11
2017 TQIP Annual Scientific Meeting and Training November 11–13, 2017 HILTON CHICAGO | CHICAGO, IL EXHIBITOR PROSPECTUS
2017 TQIP Annual Scientific Meeting and TrainingNovember 11–13, 2017 HILTON CHICAGO | CHICAGO, IL
EXHIBITOR PROSPECTUS
EXHIBITOR INFORMATION MARKETING OPPORTUNITIES EXHIBITOR AGREEMENT MARKETING APPLICATION 2
2017 TQIP Annual Scientific Meeting and Training November 11–13, 2017 HILTON CHICAGO | CHICAGO, ILEXHIBITOR PROSPECTUS
INVITATION AND GENERAL INFORMATION
Invitation and General Information
Dear Exhibitor,
We are excited to be holding the eighth Annual TQIP Scientific Meeting and Training in Chicago, IL, November 11–13, 2017. The meeting will be held at the Hilton Chicago hotel.
Ronald M. Stewart, MD, FACS Chair, Committee on Trauma American College of Surgeons
This meeting will bring together trauma medical directors, program managers, coordinators, and registrars from participating and prospective TQIP hospitals. Last year, we had 1,579 conference attendees representing more than 500 hospitals and collaboratives, a 37 percent increase from the previous year. This meeting will provide an ideal venue in which to interact with key leaders from trauma centers across the country, and we hope you will take advantage of this opportunity to join us.
The 2017 TQIP Annual Scientific Meeting and Training will include registry-specific, trauma medical director-directed, and trauma program manager-directed breakout sessions to make sure everyone receives the knowledge most useful and pertinent to their role on the TQIP team. We will also have tracks for our Level III TQIP participants and our pediatric providers. Additionally, there will be sessions for abstractors and program managers at new TQIP centers, new staff at existing centers, and those who need a TQIP refresher.
Topics of note this year include TQIP Collaboratives, preventable death, and the continued integration of Verification, TQIP, and PIPS. The TQIP Best Practices project team will present on imaging for trauma patients (adult and pediatric), with a panel of experts to match.
Throughout the entire event, we intend to create ample opportunity to interact with attendees, including during meals and breaks spread throughout the conference and the welcome reception. This meeting will provide you with an excellent opportunity to engage with all levels of staff at TQIP hospitals. We look forward to seeing you in Chicago!
EXHIBITOR INFORMATION MARKETING OPPORTUNITIES EXHIBITOR AGREEMENT MARKETING APPLICATION 3
2017 TQIP Annual Scientific Meeting and Training November 11–13, 2017 HILTON CHICAGO | CHICAGO, ILEXHIBITOR PROSPECTUS
INVITATION AND GENERAL INFORMATION
Highlights from the 2016 TQIP Annual Scientific Meeting and Training
More than 1,500 attendees from 49 states and 4 countries
78 poster presentations
26 exhibitors
26 educational sessions
over three days
88 expert speakers
Numerous networking opportunities
INVITATION AND GENERAL INFORMATION MARKETING OPPORTUNITIES EXHIBITOR AGREEMENT MARKETING APPLICATION 4
2017 TQIP Annual Scientific Meeting and Training November 11–13, 2017 HILTON CHICAGO | CHICAGO, ILEXHIBITOR PROSPECTUS
EXHIBITOR INFORMATION
Meeting Venue and Location
Hilton Chicago 720 S. Michigan Ave. Chicago, IL 60605 Phone: 312-922-4400
Exhibit Fee
The cost to exhibit at this year’s meeting is $1,750. Early-bird rate of $1,500 available until June 30.
The fee includes:
• One 8x10 booth with one 6-foot table, two chairs, one waste basket, and one identification sign
• Two exhibitor personnel badges (each additional badge is $400)
• A listing in the exhibitor section of the meeting app
• Entry into scientific sessions (Exhibitors are not eligible to claim CE/CME for scientific sessions. If you would like to claim CE/CME for the conference, please register as an attendee.)
• Complimentary breaks and continental breakfast
• A maximum of two booths may be purchased
Exhibitor InformationAudio Visual/Electrical/Internet Services
Electricity, audio visual, and Internet services are available at the exhibitor’s expense through the hotel. Information will be provided in the exhibitor service kit.
