26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section1 STUDENT CAREER DEVELOPMENT...

26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section

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STUDENT CAREERDEVELOPMENT ACTIVITIES

(SCDA)

Presentation to IEEE All India Students Congress

AISC 2002

Trivandrum

July 26, 2002


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STUDENT CAREERDEVELOPMENT ACTIVITIES

(SCDA)

ADAPTED FROM THE PRESENTATION ON

PROFESSIONAL AWARENESS ACTIVITIESBY

LOUIS A. LOVAS (1998)IEEE-USA - Student Professional Awareness Committee

andRAB/SAC Student Professional Awareness Activities Subcommittee

http://www.ieeeusa.org/committees/SPAC/files/scda.ppt


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SCDA OBJECTIVES

Increase Student Focus On Non-Technical Aspects Of Engineering Prior To Entering The “Real World”

Engage Students In Non-Technical Aspects During Organization Of Conferences

Encourage Gaining And Maintaining IEEE Membership


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SCDA TOPICS

CareerGrowth

Working

Self ManagementThe Engineer &

Public PolicyRole of the

Professional Society

Professional Ethics& Societal Responsibilities


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SCDA STUDENT BENEFITS

Develop Skills In Team Building Project Management Marketing/Sales Finance Communications

Build Self-ConfidenceConnect With Industry


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STUDENT PROFESSIONAL AWARENESS CONFERENCES

(S-PAC)

Visit Web Page At

http://www.ieeeusa.organd proceed to

“Careers and Education”


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Professional Awareness….

the the secondsecond mile……mile……

WHO IS A PROFESSIONAL ?

A person who espouses and adheres to

certain fundamental values in relationto knowledge, its applications and thecontext and process of generation and application of knowledge.

(Dr V Kurien - Speech at ASCI, Hyderabad)


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WHO IS A PROFESSIONAL ?

There are five characteristicsof the professional’s role in the management of change : the ethic ofMastering one’s subject, a focus on other’s needs, anInternalization of the exterior world one serves,constructive iconoclasm towards one’s bureaucracy –and clarity of mind about the many seemingly smallelementswhich make up great endeavours.

(Dr VKurien - Speech at ASCI, Hyderabad)


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A profession, sociologists have suggested,is an occupation

that regulates through systematic, required training and collegial discipline,

that has a base in technical, specialized knowledge;

and that has a service rather than a profitorientation, enshrined in its code of ethics

Paul Starr, 1982 “The social transformation of American Medicine”


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Professional Codes of Ethics cover : Professional Honesty

Adherence to confidentiality agreements

Data privacy

Handling of human subjects

Impartiality in data analysis and professional consulting

Professional accountability

Professional development and competency

Resolution of conflicts of interest


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WHAT IS AN S-PAC?

Structured Conference Planned And Run By Students

Presentations Of Non-Technical Career Issues By Highly Qualified Volunteer Speakers

Conference Funded By Many Sources (IEEE, School, Industry)


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S-PAC PLANNING STEPS

1. Get Connected!2. Begin Planning3. Select Speakers4. Budget S-PAC5. Publicize And Sell Tickets6. Prepare For S-PAC Day7. Submit S-PAC Final Form


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GET CONNECTED!

• R7 - R10 Loren Lacy• R7 - R10 Loren Lacy

• R7 - Canada• R7 - Canada

• R8 - Europe & Africa• R8 - Europe & Africa

• R10 - Asia• R10 - Asia

• R9 - Central America & South America

• R9 - Central America & South America


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BEGIN PLANNING

Organize S-PAC Planning Committee

Select Date/AgendaIdentify LocationRefer To Time-Line on S-PAC Web Page

S-PACDay

1998


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SELECT SPEAKERS

Use S-PAC Web Page To Select Speakers/TopicsContact S-PAC Coordinator

To Discuss And Approve Speakers/Topics

Invite SpeakersIdentify Audio/Visual

Requirements For Speakers


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BUDGET FOR S-PAC

Download Budget Planning Worksheet From S-PAC Web Page

Submit Worksheet With Expected Attendance, Expenses, And Income

Receive Approval From RAB/SAC/SPAA Chair

Institute of Electrical and Electronics EngineersStudent Professional Awareness Conference ( S-PAC )

Budget Planning Worksheet

NOTE: Only make entries in cells highlighted in yellow: All other entries are calculated automatically.

School Name

S-PAC Date

S-PAC Chair Other Committee Chairs

Name

Address

Finance

Tel

FAX

E-Mail

Publicity

Alternate Contact

Name

Address

Facilities

Tel

FAX

E-Mail

Branch Counselor Program

Name

Tel

Department Chair

Name Ticket Sales

Tel

Has your speaker program been approved by your S-PAC Coordinator?


