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2021 YMCA Swimming Festival

MEET ANNOUNCEMENT

About the Championship

Date: March 31st-April 3rd, 2021

Location: Greensboro Aquatic Center, Greensboro, NC

Entry Deadline: March 21st, 12:00 PM

Hosted by: YMCA of the Triangle Area

Meet Director: Jamie Bloom & Jerry Foley

Mobile: 413-335-4764 | 570-412-1358

Email: [email protected] | [email protected]

Web Site: www.yotaswimteam.org

Contents

About The Championship 6

Location and Facility 7

Website 7

Contact Information 8

Eligibility 8

Championship Procedures and Operations 9

Entry Information 12

Awards and Recognition 14

Time Trials 15

Spectators 15

Liability, Safety and Emergency Procedures 15

APPENDIX 1: Order of Events 17

APPENDIX 2: Qualifying Times 17

APPENDIX 3: YMCA Sanctioned Meet Declaration Form 19

mailto:[email protected]


http://www.yotaswimteam.org/


March 31st – April 3rd, 2021

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CONDITION OF SANCTION As a condition of this sanction, YOTA Swim Team agrees to

comply and to enforce all COVID 19 health and safety mandates and guidelines (including face coverings, social distancing, and mass gatherings) of USA Swimming, North

Carolina Swimming, the State of North Carolina, local jurisdictions, and the YOTA Swim Team Meet Plan detailed

below. Meets conducted in violation of these requirements and safety plans are subject to having the sanction revoked and will not be issued sanctions for future meets during the

COVID 19 sanctioning period.

ASSUMPTION OF RISK DISCLAIMER

The YOTA Swim Team has taken enhanced health and safety measures for athletes, coaches, officials, spectators, and others participating in this meet. You must follow all safety

instructions in the following meet sanction. An inherent risk of exposure to COVID-19 exists in any public place where

people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. Senior citizens and those with underlying medical conditions are

especially vulnerable. By attending this meet, you assume all risks related to exposure to COVID-19.

COVID-19 RELEASE An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely

contagious disease that can lead to severe illness and death. According to the Centers for Disease Control and Prevention,

senior citizens and individuals with underlying medical conditions are especially vulnerable.

USA Swimming, Inc., cannot prevent you (or your child(ren))

from becoming exposed to, contracting, or spreading COVID-19 while participating in USA Swimming sanctioned events. It is not possible to prevent the presence of the disease.

Therefore, if you choose to participate in a USA Swimming sanctioned event, you may be exposing yourself to and/or

increasing your risk of contracting or spreading COVID-19.

BY ATTENDING OR PARTICIPATING IN THIS COMPETITION, YOU VOLUNTARILY ASSUME ALL RISKS ASSOCIATED WITH

EXPOSURE TO COVID-19 AND FOREVER RELEASE AND HOLD



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HARMLESS USA SWIMMING AND [THE LSC] AND EACH OF

THEIR OFFICERS, DIRECTORS, AGENTS, EMPLOYEES OR OTHER REPRESENTATIVES FROM ANY LIABILITY OR CLAIMS

INCLUDING FOR PERSONAL INJURIES, DEATH, DISEASE OR PROPERTY LOSSES, OR ANY OTHER LOSS, INCLUDING BUT NOT LIMITED TO CLAIMS OF NEGLIGENCE AND GIVE UP ANY

CLAIMS YOU MAY HAVE TO SEEK DAMAGES, WHETHER KNOWN OR UNKNOWN, FORESEEN OR UNFORESEEN, IN

CONNECTION THEREWITH.

YOTA Swim Team COVID 19 MEET PLAN

FACE COVERINGS As a condition of sanction, all meet participants – coaches, officials,

administrators, vendors, and athletes (when not in the pool) – must

wear fabric or paper face coverings/masks that fit snugly against the

face and simultaneously cover the nose and mouth to minimize the

spread of respiratory droplets. All participants must also comply with

mandated social distancing and mass gathering rules. Participants

wishing to remove their face coverings for periods longer than 5

minutes to eat or drink must move and stay 10 feet away from others

or exit the facility until their face coverings are back in proper

position.

