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GUIDELINES TO EXAMINATIONS Centre Number: 37469 This information is to help you with valuable advice for examinations held at Holmfirth High School You are required to read this document carefully and retain it for reference. If you have any questions or problems please contact the Exams Officer, Miss L Jones via email: [email protected] 2018-2019
Transcript
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GUIDELINES TO EXAMINATIONS

Centre Number: 37469

This

information is to help you with valuable advice for examinations held at Holmfirth High School

You are required to read this document carefully

and retain it for reference.

If you have any questions or problems please contact the Exams Officer,

Miss L Jones via email: [email protected]

2018-2019

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Guidelines to Examinations 2018 - 2019

Your Responsibilities

Before The Exams

Entries And Equipment Needed

Smartphones and watches

Exam Attendance and Entering The Exam Room

During The Exam

After The Exam

Certificates

Exam Terms Glossary

Frequently Asked Questions

GCSE Summer 2019 exam timetable and timetable clashes

Week 1 Timetable: 13th May - 17th May

Week 2 Timetable: 20th May - 24th May

Week 3 timetable: 3rd June - 7th June

Week 4 Timetable: 10th June - 14th June

Week 5 timetable: 17th June - 21st June

Results

JCQ Information For Candidates

Page 3

Page 4

Page 5

Page 6

Page 7

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Contents

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I hope you will find this booklet informative and useful. Please make sure

you read it carefully and also show it to your parents so that you and your

parents are aware of the exam procedures and regulations set out by the

exam boards and the school.

The exam boards have agreed regulations and procedures to which all exam

centres must adhere to in regard to the conduct of examinations. These are

issued by the Joint Council for Qualifications (JCQ). At Holmfirth High School

we follow these regulations in all exams set in school. You should pay

particular attention to the ‘Mobile Phone’ and ‘Notice to Candidates’

posters which are displayed inside and outside the exam room .

The following pages have relevant information which may answer all your

questions but if you are still unsure, please ask.

If your parents have any queries during the examinations period then please

contact the school and ask to speak with the Exams Officer.

IT IS YOUR RESPONSIBILITY TO:

• Check your statement of entry/timetable

• Check the exam notice board near the ‘Z’ rooms. This is updated regularly for dates and times of exams. Also check on your student dashboard on Frog

• Inform the Exams Officer about any issues that arise including timetable clashes

• Arrive on time at the correct room with the correct equipment

• Make sure you are sitting at the correct desk – your name details will be on your desk for external exams (May-June 2019)

• Make sure you have the correct exam paper, informing the Invigilator in the exam room of any discrepancies

• Observe all notices to candidates that are issued by the exam boards

• Always ask if you have any queries

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Before the Examinations Examinations Boards

The main Exam Boards that Holmfirth High School use are:

AQA www.aqa.org.uk

Pearson www.pearson.com/uk/

OCR www.ocr.org.uk

WJEC www.wjec.co.uk

Examinations Candidate Number

Each candidate has a four digit candidate number to be found on the name/

photograph card on your desk. This number has to be entered on all of your

exam papers. All exam records are in exam candidate number order. The

Centre Number must also be entered onto the exam paper. It is always

displayed on the board at the front of the exam room.

Our Centre Number is: 37469 Access Arrangements

Access arrangements are for candidates who will benefit from extra time, a

reader, rest breaks, a scribe or a word-processor. This may be because of

specific learning difficulties or medical issues and they will have been

approved by the Specialist Teacher.

• Applications for access arrangements are made in Year 9 or Year 10.

The candidates involved are aware, and are used to this way of

working. YOU CANNOT EXPECT ACCESS ARRANGEMENTS JUST TO BE

GRANTED BECAUSE YOU WISH TO APPLY FOR EXTRA TIME ETC. THEY

ARE CONCRETE ARRANGEMENTS WHICH REFLECT YOUR ‘NORMAL WAY

OF WORKING’.

• If you are entitled to extra time then you may be seated with other

candidates who have extra time, to minimise the disruption for other

candidates who finish earlier.

• If you are entitled to a reader then you may be seated in a different

room using a reader pen which you will be used to using. Reader pens

cannot be used for certain exams like Modern Foreign Language

reading papers.

• Access arrangements may also be granted to candidates in an

emergency situation- for example, a broken arm. Please contact school

as soon as possible if a situation like this arises.

