Beth A. Hauser, County Clerk 206 Court Street, Chilton, WI 53014 Office: (920) 849-1458 | Toll Free: (833) 620-2730 Fax: (920) 849-1469 Email: [email protected]Administrative Services Committee Agenda DATE: Tuesday, January 12, 2021 TIME: 8:30 AM PLACE: WebEx virtual The Administrative Services Committee will meet pursuant to Section 59 of the Wisconsin Statutes via WebEx, to transact any and all business as may properly come before said meeting. You, as a member, are requested to be present. Any member of the public wishing to attend this meeting, can do so by calling 1-844-992-4726. Once you dial the number, you will be asked to enter an access code. That number is 146 641 0824. Once you have entered the access code correctly, you will be prompted to enter your attendee ID. Call-in users can simply press the # key. Please note that all attendees will be muted and there will be no public participation. Page 1. ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES September 8, 2020 meeting and September 28, 2020 budget review meeting 4 - 11 4.1. 20200908 Administrative Services Committee - Minutes - Pdf 20200928 ADM SVCS Agenda - 2021 Budget Review - Minutes - Pdf 5. COMMUNICATIONS Page 1 of 50
DATE: Tuesday, January 12, 2021 TIME: 8:30 AM PLACE: WebEx virtual
The Administrative Services Committee will meet pursuant to Section 59 of the Wisconsin Statutes via WebEx, to transact any and all business as may properly come before said meeting. You, as a member, are requested to be present.
Any member of the public wishing to attend this meeting, can do so by calling 1-844-992-4726. Once you dial the number, you will be asked to enter an access code. That number is 146 641 0824. Once you have entered the access code correctly, you will be prompted to enter your attendee ID. Call-in users can simply press the # key. Please note that all attendees will be muted and there will be no public participation. Page
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVAL OF MINUTES
September 8, 2020 meeting and September 28, 2020 budget review meeting
1. Review and approve ordinance to amend the County Code of Ordinances Amending Chapter 2, Administration relating to records retention
Ordinance changing Ch 2 - Records Retention_1_1 13 - 23
7.2.
DEPARTMENT OF ADMINISTRATION
1. Review the 2020 Strategic Plan Accomplishments 2. Discuss and approve premium pay for the IT and Maintenance
Departments 3. Discussion annual performance evaluation of the County Administrator 4. COVID-19 update 5. Review of draft IT Steering Team Charter 6. Building Projects update 7. Hiring update
2020 Accomplishments At A GlanceUpdated 01042020 (002)
IT Steering Team Charter - Final Draft 24 - 35
7.3.
FINANCE DEPARTMENT
1. Review and approve the resolution re-affirming the County’s continuation of Self-Insurance for workers compensation
2. Review and approve the resolution authorizing the Administrative Services Committee to settle claims not to exceed $10,000.
3. Review and approve the annual budget transfer for the conversion of paid time off (PTO) to the Post Employment Health Plan (PEHP) Trust.
4. Review the 3rd Quarter 2020 General Fund Account Status Report 5. Review the Investment Report(s)
2020 Res WC Self Funding
RES 2020-xx Settle Accts not exceeding $10000 1-21
2020 PTO to PEHP Budget Trsf
3rd 2020 QTR General Fund Budget to Actual
Sept, Oct, Nov 2020 INVESTMENT REPORT
7.4.
INFORMATION TECHNOLOGY
Review of the following items:
1. Wisconsin Elections Commission (WEC) Grant
* Penetration / Vulnerability Test
* Email Filter Replacement
2. Desktop Support Specialist Opening
3. IT projects update
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36 - 50 7.5. COUNTY TREASURER
1. Review and approve a resolution amending the 2021 Budget for the WEDC Site Assessment Grant
2. Update 2017 tax foreclosure process 3. Update on property previously acquired through tax foreclosure
process (N3503 Hwy 55 – T. Stockbridge) 4. Update/potential approval of winning bid on sale of County owned
So as not to disturb the meeting, all cell phones must be placed on vibrate, and all calls taken outside the meeting room. Any person wishing to attend who, because of a disability, requires special accommodation, should contact the County Clerk’s Office at (920) 849-1458 at least twenty four (24) hours before the scheduled meeting time so appropriate arrangements can be made. This is a public meeting. As such, all members or a majority of the members of the County Board may be in attendance. While a majority of the County Board members, or the majority of any given County Board Committee, may be present only the above committee will take official action based on the agenda.
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Administrative Services Committee Meeting Minutes
Tuesday, September 8, 2020
The Administrative Services Committee of Calumet County was called to order on Tuesday, September 8, 2020, at 8:30 AM, in Room 025, Calumet County Courthouse, with the following members present:
1 ROLL CALL
Committee Members present: Bill Barribeau, Ronald Dietrich, Chair Merlin Gentz, Hope Karth, Mary Schwalenberg, Pete Stier and Tom Stoffel.
Staff and others in attendance: Board Chair Alice Connors; County Administrator Todd Romenesko; Finance Director Dan De Bonis; Corporation Counsel Kimberly Tenerelli; Human Resources Director Michelle Wright; IT Director John Anderson; Facilities Director Adam Hernke; Community Economic Development Director Mary Kohrell; Sheriff Mark Wiegert (left at 9 AM) and County Clerk Beth Hauser.
2 PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
3 APPROVAL OF AGENDA
Moved by Supervisor Barribeau and seconded by Supervisor Dietrich to approve the agenda as presented. Motion carried unanimously.
4 APPROVAL OF MINUTES
Moved by Supervisor Stier and seconded by Supervisor Schwalenberg to approve the minutes of the August 11, 2020 Meeting as presented. Motion carried unanimously.
5 SUPERVISOR REPORTS
Supervisor Dietrich reported on upcoming WCA virtual meetings.
6 DEPARTMENTAL REPORTS a) DEPARTMENT OF ADMINISTRATION
• Building Projects Update - see attached report
• Milestone Recognition and Employee Appreciation Program Update - Michelle Wright reported that after meeting with several groups of employees, a new program for recognition will be rolled out in the near future.
• Hiring Update - see attached report September building update
Hiring Update.9-4-20 for 9-8-20 Administrative Services Committee Meeting b) FINANCE DEPARTMENT
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AGENDA ITEM #4.1.
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• Review and approve the resolution amending the 2020 budget for the Wisconsin Department of Justice Drug Trafficking Response grant in the amount of $24,517 - moved by Supervisor Stier and seconded by Supervisor Schwalenberg to approve the resolution and forward to the full County Board at its September meeting for action. Motion carried unanimously.
• Review and approve the maintenance department's request to reallocate $20,000 from the courthouse roofing project to the 3rd floor renovation project - moved by Supervisor Schwalenberg and seconded by Supervisor Stoffel to approve the request as presented. Motion carried unanimously.
• Dan De Bonis provided an update on the 2020 Bonding Program. The County's AA+ rating was reaffirmed at the rating call, but Dan warned the Committee that may not be the case for future borrowing due to many different factors, including economical debt outlook and the risks related to COVID-19.
• Dan reviewed the Investment Report with the Committee. Total County Investments as of August 31, 2020 were $26,389,339.57. Total County Sales Tax Collections were $2,817,459.07.
August Investment Report c) ECONOMIC DEVELOPMENT
• Review and approve the CDBG Resolution in support of fair housing - moved by Supervisor Stier and seconded by Supervisor Dietrich to approve the resolution and to forward it to the full County Board at its September meeting for action. Motion carried unanimously.
• Review and approve the Resolution Authorizing Calumet County support for the City of Appleton EDA Grant Application addressing economic injury to the tourism industry - moved by Supervisor Dietrich and seconded by Supervisor Stier to approve the resolution and to forward it to the full County Board at its September meeting for action. Motion carried unanimously.
d) COUNTY CLERK
• Review and approve resolution amending the 2020 Budget for the Help America Vote Act grant in the amount of $46,573 - moved by Supervisor Stier and seconded by Supervisor Stoffel to approve the resolution and to forward it to the full County Board at its September meeting for action. Motion carried unanimously.
• Beth Hauser discussed a grant opportunity through the Center for Tech and Civic Life for COVID-19 related election expenses.
• Beth updated the Committee on the status of the two lawsuits pending for the November election and the statutory deadline of September 16 to have ballots printed.
7 NEXT REGULAR MEETING DATE
October 13, 2020 at 8:30 AM
8 ADJOURNMENT
Chair Gentz adjourned the meeting at 9:28 A.M.
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AGENDA ITEM #4.1.
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September building update
Third Floor
Working of paint final touchups All baseboards are installed except one storage room County staff has started final cleaning in certain offices Planning on moving employees up to third floor starting September 15
L.E.C The steel and decking are going up for the mechanical mezzanine Pouring foundations walls against current structure In the basement they will be cutting in the secure corridor in the back of 025 Continually working on the walls that separate the cell blocks Pouring cell block floors
MINUTES ITEM #a)
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AGENDA ITEM #4.1.
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Hiring Update - September 8, 2020
Sourcing/Accepting Applications (Open until filled, unless noted):
Full-time/Part-time:
Correctional Officer (Full-time) (Female) – Interviews also being scheduled
Highway Maintenance Worker – Interviews also being scheduled
Human Services Professional (Long-term Support – Children’s Long-term Support Waivers)
Physical Therapist (Birth to 3 Program)
Home Healthcare and Hospice Supervisor
Casual:
Dispatcher (Certified) (Casual/Part-time)
Psychiatric Nurse (Casual)
Van Driver
Interviews:
Full-time/Part-time:
Correctional Officer (Female) – 9/11/20
Highway Maintenance Worker - TBD
Investigator – 9/8/20
Casual:
Secretary (HHSD) LTE – 9/3/20 & 9/8/20
Reference Check/Offer Being Extended, Background & Pre-employment Checks:
Police School Liaison/Court Security Officer FT Hired 9/1/20
MINUTES ITEM #a)
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AGENDA ITEM #4.1.
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CALUMET COUNTYINVESTMENT REPORTAugust 31, 2020
General Investments Int Financial Inst. Dated Due Rate Amount
Nicolet National Bank - MM Acct Jul. Rate 0.05% 145,520.45Nicolet National Bank - ICS Account Jul. Rate 0.10% 3,552,659.63Local Gov Invest Pool Aug. Rate 0.13% 13,332,746.86Associated Bank MM Acct* Jul. Rate 0.15% 1,036,962.25BMO CDBG Planning Grant Aug. Rate 0.00% 100.00BMO Savings Account* Aug. Rate 0.20% 368,563.89BMO Harris Financial Advisors Jul. Rate 1.35% 6,690,557.05 Sub-Total General Investments 25,127,110.13$
Bond Proceed Investments
BMO Harris Savings Account* Aug. Rate 0.20% 1,262,229.44
Sub-Total Bond Investments 1,262,229.44 Total County Investments 26,389,339.57$
County Sales Tax Collections** Year To Date 2,817,459.07$
* Collaterized investment** Represent a cash basis collection
MINUTES ITEM #b)
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AGENDA ITEM #4.1.
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Administrative Services Committee Meeting Minutes
Monday, September 28, 2020
The Administrative Services Committee of Calumet County was called to order on Monday, September 28, 2020, at 8:30 AM, in Room 025, Calumet County Courthouse, with the following members present:
1 ROLL CALL
Committee members present: Bill Barribeau, Ronald Dietrich, Merlin Gentz, Hope Karth, Mary Schwalenberg, Pete Stier and Tom Stoffel.
