Join us for the 2019 Southeastern States
Equipment Managers Conference June 10 - 13, 2019
Encouraging information exchange to provide cost effective and safe equipment/vehicle solutions
2019 SSEMC Annual Conference COLONIAL WILLIAMSBURG LODGE
Williamsburg, Virginia
The 2019 Southeastern States Equipment Managers Conference will be held at the Williamsburg Lodge (310 South England St., Williams-burg, VA)., and a lodging block has been reserved. Invitational State DOT attendees do not make their own lodging reservations; instead, they submit a travel planning request form to [email protected]. The form is located at: http://www.emtsp.org/ (bottom right corner of page). NCPP will then make your travel ar-rangements and reserve your lodging. Non-Invitational attendees and vendors may make their lodging reservations at the block rate of $199.00/night by calling (800)-261-9530 or by going to the website at https://book.passkey.com/go/1491452 before May 8, 2019 with the group code “2019 Southeastern St. Equipment Managers”. More information can be found on the EMTSP & SSEMC Website as well as the www.SSEMC.us website.
SSEMC Agenda 2019 – Williamsburg Va.
SUNDAY, June 9, 2019 3:00 - 5:30 Registration / Information Desk 6:30 - 8:30 Welcome Dinner — SSEMC Delegates and Guests Only - TBD MONDAY, June 10, 2019 - At Williamsburg Lodge 6:30 - 8:00 Breakfast 8:00 - 5:00 Registration / Information Desk/Vendor Move-In starting at 12 p.m. 8:00 - 8:30 Opening Comments - Michael Ritz, Virginia DOT, Executive Leader, Virginia DOT 8:30 - 10:00 Technical Presentations and Information Exchange 10:00 - 10:30 Break 10:30 - 11:45 Technical Presentations and Information Exchange 11:45 - 1:00 Lunch 1:00 - 2:00 Technical Presentations and Information Exchange 2:00 - 2:30 Break 2:30 - 3:45 Technical Presentations and Information Exchange 3:45 - 5:00 Vendor Presentations 5:00 Welcome Reception and Vendor Exhibits – Williamsburg Lodge TUESDAY, June 11, 2019 - At Williamsburg Lodge 6:30 - 8:00 Breakfast and Vendor Exhibits 8:00 - 8:15 Opening Comments 8:15 - 10:00 Technical Presentations and Information Exchange 10:00 - 10:30 Break and Vendor Exhibits 10:30 - 11:45 Technical Presentations and Information Exchange 11:45 - 1:00 Lunch and Vendor Exhibits 1:00 - 2:00 Vendor Presentations 2:00 - 2:30 Break and Vendor Exhibits 2:30 - 5:00 Technical Presentations and Information Exchange 6:00 Dinner Off Site with Vendors and SSEMC — Williamsburg Winery WEDNESDAY, June 12, 2019 – At Williamsburg Lodge 6:30 - 8:00 Breakfast and Vendor Exhibits 8:00 - 10:00 SSEMC Business Meeting 10:00 - 10:30 Break and Vendor Exhibits 10:30 - 11:45 Technical Presentations and Information Exchange OT 11:45 - 1:00 Lunch and Vendor Exhibits 12:00 Vendor Move-Out 1:00 - 2:00 Technical Presentations and Information Exchange 2:00 - 2:30 Break 2:30 - 5:00 Technical Presentations and Information Exchange 5:00 Adjourn Meeting 6:00 SSEMC Agency Only Dinner – Shields Tavern Williamsburg THURSDAY, June 13, 2019 Tour of IIHS Ruckersville Va. 6:30 – 8:00 Breakfast 8:00 Transportation Depart Williamsburg Lodge for Visit and Tour of the Vehicle Research Center (IIHS) Insurance Institute High-
way Safety Ruckersville VA – SSEMC Delegates and Guests Only (Guests must be high school age or over) 10:30 Tour of IIHS Vehicle Research Center 11:30 Crash Test – IIHS Test Floor 12:15 Lunch at IIHS Vehicle Research Center 1:00 Adjourn 1:15 Transportation Depart IIHS Vehicle Research Center returning to Williamsburg 3:45 Arrive at Williamsburg Lodge – 5:00 Earliest Planned departure from Conference – Rooms will be available for those staying another
night
T e n t a t i v e M e e t i n g A g e n d aT e n t a t i v e M e e t i n g A g e n d a
2019 Southeastern States 2019 Southeastern States
Equipment Managers ConferenceEquipment Managers Conference
Ho t e l I n f o rma t i onHo te l I n f o rma t i on
2019 Southeastern States 2019 Southeastern States Equipment Managers ConferenceEquipment Managers Conference
A G E N C Y R E G I S T R A T I O N
R E G I S T E R B E F O R E M a y 8 , 2 0 1 8
> ONLINE: www.emtsp.org/register
> FAX: 517-432-8223
> MAIL, WITH PAYMENT: National Center for Pavement Preservation, 2857 Jolly Rd., Okemos, MI 48864 ___________________________________________________________________________________________________________________________________ NAME ___________________________________________________________________________________________________________________________________ TITLE ___________________________________________________________________________________________________________________________________ ORGANIZATION ___________________________________________________________________________________________________________________________________ STREET ADDRESS ___________________________________________________________________________________________________________________________________ CITY / STATE / ZIP ___________________________________________________________________________________________________________________________________ WORK PHONE EMAIL
F E D E R A L , S T A T E & L O C A L A G E N C Y , & A C A D E M I C R E G I S T R A T I O N
State members contributing to the AASHTO EMTSP are considered “Invitational Travelers” and will receive registration and travel reimbursements for one (1) member participants for their regional corresponding meetings. Please complete and return this registration form along with the online Travel Planning Request Form. Indicate your travel preferences and the NCPP will contact you.