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Entries

When your ‘statement of entry’ is issued it shows all the subject exams for

which you have been entered . This is your copy for you to keep. Make sure

your name is correct — this will be your legal forename and surname

and it will appear on all of your certificates.

‘Individual exam timetables’ are issued later and these will tell you in more

detail about the date, time, and duration of each exam. If you fail to attend

an exam without a valid reason then you may be charged for that missed

exam.

Equipment needed

You MUST make sure you have all your own equipment needed for the

exams.

• Most exam papers require you to answer in BLACK pen - you must

make sure that you have a supply of pens, pencils etc.

• Equipment must be in a clear pencil case or plastic bag.

• Calculators must not be in cases or have instruction leaflets attached.

• Programmable calculators or phone calculators are not allowed.

• Water, brought in a plastic bottle with a non-spill top will be allowed

into all exam rooms, - ALL LABELS MUST BE REMOVED.

• No food is allowed in the exam rooms.

• Full school uniform must be worn for all exams.

• You will not be allowed to borrow items from another candidate.

• You will asked to remove your wrist watch and place it on the desk in

front of you throughout the whole exam. Here, Invigilators can check

that you do not have a smart watch.

YOU ARE NOT ALLOWED TO TAKE A MOBILE PHONE OR ANY

ELECTRONIC TECHNOLOGICAL/ WEB ENABLED

DEVICE INTO AN EXAM. IF YOU ARE FOUND TO BE IN

POSSESSION OF ANY UNAUTHORISED ITEMS THE

EXAM BOARD WILL BE INFORMED AND YOU MAY BE

DISQUALIFIED

The following items are NOT allowed in the exam room:

*Mobile phones *Calculator cases *Gel pens *Revision

notes *Correcting pen, fluid or tape *Bags *Coats *Dictionaries (unless

permission given) *Electronic Technological/web enabled devices –

IPods, iWatches /MP3/4 Player, pagers, products with or with the potential to

have electronic communication/storage device or a digital facility.

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Exam attendance • If you are ill or have an accident you must inform the Exams Officer as

soon as possible so that advice can be issued. You will be strongly

encouraged to come into school.

• If you miss an exam you will not be able to take it at a different time

as the timetables are set by the exam boards. Arrangements can be

made for you to sit the exam, and then the exam board can be made

aware of the circumstances and a special consideration form can be

submitted. For example if you are unable to write then a scribe can be

arranged with the exam board’s approval but medical evidence from your

Doctor or the hospital will be needed.

• Special Consideration is an adjustment made by

the exam board to the marks or grades of the

candidate. You may be eligible for this through

circumstances such as illness, an accident, or

other circumstances, such as bereavement or

domestic crisis, which are beyond your control.

Any applications must be made through the

Exams Officer and supported by the appropriate

evidence.

• You must make sure you go to the toilet before

the exam. You will only be allowed to go if absolutely necessary and you

will be escorted by an Invigilator.

Entering the exam room

• You must enter the exam room in silence and remain in

silence until you have left the room on completion of the

exam. You will not be allowed to leave until the scheduled

time for the end of the exam. This could be after the end of

the school day, and you will have to make your own

arrangements for getting home.

• Make sure you have removed any unauthorised material from your

pockets.

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During the Exam

• You must not communicate with any candidate or ask for help from

another candidate.

• You must listen to the instructions given, there may be amendments to the

paper.

• You must check that you have the right question paper and all the

materials listed on the front of the paper.

• You must read all the instructions printed on the front of the paper.

• Remember to check all the pages.

• Any rough work must be done on exam stationery, and then it should be

crossed through and attached to your answer book.

Do not doodle or write notes to the examiner

as these are considered instances of malpractice.

The exam board may refuse to accept your paper.

• Please do not write on the exam desks. Bills will be sent out to your

parents if you are caught defacing an exam desk.

• If you have any queries during the exam you should put up your hand to

attract the Invigilator’s attention, but do not call out.

• If you arrive late for an exam you should report to reception, as we may

have been trying to contact you. You will then be escorted to the exam

room and you will report to the Invigilator. You will be allowed the full

amount of time to take the exam. The exam board will be contacted to find

out if your paper will be accepted. You will need to speak to Miss Jones

after the exam.

