcorn products you are selling. Most im-portantly, when you are selling the popcorn, tell the people what the money goes for. Have them read the backside of the Take Order form. Make sure you know the date when you will be delivering the popcorn to your customers. Remember to keep your Take Order form for next year so you can call on the same people. In case no one is at home, write a letter (and make copies of it) explaining the popcorn sale and why you are selling it. Explain the benefits for your unit and Council; tell the dates of the popcorn sale, etc. Leave this letter with one of the sheets from your Mini Order Form. Place these forms in the newspaper box or at the front door of people’s homes you know. Not every house will buy so do not become discouraged. The more people you ask – the more people will buy. Put popcorn sale articles in your school, church, and community bulletins/newsletters. Ask your parents to help you sell Pecatonica River Popcorn at their workplaces for employee or customer gifts. Better yet, ask your parents if you can go to their offices and sell. Make sure you deliver the popcorn and say “Thank You.” If you can’t deliver it yourself, tape a thank you note on top of the popcorn! Ask your parents to take a Take Order Form to work to pass around the office. (Forms are available. Ask your Unit Kernel.) Remind your parents, grandparents, aunts, uncles, and neighbors what a great gift Pecatonica River Popcorn makes for teachers, friends, co-workers, etc. Also, let them know how quickly it runs out and buy enough from you to last them until next year. Ask your friends at your place of worship if they would like to buy some Pecatonica River Popcorn. Write a thank you note and place a copy of it on all the Pecatonica River Popcorn you deliver to let everyone know how much you appreciate their support. (This will benefit you next year when you call on them.) Remember to say “Thank You” when you hand deliver their popcorn. Keep your Take Order forms so you can call on these people again next year. People will remember how polite and courteous you were, the nice thank you note they received, and the Pecatonica River Popcorn that they did not buy enough of!
SCOUT SALES TIPS
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2017 BONUS PRIZE T-SHIRT
This form is for Scouts that have achieved the $3,000 level and above.
Total Sale:_________________________
To order, the following information MUST be printed or typed clearly.
Parents Please Fill Out This Section:
Scout’s Name:________________________________________________
Mailing Address:______________________________________________
(Need physical address—NO PO BOXES)
City/State; ________________________Zip:_______________________
E-mail Address;____________________
Phone#_______________________
Scout’s Unit: Pack# _____________or Troop #________________
T-shirt size: YS YM YL YXL AS AM AL AXL AXXL
Kernels this form must be turned in during the closeout process
(Tumwater October 18th, 2017—Tacoma October 19, 2017)
(A form must be on file by one of those days in order to receive your SHIRT)
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