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Understanding:

Occupational Health & SafetyManagement SystemsRequirements

AN INRO!U"ION #ORMANA$%RS & SU%R'ISORS

Reference: BS OHSAS 18001: 2007

Ndco HSE January 2013 WJBOHSAS 18001: 2007 Introduction 1

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OH&S Management System(MO!%)*

Ndco HSE January 2013 WJBOHSAS 18001: 2007 Introduction

2

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OH&S Modellan + !o + "hec, + Act

-. lan E!ta"#i!$ t$e o"%ecti&e! and'roce!!e! to de#i&er t$e re!u#t!(

accordin) to t$e *O+,AN- HSE,O.I*-

/. !o  I/'#e/ent t$e 'roce!!e!0. "hec,   +onitor and /ea!ure

a)ain!t t$e *o/'any HSE ,o#icy(and re'ort t$e re!u#t!

1. Act  ae action! to continua##y

i/'ro&e OHS 'erfor/anceNdco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 3

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RequirementsS"O% 2"lause /3

Ref ,u"#ication!: OHSAS 18001:2007 OHSAS 18002 Internationa#

.a"or Or)aniation 45N6 2001uide#ine! on OHS +ana)e/entSy!te/!

he organi4ation shall esta5lish6document6 implement6 maintainand continually impro7e inaccordance 8ith the

requirements of this OHSASNdco HSE January 2013 WJB

OHSAS 18001: 2007Introduction

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OH&S O)I" 2"lause 1./3

op Management shall de9ne &authori4e the scope of the

O)I"; and that it: I! a''ro'riate to t$e !ca#e of t$e

or)aniation! OHS Ri!! Inc#ude! a co//it/ent to 're&ent

in%ury i## $ea#t$ continua##yi/'ro&e OHS 'erfor/ance

Inc#ude! a co//it/ent to at #ea!t

co/'#y 9it$ #e)a# reuire/ent! forNdco HSE January 2013 WJB

OHSAS 18001: 2007Introduction ;

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OH&S O)I" 2con

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)ANNIN$2"lause 1.03

HA=AR! identi9cationRIS> assessment!etermining controls

4for6Routine and non=routine acti&itie!Acce!! "y !u"contractor! &i!itor! Infra!tructure( eui'/ent( /ateria#! 9$et$er 'ro&ided

"y t$e *o/'any or ot$er!

*$an)e! or 'ro'o!ed c$an)e! in t$e or)aniation it!acti&itie! or /ateria#!

 $e de!i)n of 9or area!( 'roce!!e!( in!ta##ation!(/ac$inery > eui'/ent( o'eratin) 'rocedure! and 9orand 9or or)aniation

Ndco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 7

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!etermining "ontrols 2"lause1.0.-3

Ndco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 8

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"ontrols 2con

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Implementation & Operation2"lause 1.13

Resources

RolesResponsi5ilityAccounta5ilityAnd Authority

Ndco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 10

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"ompetence raining &A8areness 2"lause 1.1./3

Ndco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 11

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"ompetence 2"lause 1.1./3

he organi4ation shall ensure that anyperson under its control are competenton the 5asis of appropriate education6

training or eperience6 and "ompanyshall retain associated records foraudit.

he organi4ation shall identify training

needs6 and it shall pro7ide training orta,e other action to meet these needs6e7aluate eBecti7eness of the trainingand retain associated records

Ndco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 12

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"ommunication2"lause 1.1.0.-3

he organi4ation shall esta5lish6implement & maintain procedure

for:A3 internal communication

among the 7arious le7els of theorgani4ation

C3 "ommunication 8ithcontractors and other 7isitors tothe 8or,place

"3 Recei7ing documenting andNdco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 13

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articipation & "onsultation2"lause 1.1.0./3

he organi4ations shall esta5lish6 implementand maintain procedure for: articipation of8or,ers 5y their:

In&o#&e/ent in $aard identi@cation( ri! a!!e!!/ent!(and deter/ination of contro#!

A''ro'riate in&o#&e/ent in incident in&e!ti)ation

In&o#&e/ent in t$e de&e#o'/ent and re&ie9 of OHS,o#icie! and o"%ecti&e!

*on!u#tation 9$ere t$ere are any c$an)e! t$at aectOHS

Re're!entation on OHS /atter!

*on!u#tation 9it$ contractor! 9$ere c$an)e! aect OHS

Ndco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 1

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!ocumentation2"lause 1.1.13

Shall include: $e OHS ,o#icy and o"%ecti&e!

e!cri'tion of t$e !co'e of t$e OHS/ana)e/ent !y!te/

e!cri'tion of t$e /ain e#e/ent! of t$e OHS/ana)e/ent !y!te/ and t$eir interaction 9it$re#ated docu/ent!

ocu/ent! inc#udin) record!( deter/ined to "enece!!ary to en!ure t$e eecti&e '#annin)(

o'eration and contro# of 'roce!!e! t$at re#ateto t$e /ana)e/ent of it! OHS ri!!

Ndco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 1;

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"ontrol of !ocuments2"lause 1.1.D3

he organi4ation shall esta5lish6implement and maintain procedures to: A''ro&e docu/ent! for adeuacy 'rior to i!!ue

Re&ie9 u'date a! nece!!ary and re=a''ro&edocu/ent!