• If the fire alarm sounds during the exam, one of the Invigilators will give

you instructions to follow. You may be asked to leave the room and go to

the assembly point.

• If you have to evacuate everything must be left on the desk and you

must not communicate with anyone. You remain under exam

conditions at all times. When you return to the exam room you will

be given the full amount of time left, and the exam board will be

informed.

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After the Exam • At the end of the exam all work must be handed in. If you have

used more than one answer booklet or loose sheets of paper,

fasten them together in the correct order with the treasury tag

provided.

• Make sure your name and candidate number are on each answer

booklet/sheet.

• Number your answers clearly and correctly and list the question

numbers that you have attempted on the front of the answer

book if required.

• If you have finished the paper use the remaining time to

check your answers.

• Invigilators will collect your exam papers before you leave the

room. Absolute silence must be maintained during this time.

Remember you are still under exam conditions.

• Question papers, answer booklets and additional paper - used or

unused - must NOT be taken from the exam room.

• Be courteous around the school building as other students who have

extra time may still be doing their exam when you have been

dismissed form the main venue. Remain quiet.

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Certificates

• The certificates for the final Summer exams and any other certificates

such as ECDL that you may have been awarded throughout year 11 are

given to students at our Presentation evening.

• IT IS VERY IMPORTANT that you collect your certificates as they

are valuable documents. They will be kept in school for 12 months

from the issue date. After this time the school, as directed by the

exam boards are allowed to either send the certificates back to the

exam board or destroy them.

• If you cannot come to the Presentation Evening you may collect your

certificates from school. You must come into reception and collect them no

later than November 2020. If someone collects them on your behalf, you

must give written permission for them to do so, and they need to bring

photographic ID with them.

• If your exam certificate shows an incorrect grade after a review of marking

resulted in your grade being uplifted, please return the original certificate

concerned to the reception for the attention of the Exams Officer within 2

weeks, and an application to the exam board for a new certificate will be

made.

Certificates are important documents and must be kept safe.

Please be aware that replacement certificates are available

from the exam board at a later date, however , you may be charged

up to £40 or more for each certificate they supply.

Presentation Evening

The date for the

2019 Presentation Evening is Thursday 28th of November.

FINALLY, GOOD LUCK FOR ALL YOUR EXAMS!

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Exam Terms Glossary

Awarding Body The Examination Board e.g. AQA, Pearson, OCR, WJEC Controlled Assessments A form of internal assessments replacing coursework in some GCSE specifications. They take place at any time during the course, usually in the classroom. Non Examined Assessment Non-examination assessments measure subject-specific knowledge and

skills that cannot be tested by timed written papers.

Coursework Coursework is work produced by students that contributes towards their overall grade, but which is assessed separately from the final exam. It can take the form of experimental work, may involve research, or may comprise of reports or essays.. Portfolio Work A portfolio is a collection of the best examples of your work. Specification This is the content for a qualification, sometimes referred to as the syllabus. Terminal Exam This is the final exam taken at the end of a period of study GCSE General Certificate of Secondary Education JCQ Joint Council for Qualifications– represents the seven largest providers of qualifications, including AQA, Edexcel, OCR and WJEC.

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Frequently Asked Questions What equipment should I bring for my exams?

• You should bring 2 black ball point pens to all exams

• Pencils, rubber and a pencil sharpener

• For some exams you may need a calculator. There are strict rules

regarding calculators. You must check with your Maths teacher

BEFORE the exam to see if your calculator is acceptable. In all

instances it must have nothing stored in its memory, and have the lid/

case removed.

• Some exams may also require coloured pencil crayons, protractor,

compass and a 30cm clear plastic ruler.

Note :

If you forget to bring an item that you require for your exam, please ask one

of the Invigilators before the exam starts and they will try to provide

anything that is required. However, stock is limited and you are

advised to check your stationery prior to the exam period.

What do I do if there is a clash on my timetable?

The school will re-schedule papers internally (on the same day) where there

is a clash of subjects. Candidates will normally sit one paper, then have a

short break during which time they will be supervised and must not have

any communication with other candidates. They will then sit the second

paper. The Exams Officer will speak to you regarding any such

arrangements.

How do I know how long the exam is?

The length of the exam is shown in minutes on your individual timetable.