LOCAL PROTOCOLS The athletes from each team will be assigned a specific area for

seating before and during the meet. Each team area will be

monitored by a volunteer from that team.

There will be an hour break between sessions to allow facility staff to

sanitize the team areas, the blocks, the deck, and all equipment used

during the session.

All athletes will be required to report to staging areas/clerk of course

in order to maintain distancing and the flow of swimmers to the

blocks. There will be two heat positions at which swimmers will wait.

The lining up and movement of swimmers will be facilitated by a

YOTA volunteer to ensure distancing and mask requirements are

observed. Heats at clerk of course will be lined up with at least 6 feet

between each swimmer. All positions (both in clerk of course and

behind the blocks) will be clearly marked. Swimmers will have a

basket behind the blocks in which they may place their belongings

before their race. After each race, the swimmers will exit the water

and move to a separate area to retrieve their belongings from their

assigned basket and put on their masks before proceeding to the



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cool-down pool or to their team area.

The Greensboro Aquatic Center has set a capacity limit of 278

individuals inside the facility. YOTA Swim Team has set a target of

205 individuals inside the pool area during the meet. To be included

in the target are: lifeguards (3), pool staff (8), officials (12), coaches

(9), timers (1 per lane, each operating both a watch and a button

and one heat timer), and volunteers (20) including COVID monitors,

gatekeepers, and team supervision. By entering this meet, teams

agree to assign COVID monitors from their team. In addition, each

team will assign one volunteer per session to supervise the swimmers

in the team area.

LOCKER ROOMS/CHANGING Athletes must arrive and depart in their suits. Locker rooms are for

restroom use only and must not be used for changing or showering.

Deck changing is prohibited. Restrooms will be monitored by an

assigned COVID Monitor. There will be showers on deck for swimmers

to rinse off before beginning warmups. No more than 5 swimmers in

the locker room at one time.

SWIMMERS MAY NOT CHANGE IN THE LOCKER ROOMS.

Restrooms will not be available to the public. Only meet

volunteers, officials, and coaches will have access to

designated restrooms during the meet. Athletes will use the

locker room restrooms.

PRE-MEET Screenings It is the responsibility of each team to screen Athletes & Coaches for

potential exposure to COVID-19 during the week prior to the meet.

By entering this meet, swimmers, as well as their coaches and

families, agree that they will not attend the meet or come to the

facility if any of the following are true: the athlete or person who

resides in the home of the athlete tests positive for COVID-19, is

awaiting results from a COVID-19 test, exhibits symptoms of COVID-

19, believes he/she has COVID-19, has travelled to a COVID-19

“hotspot” in the prior two weeks, has travelled internationally in the

prior two weeks, or has come into close contact with someone with

COVID-19. Symptoms of COVID-19 include: fever within the past

three (3) days; runny nose, cough, shortness of breath or difficulty

breathing; chills; diarrhea; vomiting; nausea; headache; loss of taste

and/or smell; other flu-like symptoms.

All swimmers/coaches/officials must complete a daily health

screening along with temperature checks. QR Codes will be posted at

the check-in. Health screenings will only need to be completed once a



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day.

Temperature checks will be performed by YOTA Swim Team on all

coaches, officials, and volunteers before they are allowed in the

facility for all prelims and finals sessions. To facilitate screening, all

teams must send a list of coaches attending the meet in

advance. All officials and volunteers must sign up in advance.

Coaches, officials, and volunteers shall report for temperature

screening when they first arrive at the facility.

Entry & Exit Procedures To access the facility, each team will utilize an assigned entry point to

reduce interactions among teams. Entry and exit from the team area

onto the deck and back will be clearly marked.

Due to the necessity to sanitize the pool deck and team areas,

swimmers must exit the facility at the end of each session.

ATHLETE SEATING AREAS Each team will be assigned a separate seating area in the stands.