County Board Members Present: Matthew Budde, Alice Connors, Ken Draheim, Scott Handschke, Judith Hartl, Mike Hofberger, Ken Irwin, Nick Kesler, Ed Kleckner, Joe Mueller, Duaine Stillman and Emily Voight.
County Board Member excused: Marilyn Schuh
County Board Member absent: Jim Wyngaard
Staff present: John Anderson, Adam Backus, Dan De Bonis, Brian Glaeser, Adam Hernke, Beth Hauser, Mary Kohrell, Matt Payette, Tony Reali, Todd Romenesko, Mike Schlaak, Kimberly Tenerelli, Mark Wiegert and Michelle Wright.
2 PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited.
3 APPROVAL OF AGENDA
Moved by Supervisor Barribeau and seconded by Supervisor Schwalenberg to approve the agenda as presented. Motion carried unanimously.
4 SPECIAL BUSINESS a) Review and Approve position description of Business Systems Analyst and
Communications Manager in the Department of Administration. Moved by Supervisor Schwalenberg and seconded by Supervisor Stier to approve the position description of Business Systems Analyst and Communications Manager as presented. Motion carried unanimously.
b) Review and Approve Resolution Eliminating 1.0 Full-time Equivalent (FTE) Public Safety Applications Administrator in the Information Technology Department and Replacing Said Position with 1.0 FTE Business Systems Analyst and Communications Manager Position in the Department of Administration Effective Upon Approval. Moved by Supervisor Dietrich and seconded by Supervisor Stier to approve the
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AGENDA ITEM #4.1.
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resolution as presented and to forward to the full County Board at its November meeting for action. Motion carried unanimously.
c) Review and Approve Resolution Creating 1.0 Full-time Equivalent (FTE) Home Healthcare and Hospice Quality and Infection Control Coordinator in the Calumet County Health and Human Services Department Effective Upon Approval. Moved by Supervisor Stier and seconded by Supervisor Schwalenberg to approve the resolution as presented and to forward to the full County Board for action. Motion carried unanimously.
d) Review and Approve Resolution Eliminating 1.0 Full-time Equivalent (FTE) Network Administrator and Replacing Said Position with 1.0 FTE Network Technician in the Information Technology Department Effective Upon Approval. Moved by Supervisor Schwalenberg and seconded by Supervisor Stier to approve the resolution as presented and to forward to the full County Board for action. Motion carried unanimously.
e) The County Administrator and the Finance Director presented the 2021 Budget Proposal to the Committee for review and discussion. The 2021 Budget will be approved at the November 2, 2020 annual County Board meeting.
2021 Proposed Budget f) Review and Approve the salary grade change of the Behavioral Health Division
Manager in the Health and Human Services Department effective January 1, 2021. Moved by Supervisor Dietrich and seconded by Supervisor Schwalenberg to approve the salary grade change as presented. Motion carried unanimously.
g) Review and Approve Resolution Creating 1.0 Full-time Equivalent (FTE) GIS Specialist in the Calumet County Planning, Zoning, and Land Information Department Effective December 6, 2021. Moved by Supervisor Stier and seconded by Supervisor Dietrich to approve the resolution as presented and to forward to the full County Board for action. Motion carried unanimously.
ORDINANCE TO AMEND THE CALUMET COUNTY CODE OF ORDINANCES AMENDING CHAPTER 2, ADMINISTRATION
The Board of Supervisors of Calumet County, does hereby amend the Calumet County Code of Ordinances by amending Chapter 2, as follows:
1. Chapter 2, Article V. Public Records. Sec. 2-133. Records Retention. (a) Purpose. The purpose of this section is to establish a county-wide records retention schedule and authorize destruction of county records pursuant to that schedule on an annual basis. Record custodians do not have the authority to destroy records prior to the established retention period. (b) Adoption of Wisconsin Public Records Board (PRB) County General Records Schedule (GRS). Records are maintained by the various departments in the County and are subject to uniform regulation unless otherwise specified. The retention period and authority are listed with each record in the General Records Schedule (GRS), as amended periodically by the Wisconsin Public Records Board and on file in the office of the County Clerk. To the extent that any record maintained by a department may be classified in more than one category in the GRS, the greater retention period shall apply.
2. This ordinance hereby revokes and supersedes any prior resolutions or ordinances adopted by the County Board relating to the retention and/or destruction of public records.
3. This amending ordinance shall take effect upon passage as provided by law.
AGENDA ITEM #7.1.
CORPORATION COUNSEL Review and approve ordinance to amend the County Cod... Page 12 of 50
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2020 Summary of Accomplishments of the Calumet County Strategic Plan
Goal 1 Develop and Maintain a Highly-Functioning County Board
In March, IT implemented WebEx countywide in place of face-to-face meetings including Committee and County Board meetings. We successfully ran the Board meeting in April with the new Board using built in features to elect the Board Chair, Vice Chair and second Vice Chair. All of these votes were in secret. WebEx worked very well and the majority of the meetings went off without issue.
Using our Mobile Device Management solution, IT was able to download and install applications that Board members required for other committees and boards they participate in; mainly Zoom, Adobe Connect and GoToMeeting.
Goal 2 Attract, Develop and Maintain a Highly-Functioning County Staff
Training:
Managers and supervisors participated virtually in WPELRA supervisory training on “Managing During the 100-Year Disaster” in October.
Departments arranged for employees to attend training programs or conferences as appropriate, including but not limited to:
o IT Programmer/Analyst completed training on document imaging software package. o IT provided staff with the necessary training to provide and maintain high quality services
virtually to all staff in HHSD. o Finance staff completed first virtual audit engagement with external auditors. Participated in
interpretation of CARES act funding events for COVID; and participated in Cyber Security Incident Response training.
o Veterans Services staff participated in accreditation training and advanced VA appeals training to acquire in-depth knowledge of Veteran Affairs benefits to enhance the services they provide to Calumet County Veterans and dependents.
o Health and Human Services Department (HHSD) staff were provided ongoing training and orientation to ensure virtual visits could be provided to meet the consumer needs.
o Highway staff completed fall safety training and Mine Safety Health Administration (MSHA) training.
o Corporation Counsel attended Child Welfare Law Orientation for Attorneys – virtual training (attorney & legal assistants) and attended Wisconsin Child Support Enforcement Legal Track – virtual training (attorney & legal assistants).
o Human Resources staff participated in online conferences and webinars. Employee engagement:
Our COVID Response o The Department of Administration in collaboration with Public Health and Corporation Counsel
provided communications to employees giving direction and reassurance throughout the pandemic.
o Implemented modified scheduling and remote work to limit exposure and slow the spread;
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provided employees with the necessary technology to make remote work possible. o Returning to the Workplace Plans were developed at the department level and countywide
providing expectations and guidance on: physical distancing, limiting in-person and physical contact, workplace modifications, limited courthouse access, face coverings, cleaning and disinfecting, employee self-health checks, and procedures for handling exposure in the workplace, close contacts and symptomatic employees.
o Provided checklists to management with guidance on how to handle symptomatic employees, close contacts, and COVID positive employee situations. Directed employees who were symptomatic, COVID positive and/or close contacts to work from home, if able, or excluded them from work with pay.
o Reassigned staff to provide coverage for Meals on Wheels, to perform contact tracing, monitor the public entrance to the courthouse.
o To support the emotional needs of employees, shared resources from the County’s employee assistance program provider.
Implemented the Dress-for-Your-Day dress code in March.
Held multiple onsite blood drives coordinated by employee volunteers.
Implemented electronic mailing of employee direct deposit paystubs through collaboration of Finance, Human Resources, and Information Technology staff.
Remodeled the third floor of the courthouse including updated offices and work areas, a break room, and the addition of conference rooms for meetings, interviews and staff collaboration.
Implementing new recognition milestone award program
Webex Room Kits were added to various conference rooms, and portable units were provided for HHSD staff. These units allow for video conferencing with Webex, Zoom, GoToMeeting and point-to-point video meetings with vendors and others.
Improved software and automations saved IT department countless hours of work allowing more time to support users; replaced email Servers and email Spam filter, and installed a new dictation software package for our Health and Human Services department and Sheriff’s office among many other projects.
Improved the efficiency of new computer deployment by 79% with a deployment system designed by our Systems Administrator and utilized by our new Desktop Support Specialist.
Veterans Service Department expanded their office footprint by fostering relationships with local Veterans Service Organizations (American Legions, Veterans of Foreign Wars, and Disabled American Veterans) in order to promote VA programs and benefits.
Corporation Counsel ordered lunch in during the COVID shut down on Fridays with Lower Level office employees; and within their own office, for birthdays and special occasions. When weather and time permits, take walks as a staff.
Equipped all squad cars with ballistic shields and breaching tools to be used in the event of an active shooter situation for officer safety.
Sheriff sends Sheriff’s Office employees a weekly newsletter about news and updates regarding the Sheriff’s Office during the previous week.
Sheriff’s Office continues their employee of the year recognition program. They will select their third employee of the year by the end of December.
Calumet County’s first official swearing in ceremony for new Deputies hired since the first of the year recognizing officers who have chosen a career in public service.
Commitment to recruit, develop and maintain the best employees:
Implemented supplemental compensation for Public Health staff and employees providing Public Health assistance (i.e., COVID on-call pay and compensatory time).
AGENDA ITEM #7.2.
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Secured a health insurance premium renewal increase of only 4% and there were no increases to dental, vision or short term disability premiums keeping costs low for the County and employees.
Our Go365 wellness program earned the Inspire Health Award for the second year in a row. This award is Go365’s way of recognizing organizations for their commitment to building a culture of health and employee well-being as demonstrated through high engagement levels in Go365 of least 75 percent or higher engagement (Silver Status and above) in the Go365 program.
Awarded a $5,000 GHT Wellness Grant to purchase county-logo masks for employees.
Due to COVID concerns, in lieu of on-site biometric screenings for employees and their spouses, provided at-home test kits.
Employees were provided with virtual benefit fairs and webinars with the Deferred Compensation providers.
Adapted recruitment processes to fill key positions despite COVID limitations; implemented virtual interviews, implemented online pre-employment assessments, and participated in drive-thru job fairs.
Filled key management positions internally through the promotion of staff including Business Systems Analyst & Communications Manager, Home Healthcare/Hospice Supervisor, Information Technology Director, Systems Administrator, Child Welfare Supervisor and ADRC & LTS Division Manager.
Hired a new ADRC Supervisor and B-3/CLTS Supervisor.
Recruitment started for a new Finance Director, and a Director of Planning, Zoning & Land Information.
2020 Recruitment Metrics: o Requisitions Received: 105 o Applications Received: 2,070 o Number of Hires: 102 (and counting)
Included 15 promotions, 6 internal transfers, 5 status changes, and 8 limited term employees added due to COVID.
Number of hires/transfers by Department are as follows: HHSD 52, Sheriff 14, Highway 11, Parks 13, Land and Water 2, and eight other departments 1 each
Three employees applied for and received tuition assistance reimbursement; $2500 was paid out in tuition reimbursement
Veterans Services Department added an Administration Associate to the staff to aid with workload distribution and assist with the continued expansion of VA benefits.
HHSD incorporated employee engagement related interview questions into their interview guides. Onboarding:
County Administrator continues to meet with all new regular employees.
Veterans Service Department developed a comprehensive orientation procedural checklist, to include day-to-day operations, VetPro (Client in-take & claims management), and phone protocol.