Invigilators will tell you when to start and finish the exam. They will write the

start and finish time on the board at the front of the exam room. There will

be an analogue clock in the exam room; please make sure you are

familiar with reading the time using this method.

.

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If I miss the examination can I take it another day/time?

No. Timetables are regulated nationally by the exam boards and you must

attend on the given date and time.

If I am late can I still sit the examination?

• It may be possible for you to sit the exam. You should get to school as

quickly as possible and report to the Exams Officer. You will be

escorted to an exam room to complete the exam.

• You should be aware that if you start the exam more than 30 minutes

after the published start time, the school must inform the exam board

and it is possible that they may not accept your work.

• Please ensure that you allow enough time to get to school and inform

the school as soon as possible if you are running late or delayed.

Do I have to wear school uniform?

Yes - you will not be allowed into the exam room unless you are in full

uniform.

Why do I have to use a black ball pen?

Many exam papers are now marked online or scanned. Anything other than

a black ballpoint pen does not scan well and could result in your work being

incorrectly marked.

What items are not allowed into the examination room?

• Only items listed on the front of the exam question paper are allowed

into the room. Any students who are found to have any other items on

their person will be reported to the Exam Board - this can lead to

disqualification.

• Bags, coats, and exam timetables are not allowed in the room.

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Why can’t I keep my mobile phone in the exam room?

Being in possession of a mobile phone (or any other device as listed on the

JCQ mobile phone poster) is regarded as cheating or malpractice. This is

subject to severe penalties from the Exam Boards. We do not want years of

hard work ruined by a careless mistake. We will remind you at various

stages to hand in any devices before the exam starts. Better still, leave any

such items at home.

What do I do if I think I have the wrong paper/ tier?

Invigilators will ask you to check your paper and tier before the exam is

formally started. If you think that there is something wrong put your hand up

to inform the Invigilator immediately.

Can I leave the exam early if I have finished?

No, as this can be disruptive to other students. Use any remaining time to

check your answers carefully. Do not distract or disturb students who are

working.

What if I feel ill during the exam?

Put your hand up and an Invigilator will assist you. You should inform the

Invigilator if you feel ill before, or during an exam and if you feel that this

may have affected your performance.

What do I do if I am ill on the day of the exam or have had an accident

before the exam?

• Inform school at the earliest possible point so that we can help or

advise you. In the case of an injury that means you are unable to

write it may be possible to provide you with a scribe who will write

your answers for you.

• You will need to obtain medical evidence from your Doctor or the

hospital so that the school can apply for Special Consideration if

appropriate.

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Can I go to the toilet during an exam?

• This should not be necessary as you will be given the opportunity

before you are called to the examination room. Leaving the room

disturbs other candidates who are working and should be avoided if

at all possible.

• If you have a medical condition, or other circumstances that means

you may need the toilet please speak to the Exams Officer before the

examination begins as it may be possible to seat you nearer the door

• In any event should you require the toilet you will be accompanied by

an Invigilator.

What do I do if the Fire Alarm goes off ?

• The Invigilator will suspend/pause the exam for a few minutes whilst

the cause for the alarm is checked.

• The exam Invigilators will advise of any action required. If you have to

evacuate the room you will be asked to leave everything on your desk

and will be escorted from the room

• You will remain under exam conditions at all times.

Summer 2019 exam timetable

Overleaf are the dates and times for all the possible subjects that you could

be entered for. Please check YOUR individual ‘candidate statement of

entry’ form to see which subjects you shall be doing as they could be

different from your peers.

Most subjects shall now be graded (9-1) in Summer 2019, with the exception

of the following subjects which continue to be graded A* - G: CiDA.

All other (9—1) subjects shall only show ONE unique entry code on your

statement even though there may be more than one exam associated

with that subject. This is correct, but make sure you check the table of

dates overleaf to see where all of your exams will be scheduled.

If you have any further questions,

please speak to the Exams Officer

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GCSE Summer 2019 (May – June) Examination Dates

MONDAY 13TH MAY – WEDNESDAY 26TH JUNE* * DEPENDING ON THE SUBJECTS YOU ARE STUDYING

TIMETABLE CLASHES AND INDIVIDUAL TIMETABLES

• If pupils are taking two or more exams in a session (Morning OR

Afternoon) the Exams Officer will decide in which order to hold them.