En!ure t$at c$an)e! and current re&i!ion !tatu! areidenti@ed

En!ure t$at re#e&ant &er!ion! of a''#ica"#edocu/ent! are a&ai#a"#e at 'oint of u!e

,re&ent t$e unintended u!e of o"!o#ete docu/ent!and a''#y !uita"#e identi@cation to t$e/ if t$ey areretained for any 'ur'o!e

Ndco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 1<

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Operational control2"lause 1.1.E3

he organi4ation shall determinethose operations and acti7ities

associated 8ith identi9edHA=AR!S6 and controlsnecessary to manage the RIS>S2including Management of"hange3 *ontro#! !$a## "e inte)rated into t$e

OHS /ana)e/ent !y!te/

*ontro#! re#ated to 'urc$a!ed )ood!(Ndco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 17

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Operation controls 2con

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%mergency reparedness &Response 2"lause 1.1.F3

he organi4ation shall esta5lish6implement & maintain a procedure: o identify t$e 'otentia# for e/er)ency

!ituation! o re!'ond to !uc$ e/er)ency !ituation!

In '#annin) it! e/er)ency re!'on!e t$eor)aniation !$a## tae account of t$e need! of

re#e&ant 'artie!( !er&ice! and nei)$"or! $e or)aniation !$a## 'eriodica##y te!t it!

e/er)ency re!'on!e 'rocedure!( and'eriodica##y re&ie9 and u'date

Ndco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 1?

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"hec,ing 2"lause 1.D.-3erformance measurement & monitoring

he organi4ation shall esta5lish6 implement& maintain procedure to monitor & measureOH&S performance regularly6 and: +onitor t$e eecti&ene!! of contro#! for Hea#t$

Safety

+onitor 'roacti&e 4'o!iti&e6 /ea!ure! of 'erfor/ance

+onitor reacti&e 4ne)ati&e6 /ea!ure! of 'erfor/ancet$at /onitor i## $ea#t$( incident!( near /i!! and

$i!torica# e&idence of de@cient OHS 'erfor/ance Recordin) data and re!u#t! of /onitorin) !uDcient to

faci#itate correcti&e action and 're&ention actionana#y!i!

Ndco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 20

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%7aluation of "ompliance2"lause 1.D./3

 $e or)aniation !$a## e!ta"#i!$(

i/'#e/ent /aintain a 'rocedure for'eriodica##y e&a#uatin) co/'#iance 9it$a''#ica"#e .EA. reuire/ent!( and!$a## ee' record! of re!u#t!Ndco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 21

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Incident In7estigation6 non conformity6correcti7e & pre7entati7e action

Incident in7estigation 4*#au!e;316: eter/ine under#yin) OHS de@ciencie!

and factor! t$at /i)$t "e cau!in) t$eoccurrence of incident!

Identify t$e need for correcti&e action

Identify o''ortunity for 're&enti&eaction!

Identify o''ortunity for continua#i/'ro&e/ent

*o//unicate t$e re!u#t! of !uc$

Ndco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 22

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Incident In7estigation6 non conformity6correcti7e & pre7entati7e action

Nonconformity6 correcti7e action& pre7enti7e action: 4*#au!e

;326 $e 'rocedure! !$a## dea# 9it$ actua#

'otentia# nonconfor/ity ( and de@nereuire/ent! for:

a6 Identify correctin) nonconfor/ity andtain) action! to /iti)ate OHScon!euence!

"6 In&e!ti)atin) nonconfor/ity(Ndco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 23

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"lause 1.D.0./ con

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"ontrol of records2"lause 1.D.13

Records shall 5e maintained todemonstrate conformity to the

requirements of the OH&SManagement System6 and theresults achie7ed

he organi4ation shall esta5lish6implement and maintainprocedure for the identi9cation6storage6 protection6 retrie7al6

retention and disposal ofNdco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 2;

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Internal Audit 2"lause1.D.D3

he organi4ation shall ensure thatinternal audits of the OH&SManagement system are conducted at

planned Inter7als to: eter/ine if t$e !y!te/ confor/! to '#anned

arran)e/ent!

Ha! "een 'ro'er#y i/'#e/ented /aintained

I! eecti&e in /eetin) t$e or)aniation! ,o#icy O"%ecti&e!

S$a## 'ro&ide infor/ation on t$e re!u#t! oft$e audit to +ana)e/ent

Ndco HSE January 2013 WJB

OHSAS 18001: 2007Introduction 2<

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Internal Audit 2"lause 1.D.D3"on

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Management re7ie82"lause 1.E3

op Management shall re7ie8 periodically the OH&Smanagement system to ensure its continued suita5ility.Records of re7ie8s shall 5e retained. Input to re7ie8sshall include:

a6  $e re!u#t! of 'artici'ation and con!u#tation"6 *o//unication! fro/ eFterna# intere!ted 'artie!( inc#udin)

co/'#aint!c6  $e OHS 'erfor/ance of t$e or)aniationd6  $e eFtent to 9$ic$ o"%ecti&e! $a&e "een /ete6 Statu! of incident in&e!ti)ation ( correcti&e action! and

're&entati&e action!f6 Go##o9 u' action! fro/ 're&iou! /ana)e/ent re&ie9!)6 *$an)in) circu/!tance!( inc#udin) de&e#o'/ent! in #e)a# and

ot$er reuire/ent! re#ated to OHS( and$6 Reco//endation! for i/'ro&e/ent!

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OHSAS 18001: 2007Introduction 28

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>ey 8ords for success:

rained6 %perienced and Guali9ed

personnel;ithin a clearly de9nedorgani4ation; and

Ha7ing the necessary Authority &Responsi5ility to complete the 8or, 

Ndco HSE January 2013 WJB

OHSAS 18001: 2007I d i 2?