2/26/02 CCC A4-216 Slide 1

CAPTAIN’S CAREER COURSE

LESSON: SUPERVISE UNIT PERSONNEL AND ADMINISTRATIVE

FUNCTIONS

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TERMINAL LEARNING OBJECTIVE

• ACTION: Identify Company Level Personnel Supervisory Functions and Administrative Procedures.

• CONDITIONS: In a classroom, given required references and student handouts,

• STANDARD: Identify company level personnel supervisory functions and administrative procedures IAW required references and student handouts.

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SAFETY, RISK, AND ENVIRONMENTAL CONCERNS

• Safety Considerations: None

• Risk Assessment Level: Low

• Environmental Considerations: None

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• AR 25-400-2 The Modern Army Record Keeping System

• AR 165-1 Chaplain Activities in the United States Army

• AR 220-45 Field Organizations and Duty Rosters

• AR 340-21 The Army Privacy Program• AR 600-8-2 Suspension of Favorable

Personnel Actions (Flags)• AR 600-8-8 The Total Army Sponsorship

Program

PRIMARY REFERENCES

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• AR 600-8-22 Military Awards• AR 600-9 The Army Weight Control Program • AR 600-20 Army Command Policy• AR 600-200 Enlisted Personnel Management

System• AR 601-280 Army Retention Program• AR 611-201 Enlisted Career Management

Fields and Military Occupational Specialties

• AR 614-200 Enlisted Assignments and Utilization Management

PRIMARY REFERENCES

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• AR 623-105 Officer Evaluations• AR 623-205 Enlisted Evaluation Reporting

System Revision• AR 630-10 Absence Without Leave,

Desertion, and Administration of Personnel Involved in Civilian

Court Proceedings• AR 635-100 Officer Personnel• AR 635-200 Personnel Separations Enlisted

Personnel

PRIMARY REFERENCES

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MAINTENANCE OF RECORDS

AR 25-400-2

The Modern Army Record

Keeping System

“MARKS”

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MAINTENANCE OF RECORDSAR 25-400-2

Purpose: • Properly manage information from creation

through final disposition according to laws and regulations.

• Ensures information is available when needed. • Provides for a systematic removal of less active

records from office space.• Records support the interests of soldiers during

and after their period of service.• Basis for pay and awards.

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STANDING OPERATING PROCEDURES (SOP)

FM 101-5

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Three Types:• Administrative.• Tactical/Field.• External.

Promotes:• Teamwork.• Efficiency.• Reduces the need for repetitive instructions.

STANDING OPERATING PROCEDURES (SOPs)

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AR 220-45

DUTY ROSTERS

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DUTY ROSTERS

• Provides: An equitable determination of duty.

• Maintained: Alphabetically by rank.

• Three authorized abbreviations: A = Authorized absence D = Detailed to perform another duty U = Unauthorized absence

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DOD MANUAL 4525.6-M Vol. II

MAIL OPERATIONS

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MAIL OPERATIONS

• Ensure:– Mail room and trained staff to operate it.– Perform daily and weekly inspections.– Prepare SOP. – Convenient mail call hours.

• Unit mail is a function of the Battalion S1, deploys with the force, and has a big influence on morale, especially during wartime.

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AR 165-1and

AR 600-20

RELIGIOUS ACTIVITIES

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RELIGIOUS ACTIVITIES

Policy: Approve requests for accommodating religious practices that will not adversely impact:

• Military readiness.• Unit cohesion.• Standards.• Health.• Safety.• Discipline.• Interfere with the performance

of duties.

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SUSPENSION OF FAVORABLE PERSONNEL ACTIONS

(FLAGS)AR 600-8-2

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FLAGS

• FLAG - initiated immediately when soldier’sstatus changes from favorable to unfavorable.

• MPRJ’s - will be maintained in a flagged status.

• All active flag cases will be reviewed monthly.

• Flag - removed immediately after soldier’sstatus returns to favorable status.