Goal 3 Develop an Internal and External Communication Plan
Established and implemented an executive COVID leadership team to monitor and address the impact of COVID on County operations, employees, volunteers and citizens. Significant collaboration occurred on the creation and implementation of internal and external communications, policy and procedure development, and emergency declarations, orders/advisories and resolutions, as well as coordinating and implemented community testing.
County Administrator, Public Information Officer, Communications Specialist, Emergency Manager, and Public Health Officer have kept the public informed through use of the county website, social media and press releases; accomplished through collaboration of staff across multiple departments in the creation of and updating of communications and dashboards.
Implemented AudioEye, an accessibility tool, providing accessibility resources for county website users
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and monitoring ADA compliance of the County website.
Goal 4 Maintain High-Quality Services and Programs
Construction of new Law Enforcement Facility underway, project to be completed Nov. 2021
Renovation of 3rd Floor of Courthouse completed
IT Needs Assessment to review departmental IT needs and IT structure completed by CLA
IT implemented WebEx countywide in June of 2020. This software package has allowed staff to continue face-to-face meetings with staff working remotely, face-to-face meetings between BHU staff and their patients, as well as have the ability for the public to listen in to our Committee and Board meetings.
HHSD used a number of funding sources to purchase the necessary equipment to quickly provide services virtually. IT securely put equipment in homes to allow for remote work and laptops were deployed to deliver services virtually. Staff quickly adapted and continued to provide the quality services required.
Meal delivery was expanded to ensure the elderly residents of Calumet County were able to obtain a meal during the pandemic when congregate meal sites were closed.
Veterans Service Department assisted Veterans in obtaining retroactive benefits totaling $886,840 from VA compensation and pension claims. This is in addition to the annual $6,388,005 compensation and pension benefits awarded to Calumet County Veterans and dependents. The Retroactive dollar amount should be over 1 million this year. We are waiting on a rating decision from the VA and it should be a retroactive payment approximately $120,000 for one of our veterans.
All squads received new updated AED s in an effort to continue to offer the latest lifesaving equipment for the public.
The Sheriff’s office worked hard on grant funding in 2020 and have received over $75,000 worth of grants this year to upgrade equipment for the drug task force as well as defecting equipment to help in its fight against COVID.
Completed fundraising of over $100,000 and established our 2nd K-9 unit. Training will be completed in January 2021.
Winnebago Waterways
o Calumet County LWCD assisted with the coordination of the development of a Lake Management Plan (LMP) for Lake Winnebago and the pool lakes of Poygan, Winneconne and Butte des Morts.
o The Lake Management plan was approved on October 23. Each County involved has passed resolutions supporting the implementation of the plan.
o The individual 9KE subwatershed plans were submitted to DNR for review. Approval for 9KE plans, which include the subwatershed prioritization strategy, timelines for each subwatershed, and cost estimates, is anticipated for early 2021.
o Implementation of the plan is underway. The program continues to secure funding for large breakwall projects on the pool lakes, which are critical to improving water clarity and strategic plant growth. A citizen monitoring program was established, deploying 10 groups of volunteers to begin long term trend monitoring of the lakes and tributaries throughout the system. And a shoreland habitat restoration program is currently in development to recruit and assist property owners on improving nearshore habitat. A large scale watershed project is currently underway for the Pipe Creek watershed focusing on reducing phosphorus loading from cropland and streambanks.
Groundwater Program
o 2020 Groundwater Testing Program focused on the Towns of Charlestown, Stockbridge and
AGENDA ITEM #7.2.
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Chilton. 176 wells were tested on September 21, two outdoor drop-off locations were provided for participants and the County hosted the education night virtually on November 11 in conjunction with UW-Stevens Point. Results were overall positive compared to previous years. No wells tested positive for E.coli, and 15% were positive for total coliform bacteria (county average is 20%). Only 14% of wells exceeded safe drinking water standards for Nitrate (county average is 27%) and 6% of wells had unsafe levels of Arsenic.
Between the Lakes (BTL) Demonstration Farms Network
o Completed first year of the BTL Demo Farm Network by entering into agreement with our Project Manager and farmers from the four participating Counties of Calumet, Fond du Lac, Sheboygan and Manitowoc. First Year activities focused on incorporating cover crops into the participating farms rotations and collecting data on nitrogen usage. All four farms have committed to “planting green” or planting into standing cover crops in 2021.
o Although slowed by COVID-19 we were able to carry out a field day on September 2 at Dallmann East River Dairy in Calumet County which highlighted the use of an anaerobic digester, on farm runoff controls, feed storage leachate collection and irrigation, nitrogen management and mobile manure hazard mapping.
TMDL and EPA 9 Key Element Watershed Planning and Implementation Activities. These activities
provide specific water quality, nutrient loading pollution source information for specific water bodies
and watersheds. Also provides strategies for providing education and outreach to landowners within
the watersheds and the practices that will address the pollution sources.
o Upper Fox/Wolf TMDL approved February 27, which timed well with the Winnebago Waterways Lake Management approval. LWCD provided critical agricultural land use information, which is used to “model” the watershed to determine the nutrient reductions that are needed to meet water quality goals.
o CalMan Lakes and North Branch Manitowoc Watershed Plans – Grants have been applied for through two different funding sources through DNR with a total request between the two sources of $210,572. Indications at the time of this update are that $171,960 will be awarded to Calumet County. Funding decisions have not been made on the remaining $38,612.
o Completed Great Lakes Restoration Initiative grant, which provided staffing, and cost-share for streambank restoration in the Plum/Kankapot Creek watersheds in the northern portion of the County. This grant was done via agreement with the Fox/Wolf Watershed Alliance. $171,000 in cost-share was provided which resulted in 5,122 linear feet of streambank to be restored/stabilized. In addition, numerous other cropland practices were installed with the assistance of the grant funded staff. The grant-funded position allowed the LWCD to develop and train a Conservation Project Technician and justified the need for this staff position to be brought on to the County funded staff in the LWCD.
Goal 5 Develop a Program to Sustain the County’s Economy
The COVID-19 pandemic dramatically shifted many of the community economic development programs and activities that were planned for 2020, but efforts were modified and pivoted to continue providing the best and most critical services to businesses and communities as needed during the last three quarters of 2020. Create and Retain Jobs
Workforce development – COVID-19 closures of some businesses caused unemployment to temporarily spike, but as of the second half of 2020, Calumet County continues to experience one of the lowest unemployment rates in the region and in Wisconsin. This is due to a strong job market (primarily manufacturing) combined with the challenges of attracting appropriately trained employees to work at
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local employers, a declining number of young people available to enter the workforce, and increasing numbers of Baby Boomer retirements. Activities included:
o The Career Fair planned for April 2 for 600 high school students and 35 business vendors had to be cancelled.
o Workforce development activities under the name Inspire Calumet, were adapted to be offered virtually. Students at local high schools have met virtually since September with career coaches to explore career opportunities using the Zoom platform. This program is coordinated through a partnership with the Calumet County Business Education Partnership (5 local high schools and 12 local employers) in conjunction with CESA 6. The BEP modified its 2020 goals to focus exclusively on workforce development.
o A professional development in-service for approximately 200 local teachers was organized and will be offered in early 2021 to help better connect teachers and local employers about job availability and necessary employee competencies.
Business retention and expansion – o Directly served 61 existing businesses of varying sizes with information that helped them improve
and/or expand their operations within the county, including access to financial assistance and regulatory questions. The majority of those business contacts were initiated as a result of financial concerns over COVID-19.
o Supported 52 businesses by writing support letters for the We’re All In Phase 1 grant program. Ultimately, 171 Calumet County businesses were awarded grants of $2,500.
o The Small Business Development Center assisted 59 businesses (some of those were referrals from the county) for 29 total hours of assistance. With SBDC’s assistance, those businesses received $244,000 in assistance through capital formation and COVID-related loans/grants including PPP, EIDL, WEDC, etc.
o The Rural Ideas Network was contracted to offer virtual Business Survival Coaching services for businesses experiencing financial difficulties as a result of COVID-19. Three businesses took advantage of this service.
o Created and marketed the “Calumet County Disaster Response Loan Program in partnership with Finance and Planning Departments. Nearly $50,000 in low interest, payment deferred loans were made to ten county businesses.
Support for Entrepreneurs – o Calumet County has an ongoing relationship with the Small Business Development Center’s
Business Development Specialist and other service providers who support entrepreneurs and existing businesses looking to start or improve a business. Through Calumet County’s partnership with the Small Business Development Center, since 2015, the SBDC has assisted Calumet County start-ups with $4.23M in capital formation. In 2020 alone, there were 46 local clients served for a total of 126 hours, and the SBDC assisted with $730,000 in capital formation.
o The county has continued partnerships with other service providers including FVTC’s Venture Center, CAP Services, SCORE, and the WI Women’s Business Initiative Center (WWBIC).
Community Economic Development
Grant Projects o Implemented the $300,000 US EPA Communitywide Brownfields Assessment grant to assist with
site investigations of publicly- and privately-owned contaminated properties with consultant (Stantec). Demand for the program was so rigorous that the 3-year grant was utilized in Year 1 -- 2020. Eight sites received assistance through this program with a combination of Phase 1 and Phase 2 Environmental Site Assessments, Remedial Action Plans, Site-specific sampling and analysis plans, or underground storage tank removal to address potential petroleum or
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hazardous waste contamination at the sites. Initial private transactions that have been facilitated through this grant total $2.3 million to date. The grant has also leveraged approximately $300,000 in additional grants to support work at these sites.
o Calumet County has been approved for a $150,000 WEDC Site Assessment Grant. o Due to success of the EPA Communitywide Brownfields Assessment grant, Calumet County has
applied for a $600,000 EPA Coalition grant to address redevelopment at brownfield sites. o Using CDBG CLOSE funds, Calumet County completed its Economic Development Plan that
included a housing assessment and a review of blighted sites. As a result of this project, the county allocated $245,000 of CDBG CLOSE funds to the Village of Hilbert to assist with demolition of the former Bell Brands building, and $900,000 of CDBG CLOSE funds to the City of New Holstein to assist with demolition of the former Tecumseh buildings.
Local government support o Appleton – offered Survival Business Coaching to all Appleton businesses through the Rural Ideas
Network; partnered with the City and other Appleton organizations to apply for a federal grant from the US Economic Development Administration to conduct a tourism future strategic plan.
o Brillion – ongoing grant and technical assistance support for Brillion Works LLC and City of Brillion to redevelop the Brillion Iron Works site; participant at RDA meetings. Supported the Chamber’s strategic plan development.
o Chilton – support for redevelopment at former Chilton Plating properties; support with potential commercial development; support for potential business expansion. Partner on 2021 US EPA Coalition Grant application.
o Harrison – delivered economic development workshop for Village Board o Hilbert – support for property redevelopment and workforce housing projects; allocation of
$245,000 for CDBG Public Facility grant. o Menasha – ongoing communication with city staff regarding regional economic development
opportunities o New Holstein – ongoing assistance for the Tecumseh redevelopment project, attendance at
Community Development Authority and Economic Development Corp. meetings; allocation of $900,000 for CDBG CLOSE Public Facility grant. Partner on 2021 US EPA Coalition Grant application.
o Sherwood – assistance with downtown redevelopment; Developer’s Tour that was scheduled for June had to be cancelled.
o Stockbridge – support for proposed village housing project (Board decided not to proceed) Partnerships
Active partner with the Fox Cities Regional Partnership, Northeast WI Regional Economic Partnership (served as 2020 President), New North, Fox Cities Economic Development Partners, East Central WI RPC, Northeast WI Manufacturing Alliance, and Wisconsin Economic Development Corporation.