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S-PAC FUNDING SOURCES

S-PACFunding

- RAB- PACE- Sections

Industry

School

- Branch- Department- Faculty- University- Student Gov’t

Ticket Sales

IEEE


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PUBLICIZE & SELL TICKETS

Advertise - Bulletin Boards, Computer Accounts, And School Newspapers To Maximize Exposure

Request Faculty To Announce Event And To Attend

Invite Students From Other Organizations, Departments, And Colleges


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PUBLICIZE & SELL TICKETS

Post Advertisements Three Weeks Before Conference

Make Classroom Announcements One Week Before Conference

Use Word-Of-Mouth, Tell Your FriendsSell Tickets Starting One Week Before

Conference


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S-PAC DAY

Check Logistics (Food, Location Setup, Picking Up Speakers, etc.)

Check Meeting AssignmentsEnjoy The ConferenceCollect Feedback Forms

Have Fun!


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SUBMIT S-PAC FINAL FORM

Download And Complete S-PAC Final Form From S-PAC Web Page

Submit With Speaker Evaluation Forms To Receive IEEE Subsidy

Reflect On S-PAC Results - What Went Right Or Wrong

Provide Information To Help IEEE Maintain Quality Of S-PACs


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A WORD ON FUND RAISING

Operating money – continual expenses

Seed money – an advance for an event

Subsidy money – to reduce the cost for members

Capital money – to purchase major items for long term use

In attempting to raise funding…………. Begin with brainstorming Be aware of college/Univ fund raising constraints Preserve the image of engineering


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EXAMPLE OF S-PAC

Organising a Book Review & Presentation in your college

of an excellent work on general management from the

Gallup Organisation

“First Break All The Rules”by Buckingham & Coffman


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EXAMPLE OF S-PAC


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EXAMPLE OF S-PAC

Anthony Lobo

FIRST, BREAK ALL THE RULESMarcus Buckingham & Curt Coffman

The Gallup Organisation

What the world’s Greatest Managersdo differently

Simon & Schuster, 1999


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EXAMPLE OF S-PAC

Anthony Lobo

FIRST, BREAK ALL THE RULES Marcus Buckingham & Curt Coffman

First, Break All the Rules will alter your ideas about management style, the importance of the hiring process, and the weight one should place on employee morale to assure business success. The bottom line is that hiring the best managerial talent, viz., those in turn who will hire and motivate the best workforce, is the key to successful universities, businesses, and industries. As corporations blindly continue to downsize and merge to focus primarily on process improvement and lose sight of the importance of supervisors and managers, companies cannot be profitable or productive.


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EXAMPLE OF S-PAC

Anthony Lobo


A practical, no-nonsense book that incorporates the results of extensive survey research with case studies and anecdotes from the participants in the surveys. This adds a human dimension to what could have otherwise been a dry, statistical tome.

The information presented is easily accessible, the language is free of jargon, and the analogies used—from mountain climbing to coaching to tough love—are sure to resonate with all readers.

This book would be useful for everyone who is concerned about having a high-performing organization and anyone who has hiring authority or is involved in human resources.


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EXAMPLE OF S-PAC

Anthony Lobo


These are 12 simple questions on employee morale that predict company productivity, profitability, customer satisfaction, and employee turnover. The manager, who is the key, makes the connection between morale and business performance. To do this, the best managers "break all the rules."

What are these "magic" questions that can measure the elements necessary in the workplace to attract, focus, and keep the most talented employees, elements that separate productive departments from unproductive departments and profitable companies from unprofitable ones?


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EXAMPLE OF S-PAC

Anthony Lobo


1. Do I know what is expected of me at work?

2. Do I have the materials and equipment I need to do my work right?

3. At work, do I have the opportunity to do what I do best every day?

4. In the last seven days, have I received recognition or praise for doing good work?


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EXAMPLE OF S-PAC

Anthony Lobo


5. Does my supervisor, or someone at work, seem to care about me as a person?

6. Is there someone at work who encourages my development?

7. At work, do my opinions seem to count?

8. Does the mission/purpose of my company make me feel my job is important?


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EXAMPLE OF S-PAC

Anthony Lobo


9. Are my co-workers committed to doing

quality work?