Areas will be clearly marked. Athletes should remain in the team area

until called to clerk of course.

No chairs may be brought into the facility.

When not in the water, athletes are expected to wear a mask at all

times, including when walking to and from an event and/or warm-up

lanes. They may remove masks for swimming but must don them

again once they exit the water. Additionally, athletes are expected to

maintain proper distancing at all times.

SWIMMER LIMITATIONS There will be a maximum of 200 swimmers each session entered in

the meet.

SPECTATOR LIMITATIONS There will be no spectators allowed within the facility during this

meet.

There will be an outdoor viewing area with a large screen television in

the courtyard between the training pool and main facility. Seating will

be limited to one family group per 8’× 8’ section of the sidewalk to

ensure appropriate distancing. Acceptable positions in the viewing

area will be clearly marked to ensure distancing. Because of the

enclosed nature of the courtyard, masks must be worn at all times in

the viewing area and while entering or exiting the courtyard.

The meet will be live-streamed.

Facility restrooms will not be available for anyone who is not a



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volunteer, coach, official, or athlete in the meet.

Spectators/Parents are required to wear a face covering at all times

while attending, observing or meeting with their athletes at the meet

whether inside the facility, in any adjacent viewing/gathering areas

provided by YOTA Swim Team, or meeting with their swimmer in a

designated facility location and are expected to comply with all

mandated state/local/facility COVID-19 guidelines

PARENTAL ACCESS Parents needing access to their athlete during the meet in a closed-

deck environment can contact their children directly via cellphone and

arrange to meet them outside the facility entrance. Should parents be

unable to contact their child directly, they should see the facility staff

located at main entrance. In the case of an emergency, please call

and/or text Jerry Foley (570) 412-1458

WARMUPS Warm-ups will utilize the scoreboard pool and the competition pool.

Each team will be allowed a set amount of time for general warm-up.

Warm-up times will be assigned after entries close. Each team will

split their warmups as it sees fit, with no more than 4 swimmers per

lane at a time. Warmup and cool-down will be available in the

scoreboard pool adjacent to the competition pool during the meet,

with no more than 4 swimmers per lane, to be supervised by COVID

Monitors. By entering this meet, swimmers agree to follow the

direction of the COVID Monitors and exit the warm-up pool when

directed

Relays Relays will be seeded so that there is an empty lane between each

team to avoid any possible overcrowding behind the blocks. Relay

swimmers must keep their mask on until it is their turn to swim their

leg of the relay. As soon as a swimmer completes his/her leg of the

relay, they must put on their mask and leave the competition pool

area.

ABOUT THE CHAMPIONSHIP

This meet is a sanctioned, closed, inter-association championship YMCA meet. This

meet and all participants will adhere to the Rules that Govern YMCA Competitive

Sports and the Swimming Addendum to the Rules that Govern YMCA Competitive

Sports. USA Swimming technical rules will be followed. The meet is YMCA sanctioned

and approved by the XXX LSC of USA Swimming.

YMCA Sanction number: XXXXX - through group reps

http://ymca.ymcaswimminganddiving.org/DisplayPage_Copy.asp?EntryID=1748&Cat=Rules





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NC Swimming, Inc Approval number XXXXXX

In granting this approval it is understood and agreed that USA Swimming and NC Swimming, Inc. shall

be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct

of the event.

ADJUSTMENTS TO THE MEET ANNOUNCEMENT: The Championship Meet

Director reserves the right to make any adjustments to the provisions of the meet

announcement deemed necessary to ensure the fair and efficient running of the

meet or due to unforeseen issues of COVID, weather or facility problems. Changes

will be communicated as far in advance as possible. None of the required elements

for a YMCA Sanctioned Championship and USA-S Approved meet can be changed.

