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21st Century Community Learning Centers
Proposers Conference
LA Department of Education
September 25, 2007
Purpose of Program To provide academic enrichment opportunities for
children, particularly students who attend high poverty and low-performing schools, to meet State and local standards in core academic subjects;
To offer students a broad array of enrichment activities that can complement their regular academic programs; and
To offer literacy and other educational services to the families of participating children
Proposal Information K-12 students targeted must attend schools
eligible for school-wide Title I services Maximum per student per year cost cannot
exceed $1000 Proposals cannot exceed $800,000 per year Award period:
• January 1, 2008 – December 31, 2010 (Contracts will be on a state fiscal year)
Eligibility Local educational agencies (LEA) Community-Based Organizations (CBO) Faith-Based Organizations (FBO) Other Public or Private Entities Consortia of Such Entities
• Only those entities not funded in the previous cycle can apply
Eligibility
Federal law requires states to “give priority to applications submitted jointly by eligible entities consisting of not less than one LEA and/or CBO or other public or private entity.”
These joint proposals should demonstrate evidence of collaborative planning and program design; substantial roles
Eligibility Individual public schools may not
submit a proposal. If awarded a contract, a
community- or faith-based organization may be required to provide evidence of having a fidelity bond equaling the amount awarded.
Principles of Effectiveness Federally outlined Proposers must provide inclusive and
supervised services based upon:• An assessment of objective data regarding the
need for after school programs in the schools/communities proposed;
• An established set of performance measures ensuring high-quality opportunities; and
• If appropriate, scientifically based research providing evidence that the methods will be effective
Allowable Activities Academic enrichment
activities Math and science
education Arts, music, drama Entrepreneurial education Tutoring and mentoring
activities Drug and violence
prevention programs, character education
Programs for limited English proficient students
Recreational/nutrition and health activities
Technology education Expanded library services Parental involvement/family
literacy Programs for truant,
suspended, expelled students
Proposal Competitive Priorities Joint submission of proposal by LEA and non-
LEA entity School Improvement Schools Middle and High School Students Programs in Districts Currently Not Served
Five bonus points for each of these categories
Components of High Quality After School Programs
Recent studies have identified a number of best practices as essential for fostering positive academic outcomes for students who participate in extended learning opportunities.
Safe Environments
Quality Staffing
Funding
Evaluation andImprovement
Parent & Community Involvement
Planning and Design
Alignment withSchool curricula
High Quality Planning and Design Programs have clear mission and well-defined goals Programs developed are based on assessed need of
students, schools, and community Planning involves stakeholders Programs are aligned with school reform or
improvement efforts Programs are designed for maximum and sustained
participation – the longer students attend, the better the gains!
“Rich” Programming Components
Academic enhancement activities using innovative instructional strategies
Arts, recreation and technology reinforcing LA content standards
Giving youth opportunities to lead and to serve
Creative and recreational activities that foster critical thinking skills
Parental involvement activities that engage families
High Quality Evaluation Programs use evaluation data to monitor
effectiveness Evaluation is aligned to program goals and
intended outcomes Have frequent assessments and benchmarking
for student progress Results shared with stakeholders to refine and
strengthen program practice
High Quality Sustainability Strategies Programs tap multiple funding sources Funding consistent and equitable across
program sites with priority given to serving at-risk student populations
Leveraged resources among partners Focus on long-term sustainability
Alignment with School Curricula Strong programs maintain an academic focus
that integrates the regular classroom curriculum while using methods and materials that are fun and engaging
Activities should be experiential, hands-on, tailored to individual student needs, and delivered by qualified and talented staff
Safe Environments Programs should have adequate space If providing transportation, have drivers and
vehicles insured Program facilities should comply with all state
and federal codes, fire marshal inspections, etc. Have drinking water and healthy snacks
available
Quality Staffing Staff members receive ongoing professional
development that teaches and updates skills to deliver high quality programming that does not duplicate traditional classroom instruction
Programs have low student-staff ratio Train and use volunteers
Parental and Community Involvement Programs housed in neighborhood schools to
foster sustained collaboration Offer programs and services to families Survey parents and communities about
services and needs Create opportunities for parents to participate in
programs
Websites on High Quality Practices www.ed.gov/pubs - US Department of Education www.afterschool.org – Afterschool Alliance www.mott.org – The C.S. Mott Foundation, a leading
supporter of after school program initiatives www.financeproject.org – The Finance Project, a
website that provides resources on financing and sustaining out-of-school time initiatives
Performance Requirements Contractors will be required to:
• Submit an annual performance report (PPICS)• Meet or exceed performance measures• Attend workshops or trainings offered by the state to
improve program quality• Enter student participant data into the state’s web-
based reporting system• Comply with federal confidentiality regulations
Performance Measures for 21st CCLC Programs
Participants will demonstrate increased academic achievement in reading and mathematics
Participants will demonstrate improved homework completion and class participation in other subject areas
Participants will demonstrate positive behavioral changes
Program will provide services that benefit the entire community
Programs will use funding efficiently and eventually self-sustaining
State Requirements Contractors must provide at least 10 months of
services for a minimum of 3 days a week for at least 2 hours per day*
Background checks are required for all staff working with students
Facility must meet all OSHA, ADA, and other relevant federal and state requirements
Programs should make provisions for students to have healthy snacks
State Requirements Programs must establish a 21st CCLC Advisory Board
that meets regularly Contractors must use the State’s tracking systems for
student participation and comply with State-sponsored evaluation studies
Must notify community of intent to apply for funding
Budget Guidelines Contractors may use funds for the following:
• After School and Summer Activities Staffing, Supplies, Curricula, Professional Services,
Equipment, etc.