10. Do I have a best friend at work?

11. In the last six months, has someone at work talked to me about my progress?

12. This last year, have I had opportunities at work to learn and grow?

(Q 1 - 6 considered more significant by authors)


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EXAMPLE OF S-PAC

Anthony Lobo


INSIGHTS DERIVED FROM MANAGERS

SURVEYED BY GALLUP

- People don't change that much.

- Don't waste time trying to put in what

was left out.

- Try to draw out what was left in

- That is hard enough.


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EXAMPLE OF S-PAC

Anthony Lobo


The role of the manager is that of a CATALYST :

SELECT SET EXPECTATIONSMOTIVATE DEVELOP

These roles result in the need to select for talent, to define the right outcomes, to focuson strengths, and to help employees find theright fit.


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EXAMPLE OF S-PAC

Anthony Lobo


The "Four Keys" of great managers are:

1. Select for talent...not simply experiences, intelligence, or determination.

2. Define the right outcomes...not the right steps.

3. Focus on strengths...not on weaknesses.

4. Help employees find the right fit...not simply the next rung on the ladder.


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EXAMPLE OF S-PAC

Anthony Lobo


other NUGGETS ON THE WAY UP…..

The authors make an interesting distinction between

“...productive employees and ROAD warriors, the army’s pithy phrase for those sleepy folk who are happy to “retire on active duty”.


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STUDENT PROFESSIONAL AWARENESS VENTURES

(S-PAVe)

Visit Web Page Athttp://www.ieeeusa.org

and proceed to“Careers and Education”


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WHAT IS AN S-PAVe?

Projects/Activities Conceived By IEEE Student Branches To Develop Awareness Of Engineering Professionalism

Activities Based On SCDA Topics“Free-Flowing Format” Enables Students To Be Creative


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S-PAVe PROGRAM GOALS

Develop Activities/Materials To Enhance Professional Awareness And provide Service To Members

Enable Student Branches To Gain Experience In Project Conception, Planning, And Organization

Increase Student Membership (Freshmen, Sophomores, Juniors)


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S-PAVe FORMATS

Activities Not Duplicating S-PACSuggested Formats:

- Service - Video- Workshop - Simulation- Resource Materials

Can Span Days, Weeks, Or Months, Within One Semester


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S-PAVe EXAMPLES

Make A Video Tape Depicting Ethical Dilemmas

Develop An In-House Training Program That Instructs Students On How To Run A Meeting

Arrange For Mock Interviews


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S-PAVe EXAMPLES

Establish A Resume Evaluation Service

Create A Computer Package to Give Basic Ideas On Starting A Company

Develop A Financial Planning Or Communications Workshop


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S-PAVe SERVICE EXAMPLES

Keys to Success Know Your Market

ResumeWritingService Working with pre-teen

kids on weekends toshow role of engineers insociety

Information or Assistanceto Student Branch Members

Service to Non-Engineering Public

Make It Affordable


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S-PAVe WORKSHOP EXAMPLES

Keys to SuccessPlanning - Coordinate LogisticsEffective Workshop Leader/FacilitatorsContact With S-PAC Coordinator

• Taught by Workshop Leader with help of Facilitators• Participants break into small groups and do exercises• Groups work under direction of Facilitators

How tohandle ajob interview

How to runa meeting


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S-PAVe VIDEO TOPICS

Develop A Skill Or Expertise Ethical Dilemmas Oral Presentations Job Stress And How To Handle It

Provide To IEEE Members, Students, Or Public At Large

Use Creativity To Select Topic, Audience, Players, And Script


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S-PAVe SIMULATIONS

A Professional Awareness Skill Is Acquired By “Playing In It”

Usually Part Of A Workshop

Mock Interviews

Engineeras expert witness in courtroom


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S-PAVe RESOURCE MATERIALS

Produce Handouts For AudienceDescribe Professional Awareness Skill Or Idea (Written Materials Or Software Package)

Select Audience And Use Accurate Information Sources


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S-PAVe PLANNING STEPS

1. Get Connected!2. Select Activity Of Highest Interest By Student Members3. Discuss With SPAC Coordinator4. Submit Proposal To IEEE5. Conduct S-PAVe Activity6. Submit S-PAVe Final Report


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S-PAVe PROPOSAL

Venture Description/MilestonesVenture Support Letters From University, Department, And/Or Industry

Venture Budget, Including Local Financial Support

Examples of S-PAVe Proposals Are On TheS-PAC Web Page


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PROPOSAL SUBMISSION AND REVIEW PROCESS

Submit Completed Proposal To IEEEProposal Funding Based On:

Activity Goals To Be Met Likelihood Of Success In Meeting Goals Originality Available Funding