Two Categories:

Transferable, e.g., weight control program.

Non-transferable, e.g., courts-martial.

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FLAGS

Circumstances requiring non-transfer flag:

• Adverse Actions:– Charges, restraints, or investigation.– Courts-martial.– Nonjudicial punishment.– Absent without leave (AWOL).– Administrative reduction.– Letter of censure or reprimand .

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FLAGS

Circumstances requiring transferable flag:• HQDA directed reassignment of a flagged

soldier.

• Movement of adverse action into the punishment phase if punishment does not require the presence of the soldier.

• APFT failure, or failure to take APFT in required period.

• Entry into the Weight Control Program.

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FLAGS

• Retirement.• Advance or excess leave.• Pay of enlistment or reenlistment

bonuses.• Assumption of command.• Family member travel to overseas

area.• Command sponsorship of family

members in overseas area.

More actions prohibited by a flag:

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• Flags for APFT failure:- Block promotion, reenlistment, and extension only.- No flag if soldier has a profile prohibiting APFT.

Actions Prohibited by a Flag (exceptions):

FLAGS

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• Flags for weight control block only the following actions:

- Attendance at full time civilian or military schools.- Promotion.- Awards and decorations.- Assumption of command.- Reenlistment or extension.

Actions prohibited by a flag (more exceptions):

FLAGS

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• Retention beyond ETS/ESA: - Soldiers will not be retained beyond their ETS/ESA

because they are flagged without HQDA approval.

FLAGS

Actions prohibited by a flag (more exceptions):

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• Maintain a copy locally of all supporting documents.

• Attach DA 268 transferring flag to all original supporting documents and place in MPRJ.

• Mail flagged MPRJ to gaining commander, registered mail.

FLAGS

Transfer flags:

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FLAGS

• Flag will be declared void and of no effect if found to be erroneous.

• Any favorable actions that would have occurred during the flagged period will be granted retroactively.

Erroneous flags:

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ABSENT WITHOUT LEAVE(AWOL)

Absent without proper authority.

AR 630-10

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DROPPED FROM THE ROLLS

Absent without proper authority for 30consecutive days.

(DFR)

AR 630-10

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WEIGHT CONTROL PROGRAM

AR 600-9

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WEIGHT CONTROL PROGRAM

• Ensures personnel:- Are able to meet the physical demands of the duties.- Present a trim appearance.- Assist in establishing and maintaining:

Discipline. Operational readiness. Physical fitness. Health. Effectiveness. Establish body fat standards.

- Provide assistance in meeting the standards.- Foster high standards.

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RETENTION PROGRAMAR 601-280

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• Reenlist, on a long-term basis, the greatest number of highly qualified soldiers consistent with Army

needs.

• Enlist/transfer and assign qualified soldiers into a RC, ARNG/USAR unit.

• Achieve and maintain Army force alignment.

• Obtain maximum command involvement.

RETENTION PROGRAM

OBJECTIVES:

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DISCHARGESAR 635-100 and AR 635-200

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Two Types:

- Voluntarily, e.g., retirement.

- Involuntarily, e.g., overweight.

DISCHARGES

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AR 600-8-8

SPONSORSHIP PROGRAM

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SPONSORSHIP PROGRAM

• A peacetime function:

- Assist during reassignment.

- Assist during family separation.

- Improve unit cohesion.

- Support the personnel life-cycle function.

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ASSIGNMENT AND UTILIZATION POLICY

AR 614-200

2/26/02 CCC A4-216 Slide 40

Primary Goal:

– To satisfy the personnel requirements of the Army.

Secondary Goals:

– Equalize assignments by assigning the most eligible soldier from among those of like MOS and grade.

– Equalize hardships of military service.

– Ensure assignments allow for professional development and promotion.

– Meet the soldier’s personal desires.