Exhibitor Representatives
Exhibits must be staffed during exhibit hours. Any space not occupied by 3:00 pm on Saturday, November 11 will be forfeited by the exhibitor. Displays may not be dismantled or any packing begun before 10:45 am on Monday, November 13.
Additional name badges can be purchased for $400. Please contact Kate Hastings, Senior Exhibits Coordinator, at [email protected] or 312-202-5298 for more information.
• AHC MEDIA, LLC• ALLIED POWERS, LLC• AMERICAN TRAUMA
SOCIETY• ANALYTIC SOLUTIONS
NETWORK, LLC• CLINICAL DATA
MANAGEMENT• DECISCIO HEALTH, INC.• DIGITAL INNOVATION
• EMCARE SURGICAL SERVICES
• ENOVATIVE TECHNOLOGIES• FEEL GOOD, INC.• HAEMONETICS• IMAGE TREND• IMOGEN SYSTEMS• KLS MARTIN• LANCET TECHNOLOGY INC.• MED PARTNERS
• NESTLE HEALTH SCIENCE• POIESIS MEDICAL LLC• POMPHREY CONSULTING,
LLC• PRYTIME MEDICAL
DEVICES, INC.• Q-CENTRIX• STARSURGICAL• T6 HEALTH SYSTEMS• TRAUMA CENTER
• TRAUMA CENTER ASSOCIATION OF AMERICA
• UTILIZE HEALTH• VANDERBILT CENTER FOR
TRAUMA• WORLDPOINT TRAUMA• Z-MEDICA
Past Exhibitors
Exhibit and Break Schedule*
Saturday, November 11Set-Up 10:00 am–4:00 pmReception/Exhibits 6:00–7:30 pmSunday, November 12Continental Breakfast 7:30–8:30 amMorning Break 10:00–10:30 amLunch 12:00 noon–1:00 pmAfternoon Break 4:15–5:00 pmMonday, November 13Continental Breakfast 7:30–8:30 amMorning Break 10:00–10:45 amTear Down 10:45 am–1:00 pm
*Exhibits schedule is subject to change.
INVITATION AND GENERAL INFORMATION MARKETING OPPORTUNITIES EXHIBITOR AGREEMENT MARKETING APPLICATION 5
2017 TQIP Annual Scientific Meeting and Training November 11–13, 2017 HILTON CHICAGO | CHICAGO, ILEXHIBITOR PROSPECTUS
EXHIBITOR INFORMATION
Exhibit Location
The exhibit hall will be located in the Stevens Salon D on the Lower Level at the Hilton Chicago.
Host Hotel Accommodations
Hilton Chicago 720 S. Michigan Ave. Chicago, IL 60605 Phone: 312-922-4400 Room Rate: $249 per night single/double plus tax.
Host Hotel Reservation Method
Attendees will be responsible for making their own reservations.
Online: To book your reservation online, you must book through the group reservation website: https://aws.passkey.com/go/TQIP17
Phone: To make a reservation by phone, call 1-855-760-0869 and mention the TQIP Annual Scientific Meeting and Training to receive the discounted rate.
Hotel Reservation Deadline: October 19, 2017
Reservations made after this date are subject to availability and rate. Guests must cancel their rooms 72
hours prior to arrival to avoid being charged one night’s room and tax. The hotel will honor this rate until the room block fills or until October 19 (whichever comes first).
Host Hotel Cancellation Policy
Any guaranteed reservation not cancelled more than 72 hours prior to arrival will be subject to one night room and tax cancellation fee. In the event a guest who has requested a room checks out prior to the guest’s reserved checkout date, the hotel will add an early checkout fee in the amount equal to one night room and tax to that guest’s individual account. Guests wishing to avoid an early checkout fee should advise the hotel at or before check-in of any change in planned length of stay.
Terms of Payment and Cancellation Policy
Full exhibit booth payment must be received by Friday, October 6, 2017. A deposit of $500 per booth must accompany the application. No applications will be processed without a deposit. Space assignments will be made on approximately October 6, 2017.
Written notification of space cancellation must be received by the American College of Surgeons (ACS) on or before October 6, 2017, to be eligible for a refund. No refunds will be given after Friday, October 6, 2017.