• Travel & Required State Meetings
• Indirect Costs/Administrative Costs LEAs – Use the approved Indirect Cost Rate up to
10% maximum cap CBOs/Others - 10% maximum cap
• Fiscal Audit/Evaluation Costs
Budget Guidelines Contractors shall not use funds for the following:
• Preparation of the proposal• Pre-award costs• Purchase of land and buildings; new construction,
renovation• Mechanized or motorized vehicles• Entertainment• Incentives for student participation• Out-of-state or overnight field trips• Standard Office Furniture• Dues/Membership Fees
Proposal Requirements Cover Page Federal and State Assurances, including GEPA statement Table of Contents Program Summary and Abstract Project Narrative Budget Forms Program Calendars* Copy of fiscal audit or audited financial statement from prior year Board Resolution from non-LEA proposers Memoranda of Understanding Letters of Commitment from LEA on behalf of proposed schools List of Advisory Council Members
Narrative Components Program Summary and Abstract (3 points)
• Form B• Describe community and schools to be served• Number of participants to be served• In abstract section, outline any Competitive Priorities
requested!• Up to one additional page may be added if more
space is needed
Narrative (continued) Need for the project (20 points)
• Describe process used to determine needs; assessment; instruments used
• Factors that place students at risk of educational failure - statistics, accountability information, literacy rates; identify gaps in services to children
• Provide a community profile, including data• Cite school-specific data - www.louisianaschools.net
Narrative (continued) Proposed Program Quality (36 points)
• Goals and Outcomes Goals>Objectives>Activities What does the program intend to accomplish? Do outcomes impact assessed needs?
Narrative (continued)
Project Activities and Services• Describe the variety and array of activities proposed,
structure and schedule and how activities will be different from regular school
• Outline curriculum choice for academic component and why it was selected - how can academic improvement be ensured?
• Address transportation needs and how they will be met• Describe how participants and families will be recruited
Narrative (continued) Addressing Identified Needs
• Describe how proposed activities are linked to identified needs
• How will staff vary methods to help meet individual needs of participants?
Partnerships and Linkages• Describe partnership of proposer and partnering
organization - roles, partner commitments, refer to MOU (Partners are not always sub-contractors!)
Narrative (continued) Adequacy of Resources (20 points)
• Describe resources that will be used - facilities, libraries, equipment, access to computer labs; partner contributions
• Describe how other available resources will be leveraged to support program goals and objectives
• Address sustainability plans; identify strategies to fund center after contract period ends
• Proposals must include a Budget for Y1, Y2 & Y3 and a cumulative budget for all three years
Reasonable, clearly explained requests for resources needed - a clear picture of where every dollar will go
Narrative (continued) Quality of Management Plan (15 points)
• Experience of proposer in providing similar activities; past performance and outcomes
• Proposed management structure and plan, including an organizational chart and job descriptions for any full-time staff positions proposed; resumes for key project staff
• Timeline for project implementation, sample daily schedules and lesson plans
• Staff development and training• Information dissemination process
Narrative (continued) Quality of Evaluation Plan (6 points)
• How will program track the required performance measures?
• How will LEA and lead organization share data?• How does program address Principles of Effectiveness?• How will evaluation results be shared with others?
Narrative (continued) Assurances - All must be submitted with
proposals Letters of Commitment from Partners
• Must have a signed letter of commitment from the district superintendent and the school principal
• Must specify what each partner commits to provide to the project
• Generic letters are unacceptable
PROPOSAL DUE DATE Complete proposal and four copies should be
received at Department of Education no later than 2:00 p.m. on Friday, October 12, 2007 at
LA Department of EducationOffice of Management and Finance
Purchasing Section – Fifth Floor (cube 5-242)1201 N. Third Street
P.O. Box 94064Baton Rouge, LA 70802
QUESTIONS???
Please submit them in writing to:
[email protected] no later than October 2, 2007
Division of School and Community Support(225) 342-3906