LOCATION AND FACILITY

Location: Greensboro Aquatic Center

1921 W Gate City BLVD

Greensboro, NC 27403

Emergency Phone Number: EMS: 911, 336-373-7447

The Greensboro Aquatics Center is a 50-meter pool which can be broken into two short course venues with a separate diving well. This competition will use one

short course competition venues that is 10 lanes or 8 lanes with continuous warm-up and cool down lanes available throughout the meet. The pool depth is 9’-10’ at

the start and turn ends and 4” lane lines will be used to reduce turbulence. The lane width is 7’. An Omega automatic timing system with semi-automatic backup

will be used. A Daktronics ProStar LED Video Scoreboard Display will display results simultaneously. Starting platforms are Omega deck anchored platforms.

The competition Page 5 of 11 STAR October Back to the GAC Meet course has

been certified in accordance with 104.2.2C(4). The copy of such certification is on file with USA Swimming.

No outside Food or Drink will be permitted. No chairs are permitted in the facility.

Smoking is strictly prohibited in the outdoor spectator viewing area.

WEBSITE

Meet Information can be found at: www.yotaswimteam.org

http://www.yotaswimteam.org/



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CONTACT INFORMATION

Meet Directors: Jamie Bloom & Jerry Foley [email protected] ,

[email protected]

Meet Referee: Eddie Hughes; [email protected]

Administrative Official: Cynthia Shannon; [email protected]

ELIGIBILITY

ATHLETE

YMCA Membership: An athlete must be a YMCA member in good standing

who holds an annual, full privilege membership at the YMCA he/she

represents for a period of at least 30 days prior to the first day of the meet.

An athlete may have only represented that YMCA team in competition for a

period of 30 days prior to the first day of the meet, excluding scholastic

competition.

Amateur Status: An athlete may not have represented a college, university

or other post-high school institution in any in person competition versus

another school and may not have accepted pay or compensation for

competing as a swimmer.

Unattached Athletes: There is no unattached status in YMCA Swimming.

Athletes with a Disability or Medical Condition: Swimmers with a

disability are welcome to enter this meet. The coach or team entry person

must alert the meet director and the meet referee as to the need for any

special accommodations or seeding arrangements at the time the entry is

submitted. If modifications to USA Swimming rules are necessary, then the

coach or athlete must notify the meet referee of any disability prior to

competition. Members who are unable to wear face coverings because of a

documented medical condition must notify the Meet Director in advance and

may have limited deck access. Failure to provide advance notice may limit

YOTA’s ability to accommodate all requests.

COACH

Required Certifications: Coaches must hold current certifications in the







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following courses in order to receive a deck credential: Professional Rescuer

CPR, First Aid, Safety Training for Swim Coaches (a Lifeguard certification

may be used if accompanied by completion of the Safety Training for Swim

Coaches online content) approved Athlete Protection Training Course and

Principles of YMCA Competitive Swimming and Diving. A list of the

acceptable certifications can be found in the Swimming Addendum to the

Rules That Govern Competitive Sport.

Coach Registration: Each coach must have completed the annual YMCA

on-line coach registration process. Coaches who are not registered and

approved will not be permitted on deck.

Teams without a Coach at the Meet: All athletes and teams must have at

least one certified and credentialed YMCA coach designated as being

responsible for their supervision during competition. When a YMCA team will

not have a coach present, that YMCA may authorize an eligible coach from

another YMCA attending the meet to be responsible for their athletes at the

meet. The Meet Director and Meet Referee must be notified of this situation.

TEAM

Team Registration: Each team must have completed the annual YMCA

online team registration and paid the annual registration fee.

Insurance: Each team that participates in the meet must have a current

and correct Certificate of Liability Insurance, in effect through the last day of

the meet.

CHAMPIONSHIP PROCEDURES AND OPERATIONS

CHAMPIONSHIP COMMITTEE The Meet Committee will include the Meet Director, Meet

Referee, and Safety Director for this meet Administrative Official, regional representative,

as well as a separate coach and athlete from the host team.

