Date post: | 26-Mar-2015 |
Category: |
Documents |
Upload: | hayden-moreno |
View: | 216 times |
Download: | 0 times |
21st Century Project
RFP SCO-22191058
Bidders Conference
March 19, 2009
2
Briefing Topics
Housekeeping
Welcome and Introductions
Opening Remarks
Procurement Overview Procurement Goals / Process
Procurement Timeline
Stage I – Key Components
Stage II– Key Components
Stage II Contract
Questions and Answers – Procurement Overview
System Demonstration
Procurement Library Overview
Closing Remarks Key Action Dates – Stage I
3
Welcome and Introductions
Kayla Dann, DGS Procurement Official
707 Third Street, 2nd Floor (North)West Sacramento, CA 95605Phone: (916) 375-4381FAX: (916) 375-4505E-mail: [email protected]
DVBE
Protests
4
Welcome and Introductions
21st Century Project Leadership Team
Name SCO Title Project Role
Jim Lombard Chief Administrative Officer Project Sponsor
Dave Dawson Chief Information Officer Project Director
Don Scheppmann Chief Personnel/Payroll Services Division Project Executive
Cheryl Hotaling 21st Century, Project Manager Project Manager
Susan Bolin 21st Century, Manager Project Planning Office
Natalie Clohossey 21st Century, Manager Organizational Change Management
Dennis Duarte 21st Century, Chief Business Operations
Russ Nichols 21st Century, Chief Technical Operations
Andrew Koenigsberg 21st Century, Consultant Project Advisor
Lowell Magee 21st Century, Consultant Project Advisor
5
Opening Remarks
Jim Lombard SCO Chief Administrative Officer, Project Sponsor
6
Procurement Goals and Process
Cheryl Hotaling, 21st Century Project Manager
Procurement Goals
The procurement process is designed to balance the following goals:
Encourage competition
Ensure clarity of scope of services/solution to be provided
Expedite procurement to retain the value of existing project artifacts
Allow Bidders the option to leverage existing project artifacts (documentation, configuration, developed enhancements) as “accelerators” to reduce cost and time to implement
Procurement Conducted Under Public Contract Code 6611 PCC 6611: Provides, in part, that the Department of General Services may use a
negotiation process if the department finds that the business need or type of solution can be further defined as a result of a negotiation process or that negotiation is necessary to ensure that the department is receiving the best value.
Two- Stage Competitive Procurement
Stage I – Award contracts to the 2 highest scoring bidders to perform assessment/critical design validation
Stage II – Award a single contract to complete MyCalPAYS to one of the Stage I contractors
7
Procurement Timeline
Vendor Negotiations
and Confidential Discussions
Stage II
Vendor Proposal
DevelopmentProposal
Evaluation and Vendor
Selection Process
Procurement Approval
Due Diligence Process &
Assessment
Critical Designs
March –April 2009
April 2009
June - July 2009
Procurement Planning
Solicitation Scope of Work
April -June 2009
July - November 2009
Stage I Contract Award
Stage I
VendorSelectionProcess
Completed
Integrator Selected
8
Procurement Overview – Stage I
Stage I selection criteria based on:
SAP certification (Pass/Fail)
Financial Capacity/Responsibility (Pass/Fail)
Corporate References (Scored)
Key Staff Proposed (Scored)
Stage I will allow selected Contractors to assess work to date and engage in confidential discussions with the State prior to Stage II proposal
Contracts will be for actual costs, to a maximum of $500K each
Contract deliverables will include:
1. Cost/Benefit Assessment
2. Critical Design Evaluations
3. Stage II Proposal for Completing MyCalPAYS
Contract terms and conditions will not be negotiated for the Stage I contract period
9
Procurement Overview – Stage II
Contract will be fixed-price, deliverables based
Single envelope method (administration, functional, technical and cost)
Best and Final Offer negotiation process included
Functional and Technical Requirements 750
Executive Summary Pass/Fail
Project Scope 150
Proposed Approaches, Process and Procedures 350
Functional Design Changes 100
Technical Requirements Pass/Fail
Project Constraints Pass/Fail
Agreement to Scope of Services Pass/Fail
Project Plan 150
Response to Supplemental Software Tools Pass/Fail
Proposed Staffing 750
Proposed Key Staff Experience 400
Proposed Key Staffing with Prior Working Relationships 50
Key Staffing Proposed in Stage II from Stage I contract 50
Staff Loading Chart 250
Cost 1000
Stage II selection criteria based on:
10
Procurement Overview – Stage II Contract
Stage II Contract – Negotiation Process
Stage I Key Activity in Preparation for Stage II (Prior to Stage I Proposal Submission) Bidder to provide requested changes to standard contract terms and conditions to
DGS Within 1 week, DGS to provide initial response to requested changes Stage I potential Bidders can decline to bid if initial response is unacceptable
Stage II Procurement Activity DGS will negotiate specific language for requested changes to standard contract
terms and conditions with Bidders selected in Stage I Approved changes will be made available to both Bidders Approved changes to be incorporated into Bidders’ Stage II final proposals
Best and Final Offer (BAFO) The State may conduct negotiations after receipt and scoring of the final proposals to
select the best value All components of the final proposal may be negotiated Bidder will submit written revisions to final proposal based on negotiations Revised proposals will be “re-scored”
11
Procurement Overview
Questions and Answers
12
System Demonstration
Demonstrator - Karen Roy, Functional Team Member
MyCalPAYS live functional demonstration within our development client environment, simulating:
Creation of a new State of California position
A State of California new employee hiring action
Functional module integration (OM and PA)
Enterprise Structure and infogroup configurations
13
Procurement Library Overview
The library is available at end of Bidders Conference to certified SAP Global Partners – Services
Structure:0. Read Me First!1. MyCalPAYS Design2. Functional3. Technical4. Testing5. Org Change Mgmt6. Project Management Office
Content Overview Read Me First!, MyCalPAYS Design & Functional (Dennis Duarte) Technical & Testing (Russ Nichols) Org Change Management (Kathy James) Project Management Office (Cheryl Hotaling)
14
Closing Remarks
Stage I – Key Action Dates
Action Date
1. Release Request for Proposal 03/13/2009
2. Bidder’s Conference – 9:00 AM PDT
710 Riverpoint Court, Suite 150
West Sacramento, CA 95605
03/19/2009
3. Last day to submit questions for clarification of RFP – Stage I 03/20/2009
4. Bidders submit initial Stage II Contract Change Request 03/23/2009
5. DGS responds to questions for clarification of RFP – Stage I 03/26/2009
6. DGS submits initial response to Stage II Contract Change Requests
03/30/2009
7. Submission of Stage I Proposals (12:00 p.m. PDT) 04/07/2009
8. Stage I Contracts Award and Execution 04/20/2009