A short, supervised break may be given between two papers in the

same session

• If pupils are taking two or more papers timetabled in a session and the

total time is more than three hours, the Exams Officer may schedule

an exam in an earlier, or later session within the same day

• In all circumstances pupils must be kept under centre supervision

between papers and must not be in possession of electronic

communication/storage devices or have access to the internet

• Notification of any exam clash arrangements will be posted home to

Parents by Tuesday 30th April 2019

• Individual timetables which will determine your exam location and seat

number will be handed out at the end of April/beginning of May

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8

658/

WH

(F

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ch W

riti

ng

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HER

) Fr

ench

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er 4

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tin

g -

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her

A

M

1h

15

m

17/

05/2

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A

QA

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P

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1

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WE

EK

2 T

IME

TA

BL

E

MO

ND

AY

20

TH M

AY

– F

RID

AY

24

TH M

AY

Exam

Dat

e

Exam

B

oar

d

Exam

inati

on

Co

de

Sub

ject

Ti

tle

Se

ssio

n

Du

rati

on

20/

05/2

019

A

QA

8

062/

2A

(R

elig

iou

s St

ud

ies

A)

Rel

igio

us

Stu

die

s A

Pap

er 2

A

M

1h

45

m

21/

05/2

019

P

ears

on

1

MA

1 1

F (M

ath

emati

cs)

Mat

hem

atics

Pap

er 1

: No

n-C

alcu

lato

r Fo

un

dati

on

Tie

r A

M

1h

30

m

21/

05/2

019

P

ears

on

1

MA

1 1

H

(Mat

hem

atics

) M

ath

emati

cs P

aper

1: N

on

-Cal

cula

tor

Hig

her

Tie

r A

M

1h

30

m

21/

05/2

019

A

QA

8

035/

1

(Geo

grap

hy)

G

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aph

y P

aper

1

PM

1

h 3

0m

22/

05/2

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A

QA

8

698/

RH

(S

pan

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Span

ish

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A

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A

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8

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N)

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Pap

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A

M

35

m

22/

05/2

019

A

QA

8

698/

LH

(Sp

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g H

IGH

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Span

ish

Pap

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ten

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AM

4

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22/

05/2

019

A

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8

698/

RF

(Sp

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ON

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8

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M

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A

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8

463/

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Ph

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aper

1 (

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ers)

P

M

1h

45

m

23/

05/2

019

A

QA

8

702/

2

(En

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ish

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ure

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A

M

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15

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24/

05/2

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A

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M

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A

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8

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WE

EK

3 T

IME

TA

BL

E

MO

ND

AY

3R

D J

UN

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FR

IDA

Y 7

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UN

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Exam

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Exam

inati

on

Co

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Sub

ject

Ti

tle

Se

ssio

n

Du

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on

03/

06/2

019

A

QA

8

145/

1A

/B &

8

145/

1B

/D

(His

tory

) H

isto

ry P

aper

1

AM

1

h 4

5m

03/

06/2

019

A

QA

8

572/

1

(Med

ia S

tud

ies

(New

))

Med

ia S

tud

ies

Pap

er 1

(n

ew)

PM

1

h 3

0m

04/

06/2

019

A

QA

8

700/

1

(En

glis

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En

glis

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angu

age

Pap

er 1

A

M

1h

r 4

5m

04/

06/2

019

P

ears

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1

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(B

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Bu

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g a

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PM

1

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04/

06/2

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W

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sic)

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1

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05/

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019

A

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8

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WF

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M

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A

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A

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m

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A

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8

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PM

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P

ears

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MA

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tor

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nd

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P

ears

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H

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ath

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1

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A

QA

8

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8

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2B

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(His

tory

) H

isto

ry P

aper

2

PM

1

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A

QA

8

70

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ish

Lan

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aper

2

AM

1

h 4

5m

07/

06/2

019

A

QA

8

461/

2F

and

2H

(B

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gy S

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RA

TES)

B

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2 (

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P

M

1h

45

m

07/

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A

QA

8

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1

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20

WE

EK

4 T

IME

TA

BL

E

MO

ND

AY

10

TH J

UN

E –

FR

IDA

Y 1

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UN

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Exam

Dat

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Exam

inati

on

Co

de

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Ti

tle

Se

ssio

n

Du

rati

on

10/

06/2

019

A

QA

8

585/

W

Foo

d P

rep

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on

& N

utr

itio

n)