OFFICIALS: There will be a need for officials. The YMCA of the Triangle Area Swim Team

welcomes and encourages anyone willing to volunteer to contact Eddie Hughes, Meet

Referee, by email prior to the meet or sign in once you arrive at the meet. All officials on

deck must be registered and certified by either USA Swimming or YMCA Swimming and

will be required to show proof of such to the meet referee by displaying their registration

card or be prepared to show their Deck Pass virtual membership card upon request. A

certification card showing the official’s level of certification must also be presented. Any

official’s assistance will be greatly appreciated and will help to ensure a great meet for the

swimmers.



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RULES: The meet will run under YMCA Rules that Govern Competitive Sports, Swimming

Addendum to the YMCA Rules that Govern Competitive Sports, USA-S Technical Rules.

TECHNICAL SUIT BAN for 12&Us: Per USA Swimming Rule 102.8.1F, 12 & under

athletes may not compete in Technical Suits at this meet.

A Technical Suit is one that has the following components:

● Any male or female suit with bonded or taped seams regardless of fabric or

silhouette; or

● Any male or female suit with woven fabric extending to the knee or mid-thigh

regardless of the seam type

MEET FORMAT: This meet is a championship style prelims and finals with only the Top 16 of each

events swimming in finals. 1650 and relays will be timed finals swum in the finals session and each team is allotted 1 relay per event. This is a standard pre-seeded

meet with the 1650 Free and Relays being positive check-in before being seeded. Relays

All relays will be swum in even lanes as timed final events. All relays will be swum in the finals session.

SESSION SCHEDULE

Session Day Door Opens/ Warm-up

Meet Start Age Group

1 Wednesday Prelims 7:45 AM/8:00 AM 9:15 AM OPEN 2 Wednesday Finals 4:15 PM/4:30 PM 5:45 PM OPEN 3 Thursday Prelims 7:45 AM/8:00 AM 9:15 AM OPEN 4 Thursday Finals 4:15 PM/4:30 PM 5:45 PM OPEN 5 Friday Prelims 7:45 AM/8:00 AM 9:15 AM OPEN 6 Friday Finals 4:15 PM/4:30 PM 5:45 PM OPEN 7 Saturday Prelims 7:45 AM/8:00 AM 9:15 AM OPEN 8 Saturday Finals 4:15 PM/4:30 PM 5:45 PM OPEN

DEADLINE AND MEETING SUMMARY

Day, Date Time For: Sunday, March 21st, 2021 12:00 PM Entry deadline; (Email File to John Newell) Tuesday, March 30th , 2021 TBA Official Briefings, via Zoom Sunday, March 28th, 2021 7:00 PM Coaches/General Meeting, via Zoom Every Session 15 Minutes prior to

start Timer Briefing



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POSITIVE CHECK-INS

Day, Date Time For: Tuesday, March 30th, 2021 4:30 PM 500 Freestyle, 200 Medley Relay (Email: Jerry Foley) Wednesday, March 31th , 2021

4:30 PM 400 IM, 200 Freestyle Relay, 400 Medley Relay

Thursday, April 1st, 2021 4:30 PM 800 Freestyle Relay Friday, April 2nd, 2021 4:30 PM 1650 Freestyle, 400 Freestyle Relay

EVENT SEEDING: All events will be pre-seeded except for the 500 Free, 400 IM, and

1650 Free. These events require positive check in. All relays will be positive check-in and

all Relays will be seeded so that there is an empty lane between each team to avoid any

possible overcrowding behind the blocks. Relay swimmers must keep their mask on until

it is their turn to swim their leg of the relay. As soon as a swimmer completes his/her leg

of the relay, they must put on their mask and leave the competition pool area.

All check-in deadlines are listed above.

DECLARED FALSE START: An athlete may also withdraw from a heat or swim-off by

electing to take a declared false start. Such declaration must be made known to the Deck

Referee before the heat or swim off is announced. For this meet, a declared false start will

count as an event swim for the athlete.

STARTS: 'Fly-over' starts will be used at this meet. All swimmers (except for Backstroke

starts) should remain in the water at the completion of their race until the next heat has

begun.