Exhibitor Information
(c) 2017 Hilton Hotels & Resorts
INVITATION AND GENERAL INFORMATION MARKETING OPPORTUNITIES EXHIBITOR AGREEMENT MARKETING APPLICATION 6
2017 TQIP Annual Scientific Meeting and Training November 11–13, 2017 HILTON CHICAGO | CHICAGO, ILEXHIBITOR PROSPECTUS
EXHIBITOR INFORMATION
Liability
The exhibits will be located at the Hilton Chicago. ACS, the Hilton Chicago, Freeman or any officers, agents, or employees thereof shall not be liable for the safety of the exhibitor’s property, its agents, or employees from theft, damage by fire, accident, or any other causes, and the exhibitor does hereby release and indemnify ACS and the Hilton Chicago from any such claims of any kind or nature. All exhibitors are required to and guarantee to have in force, at their own expense, insurance covering employees not only on worker’s compensation and the employer’s liability, but also on general public liability, and injury, and accident, and any damage to the exhibitor’s property. ACS and the Hilton Chicago shall in no way be held liable. For more information, please contact:
Kate Hastings Senior Exhibits Coordinator American College of Surgeons 633 N. Saint Clair St. Chicago, IL 60611 Phone: 312-202-5298 Fax: 312-267-1774 [email protected]
Exhibitor InformationFDA Regulations
Exhibitors must abide by all applicable Food & Drug Administration (FDA) regulations, including, but not limited to, any or all approved requirements. Any product that is an investigational device or an investigational drug must be clearly marked as such. Exhibitors must ensure that with respect to all such devices or drugs, only permissible preapproved dissemination of scientific and educational information is provided at the exhibit and that appropriate disclosures and cautionary notices are included with the devices or drugs. All products and services exhibited shall comply with FDA policy and procedures (particularly with respect to the marketing and labeling of investigational drugs and devices) and other applicable policy and procedures. Exhibitors are reminded that the FDA prohibits the advertising or other promotion of investigational or unapproved drugs and devices. The FDA also forbids the promotion of approved drugs or devised for unapproved uses. In addition, under FDA rules, the background of the exhibit must show the generic name of any drug product featured. For additional information, contact the FDA at 888-463-6332 or visit fda.gov.
INVITATION AND GENERAL INFORMATION MARKETING OPPORTUNITIES EXHIBITOR AGREEMENT MARKETING APPLICATION 7
2017 TQIP Annual Scientific Meeting and Training November 11–13, 2017 HILTON CHICAGO | CHICAGO, ILEXHIBITOR PROSPECTUS
EXHIBITOR INFORMATION
Exhibitor Information
HILTONSTORAGE
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HILTON CHICAGO - SALON C & D - CHICAGO, ILLINOIS
TRAUMA QUALITY IMPROVEMENT PROGRAMNOVEMBER 12 - 13, 2017
Registration
INVITATION AND GENERAL INFORMATION EXHIBITOR INFORMATION EXHIBITOR AGREEMENT MARKETING APPLICATION 8
2017 TQIP Annual Scientific Meeting and Training November 11–13, 2017 HILTON CHICAGO | CHICAGO, ILEXHIBITOR PROSPECTUS
MARKETING OPPORTUNITIES
Marketing Opportunities
Supporter receives Deadlines Advertising rate
Charging Table (Limit 1 per company)
Provide TQIP meeting attendees with the ability to recharge their mobile devices while networking with your company and their fellow attendees. The mobile charging station table includes six outlets for charging mobile devices and branding with a corporate or product logo. Charging station may be placed in the supporting company’s booth in the exhibit hall!
• Branding on charging station
• Rate includes branding and physical charging station (supporter is responsible for any additional fees, including but not limited to electricity and labor)
September 29: Payment Due
October 6: Artwork Due
$1,000
Charging Lounge (Limit 1 per company)
Give TQIP meeting attendees a place to relax and recharge in the exhibit hall. The mobile charging station lounge includes three outlets and two USB ports for charging mobile devices, as well as a 22x28 sign with your company’s logo.