ASSIGNMENT AND UTILIZATION POLICY

2/26/02 CCC A4-216 Slide 41

OBJECTIVE OF UTILIZATION OF PERSONNEL

• Ensure efficient use of enlisted members in accomplishing the Army mission.

• Place soldiers in positions that require skill, knowledge, and abilities as shown by their Primary MOS, Career Progression MOS, Secondary MOS, or additional Military Occupational Specialties.

• Provide policies on personnel utilization that will strengthen and broaden MOS qualifications and prepare a soldier for:

- Career Progression - Greater Responsibility

- Diversity of Assignment

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UTILIZE A SOLDIER UNDER:

• Proper utilization: The primary concern of commanders and supervisors will be to ensure soldiers are assigned to authorized positions in hisor her PMOS or CPMOS, up to two grades higher.

• Authorized exceptions: The assignment is under actual combat conditions or the assignment is tomeet an urgent military requirement to satisfy an exceptional need for special duty.

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AWARDS PROGRAMAR 600-8-22

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The objective of the program is to provide tangible recognition for:• Acts of valor include:

– Exceptional service or achievement.– Special skills or qualifications.– Acts of heroism.

AWARDS PROGRAM

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AWARDS AND DECORATIONS ARE:(Paragraph 1-9, AR 600-8-22)

• A wartime military personnel function.

• Defined in the tables of organization and equipment (TOE).

• Deployed with the tactical force.

• The functional responsibility of the Personnel Operations Work Center and its tactical counterpart.

2/26/02 CCC A4-216 Slide 46

INDIVIDUAL AWARDS ARE GROUPED INTO

THE FOLLOWING CATEGORIES:

• Decorations - MSM,ARCOM, AAM etc.

• Good Conduct Medal.

• Service Medal - Southwest Asia Service Medal.

• Service Ribbons - Overseas Service Ribbon.

• Badges and Tabs - Special Forces, Ranger, Air Borne, Air Assault, Diver, etc.

• Certificates and Letters.

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ENLISTED PROMOTIONS(AR 600-8-19 with changes)

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System Objectives:

• Promote the best qualified.

• Provide for career progression.

• Recognize the best qualified soldiers.

• Preclude promotion of unqualified soldiers.

• Provide an equitable system.

ENLISTED PROMOTIONS

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• Decentralized: Advancements to PV2 thru SPC Promotion Authority: Unit Commander.

• Semi-centralized: Promotions to SGT thru SSG Promotion Authority: Bn Commander.

• Centralized: Promotions to SFC thru CSM Promotion Authority: HQDA.

ENLISTED PROMOTIONS

Promotion Selection:

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• Promotion, Advancement, or Lateral Appointment?

• Primary Zone vs. Secondary Zone.

• Primary Zone Counseling per AR 600-8-19, 3-12g Initial and Periodic.

• Waivers for advancement to PV2, PFC, and SPC.

• DA Form 4187: Used for all advancements.

ENLISTED PROMOTIONSTerms to Discuss

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CO1 REPORT

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CO1 REPORT

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ACTION PV2 PFC SPC/CPL

1 Total number soldiers 10 37 48assigned and attached

2 Multiply step 1 by total x 0.20 0.20 0.10allowable with waiver

3 Total allowable with waiver 5 ( 7.4 ) = 7 ( 4.8 ) = 4

4 # soldiers already assigned 8 5 7with less than required TIS

5 Subtract 4 from 3 for 0 2 0total waivers authorized

COMPUTE WAIVER ALLOCATIONS

2

(E4 Waiver % Published Monthly by PERSCOM)

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PERSONNEL ACTION For use of this form, see AR 600-8-6 and DA PAM 600-8-21; the proponent agency is ODCSPER

(Section III).Used by soldier in accordance with DA PAM 600-8-21 when requesting a personnel action on his/her own behalf

Identification CardIdentification TagsSeparate Rations

Leave - Excess/Advance/Outside CONUS

Change of Name/SSN/DOB

11. I certify that the duty status change (Section II) or that the request for personnel action (Section III) contained herein -