Marketing/Outreach
Created and promoted “Welcome to Calumet” 2 minute video showcasing the best parts about living, visiting, and working in the county. Video has received over 3000 views. Will be re-released post-COVID-19.
Continued to produce bi-weekly electronic newsletter, Focus on Calumet; distribution list tripled in size from about 300 to 900 names so that most Calumet County businesses now receive the newsletter.
Developed updated content for upgraded county website.
Continued Twitter and LinkedIn program promotion.
Participated in opportunities to promote Calumet County.
AGENDA ITEM #7.2.
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Supporting and growing the County’s Tourism Economy (Planning Dept. Staff)
Completed and launched new tourism website (travelcalumet.com) including format and content.
Coordinate design and content of 2020 Calumet County Visitor Guide.
Coordinate delivery and distribution of over 6000 Visitor Guides.
Update and reprint of the County Road Map.
Active promotion of Calumet County tourism destinations (mostly outdoor activities) and events using social media.
Continued membership with regional counties through East Central International Trade, Business and Economic Development Council (ITBEC) and their Endless Shores branding campaign.
Developed and distributed promotional materials.
Assist the Community Economic Development Director the creation of the Welcome to Calumet County Video showcasing Calumet County as a fantastic place to live and work.
NOTE: The Covid-19 pandemic created significant impediments to planned 2020 Tourism promotion efforts in Calumet County including;
The cancellation of two tourism photo and video shoots. Reduced promotion of County Destinations due to Covid-19 related closures and
business restrictions.
AGENDA ITEM #7.2.
DEPARTMENT OF ADMINISTRATION Review the 2020 Strategic Plan Accomplishme... Page 20 of 50
Alice Connors, County Board Chair
206 Court Street, Chilton, WI 53014 Phone: (920) 849-1458
DRAFT Background In December of 2019, Calumet County retained CliftonLarsonAllen LLP (CLA) to perform an Operational and Organizational Assessment of the Calumet County Informational Technology Department. CLA interviewed sixteen staff members from various departments with the intent of developing an IT profile. CLA concluded that the IT Department is staffed with energetic and competent professionals but also noted that county departments currently work in silos which created redundancies, outdated hardware and software, and hindered the IT Department’s ability to implement formal policies and controls at an adequate level. In order to address these issues CLA identified the need for a County IT Steering Team. The report specifically recommended;
“An IT Steering Committee should be formed with select key staff leadership representation and Information Technology to provide strategic leadership and oversight of the County’s IT initiatives and ongoing plan. The purpose/scope of the internal steering committee, responsibilities/accountabilities of each member should be agreed upon by the committee and documented in a committee charter”.
IT Steering Team Out of the CLA recommendation, an IT Steering Team consisting of key county staff, senior leadership, and the Information Technology Department has been created. Team meetings will be led by the Business Systems Analyst and Communications Manager in coordination with the Information Technology Department Director. Team Members
Business Systems and Communications Manager Matt Payette
County Clerk Beth Hauser
Corporation Counsel Kimberly Tenerelli
County Sherriff (or designee) Mark Wiegert
County Treasurer Mike Schlaak
Finance, Director Vacant/Designee
Health & Human Services, Deputy Director Lynn Brenner o Division Manager/Supervisor as needed
Human Resources, Director Michelle Wright
Highway Commissioner Brian Glaeser
Information Technology, Director John Anderson
Information Technology, Network Administrator Rorick Olson o Other IT Staff as needed
Parks, Director Adam Backus
Planning, Zoning & Land Information, Director Vacant/Designee
AGENDA ITEM #7.2.
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IT Steering Team Purpose The primary purpose of the team is to provide strategic review and recommendations of the County’s IT initiatives and ongoing planning efforts relating to county-wide information technology. This team brings together both IT, and numerous departments in order to make recommendations that support growth and change that align with the Calumet County Strategic Plan, which mission states;
“As a team of elected representatives, in partnership with staff, we are accountable to the citizens of Calumet County. We are responsible for the creation of public policy and the oversight of county services, so they are delivered in a courteous and effective manner to ensure that Calumet County remains a great place to live, work and play.”
IT Steering Team Roles and Responsibilities The IT Steering Team is responsible for providing input regarding technology improvements, policies, and programs that affect Calumet County and formulating recommendations for the County Administrator, County Board and appropriate committee consideration. Specific examples include, but not limited to, the following:
Provide leadership related to IT improvement efforts by aligning IT strategies and goals as they relate to the Calumet County Strategic Plan.
Clearly identify the responsibility and ownership of Calumet County applications, IT infrastructure, and vendor relationships.
Ensure IT involvement in County initiatives that require new or upgraded IT infrastructure and applications.
Assist with the development of county-wide IT planning documents relating to IT strategic planning, disaster recovery, cross training, inventory and management, and employee training.
Assist in evaluating long term technology solutions for Calumet County.
Identify department and county-wide critical software and infrastructure.
Promote open and honest communication between the Information Technology department and other departments in regards to information technology issues within Calumet County.
IT Steering Team Decision Making The IT Steering Team will be responsible for formulating specific recommendations that may be provided to the County Administrator, appropriate oversight committee, and/or the County Board on high level IT issues related to County IT infrastructure, applications, and policies and programs. The following examples provide an overview of this decision making authority.
IT Steering Team Decision IT Department Decision
Recommendation supporting approval of a county-wide IT replacement policy.
Choosing between HP, Acer or Dell desktops, PC acquisition and deployment.
Recommendation supporting approval of an IT Network Security Plan.
Determination of proper security controls and related application and hardware.
Recommendation supporting a change in IT additions or reconfiguration of positions.
Recruit, review and hire IT candidates in coordination with Human Resources Department.
Recommending new or upgraded county-wide critical IT applications
Project management and implementation of new or upgraded critical system.
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IT Steering Team Meetings and Expectations
Meetings The Steering Team will meet monthly to determine the initial course of action. Once set, it is envisioned that the team will meet quarterly, or as required, to keep track of issues and the progress of project implementation and recommendations.
Team Expectations and Responsibilities It is intended that the Steering Team leverage the experiences, expertise, and insight of key individuals in departments committed to building a robust IT environment that supports efforts related to the County’s strategic plan. Therefore, Steering Team members should: o Understand the county-wide strategic implications and outcomes of initiatives being considered.
o Understand the significance of the project for some, or all departments, and the potential impact on
their internal and external stakeholders.
o Assume appropriate level of responsibility for the initiative and be an advocate for broad support for
the outcomes being pursued in a given project.
o Openly consider ideas and issues raised by all team members.
o Treat all team members with proper respect and consideration.
Voting Recommendations and decisions made will be by team members present; voting by a simple majority rules.
AGENDA ITEM #7.2.
DEPARTMENT OF ADMINISTRATION Review the 2020 Strategic Plan Accomplishme... Page 23 of 50
RESOLUTION 2020-xx
RESOLUTION REAUTHORIZING SELF-INSURANCE UNDER THE WISCONSIN WORKER’S COMPENSATION ACT
To the Honorable Chairperson and Board of Supervisors of Calumet County, Wisconsin:
WHEREAS, Calumet County is a qualified political subdivision of the State of Wisconsin, and WHEREAS, The Wisconsin Worker’s Compensation Act (Act) provides that employers covered by the Act either insure their liability with worker’s compensation insurance carriers authorized to do business in Wisconsin, or to be exempted (self-insured) from insuring liabilities with a carrier and thereby assuming the responsibility for its own worker’s compensation risk and payment, and WHEREAS, The State and its political subdivisions may self-insure worker’s compensation without a special order from the Department of Workforce Development (Department) if they agree to report faithfully all compensable injuries and agree to comply with the Act and rules of the Department, and WHEREAS, The Administrative Services Committee at its January 12th, 2021 meeting approved the continuation of the self-insured worker’s compensation program, in compliance with Wisconsin Administrative Code DWD 80.60(3). NOW, THEREFORE, BE IT RESOLVED By the Board of Supervisors of Calumet County herein assembled adopts the following: (1) Provide for the continuation of a self-insured
worker’s compensation program that is currently in effect.
(2) Authorize the County Clerk to forward certified copies of this resolution to the Worker’s Compensation Division, Wisconsin Department of Workforce Development.
FINANCE DEPARTMENT Review and approve the resolution re-affirming the Co... Page 24 of 50
Bill Barribeau
Ronald Dietrich
Pete Stier
Tom Stoffel
Hope Karth
Mary Schwalenberg
COUNTERSIGNED BY:
Alice Connors, County Board Chair
AGENDA ITEM #7.3.
FINANCE DEPARTMENT Review and approve the resolution re-affirming the Co... Page 25 of 50
RESOLUTION 2020-XX
RESOLUTION AUTHORIZING THE ADMINISTRATIVE SERVICES COMMITTEE TO SETTLE ACCOUNTS NOT EXCEEDING TEN THOUSAND DOLLARS ($10,000)
To the Honorable Chair and Board of Supervisors of Calumet County, Wisconsin: WHEREAS, Wisconsin Statute 59.52(12)(a) requires the County Board, by resolution, to authorize a committee of the County Board to settle accounts under a certain amount; and WHEREAS, The Administrative Services Committee has reviewed said Wisconsin Statute. NOW, THEREFORE, BE IT RESOLVED By the Calumet County Board of Supervisors herein assembled, authorize the Administrative Services Committee to settle all current accounts, claims, demands or causes of action against the County, not to exceed ten thousand dollars ($10,000). BE IT FURTHER RESOLVED That all accounts, claims, demands or causes of action against the County exceeding ten thousand dollars ($10,000) be approved by the Calumet County Board. Dated this 19th day of January 2021.
FINANCE DEPARTMENT Review and approve the resolution re-affirming the Co... Page 26 of 50
Tom Stoffel
Pete Stier
Mary Schwalenberg
COUNTERSIGNED BY
Alice Connors, County Board Chair
AGENDA ITEM #7.3.
FINANCE DEPARTMENT Review and approve the resolution re-affirming the Co... Page 27 of 50
Calumet County, WisconsinGeneral Fund PTO to PEHP Budget TransferFor the Year Ending December 31, 2020Per the authority granted under State Statute 65.90(5)(b) and Resolution 2020-10
Transfer From:0100-08-523-515-000-0000 Sundry Unclassified 102,549.00
Transfer To:
0100-08-519-515-011-0110 Finance - FT Wages 4,384.00 0100-09-515-514-011-0110 IS - FT Wages 6,966.00 0100-09-517-514-011-0110 PRM - FT Wages 1,327.00 0100-10-510-514-011-0110 Co. Admin. - FT Wages 9,119.00 0100-10-734-563-011-0110 Community Develpmnt - FT Wages 3,519.00 0100-10-734-563-011-0113 Community Develpmnt - PT Wages 1,016.00 0100-11-502-512-011-0110 Circuit Court - FT Wages 8,864.00 0100-12-507-513-011-0110 District Attorney - FT Wages 1,240.00 0100-12-508-513-011-0113 Victim Witness - PT Wages 4,730.00 0100-14-511-514-011-0110 County Clerk - FT Wages 288.00 0100-15-526-517-011-0110 Real Property Lister - FT Wages 1,991.00 0100-16-562-549-011-0110 Corporation Counsel - FT Wages 2,717.00 0100-17-529-514-011-0110 Personnel - FT Wages 5,589.00 0100-18-525-517-011-0110 Register of Deeds - FT Wages 1,683.00 0100-22-594-563-011-0110 Planning - FT Wages 8,347.00 0100-23-571-552-011-0110 Parks - FT Wages 3,266.00 0100-24-579-556-011-0110 UW Ext. - FT Wages 1,016.00 0100-25-582-561-011-0110 LWCD - FT Wages 5,254.00 0100-28-524-516-011-0110 Maintenance - FT Wages 2,180.00 0100-40-530-521-011-0110 Sheriff Admin - FT Wages 14,764.00 0100-40-542-526-011-0110 Sheriff Radio - FT Wages 9,697.00 0100-40-543-527-011-0110 Sheriff Jail - FT Wages 4,592.00
102,549.00
AGENDA ITEM #7.3.