• Logo on 22x28 sign next to charging station
• Rate includes sign and physical charging station (supporter is responsible for any additional fees, including but not limited to electricity and labor)
September 29: Payment Due
October 6: Artwork Due
$3,000
Hotel Room Key Cards (Exclusive)
Be the first to greet TQIP attendees upon check-in at the hotel by supplying branded hotel key cards! Each guest will receive two key cards with supporting company’s message.
• Visibility on key cards distributed to guests upon check-in
• Rate includes branding, shipping, and distribution
September 29: Payment Due
October 6: Ad Materials Due
$7,500 (1,500 rooms, 3,000 key cards)
Column Wraps Attendees won’t miss your logo and personal branding when you advertise on the column wraps located in the exhibit hall. There are 15 columns available, and columns can be purchased in singles or multiples of three.
• Visibility on at least four panels (four per column)
• Rate includes branding and labor
Dimensions (per column): 2-31”x120” panels / 2-34.5”x120” panels
October 1: Payment Due
October 8: Ad Materials Due
$2,500 (one column)
$7,000 (three columns)
Satellite Symposium Supporting company may host a satellite symposium that does not conflict with any CME activities. All food and beverage costs are at the expense of the supporting company. See application page for symposium times available.
• Choice of pre- or post-meeting list of attendees with mailing addresses only
• Two (2) additional exhibitor badges
• Ability to post 22”x28” sign (provided by supporting company) in outside of symposium room promoting symposium
• Supporter is responsible for all food and beverage costs, and any additional AV costs other than the existing AV provided in the room
• All copy for marketing items is subject to ACS approval
October 13: Payment Due
$5,000
INVITATION AND GENERAL INFORMATION EXHIBITOR INFORMATION EXHIBITOR AGREEMENT MARKETING APPLICATION 9
2017 TQIP Annual Scientific Meeting and Training November 11–13, 2017 HILTON CHICAGO | CHICAGO, ILEXHIBITOR PROSPECTUS
MARKETING OPPORTUNITIES
Highlighted Exhibitor Listings - $200 each (limit 1 per exhibiting company)
A highlighted exhibitor listing may be purchased for $200. In the Exhibitor Directory, we are offering row highlighting, which draws attention to your company’s listing.
Push Notification Alerts - $250 each (3 available; limit 1 per exhibiting company)
Push notifications may be purchased for $250 each. These notifications will be sent to each of our attendees who have downloaded the app just before each coffee break. These notifications can alert attendees of the supporting company’s presence and direct them to the company’s booth.
• Saturday PM• Sunday AM• Sunday PM
Deadlines
All conference app opportunities must be purchased no later than October 6, 2017.
Conference App
In addition to exhibiting at the conference, we are offering exhibitors even more opportunities to interact with attendees through our conference app. Included in your exhibitor fee is a listing in the exhibitor section of the app, the opportunity to include your company logo and contact information on your exhibitor profile, the ability to schedule a meeting with attendees, and the option to post attachments. In addition to these features, we are offering exceptional advertising opportunities for exhibitors.
Last year, the TQIP conference app was widely utilized, and the exhibitor pages were visited often.
• 1,579 people attended the conference
• 1,706 people downloaded the TQIP app
• Exhibitor listings were clicked on 3,614 times
• Exhibitor profiles were booked by 530 attendees
The app is a great opportunity to reach an audience beyond conference attendees.
Marketing Opportunities Digital VisibilityProduct Showcase - $200 each (limit 2 per exhibiting company)
Product showcases are available for purchase at $200 each. A product showcase allows a company to include a product image and description that links to the exhibitor directory profile within the mobile conference app.
Banner Ads to Website - $300 each (5 available; limit 1 per exhibiting company)
Clickable banner ads linking to the exhibiting company’s website are available for $300 each (limit 1 per exhibiting company). These banner ads will showcase a graphic of the exhibitor’s choosing. Banner ads are constantly visible on the home screen of the app and will be cycled through at random.
Banner Ads to Video - $300 each (5 available; limit 1 per exhibiting company)
Clickable banner ads linking to a video of the supporting company’s choosing are available for $300 each (limit 1 per exhibiting company). These banner ads will showcase a graphic of the supporting company’s choosing. Banner ads are constantly visible on the home screen of the app and will be cycled through at random. All videos and content must be approved by TQIP and the ACS.