PROTEST PROCEDURE: Protests may only be initiated by a person with standing, that is,

a coach or YMCA supervisor whose team is competing in the meet. The Championship

committee will arbitrate protests, eligibility issues, safety rules and other issues

Protests against the judgment decisions of starters, stroke, turn, place and relay take-off

judges can only be considered by the Referee and the Referee’s decisions will be final

USA-S Rule 102.23).

CONDUCT AND RESTRICTIONS: The Meet Referee reserves the right to dismiss any

swimmer, coach and/or spectator from the competition due to inappropriate conduct

● Deck access is limited to only registered and approved coaches, swimmers, and

working officials.

● Deck changes are prohibited. Except where the venue facilities require

otherwise, changing into or out of swimsuits other than in locker rooms or other



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designated areas is not appropriate and is prohibited. The USA Swimming

Rulebook defines Deck Change as: Changing, in whole or in part, into or out of a

swimsuit (excluding a drag suit) in an area other than a permanent or temporary

locker room, bathroom, changing room or other space designated for changing

purposes while at a practice, competition, or other pool-related activity.” This

includes slipping off the top of a one-piece performance suit to place on an

alternate bikini top immediately following a race.

● Glass is not permitted on deck.

● The use of audio or visual recording devices, including a cell phone, is not permitted

in changing areas, rest rooms or locker rooms.

● Massage tables are not permitted.

● Individuals are responsible for the security of their personal belongings and are

encouraged not to bring valuables to the meet venue and not to leave items

unattended.

● Shaving is not permitted in any areas of the facility.

● Any USA Swimming member swimmer entered in the meet must be certified by a

USA Swimming or YMCA member-coach as being proficient in performing a racing

start or must start each race from within the water without the use of a backstroke

ledge. When unaccompanied by a member-coach, it is the responsibility of the

swimmer or the swimmer’s legal guardian to ensure compliance with this

requirement. It is also the responsibility of the swimmer or the swimmer’s

guardian to request assignment from the Meet Director to a USA Swimming

member coach attending the meet if a coach from the swimmer’s team is unable to

attend.

Unless approved in writing in advance of the competition by the Program and

Events Committee Chair or designee, operation of a drone, or any other flying

apparatus, is prohibited over the venue (pools, spectator areas, and open ceiling

locker rooms) any time athletes, coaches, officials, and/or spectators are present.

No Flash Photography at the start of competition races.

ENTRY INFORMATION

Meet Entry Procedure:

Athletes must have met or surpassed the 2021 YMCA Festival qualifying times in a meet

during the qualification period that is from March 1, 2019. YMCA teams will create an entry file in Team Manager or other team management software and email it to John Newell

([email protected] ) by the entry deadline. Coaches can submit changes through Friday, March 26th. Enter in SCY only.

Athletes may enter up to four individual events but not more than 3 individual events in any single day.




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A swimmers can enter the 1650 Free if they have achieve the 2021 YMCA Festival 1000

Time standard.

1650 swimmers must provide their own timer and counter.

Bonus Swims. Swimmers who qualify for one (1) individual event may enter you can add

up to three (3) additional “bonus” events. Swimmers who and if you qualify for two (2) individual events may enter up to two (2) additional you can add 2 bonus events and

swimmers who qualify for three (3) individual events may enter one (1) additional bonus event. )

Relay-only swimmers may enter four (4) additional individual bonus events. These athletes MUST swim in at least one relay. A swimmer may not enter in relay(s) and then not swim

relay(s) to gain access to individual bonus events. DO NOT Mark your bonus swim(s) in TeamUnify or Team Manager.

After the entries are received on Sunday, March 21st, a session report will be created and a Psych Sheet posted on the YOTA Website. Teams will have an opportunity to check over

their entries on Monday, before a final session report and printable heat sheets are made (.pdf) and posted. No changes will be made after Friday March 26th.