DATA REQUIRED BY THE PRIVACY ACT OF 1974

SECTION II - DUTY STATUS CHANGE (AR 600-8-6)

SECTION I - PERSONAL IDENTIFICATION

SECTION IV - REMARKS (Applies to Sections II, III, and V) (Continue on separate sheet)

SECTION V - CERTIFICATION/APPROVAL/DISAPPROVAL

7. The above soldier's duty status is changed from to

effective hours,

SECTION III - REQUEST FOR PERSONNEL ACTION

IS APPROVEDRECOMMEND APPROVAL IS DISAPPROVEDRECOMMEND DISAPPROVAL

PREVIOUS EDITIONS ARE OBSOLETEDA FORM 4187, APR 95

HAS BEEN VERIFIED

8. I request the following action: (Check as appropriate)

USAPPC V5.00

AUTHORITY:PRINCIPAL PURPOSE:

DISCLOSURE:

Title 5, Section 3012; Title 10, USC, E.O. 9397.

Voluntary. Failure to provide social security number may result in a delay or error in processing of the request forpersonnel action.

ROUTINE USES: To initiate the processing of a personnel action being requested by the soldier.

5. GRADE OR RANK/PMOS/AOC

PV2 E2 / 11B1P6. SOCIAL SECURITY NUMBER

111-54-94584. NAME (Last, First, MI)

Bush, George

2. TO (Include ZIP Code)

Commander 1st Bn, 509th Inf (ABN) APO, AE 09630

3. FROM (Include ZIP Code)

Commander A Co, 1st Bn, 509th Inf (ABN)

APO, AE 09630

1. THRU (Include ZIP Code)

Special Forces Training/Assignment

On-the-Job Training (Enl only) Retesting in Army Personnel TestsReassignment Married Army Couples

Reclassification

Officer Candidate SchoolAsgmt of Pers with Exceptional Family Members

19

Service School (Enl only) ROTC or Reserve Component DutyVolunteering For Oversea ServiceRanger Training

Reassignment Extreme Family Problems

Exchange Reassignment (Enl only) Airborne Training

Other (Specify)

9. SIGNATURE OF SOLDIER (When required) 10. DATE

ADVANCED TO: Private First Class AUTHORITY: AR 600-8-19, para 2-5 DATE OF RANK: 1 January 2001 EFFECTIVE DATE: 1 January 2001

ADDITIONAL INSTRUCTIONS: NA

12. OMMANDER/AUTHORIZED REPRESENTATIVE 13. SIGNATURE 14. DATE

1 December 2001 RONALD REGAN, CPT, INF

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ENLISTED PROMOTIONS

DA Form 3355 Promotion Point Worksheet.• Initial.• Reevaluation.• Point adjustments.• Timely point turn in for EDAS.• Points are awarded for:

-PT Score. 50 -Weapons score. 50-Duty performance. 150-Awards. 100-Military education. 200-Civilian education. 100

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Promotion Point Standing ListC-10 REPORT

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REQUEST AND AUTHORITY FOR LEAVE AND PASS

AR 600-8-10

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REQUEST AND AUTHORITY FOR LEAVE AND PASS

Purpose:- Officially authorize and account for soldiers on leave, TDY, or on a pass (DA Form 31).

Designed for:- Soldiers requesting regular or emergency leave.- Soldiers requesting permissive TDY.- Soldiers requesting other (pass).- Usage in conjunction with official travel.- Accountability for soldiers.

2/26/02 CCC A4-216 Slide 78

During this lesson, you reviewed a myriadof policies and procedures that can greatlyimpact the careers of the soldiers in your command and yourself. Merely knowing the answer is not good enough. Soldiers want to see it, read it or know where to find it. Eliminate any guess work and tab your regulations, make a notebook or have extracts. I guarantee that you will see most of these topics again during your career.

SUMMARY