FINANCE DEPARTMENT Review and approve the resolution re-affirming the Co... Page 28 of 50
206 Court Street
Chilton, WI 53014
Office: (920) 849-1446
Toll Free: (833) 620-2730 Fax: (920) 849-1475
Finance Department
www.calumetcounty.org
December 22, 2020
To the Honorable Chair and Members of the Administrative Committee:
Attached you’ll find the General Fund account status report for the period ending September 30th, 2020.
As usual I’ve noted items of concern by highlighting them in yellow.
The first page of the report indicates the revenues of the general fund – budget compared to actual:
Areas of concern in Circuit Court, Land & Water Conservation, Parks, Sheriff’s department and UW Extension are a direct
result of COVID 19 and the closure of the County’s facilities. As previously mentioned at early meetings Landfill Tipping
fees reduction is as a result of the completion of the Fox River PCB cleanup. Interest earning on investments is as a
result of the Federal Reserve reducing interest rates nationwide. Vending machine receipts are the result of this service
being completely outsourced and Treasurer’s fees is as a result of less use value assessment penalties being collected on
properties being converted from Ag. Land assessment to Residential assessment.
The second page of the report indicates the expenditures of the general fund – budget compared to actual:
Although the Circuit Court was closed for a number of weeks as a result of COVID-19 there subsequent reopening has
result in them utilizing outside legal counsel and interpreter services in excess of what they normally budget for.
Sheriff’s department emergency services budget is being exceeded as a result of COVID 19 activities and supplies being
provided through those accounts. This over budget spending should be offset by the County’s reimbursement request
through the State’s award of the Routes to Recovery grant. The Sheriff’s department corrections budget is being
exceeded as a result of COVID 19 concerns and the amount of people residing in the jail. As a result, the Sheriff has
reduced the jail population by increasing GPS monitoring of prisoners and sending out prisoners to other facilities in
excess of what was normally budgeted for these activities.
Although the areas highlighted are of concern within the individual departments, the overall health of the County’s
general fund budget to actual continues to be positive. You’ll note that the total spent being significantly less than the
75% expended that would be anticipated at this point in time and the total revenues collected being on target for
budgeted revenues. I would anticipate that the County will end its fiscal year with an increase to fund balance reserves
as a result of this trend.
Respectfully submitted,
Daniel A. De Bonis, CPA
Finance Director.
AGENDA ITEM #7.3.
FINANCE DEPARTMENT Review and approve the resolution re-affirming the Co... Page 29 of 50
PercentDepartment Program Budget Actual Budget Balance CollectedCircuit Court 413 State Grant - GAL Probate 14,345.00 - 14,345.00 0.00%Circuit Court 414 State Grant - Courts Costs 57,886.00 78,877.00 (20,991.00) 136.26%Circuit Court 446 Co. Ordinance/Forfeitures 80,000.00 32,380.69 47,619.31 40.48%Circuit Court 447 Co. Share St. Fines/Forfeitures 40,000.00 23,605.82 16,394.18 59.01%Circuit Court 453 Court Fees & Costs 90,000.00 72,226.20 17,773.80 80.25%Circuit Court 455 Register in Probate Fees 10,200.00 7,326.65 2,873.35 71.83%Circuit Court 486 Interest from all other sources 600.00 443.65 156.35 73.94%County Administrator 426 State Grant - Community Development 1,450,000.00 267,585.99 1,182,414.01 18.45%County Clerk 407 State Grant - County Clerk 46,573.00 46,572.80 0.20 100.00%County Clerk 441 Clerks Fees 9,290.00 9,170.65 119.35 98.72%County Clerk 490 Profit From Tax Deed Sales - 100.00%District Attorney 412 State Grant - Victim/Witness 55,000.00 23,069.19 31,930.81 41.94%District Attorney 456 Community Service Program Revenue 7,200.00 5,748.50 1,451.50 79.84%Finance 401 Tax Levy 12,540,657.00 12,540,657.00 - 100.00%Finance 404 Retained Sales Tax 120.00 114.61 5.39 95.51%Finance 408 Routes to Recovery - 109,399.69 (109,399.69) #DIV/0!Finance 411 State Shared Revenue 1,101,606.00 335,883.99 765,722.01 30.49%Finance 468 Landfill Tipping Fees 120,000.00 44,304.45 75,695.55 36.92%Finance 483 Indirect Cost Revenue 107,874.00 82,075.89 25,798.11 76.08%Finance 485 Interest on General Fund Investments 600,000.00 202,295.03 397,704.97 33.72%Finance 489 Sale of County Owned Property - 2,305.00 (2,305.00) 100.00%Finance 495 Miscellaneous General Revenues 15,000.00 23,136.24 (8,136.24) 154.24%Information Services 481 Publishing & Records Revenues 58,000.00 43,046.24 14,953.76 74.22%Land & Water Conservation 426 State Grant - Lake Planning 54,000.00 1,000.00 53,000.00 1.85%Land & Water Conservation 432 State Grant - Land Conservation 960,673.00 153,301.99 807,371.01 15.96%Land & Water Conservation 436 State Grant - Non-Point Cost Sharing 1,895,107.00 309,550.81 1,585,556.19 16.33%Land & Water Conservation 479 Land Conservation Revenues 134,911.00 77,092.00 57,819.00 57.14%Maintenance Department 488 Rent - County Offices 32,918.00 25,768.26 7,149.74 78.28%Maintenance Department 496 Vending Machine Receipts 3,300.00 549.00 2,751.00 16.64%Medical Examiner 459 Medical Examiner Revenue 9,500.00 8,675.00 825.00 91.32%Parks 429 State Grant - Snowmobile Trails 45,750.00 (2,109.40) 47,859.40 -4.61%Parks 430 State Grant - Parks Development 366,845.00 92,831.50 274,013.50 25.31%Parks 474 County Park Revenues 231,550.00 257,630.54 (26,080.54) 111.26%Parks 475 Stockbridge Harbor Revenues 12,500.00 10,748.48 1,751.52 85.99%Parks 476 Brothertown Harbor Revenues 6,200.00 6,157.07 42.93 99.31%Parks 477 Ledgeview Park Revenues 69,985.00 29,435.45 40,549.55 42.06%Planning Department 423 State Grant - Clean Sweep Program 10,000.00 - 10,000.00 0.00%Planning Department 426 State Grant - Planning 62,000.00 7,000.00 55,000.00 11.29%Planning Department 442 County Planning Fees 141,475.00 121,236.00 20,239.00 85.69%Register of Deeds 451 Register of Deeds Fees 379,800.00 351,347.77 28,452.23 92.51%Sheriff Department 417 Law Enforcement Block Grant 49,517.00 - 49,517.00 0.00%Sheriff Department 418 State Grant - CEASE Program 5,000.00 6,331.21 (1,331.21) 126.62%Sheriff Department 420 State Grant- Emergency Govt. 184,975.00 4,181.00 180,794.00 2.26%Sheriff Department 421 State Grant - Patrol Enforcement 25,800.00 (5,335.14) 31,135.14 -20.68%Sheriff Department 457 Radio Tower Rental 176,000.00 154,739.14 21,260.86 87.92%Sheriff Department 461 Sheriff Fees 22,500.00 14,785.00 7,715.00 65.71%Sheriff Department 462 Sale of Accident Photos & Rpts 1,500.00 910.16 589.84 60.68%Sheriff Department 463 Traffic Police Revenues 138,700.00 12,175.50 126,524.50 8.78%Sheriff Department 464 Board of Prisoners at Co. Jail 135,000.00 154,027.29 (19,027.29) 114.09%Sheriff Department 465 Correctional Facility Revenue 25,000.00 21,973.20 3,026.80 87.89%Sheriff Department 466 Secure Detention Refunds 2,000.00 2,601.61 (601.61) 130.08%Sheriff Department 480 Police Protection Refunds 638,761.00 385,951.25 252,809.75 60.42%Sheriff Department 492 Drug Prev. Task Force Revenue 2,000.00 2,672.57 (672.57) 133.63%Treasurer 402 Forest Crop Tax frm Districts 3,600.00 3,752.68 (152.68) 104.24%Treasurer 403 Payment in Lieu of Taxes 27,000.00 27,756.05 (756.05) 102.80%Treasurer 405 Interest on Taxes 225,000.00 175,724.67 49,275.33 78.10%Treasurer 450 Treasurers Fees 30,000.00 11,805.25 18,194.75 39.35%University Extension 478 University Extension Revenue 5,630.00 1,742.50 3,887.50 30.95%Veterans Service 428 State Grant - Veterans Service 11,500.00 12,546.08 (1,046.08) 109.10%Veterans Service 735 Donations 3,000.00 6,234.02 (3,234.02) 207.80%
Total 22,533,348.00 16,395,013.79 6,138,334.21 72.76%
Calumet County, WisconsinGeneral Fund Account Status
Revenues as of September 30, 2020
AGENDA ITEM #7.3.