Relay Entries:

Qualifying relays may be made by intact relay teams or by composite times. However, athletes in either intact or composite relays must be eligible for the current YMCA Swimming Festival meet meaning that each member must be age appropriate for the event and must

be current team members who are qualified for the meet. However, they do not have to swim in the Meet. (Team Manager should be able to help with a relay report with the age

up date set correctly) A team may enter a maximum of 1 relay per event. Bring relay cards to blocks with the athletes’ names. Relay only swimmers must be entered as a part of a

relay in order to swim in the meet.

Entry Fees:

Entry fees must be paid when coaches pick up their coaches’ packets. Entry fee is $125 per

swimmer. Checks should be made payable to: YOTA Swim Team, Att.: Jerry Foley. Entry fee report will be sent to coaches on Monday, March 22th, 2021. Entry fee includes $3.00 per swimmer North Carolina Swimming travel fund fee.

Admission & Heat Sheets:

Printable heat sheets will be available on the YOTA Swim Team website. No Spectators are planned at this time.



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Safer Starts for Flyovers

● After the athlete touches the wall at the finish of a race and is waiting for the next

heat to start, they should move to a corner of their lane prior to the "take your mark"

command.

AWARDS AND RECOGNITION

SCORING:

16 place scoring and points

Place Individual Relays

1 20 40 2 17 34

3 16 32 4 15 30

5 14 28

6 13 26 7 12 24

8 11 22 9 9 18 10 7 14

11 6 12 12 5 10

13 4 8 14 3 6 15 2 4

16 1 2

Up to 2 heats or up to 16 swimmers will be brought back to finals each evening.

Standard event numbering - event file has to be the same

AWARDS:

No Awards will be given at this meet.

RECOGNITIONS: There will be a virtual celebration of competition following the

conclusion of all Festival Meets.



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TIME TRIALS

Time trials will not be offered at this competition

SPECTATORS

ADMISSION FEE: There will be no spectators allowed in the facility.

HEAT SHEETS/PROGRAMS: Heat sheets will be available online as a PDF only.

CONCESSION STAND: There will be no concessions during this meet.

ATHLETE APPAREL: There will be no athlete apparel sold at this meet.

CONDUCT AND RESTRICTIONS:

● No Flash Photography at the start of competition races.

LIABILITY, SAFETY AND EMERGENCY PROCEDURES

MAAPP: All applicable adults participating in or associated with the meet acknowledge

that they are subject to the provisions of the USA Swimming Minor Athlete Abuse

Protection Policy (“MAAPP”), and that they understand that compliance with the MAAPP

policy is a condition of participation in the conduct of this competition.

INSURANCE: Each Association participating in this meet must have insurance coverage

for representative(s) including leadership and participants who will be in attendance for

the period of the meet. The Declaration Form in Appendix 3 must be signed by each

association participating in the meet.

LIABILITY LIMITS:

● In granting of the USA-S/NCS approval, it is understood and agreed that USA

Swimming and North Carolina Swimming shall be free and held harmless from any

liabilities or claims for damages arising by reason of injuries to anyone during the

conduct of the meet.

● In granting of the YMCA Sanction, it is understood and agreed that YMCA of the

USA shall be free and held harmless from any liabilities or claims for damages

arising by reason of injuries to anyone during the conduct of the meet.

IMAGE RELEASE: All participants agree to be filmed and photographed by the host club

approved photographer(s) and videographers and to allow the right to use names and

pictures before, during, or after the meet such as in public psych sheets, heat sheets, and

results or featured on the host club or NCS website or social media or in public broadcast

of the event via television or webcast. Parents and guardians of minor swimmers who do

not wish their swimmers to participate in interviews or have individual pictures featured



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on any media should inform their team’s head coach and the Meet Director prior to the

meet.

EMERGENCIES: The facility personnel will handle all emergencies at the meet. These

individuals will provide CPR and first aid as needed and will ensure that individuals with

serious injuries are transported immediately to the nearest hospital for further treatment.

Defibrillators will be on site.