INVITATION AND GENERAL INFORMATION EXHIBITOR INFORMATION MARKETING OPPORTUNITIES MARKETING APPLICATION 10
2017 TQIP Annual Scientific Meeting and Training November 11–13, 2017 HILTON CHICAGO | CHICAGO, ILEXHIBITOR PROSPECTUS
EXHIBITOR AGREEMENT
COMPANY NAME
COMPANY ADDRESS
WEBSITE
CONTACT PERSON
PHONE NUMBER
E-MAIL ADDRESS
PRODUCT DESCRIPTION
(A deposit of $500 must accompany this application)
EXHIBIT FEES
10x10 booth includes: (1) 6-foot draped table, (2) chairs, (1) wastebasket, (1) identification sign, (2) exhibitor personnel badges, (1) listing in the exhibitor section of the meeting app, entry for (2) personnel into scientific sessions, complimentary breaks, and continental breakfast—$1,750
Additional badges $400. Quantity: # of booths: (max 2) Early-bird rate ($1,500) if by June 30, 2017
PAYMENT, PLEASE CHECK ONE
Check enclosed: Please make check payable to the American College of Surgeons and mail with this Exhibitor Registration to: Kate Hastings, Senior Exhibits Coordinator • American College of Surgeons 633 N. Saint Clair St. • Chicago, IL 60611-3211
Bill my credit card: VISA MasterCard American Express
TOTAL FEE
/CREDIT CARD NUMBER EXPIRATION DATE
NAME AS IT APPEARS ON CARD
Please fax or e-mail this form to Kate Hastings at 312-267-1774 or [email protected]. For security reasons, if e-mailing the form and paying by credit card, please leave the credit card number field blank and call Kate Hastings at 312-202-5298 with your credit card number.
Exhibitor AgreementPlease include the name, title, and contact information for each attendee; if more than two plan to attend, please include their information on an additional sheet.
1
FIRST MI LAST NAME
DEGREE/CREDENTIALS
TITLE
E-MAIL ADDRESS
PHONE NUMBER
2
FIRST MI LAST NAME
DEGREE/CREDENTIALS
TITLE
E-MAIL ADDRESS
PHONE NUMBER
INVITATION AND GENERAL INFORMATION EXHIBITOR INFORMATION MARKETING OPPORTUNITIES EXHIBITOR AGREEMENT 11
2017 TQIP Annual Scientific Meeting and Training November 11–13, 2017 HILTON CHICAGO | CHICAGO, ILEXHIBITOR PROSPECTUS
MARKETING APPLICATION
Marketing Application
COMPANY NAME
CONTACT PERSON
PHONE NUMBER
E-MAIL ADDRESS
PAYMENT, PLEASE CHECK ONE
Check enclosed: Please make check payable to the American College of Surgeons and mail with this Exhibitor Registration to: Kate Hastings, Senior Exhibits Coordinator • American College of Surgeons 633 N. Saint Clair St. • Chicago, IL 60611-3211
Bill my credit card: VISA MasterCard American Express
TOTAL FEE
/CREDIT CARD NUMBER EXPIRATION DATE
NAME AS IT APPEARS ON CARD
Please fax or e-mail this form to Kate Hastings at 312-267-1774 or [email protected]. For security reasons, if e-mailing the form and paying by credit card, please leave the credit card number field blank and call Kate Hastings at 312-202-5298 with your credit card number.
MARKETING
Charging Table - $1,000 Charging Lounge - $3,000
Key Cards - $7,500Column Wraps - Single Column - $2,500
Column Wraps - Three Columns - $7,000
Satellite Symposia - $5,000 (Limit 1 per exhibiting company)
Saturday, Nov. 11 - 6:30–7:30 pmSunday, Nov. 12 - 6:30–7:30 amMonday, Nov. 13 - 6:30–7:30 am
DIGITAL ADVERTISING IN MOBILE APP
Banner Ad to Website - $300 each (5 available; limit 1 per exhibiting company)
Banner Ad to Video - $300 each (5 available; limit 1 per exhibiting company)
Highlighted Exhibitor Listing - $200 each (Limit 1 per exhibiting company)
Push Notification Alert - $250 each (3 available; limit 1 per exhibiting company)
Saturday PM Sunday AM Sunday PM
Product Showcase - $200 each