FINANCE DEPARTMENT Review and approve the resolution re-affirming the Co... Page 30 of 50
Actual PercentDepartment Program Budget w/Accrued P/R Encumbrances Budget Balance Used
Circuit Court 502 Circuit Court 651,152.00 508,490.26 1,608.44 141,053.30 78.34%Circuit Court 503 Register in Probate 161,003.00 108,554.01 52,448.99 67.42%Circuit Court 558 Charitable/Penal 171.00 171.00 - 100.00%Corporation Counsel 505 Law Library 5,500.00 3,268.66 2,231.34 59.43%Corporation Counsel 562 Corporation Counsel 328,097.00 246,565.79 278.94 81,252.27 75.24%County Administrator 501 County Board 167,485.00 61,130.61 106,354.39 36.50%County Administrator 510 County Administrator 347,116.00 189,497.98 133.04 157,484.98 54.63%County Administrator 529 Human Resources 672,790.00 445,590.17 677.68 226,522.15 66.33%County Administrator 734 Community Development 1,693,324.00 426,264.12 128.35 1,266,931.53 25.18%County Clerk 511 Clerk 147,908.00 91,963.65 55,944.35 62.18%County Clerk 514 Elections 115,626.00 77,664.12 37,961.88 67.17%County Clerk 570 Grants to Public Libraries 682,736.00 682,716.00 20.00 100.00%County Clerk 578 Fairs & Exhibits 15,000.00 15,000.00 - 100.00%District Attorney 507 District Attorney 241,404.00 155,269.88 412.49 85,721.63 64.49%District Attorney 508 Victim/Witness Program 152,223.00 111,955.23 40,267.77 73.55%Family Court Commissioner 504 Family Court Commissioner 77,281.00 57,936.82 165.00 19,179.18 75.18%Finance 518 Contingent Fund 125,000.00 - 125,000.00 0.00%Finance 519 Finance Department 562,576.00 400,558.32 224.88 161,792.80 71.24%Finance 523 Sundry 151,000.00 - 151,000.00 0.00%Finance 527 Property & Liability Insurance 215,200.00 187,706.63 27,493.37 87.22%Information Technology 515 Information Technology 1,222,337.00 708,630.13 43,142.14 470,564.73 61.50%Information Technology 516 Information Technology Outlay 389,455.00 159,906.83 82,320.80 147,227.37 62.20%Information Technology 517 Publishing & Records Management 147,616.00 103,088.34 1,312.70 43,214.96 70.72%Land & Water Conservation 582 Land & Water Conservation 690,221.00 435,439.52 28,340.00 226,441.48 67.19%Land & Water Conservation 583 CalMan Lake Project 50,000.00 - 50,000.00 0.00%Land & Water Conservation 584 Malweg Grant Program 1,105.00 - 1,105.00 0.00%Land & Water Conservation 585 Stormwater Erosion Control 10,200.00 4,273.50 5,926.50 41.90%Land & Water Conservation 586 DNR Lake Planning Grant 20,000.00 15,000.00 5,000.00 75.00%Land & Water Conservation 587 Targeted Runoff Management 1,895,107.00 240,173.06 1,654,933.94 12.67%Land & Water Conservation 588 Wildlife Abatement 13,000.00 6,856.28 2,135.68 4,008.04 69.17%Land & Water Conservation 590 LWRMP Cost Share 118,531.00 37,795.45 80,735.55 31.89%Land & Water Conservation 700 GLRI Non Point Program 716,222.00 126,510.93 4,078.65 585,632.42 18.23%Land & Water Conservation 706 Invasive Species Program 5,958.00 2,534.12 3,423.88 42.53%Land & Water Conservation 709 Tree Sale Program 400.00 296.47 103.53 74.12%Land & Water Conservation 710 Water Sampling Program 17,630.00 807.27 16,822.73 4.58%Maintenance 524 Courthouse & Other County Bldgs 981,858.00 639,036.07 16,362.97 326,458.96 66.75%Medical Examiner 506 Medical Examiner 98,548.00 73,115.06 64.59 25,368.35 74.26%Parks 571 Parks 1,044,100.00 523,468.73 8,247.06 512,384.21 50.93%Parks 572 Trails 89,750.00 56,482.24 33,267.76 62.93%Parks 573 Parks Development 79,460.00 - 79,460.00 0.00%Parks 574 Ledgeview Park 412,939.00 222,291.41 501.16 190,146.43 53.95%Parks 575 Stockbridge Harbor 23,830.00 8,417.84 871.97 14,540.19 38.98%Parks 576 Becker's Lake 2,150.00 4,303.86 (2,153.86) 200.18%Parks 702 Brothertown Harbor 7,185.00 3,795.87 3,389.13 52.83%Parks 704 Courthouse Grounds Maintenance 4,768.00 1,361.98 3,406.02 28.57%Planning & Zoning 589 WI fund Private Septic Expense 62,000.00 7,000.00 55,000.00 11.29%Planning & Zoning 592 Clean Sweep Program 10,060.00 6,650.46 3,409.54 0.00%Planning & Zoning 594 Planning 517,261.00 376,155.10 16.50 141,089.40 72.72%Planning & Zoning 595 Regional Planning Commission 61,915.00 61,914.70 0.30 100.00%Planning & Zoning 596 Zoning Board of Adjustments 2,630.00 1,045.53 1,584.47 39.75%Planning & Zoning 731 Tourism Program 17,205.00 11,793.77 250.00 5,161.23 70.00%Register of Deeds 525 Register of Deeds 383,005.00 168,359.13 214,645.87 43.96%Sheriff's Department 530 Sheriff - Administration 767,972.00 569,233.09 46.01 198,692.90 74.13%Sheriff's Department 531 Sheriff - Enforcement 2,871,845.00 1,996,099.38 20,273.08 855,472.54 70.21%Sheriff's Department 532 Sheriff - Prevention Programs 14,165.00 9,779.47 4,385.53 69.04%Sheriff's Department 533 Snow Safety Patrol 5,450.00 4,595.91 854.09 84.33%Sheriff's Department 534 K-9 Unit 222,994.00 110,860.77 112,133.23 49.71%Sheriff's Department 535 Water Safety Patrol 2,100.00 3,275.68 (1,175.68) 155.98%Sheriff's Department 536 Sheriff Transport 74,820.00 29,045.23 45,774.77 38.82%Sheriff's Department 537 Officer Training - Sheriff 22,250.00 4,684.33 2,136.38 15,429.29 30.65%Sheriff's Department 539 Sheriff - Enforcement V. Harrison 436,139.00 261,219.92 279.96 174,639.12 59.96%Sheriff's Department 540 Emergency Management 106,979.00 92,661.27 14,317.73 86.62%Sheriff's Department 541 Local Emergency Planning Committee 42,269.00 23,652.80 18,616.20 55.96%Sheriff's Department 542 Police Radio Operations 1,337,013.00 948,421.28 388,591.72 70.94%Sheriff's Department 543 Correctional Institutions 1,907,444.00 1,469,094.38 1,762.00 436,587.62 77.11%Sheriff's Department 703 Interoperability Council 28,000.00 - 28,000.00 0.00%Sheriff's Department 705 Hazard Mitigation Program 27,223.00 - 27,223.00 0.00%Sheriff's Department 711 WI Broadband Coordinator 50,000.00 - 50,000.00 0.00%
Calumet County, WisconsinGeneral Fund Account Status
Expenses as of September 30, 2020
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Actual PercentDepartment Program Budget w/Accrued P/R Encumbrances Budget Balance Used
Calumet County, WisconsinGeneral Fund Account Status
Expenses as of September 30, 2020
Treasurer 520 Treasurer 190,081.00 126,574.60 63,506.40 66.59%Treasurer 522 Tax Refunds 7,500.00 5,289.03 2,210.97 70.52%Treasurer 526 Real Property Lister 94,961.00 70,479.76 24,481.24 74.22%University Extension 579 University Extension Program 144,684.00 75,004.94 69,679.06 51.84%Veterans Service 559 Veterans Service Officer 171,539.00 120,022.28 958.73 50,557.99 70.53%Veterans Service 560 Veterans Service Commission 9,195.00 4,542.30 4,652.70 49.40%
Total 24,143,661.00 13,701,343.32 216,729.20 10,225,588.48 57.65%
AGENDA ITEM #7.3.
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CALUMET COUNTY
INVESTMENT REPORT
September 30, 2020
General Investments Int
Financial Inst. Dated Due Rate Amount
Nicolet National Bank - MM Acct Sept. Rate 0.05% 145,532.61
Nicolet National Bank - ICS Account Sept. Rate 0.10% 3,553,253.26
Local Gov Invest Pool Sept. Rate 0.13% 13,140,677.42
Associated Bank MM Acct* Sept. Rate 0.15% 1,037,221.50
RESOLUTION AMENDING THE 2021 BUDGET FOR THE WEDC SITE ASSESSMENT GRANT
To the Honorable Chair and Board of Supervisors of Calumet County, Wisconsin:
WHEREAS, Calumet County applied for and was awarded a $150,000 grant from the Wisconsin Economic Development Corporation for the site assessment program; and
WHEREAS, The WEDC Site Assessment Grants provide funds to perform environmental investigation specifically including Phase II Environmental Site Assessment; site clearance including storage tank removal; pre-demolition asbestos abatement; and building demolition; and
WHEREAS, The grant will support redevelopment of the contaminated property located at N3503 Highway 55, Chilton, Wisconsin.
NOW, THEREFORE, BE IT RESOLVED, That the Board of Supervisors of Calumet County herein assembled authorize the County Administrator to act on behalf of Calumet County to: accept the award of the WEDC Site Assessment Grant and sign documents and take necessary action to comply with the approved award activities.
BE IT FURTHER RESOLVED, That the Finance Director be authorized to amend the 2021 budget to reflect the award of the WEDC Grant in the amount of $150,000 in both revenues and corresponding expenditures.
Dated this 19th day of January 2021.
INTRODUCED BY THE ADMINISTRATIVE SERVICES COMMITTEE
_____________________________________Alice Connors, County Board Chair
AGENDA ITEM #7.5.
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CONTRACT# SAG FY21-52373
SITE ASSESSMENT GRANT AGREEMENT
BETWEEN
THE WISCONSIN ECONOMIC DEVELOPMENT CORPORATION
AND
CALUMET COUNTY
This Agreement is entered into pursuant to Chapter 238 of the Wisconsin Statutes between the Wisconsin Economic Development Corporation ("WEDC"), a public body corporate and politic authorized to grant funds for the purpose of economic development pursuant to Chapter 238 of the Wisconsin Statutes, and Calumet County ("Recipient"). Certain capitalized terms are defined in Section 1 of this Agreement.
WITNESSETH
WHEREAS, the Recipient has submitted an Application to WEDC, requesting funds from WEDC's Site Assessment Grant Program ("SAG Funds"), as established by Wis. Stat.§ 238.133;
WHEREAS, the Recipient is a Local Governmental Unit located in Wisconsin;
WHEREAS, WEDC has determined that the Recipient is an eligible recipient of SAG Funds;and
WHEREAS, in reliance upon the Application, WEDC has approved the Recipient for up to One Hundred Fifty Thousand Dollars ($150,000) in SAG Funds.
NOW, THEREFORE, for valid consideration, the receipt of which is hereby acknowledged, and in consideration for the promises and covenants in this Agreement, WEDC and the Recipient agree as follows:
1. Definitions. For purposes of this Agreement, the following terms shall have the following meamngs:
(a) "Agreement" means this agreement, to include all documents required to be delivered contemporaneously with the execution and delivery of this Agreement, and the attached Exhibits, together with any future amendments executed in compliance with Section 21 of this Agreement.
(b) "Application" means the materials submitted by the Recipient to WEDC relating to this allocation of SAG Funds.
( c) "Effective Date" means the date on which this Agreement is fully executed by both parties.
(d) "Eligible Project Costs" means costs for which the SAG Funds and Matching Funds may be used, as outlined in Section 3(b) of this Agreement, which the Recipient incurs between the Project Start Date and the Project End Date.
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(e) "Eligible Site or Facility" means one or more contiguous industrial or commercial facilities or sites with common or multiple ownership that are abandoned, idle, or underused, the expansion or redevelopment of which is adversely affected by actual or perceived environmental contamination.
(t) "Ineligible Costs" means costs incurred prior to the Project Start Date; costs for acquisition or new construction; amounts due pursuant to lien claims of or fees to the Department of Natural Resources, Environmental Protection Agency, or taxing authorities; costs related to grant applications or bid preparation; costs which may be covered by other grant or statutory programs, including PECF A; permits; performance and payment bonds; contingencies; developer fees; insurance premiums; zoning changing costs; marketing studies; supplies and the purchase of moveable equipment; decorative landscaping and fencing; parking lot paving and striping for non environmental reasons; non-environmental post-construction clean-up costs; signage and advertising; financing fees, interest payments, or the assumption of debt; relocation fees; accounting, legal, appraisal, and architectural fees; project administration fees, including costs associated with WEDC compliance reporting, schedules of expenditures, and payment requests.
(g) "Leverage" means funding provided for the Project other than SAG Funds, including Matching Funds.
