WELCOME TO OUT & EQUAL’S
2019 SUMMIT PRESENTER CALL
This is a Broadcast Audio call from 12:00–1:00pm Pacific
Use speakers or headsets on your computer & turn the volume up!
Chat in questions & respond to polls during the call.
Having problems signing in?
Go to www.readytalk.com, Join a Meeting & use access code 6946521.
This session will be recorded & available afterwards.
#oesummit
• Reference point for
o Workshop expectations
o Onsite logistics
o Media and Program App
o Key dates & deadlines
• Share with your fellow workshop presenters
• https://outandequal.org/workshop-presenter-town-call-19/
How to Use and Share this Call
Isabel PorrasDirector,
Learning & Development
Ben DemersSenior Associate,
Learning & Development
Maddison LeRoySenior Manager,Communications
Agenda• Workshop Summary and Tracks
• Presenter Registration • Convention Center On-Site Logistics
• Workshop Best Practices• Media/Program App• Leadership Day
• Q&A
#oesummit
• 150+ workshops out of 300+ submissions• 2019 Summit Tracks:
– Advanced ERG/BRG– Allies– Belonging & Culture– Bi+/Queer– Corp.-Community Partnerships– ERG/BRG– Global– Government– Intersectionality
Workshop Summary and Tracks
– Law, Policy & Benefits– Leveraging Narratives– LGBTQ Marketing– Professional Development & Executive
Leadership– Talent Acquisition & Retention– Transgender & Gender Nonconforming– Workplace Policies & Benefits– General
• Program available online at: - https://outandequal.org/workplace-summit-schedule/
#oesummit
Presenter Registration• Registration support: – (415) 694-6517
• Link to register as a presenter:• https://www.eiseverywhere.com/oesu
mmit2019?categoryid=2987042
#oesummit
Presenter Registration
The deadline to update your session was July 15th, and has
now passed.
Gaylord National Resort & Convention Center
#oesummit
Floor Plan | Ballroom Level
#oesummit
Floor Plan | Conference Room Level
Room Layout• Signage
• Seating Styles:
• Screen and table at front of room
• Theater Style Seating• Round Table Seating • Room numbers vary
#oesummit
• Items Provided:– Risers – One head table with 5 chairs and 3 tabletop microphones, set on risers– Projector– Screen– LCD Wireless Remote– HDMI Cable– Power Strip
• Items for Presenters to Bring:– Laptops– Mac adapter (Mini Display Port/ DVI)– *Please bring a portable speaker if audio is needed*
Room Equipment
#oesummit
On-Site Support• We recommend you arrive at your workshop room 30 minutes before the start of
your session.
• Volunteers
– One volunteer will be assigned to each workshop room
– Available 30 minutes before the start of your workshop, and will leave 30 minutes into the
session
• A/V Support
– One PSAV technician on both workshop floors
– Available 30 minutes before the start of your workshop until the end of the session.
Find your room assignment on the app!
Education Principles• Commitment to Diversity
• Peer-to-Peer Education
• Focus on LGBTQ Workplace Equality
• Slide Decks– Any template (keep accessibility in mind)– Widescreen 16:9 ratio– Download Summit logo
• Provide concrete, substantive takeaways• Tailor to the audience & engage the room• Allow ample time for discussion• Allow a few minutes for evaluations
Workshop Best Practices
#oesummit
• O&E Learning & Development
– Commitment to peer education
– Upload workshop slide deck and/or handouts by Oct. 31st
After Summit
#oesummit
• Announce a request for privacy in your session• Photographers / Videographers• Encourage your attendees to use #oesummit
Media
#oesummit
The app is back!
OESummit Mobile App
#oesummit
• Two profiles• Add photo, bio, surveys, PDF
attachments• You will receive VIP Admin
Access to edit your profile
Editable Personal Profiles
#oesummit
• Send and answer questions through the app in real time
• Request Q&A function by emailing: [email protected]– Name of workshop– Names and emails of presenters– Deadline: August 20th
• Enabled “Speaker Access”
Live Q&A
#oesummit
• Data collecting / audience temperature• Display poll on screen • Request poll function by emailing: [email protected]
– Name of workshop– Names of presenters– Three questions max– Deadline: August 20th
Live Polls
• Access the poll on your workshop’s profile in the app
#oesummit
Q&A / Live Poll deadline:
August 20th
OESummit Mobile App
Leadership Day• Presenter rate• In-depth seminars• All half-day options• Same registration process
#oesummit
Gaylord National Resort and Convention Center201 Waterfront Street, National Harbor, MD 20745
Aug. 20, 2019 App Live Polling/Q&A Submission DeadlineSept. 27, 2019 Deadline to Register Using the $800 Presenter RegistrationOct. 14, 2019 Leadership DayOct. 15 - 17, 2019 Out & Equal Workplace SummitOct. 31, 2018 Deadline to Upload Slide Deck/Handouts
Key Dates & Locations
Q&A
Thanks!See you in D.C.!