Any coach, athlete or official who recognizes an emergency situation should immediately

inform the facility’s personnel and then make sure the vicinity of the emergency is clear

for the emergency personnel to do their job.

UNACCOMPANIED ATHLETE: Each athlete must have a certified coach responsible for

him/her while on the pool deck. The coach of the athlete must authorize in writing an

eligible coach from another team to represent their team and be responsible for the

swimmer(s).

CONCUSSION AWARENESS: This meet will follow the YMCA of USA Concussion

procedure. Anyone who observes or has knowledge of a potential head injury should

immediately notify lifeguards and/or hired medical personnel. Once the injury report is

completed, the lifeguard and/or hired medical personnel will notify the Event Staff, the

athlete’s coaching staff, and the Meet Director.

If a head injury occurs, the action plan below will be followed:

1. Athlete is removed immediately from participation by the Meet Director

2. Athletes must be evaluated by a licensed healthcare professional experienced in

identifying and treating concussions. In addition, the athlete must be in compliance

with the laws that are in effect within the jurisdiction where the meet is held.

3. The coaching staff will inform the athlete’s parents or guardians about the possible

concussion and give or send them the fact sheet on concussion.

4. The athlete will not be allowed back to warm-up or compete until a healthcare

professional, experienced in evaluating concussions determines that the athlete is

symptom-free and is OK to return to participation.

LIGHTNING POLICY: The National Lightning Safety Institute, National Athletic Trainers

Association, American College of Emergency Physicians, USA Swimming, and YMCA of the

USA all recommend or require closing an indoor pool during an electrical storm. This

policy will be followed at the meet.

EVACUATION PROCEDURE: In the event of emergency which endangers all of the lives

in the facility, evacuation to a safe location will commence using the Emergency Action

Plan currently in place at the Greensboro Aquatic Center.



Page 17

APPENDIX 1: ORDER OF EVENTS



Page 18

APPENDIX 2: QUALIFYING TIMES



Page 19

APPENDIX 3: YMCA SANCTIONED MEET DECLARATION FORM

(Note: Return signed Declaration form to the meet director)

Participating YMCA: _________________________________________________

YMCA Address: __________________________________________________

Meet Name: 2021 YMCA Festival Meet

Meet Date(s): March 31st – April 3rd, 2021

Meet Host: YOTA Swim Team

Meet Location: Greensboro Aquatic Center, Greensboro, NC

We the undersigned attest to the following:

SWIMMERS - All swimmers representing the YMCA above are full privilege members of the YMCA and meet

the eligibility requirements.

COACHES - All coaches representing the YMCA above hold current certifications in CPR, First Aid, Coaches

Safety Training, Principles of YMCA Competitive Swimming and Diving and Athlete Protection Training as

well as having cleared a background screening within the last two years.

INSURANCE - Our Association now has insurance coverage for representative(s) including leadership and participants who will be in attendance at the YMCA Festival Meet for the period of the meet and return to our Association. (We suggest you investigate trip insurance). I hereby

certify that YMCA has a minimum of $1,000,000/$2,000,000 in liability insurance that covers our coaches and swimmers during their participation in the YMCA Festival Meet.

RELEASE - In consideration of your accepting this entry, I hereby, for myself, heirs, executor and

administrators, waive and release any and all right and claim for damages I may have against the YMCA of the USA, YMCA of the Triangle Area Swim Team, their agents, representatives or assigns,

and the Triangle Aquatic Center for any and all injuries which may be suffered by participants at Holiday Classic. Furthermore, we understand that the YMCA of the USA and YMCA of the Triangle Area Swim Team are not responsible for any intended or unintended consequences related to

removing an athlete from competition for a head injury. This includes, but is not limited to, any financial reimbursement associated with such removal.

____________________________ ________________________________ Printed Name and Signature of Head Coach

____________________________ ________________________________ Printed Name and Signature of YMCA Executive Director or

Designee

Entry Contact Mobile Number :( ) ____ - _______

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