(h) "Local Govermnental Unit" means a city, village, town, county, redevelopment authority created under Wis. Stat. § 66.1333, community development authority created under Wis. Stat. § 66.1333, or housing authority.
(i) "Matching Funds" means non-WEDC funds secured by the Recipient to meet the match requirement of the SAG Funds under this Agreement. Eligible Matching Funds must be incurred between Project Start Date and the Project End Date. In order to receive the full amount of SAG Funds contemplated under this Agreement, Matching Funds must be at least Thirty Thousand Dollars ($30,000) and may be cash or in-kind.
(j) "Petroleum Product" means, as defined in Wis. Stat. § 292.63(1)(±), gasoline, gasoline alcohol fuel blends, kerosene, fuel oil, burner oil, diesel fuel oil or used motor oil.
(k) "Project" means the Recipient's activities to identify and quantify the degree and extent of soil, vapor, and groundwater contamination, in accordance with the Recipient's Application and the terms of this Agreement. Specifically, completing the site investigation and remedial action planning activities at the former Quinney Plating facility.
(I) "Project End Date" means October 31, 2022, the date on which the Project will be complete and the last day which the Recipient may incur costs against SAG Funds and Matching Funds.
(m) "Project Location" means the Eligible Site or Facility at which the Project will take place, specifically N3503 Highway 55, Chilton, Wisconsin.
(n) "Project Start Date" means November 4, 2020, the date on which the Project begins, and the Recipient may start incurring costs against SAG Funds and Matching Funds.
(o) "SAG Funds" means the grant monies the Recipient is eligible to receive from WEDC's Site Assessment Grant program in accordance with this Agreement.
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(p) "Recipient" means Calumet County.
(q) "Underground Hazardous Substance Storage Tank System" means an underground storage tank used for storing a hazardous substance other than a Petroleum Product together with any on-site integral piping or dispensing system with at least Ten Percent (10%) of its total volume below the surface of the ground.
(r) "Underground Petroleum Product Storage Tank" means, as defined in Wis. Stat. § 292.63(1)(i), an underground storage tank used for storing Petroleum Products together with any on-site integral piping or dispensing system with at least Ten Percent (10%) of its total volume below the surface of the ground.
(s) "WEDC" means the Wisconsin Economic Development Corporation, together with its successors and assigns.
2. SAG Funds. Subject to the terms and conditions set forth in this Agreement, and in Wisconsin law, WEDC shall provide to the Recipient a grant of up to One Hundred Fifty Thousand Dollars ($150,000) in SAG Funds.
3. Recipient's Obligations. The Recipient will:
(a) Complete the Project as contemplated by the Application and in accordance with the terms of this Agreement.
(b) Use SAG Funds and Matching Funds for Eligible Project Costs, incurred between the Project Start Date and Project End Date, as outlined in the following budget:
USES SOURCES Budget Code Eligible Project Costs SAG Funds Public Funds TOTAL
(i) Eligible Project Costs to be applied to SAG Funds for environmental investigation include specifically Phase II ESA, supplemental investigations, Phase II ESA report and remedial action planning. ,
(ii) Eligible Project Costs to be applied to SAG Funds for site clearance include specifically storage tank removal, pre-demolition asbestos abatement, and building demolition.
(iii) Eligible Project Costs to be applied to Matching Funds for enviromnental investigation include specifically Phase II ESA, supplemental investigations, Phase II ESA report and remedial action planning.
(iv) Eligible Project Costs to be applied to Matching Funds for site clearance include specifically storage tank removal.
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(c) Not use SAG Funds or Matching Funds for Ineligible Costs.
( d) Secure Matching Funds from non- WEDC sources sufficient to equal to achieve the match requirement of the SAG Funds under this Agreement. Matching Funds must equal at least Thirty Thousand Dollars ($30,000) in order for the Recipient to obtain the maximum amount of the SAG Funds, and must be documented prior to the final disbursement.
( e) Provide acknowledgement of WEDC's participation in the Project in any signage at the Project Location and any planning and feasibility documents related to the Project.
(f) Provide reports to WEDC as further described in Section 5 of this Agreement, in such form as required by WEDC.
4. Release of Funds. WEDC will release the SAG Funds contemplated by this Agreement to the Recipient on a disbursement basis. The Recipient may request the SAG Funds in up to Three (3) disbursements and each disbursement will be contingent on the following:
(a) The Recipient submitting to WEDC a request for payment of funds in such form as required by WEDC, a sample of which is attached to this Agreement as Exhibit A.
(b) The Recipient submitting to WEDC a summary report of the Eligible Project Costs incurred against both the SAG Funds and Matching Funds. The amount of Matching Funds incurred for any request must be in an amount pro rata with the amount incurred against the SAG Funds being requested.
(c) The Recipient submitting to WEDC documentation evidencing that the Eligible Project Costs incurred at the Project Location against both the SAG Funds and the Matching Funds covered by the request have been purchased or will be purchased through an invoice, receipt, registration form, or other third-party documentation that contains the following information:
(i) Vendor name and contact information; (ii) Description of the item(s) purchased; (iii) Cost of purchase; (iv) Date of purchase (invoice date or date received, not date ordered unless it is the
same).
( d) The Recipient being in compliance with this Agreement, and with any other agreements by and between the Recipient and WEDC.
( e) The Recipient requesting all SAG Funds no later than December 31, 2022.
5. Reporting. The Recipient shall provide reports and information to WEDC according to the following requirements:
(a) Performance reports, due according to the Schedule of Reporting set forth in Section 5( c) below, in such form as required by WEDC. The report shall include information required by WEDC to determine Project performance which shall include, at a minimum, a financial overview and narrative summary on the progress of the Project to date, Project expenditures, and the Recipient's progress on achieving Project goals, including the following Project-specific metrics:
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Metric Goal* Site Work - Investigation $83,936 Site Work - Demolition $120,000
Leverage - Total $53,936 *These goals represent anticipated Project outcomes and failure to achieve these goals will not constitute an Event of Default, unless they are noted as a requirement elsewhere in the Agreement.
(b) The Recipient shall provide to WEDC copies of any Project-related documents that are submitted to the Wisconsin Department of Natural Resources, PECF A, Agricultural Chemical Cleanup Program, or the United States Enviromnental Protection Agency. Examples of such reports include, but are not limited to, site investigation, remediation, monitoring, initial notice of release of contamination, and closure request reports.
(c) Schedule of Reporting:
PERIOD COVERED DOCUMENTATION DUE DATE
See Section 6 Below Schedule of Expenditures See Section 6 Below
November 4, 2020-October 31, 2021 Performance Report January 1, 2022
November 4, 2020-October 31, 2022 Performance Report January 1, 2023
( d) Within Thirty (30) days, notify WEDC in writing of any event or occurrence that may adversely impact the completion of the Project as represented in Recipient's Application. Adverse impacts include, but are not limited to, lawsuits, regulatory intervention, and inadequate capital to complete the Project.
6. Schedule of Expenditures. Consistent with Wis. Stat. § 238.03(3)(a), the Recipient must submit to WEDC, within 120 days after the end of the Recipient's fiscal year in which any grant or loan funds were expended, a schedule of expenditures of the grant or loan funds, including expenditures of any matching cash or in-kind match, signed by the director or principal officer of the recipient to attest to the accuracy of the schedule of expenditures. The Recipient shall engage an independent certified public accountant to perform procedures, approved by WEDC and consistent with applicable professional standards of the American Institute of Certified Public Accountants, to determine whether the grant or loan funds and any matching cash or in-kind match were expended in accordance with the grant or loan contract. The Recipient must make available for inspection the documents supporting the schedule of expenditures.
7. Event of Default. The occurrence of any one or more of the following events shall constitute an "Event of Default" for the purposes of this Agreement:
(a) The Recipient ceases the Project within Five (5) years of the Effective Date of this Agreement and commences substantially the same economic activity outside of Wisconsin.
(b) The Recipient supplies false or misleading information to WEDC in connection with this Agreement, without providing a satisfactory explanation, in WEDC's sole discretion, for the false or misleading information.
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( c) The Recipient fails to comply with or perform, in any material respect, any of its obligations under this Agreement, without providing a satisfactory explanation, in WEDC's sole discretion, for the noncompliance.
( d) The Recipient is in default under any other agreement between WEDC and the Recipient.
8. Remedies in Event of Default.
(a) Upon the occurrence of any Event of Default, WEDC shall send a written notice of default to the Recipient, setting forth with reasonable specificity the nature of the default. If the Recipient fails to cure any such Event of Default to the reasonable satisfaction of WEDC within Thirty (30) calendar days, WEDC may extend the cure period if WEDC determines, in its sole discretion, that the Recipient has begun to cure the Event of Default and diligently pursues such cure, or, without further written notice to the Recipient, declare the Recipient in default. The cure period shall in no event be extended more than Ninety (90) days. In the Event of Default, WEDC shall terminate the Agreement and recover from the Recipient:
(i) One Hundred Percent (100%) of the funds released to the Recipient under this Agreement;
(ii) All court costs and attorneys' fees incurred by WEDC in terminating this Agreement and recovering the amounts owed by the Recipient under this provision; and
(iii) A financial penalty ofup to One Percent (1 %) of the SAG Funds.
(b) These amounts shall be paid to WEDC within Thirty (30) calendar days of demand by WEDC hereunder. If the Recipient fails to pay these amounts to WEDC as and when due, the Recipient will be liable for the full unpaid balance plus interest at the annual rate of up to Twelve Percent (12%) from the date of the notice of Event of Default.
(c) Upon an Event of Default, WEDC shall, without further notice withhold remaining disbursements of the SAG Funds.
9. Recipient's Warranties and Representations. In addition to the other provisions of this Agreement, the Recipient hereby warrants and represents to the best of its knowledge that as of the date of this Agreement:
(a) The Recipient is a Local Unit of Government as defined in Wis. Stat.§ 238.133(1)(b).
(b) The Recipient is in compliance with all laws, regulations, ordinances and orders of public authorities applicable to it, the violation of which would have a material adverse effect on the Recipient's ability to perform its obligations under this Agreement or to otherwise engage in its business.
( c) The Recipient is not in default under the terms of any loan, lease or financing agreements with any creditor where such default would have a material adverse effect on the Recipient's ability to fulfill its obligations under this Agreement.
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( d) The financial statements and other information provided by the Recipient to WEDC are complete and accurate in accordance in all material respects with Generally Accepted Accounting Principles where applicable and have been relied on by WEDC in deciding whether to enter into this Agreement with the Recipient.
( e) There are no actions, suits or proceedings, whether litigation, arbitration, or administrative, pending or threatened against or affecting the Recipient or the Project which, if adversely determined, would individually or in the aggregate materially impair the ability of the Recipient to perform any of its obligations under this Agreement or adversely affect the financial condition or the assets of the Recipient.
(f) The Recipient is unaware of any conditions which could subject it to any damages, penalties or clean-up costs under any federal or state environmental laws which would have a material adverse effect on the Recipient's ability to comply with this Agreement.
(g) The Recipient has, or will acquire before commencing any work for which they are required, all necessary permits, licenses, certificates or other approval, governmental or otherwise, necessary to operate its business and own and operate its assets, all of which are in full force and effect and not subject to proceedings to revoke, suspend, forfeit or modify.
(h) The Recipient has filed when due all federal and state income and other tax returns required to be filed by the Recipient and has paid all taxes shown thereon to be due. The Recipient has no knowledge of any uncompleted audit of the returns or assessment of additional taxes thereon.