INVITATIONAL SOUTHEASTERN STATE AGENCY ATTENDEE…...…...
OTHER STATE DOT AGENCY ATTENDEE…………………………..... $300
LOCAL AGENCY ATTENDEE……………………………….…………….$600 GUEST / SPOUSE/ CHILD Over 12 …………….……...……..………..$75 GUEST / CHILD Under 12 ……………………...………...………..……...$0
P A Y M E N T I N F O R M A T I O N
T O T A L D U E $
CHECK, payable to “Michigan State University,”
Mailed with registration………………………….…………………….
Please bill my CREDIT CARD……………………………………….. ____________________________________________________________________ CREDIT CARD NUMBER _____________________________________________________________________ EXPIRATION DATE PHONE NUMBER _____________________________________________________________________ NAME ON CARD _____________________________________________________________________ EMAIL FOR RECEIPT _____________________________________________________________________ CARDHOLDER STREET ADDRESS ______________________________________________________________________ CARDHOLDER CITY/STATE/ZIP
Please complete a registration form for each person attending
(A Guest/Spouse program is being developed. Information will be posted on the website as it becomes available)
2019 Southeastern States 2019 Southeastern States Equipment Managers ConferenceEquipment Managers Conference
V E N D O R R E G I S T R A T I O N & S P O N S O R S H I P I N F O R M A T I O N
R E G I S T E R B E F O R E M a y , 8 , 2 0 1 8
EXHIBIT AND SPONSORSHIP OPPORTUNITIES GOLD SPONSORSHIP IS AVAILABLE FOR $5,000 and includes the following benefits as well as an exhibit space and two registrations: Gold Sponsor recognition on EMTSP website Gold sponsor recognition in meeting packet Full page company ad in meeting packet Preferred choice of Exhibit space Link to your Company’s website from Company logo on EMTSP meeting web page
Website 15 Minute Presentation Opportunity Company Logo on Banner/Billboard in event lobby area SILVER SPONSORSHIP IS AVAILABLE FOR $3,500 and includes the following benefits as well as exhibit space and two registrations: Silver Sponsor recognition on EMTSP website Silver sponsor recognition in meeting packet Half page company ad in meeting packet Preferred choice of one Exhibit space (after Gold Sponsorship) Link to your Company’s website from Company logo on EMTSP meeting web page Company Logo on Banner/Billboard in event lobby area Exhibit Fee for Exhibitors Includes Two Conference Attendee Registrations (additional registrations available for a fee) Exhibit space (draped table, two chairs) Electricity, internet services and freight handling are not included in the exhibit fee and must be coordinated with the hotel. More information will be posted on the EMTSP & SSEMC website as information becomes available.
WWW.SSEMC.US WWW.EMTSP.ORG
R E G I S T E R B E F O R E M a y 8 , 2 0 1 9
> ONLINE: www.emtsp.org/register
> FAX: 517-432-8223
> MAIL, WITH PAYMENT: National Center for Pavement Preservation, 2857 Jolly Rd., Okemos, MI 48864 ___________________________________________________________________________________________________________________________________ NAME ___________________________________________________________________________________________________________________________________ TITLE ___________________________________________________________________________________________________________________________________ ORGANIZATION ___________________________________________________________________________________________________________________________________ STREET ADDRESS ___________________________________________________________________________________________________________________________________ CITY / STATE / ZIP ___________________________________________________________________________________________________________________________________ WORK PHONE EMAIL
V E N D O R R E G I S T R A T I O N
SPONSORSHIP—Includes Exhibit Space and Two Registrations
GOLD SPONSORSHIP………………………...…………...…….…….....$5,000 SILVER SPONSORSHIP …………………………...……….…….……...$3,500 Exhibit Space
10’ X 10, EXHIBIT SPACE ………………….…...………….……….…...$1,750 SECOND ATTENDEE (covered by Exhibit Space/Sponsorship Fee)…....…...$0 ..
ADDITIONAL ATTENDEE (beyond the 2 included Exhibit/Spons attendees)$600
P A Y M E N T I N F O R M A T I O N
T O T A L D U E $
CHECK, payable to “Michigan State University,”
Mailed with registration………………………….…………………….
Please bill my CREDIT CARD……………………………………….. ____________________________________________________________________ CREDIT CARD NUMBER _____________________________________________________________________ EXPIRATION DATE PHONE NUMBER _____________________________________________________________________ NAME ON CARD _____________________________________________________________________ EMAIL FOR RECEIPT _____________________________________________________________________ CARDHOLDER STREET ADDRESS ______________________________________________________________________ CARDHOLDER CITY/STATE/ZIP
Please complete a registration form for each person attending
2019 Southeastern States 2019 Southeastern States Equipment Managers ConferenceEquipment Managers Conference
V E N D O R R E G I S T R A T I O N & S P O N S O R S H I P I N F O R M A T I O N