Foo

d P

rep

arati

on

& N

utr

itio

n

AM

1

hr

45

m

10/

06/2

019

A

QA

8

572/

2

(Med

ia S

tud

ies

(New

))

Med

ia S

tud

ies

Pap

er 2

(n

ew)

PM

1

h 3

0m

11/

06/2

019

P

ears

on

1

MA

1 3

F (M

ath

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cs)

Mat

hem

atics

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: Cal

cula

tor

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nd

atio

n T

ier

AM

1

h 3

0m

11/

06/2

019

P

ears

on

1

MA

1 3

H

(Mat

hem

atics

) M

ath

emati

cs P

aper

3: C

alcu

lato

r H

igh

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AM

1

h 3

0m

12/

06/2

019

A

QA

8

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hem

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06/2

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A

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8

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A

M

1h

15

m

12/

06/2

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A

QA

8

668/

RH

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) G

erm

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3 R

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PM

1

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12/

06/2

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A

QA

8

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LF

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man

Pap

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P

M

35

m

12/

06/2

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A

QA

8

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LH

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06/2

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A

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8

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RF

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man

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PM

4

5m

13/

06/2

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A

QA

8

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3

(Geo

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1

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13/

06/2

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A

QA

8

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14

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A

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14/

06/2

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A

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8

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06/2

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A

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1

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1

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0m

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21

WE

EK

5 T

IME

TA

BL

E

MO

ND

AY

18

TH J

UN

E –

FR

IDA

Y 2

2N

D J

UN

E

NO

MO

RE

SC

HE

DU

LE

D E

XA

MS

AF

TE

R M

ON

DA

Y

17

TH J

UN

E 2

01

9

Ho

we

ve

r, th

e e

xa

m s

easo

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uns u

ntil W

ed

nesd

ay 2

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un

e,

an

d th

e e

xa

m b

oa

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ave

th

e

rig

ht to

ch

an

ge a

ny d

ate

s o

f th

e e

xa

ms d

urin

g th

is tim

e*

* V

ery

ra

re,

bu

t it c

an

ha

ppe

n

Exam

Dat

e

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B

oar

d

Exam

inati

on

Co

de

Sub

ject

Ti

tle

Se

ssio

n

Du

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on

17/

06/2

019

A

QA

8

668/

WF

(Ger

man

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tin

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UN

DA

TIO

N)

Ger

man

Pap

er 4

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tin

g -

Fou

nd

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AM

1

h

17/

06/2

019

A

QA

8

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WH

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HER

) G

erm

an P

aper

4 W

riti

ng

- H

igh

er

AM

1

h 1

5m

17/

06/2

019

A

QA

8

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2

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er M

ath

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Page 22: 2018 2019 - Home - Holmfirth High School · student dashboard on Frog • Inform the Exams Officer about any issues that arise including ... used more than one answer booklet or loose

22

RESULTS

GCSE Results Day is:

Thursday 22nd August 2019

• Year 11 can collect their results between 10:00am-12:30pm

• Year 10 can collect their results between 10:00am-12:30pm

• Results can only be collected by persons other than the pupil if a signed letter of written authorisation from the pupil is given to the Exams Officer. The nominated person will be required to show photographic ID when collecting the results

• Any results that aren’t collected by 12:30pm will be posted second class

• Results will only be disclosed over the telephone or by email under special circumstance

• If you wish to query your result, it is essential that you speak to your subject teacher in the first instance as there are strict deadlines given by the JCQ regulators. If you need to have your paper remarked, there is a permission form to be signed by yourself. Your parents would need to pay the individual component fees upfront before a ‘review of results’ can be submitted.

• With any ‘Review of Results’ you should note that your mark

could go up, stay the same or go down. Whatever the outcome, the new mark will stand.

• Check the homepage of school website to request a remark. You will also be advised on the cost of this depending on which exam board your subject remark is related to.

GCSE Year 11 Presentation of Certificates is

Thursday 28th November 2019 at John Smith’s Stadium in Huddersfield

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27

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28

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29

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32

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33

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34

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36

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37

Notes:

* * * * * * *

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38

Notes:

* * * * * * *

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39


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