(i) The Recipient and the undersigned officer thereof has all necessary or requisite power and authority to execute and deliver this Agreement.
U) The execution and delivery by the Recipient of this Agreement has been duly authorized by all necessary action of the Recipient and no other proceedings on the part of the Recipient are necessary to authorize this Agreement or to consummate the transactions contemplated hereby.
(k) The Recipient has available or has the capacity to secure funds necessary to cover, as and when incurred, the costs and expenditures necessary for completion of the Project, as identified in the Application and this Agreement.
(1) The Recipient is not making these representations and warranties specifically based upon information furnished by WEDC.
(m) These warranties and representations herein are true and accurate as of the Effective Date of this Agreement, and shall survive the execution thereof.
(n) The information disclosed to WEDC in the course of WEDC's evaluation of the Recipient's eligibility for the Program does not contain any untrue statement of a material fact or omit to state a material fact necessary in order to make the statements contained therein, taken as a whole and in light of the circumstances under which they were made, not misleading.
10. Wisconsin Public Records Law. The Recipient understands that this Agreement and other materials submitted to WEDC may constitute public records subject to disclosure under Wisconsin's Public Records Law, Wis. Stats. §§ 19.31-.39, and any successor statutes and regulations.
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11. Additional Requirements.
(a) Project Records and Financial Records. The Recipient shall prepare, keep and maintain such records as may be reasonably required by WEDC to validate the Recipient's performance under this Agreement, whether held by the Recipient or by a third-party conducting Project-related activities on behalf of the Recipient, and the performance reports provided to WEDC. All of the Recipient's financial records shall be complete and accurate, and prepared, kept, and maintained in accordance with Generally Accepted Accounting Principles. The Recipient shall provide such records to WEDC during the term of this Agreement as may be requested by WEDC. Such materials shall be retained by the Recipient for a period of at least Three (3) years after January 1, 2023.
(b) Inspection.
(i) WEDC and its respective agents, shall, upon Forty-Eight ( 48) hours' advance written notice to the Recipient, have the right to enter the Recipient's premises, during normal business hours, to inspect the Recipient's operations documentation relating to this Agreement, provided, however, that such access does not unreasonably disrupt the normal operations of the Recipient.
(ii) The Recipient shall produce for WEDC's inspection, examination, auditing and copying, upon reasonable advance notice, any and all records which relate to this Agreement, whether held by the Recipient or by a third party conducting Project related activities on behalf of the Recipient.
(iii) WEDC reserves the right to conduct physical site visits of the Project during the term of this Agreement.
( c) Authorization to Receive Confidential Information. The Recipient hereby authorizes WEDC to request and receive confidential information that the Recipient has submitted to, including any adjustments to such information by, the Wisconsin Department of Revenue ("DOR") and the Wisconsin Department of Workforce Development ("DWD"), and to use such information solely for the purposes of assessing the Recipient's performance for the duration of the Project and ensuring that WEDC is properly administering or evaluating economic development programs. With regard to the information contained in the DWD unemployment insurance files, WEDC may access the following for the Eight (8) most recent quarters: the quarterly gross wages paid to the Recipient's employees; the monthly employee count; and the Recipient's FEIN, NAICS code, and legal and trade names. The Recipient also authorizes WEDC to share information submitted to WEDC by the Recipient with the DOR and DWD and to redisclose to the public the information received from the DOR and DWD used to evaluate the Recipient's performance under its specific economic development program and the impact of WEDC economic development programs. Records exempted from the public records law by Wis. Stat.§ 19.36(1) will be handled by WEDC in accordance with that law.
( d) Consolidation or Merger. During the term of this Agreement, the Recipient shall provide written notice to WEDC within Thirty (30) days of any consolidation or merger with or into any other unrelated corporation or business entity.
(e) Public Announcement. The Recipient agrees to cooperate with WEDC in making a public announcement of this Agreement.
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( f) Insurance. The Recipient covenants that it will maintain insurance in such amounts and against such liabilities and hazards as customarily is maintained by other companies operating similar businesses.
12. Conflicts. In the event of any conflict between the provisions of this Agreement and any accompanying documents, the terms of this Agreement control.
13. Choice of Law. THIS AGREEMENT AND ALL MATTERS RELATING TO IT OR ARISING FROM IT - WHETHER SOUNDING IN CONTRACT LAW OR OTHERWISE - SHALL BE GOVERNED BY, AND SHALL BE CONSTRUED AND ENFORCED PURSUANT TO, THE LAWS OF THE STATE OF WISCONSIN.
14. Venue, Jurisdiction. Any judicial action relating to the construction, interpretation, or enforcement of this Agreement, or the recovery of any principal, accrued interest, court costs, attorney's fees and other amounts owed hereunder, shall be brought and venued in the U.S. District Court for the Western District of Wisconsin or the Dane County Circuit Court in Madison, Wisconsin. EACH PARTY HEREBY CONSENTS AND AGREES TO JURISDICTION IN THOSE WISCONSIN COURTS, AND WAIVES ANY DEFENSES OR OBJECTIONS THAT IT MAY HAVE ON PERSONAL JURISDICTION, IMPROPER VENUE OR FORUM NON CONVENIENS.
15. Waiver of Right to Jury Trial. EACH PARTY WAIVES ITS RIGHT TO A JURY TRIAL IN CONNECTION WITH ANY JUDICIAL ACTION OR PROCEEDING THAT MAY ARISE BY AND BETWEEN WEDC AND THE RECIPIENT CONCERNING OR RELATING TO THE CONSTRUCTION, INTERPRETATION OR ENFORCEMENT OF THIS AGREEMENT, OR THE RECOVERY OF ANY PRINCIPAL, ACCRUED INTEREST, COURT COSTS, ATTORNEYS' FEES AND OTHER AMOUNTS THAT MAY BE OWED BY THE RECIPIENT HEREUNDER. THIS JURY TRIAL WAIVER CONSTITUTES A SUBSTANTIAL CONSIDERATION FOR AND INDUCEMENT TO THE PARTIES TO ENTER INTO THIS AGREEMENT.
16. Limitation of Liability. RECIPIENT AND WEDC HEREBY WAIVES ANY RIGHT IT MAY HA VE TO CLAIM OR RECOVER ANY SPECIAL, EXEMPLARY, PUNITIVE, CONSEQUENTIAL, OR DAMAGES OF ANY OTHER NATURE OTHER THAN ACTUAL DAMAGES INCURRED OR SUFFERED.
17. Severability. If any provision of this Agreement is held invalid or unenforceable by any Governmental Body of competent jurisdiction, such invalidity or unenforceability shall not invalidate the entire Agreement. Instead, this Agreement shall be construed as if it did not contain the particular provision or provisions held to be invalid or unenforceable, and an equitable adjustment shall be made and necessary provisions added so as to give effect to the intention of the parties as expressed in this Agreement at the time of the execution of this Agreement and of any amendments to this Agreement. In furtherance of and not in limitation of the foregoing, the parties expressly stipulate that this Agreement shall be construed in a manner which renders its provisions valid and enforceable to the maximum extent (not exceeding its express terms) possible under applicable law. "Governmental Body" means any federal, state, local, municipal, foreign or other government; courts, arbitration commission, governmental or quasi-governmental authority of any nature; or an official of any of the foregoing.
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AGENDA ITEM #7.5.
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18. WEDC Not a Joint Venturer or Partner. WEDC shall not, under any circumstances, be considered or represented to be a partner or joint venturer of the Recipient or any beneficiary thereof.
19. Captions. The captions in this Agreement are for convenience ofreference only and shall not define or limit any of the terms and conditions set forth herein.
20. No Waiver. No failure or delay on the part of WEDC in exercising any power or right under this Agreement shall operate as a waiver, nor shall any single or partial exercise of any such power or right preclude any other exercise of any other power or right.
21. Entire Agreement. This Agreement embodies the entire agreement of the parties concerning WEDC's and the Recipient's obligations related to the subject of this Agreement. This Agreement may not be amended, modified or altered except in writing signed by the Recipient and WEDC. This Agreement supersedes all prior agreements and understandings between the parties related to the subject matter of this agreement.
[Signature Page Follows}
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AGENDA ITEM #7.5.
COUNTY TREASURER Review and approve a resolution amending the 2021 Budge... Page 47 of 50
IN WITNESS WHEREOF, WEDC and the Recipient have executed and delivered this Agreement effective the date set forth next to WEDC's signature below.
WISCONSIN ECONOMIC DEVELOPMENT CORPORATION
By: Melissa L. Hughes, Secretary and CEO
Date
CALUMET COUNTY
1Ji 1- t_,...h By: 11-j;<J/wio
Todd Romenesko, County Administrator
Date
Notices to the Recipient hereunder shall be in writing and shall be deemed to have been given: (i) at the time it is sent, as recorded by WEDC's system, when sent by electronic mail during a business day or, if sent after the close of normal business hours on a business day or sent on a non business day, at the start of normal business hours on the next business day or (ii) Three (3) Business Days after deposit in the United States mail, certified and with proper postage prepaid, addressed as follows:
Notices to WEDC hereunder shall be effective upon mailing by first class mail, postage prepaid, and addressed as follows:
Wisconsin Economic Development Corporation
Division of Credit & Risk P.O. Box 1687
Madison, WI 53701 Attn: Site Assessment Grant Program
Contract# SAG FY21-52373
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12.22.2020
AGENDA ITEM #7.5.
COUNTY TREASURER Review and approve a resolution amending the 2021 Budge... Page 48 of 50
EXHIBIT A REQUEST FOR WEDC PAYMENT
Award Number: SAG FY21-52373 I Rep: I Recipient: Calumet County
FEIN# Request Number:
Program: Site Assessment Grant Award Type: Grant
Funding Period Covered by this Request I From: To
Budget Description WEDC Funding This Code Line Item Period 0231 Environmental Investigation
0190 Site Clearance
PROJECT EXPENSES INCURRED/PAID DURING THIS PERIOD
+ Matching Funding This Period
Total This Period
TOTAL: I ___.I I._______.II .__ I o Check here if this is the Final Request for Payment. If there is a balance remaining on the Project it may be
lapsed.
PAYMENT/PROJECT EXPENSE/MATCH DESCRIPTION - Disbursement Prior to the release of funds, the following requirements must be met (to be initialed by WEDC staff):
• The Recipient submitting to WEDC a summary report of the Eligible Project Costs incurred against both the SAG Funds and Matching Funds. The amount of Matching Funds incurred for any request must be in an amount pro rata with the amount incurred against the SAG Funds being requested. _
• The Recipient submitting to WEDC documentation evidencing that the Eligible Project Costs incurred at the Project Location against both the SAG Funds and Matching Funds covered by the disbursement request have been purchased or will be purchased through an invoice, receipt, registration form, or other third-party documentation that contains the following information: Vendor name and contact information; Description of the item(s) purchased; Cost of purchase; Date of purchase (invoice date or date received, not date ordered unless it is the same). _
• The Recipient being in compliance with this Agreement, and with any other agreements by and between the Recipient and WEDC. _
• The Recipient must request all SAG Funds no later than December 31, 2022. _
I hereby certify that the expenses reported on this form are in accordance with the terms of the Agreement and that complete and accurate records are being kept to substantiate such expenses.
Authorized Reci ient Si nature Date
WEDC Division VP or Designee Date
WEDC Servicing Date
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WEDC Controller or Finance Department Date
Retain a copy of the completed form for your records and email a copy of the original and documentation to: [email protected]. The hard copy may be required to be sent upon request.
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