Receive Results Within 2 Weeks


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S-PAVe BUDGET

Itemize Income Sources/ExpendituresRAB Base Funds - Up To US$200Additional RAB Matching Funds - One

Dollar Of S-PAVe Funds For Every Dollar Committed From Other Sources (IEEE Section, University, Industry)

Maximum RAB Funding is US$500


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S-PAVe FINAL REPORT

Final Report Form Similar To S-PAC Review Form, But More Extensive (Download From S-PAC Web Page)

Results Of S-PAVe Documented And Submitted To IEEE Just Like Report Submitted In The “Real World”

Report Helps IEEE Evaluate S-PAVes For Future Ventures


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EXAMPLE OF S-PAVe

Presentation & Discussion

On

The Art of

Facing an Interview


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EXAMPLE OF S-PAVe

TAKING AN INTERVIEWTAKING AN INTERVIEW IN YOUR STRIDEIN YOUR STRIDE

INTERVIEWSINTERVIEWS -- A concept of mutualityA concept of mutuality

Face to face meeting to assess qualities Face to face meeting to assess qualities

of candidate for employment, admission of candidate for employment, admission

The Interview is also a means to obtain The Interview is also a means to obtain statement/opinion statement/opinion (Journalism)(Journalism)

Questions asked generally relate to Questions asked generally relate to objectiveobjective of Interviewof Interview


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EXAMPLE OF S-PAVe


KNOW THE INTERVIEW PROCESSKNOW THE INTERVIEW PROCESS

Evaluation of personal skills Evaluation of personal skills Willingness to learnWillingness to learn

MotivationMotivation

CommunicationCommunication

AttitudeAttitude

ConfidenceConfidence

Technical ExpertiseTechnical Expertise


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EXAMPLE OF S-PAVe


A GOOD BIODATA or CV IS THE KEYA GOOD BIODATA or CV IS THE KEY

Reflects personality / Basis for interviewReflects personality / Basis for interview

Name, Date of birth, Address, Academics, Name, Date of birth, Address, Academics, Work Experience, Extra Curricular Work Experience, Extra Curricular activities, References, Photo, Signature.activities, References, Photo, Signature.

Bad CV : Illegible handwriting, incomplete Bad CV : Illegible handwriting, incomplete information, absence of address/signature, information, absence of address/signature, too lengthy, spelling mistakes !too lengthy, spelling mistakes !


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EXAMPLE OF S-PAVe


PREPARING FOR THE INTERVIEWPREPARING FOR THE INTERVIEW

Know the Know the organisation organisation -- Products/services, Products/services, Philosophy, Performance, PlansPhilosophy, Performance, Plans

Know yourself Know yourself -- Skills, TraitsSkills, Traits Know your job history Know your job history -- Past achievementsPast achievements Know the questionsKnow the questions Prepare your own questionsPrepare your own questions Get the big pictureGet the big picture


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EXAMPLE OF S-PAVe


ANTICIPATE QUESTIONS AT AN INTERVIEWANTICIPATE QUESTIONS AT AN INTERVIEWTry to answer all questions as best you canTry to answer all questions as best you can

Tell us about yourself Tell us about yourself -- your strengthsyour strengths What made you interested in our What made you interested in our organisationorganisation Why should we hire you over othersWhy should we hire you over others What is your major weaknessWhat is your major weakness Where do you see yourself in 5 yearsWhere do you see yourself in 5 years What salary do you expectWhat salary do you expect Do you have any questionsDo you have any questions


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EXAMPLE OF S-PAVe


MORE QUESTIONS …...MORE QUESTIONS …...

Does it matter if your boss is a woman / manDoes it matter if your boss is a woman / man Who do you admire most, and whyWho do you admire most, and why

for College Hires : : TELL ME ABOUT YOUR PROJECT TELL ME ABOUT YOUR PROJECT CHOICE, COMPLETION, YOUR CHOICE, COMPLETION, YOUR ROLE ROLE Be prepared for sketches & solving problems on paper


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EXAMPLE OF S-PAVe


Preparing yourself for the job interviewPreparing yourself for the job interview

Arrive punctually to start withArrive punctually to start with

Greeting : 10 seconds that sets the stageGreeting : 10 seconds that sets the stage Posture, eye contact, smile, handshakePosture, eye contact, smile, handshake Answer questions fullyAnswer questions fully Every question is an opportunityEvery question is an opportunity Identify 3 main things they should know in Identify 3 main things they should know in

order to hire you. Highlight them….order to hire you. Highlight them….


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EXAMPLE OF S-PAVe


Your STRATEGY when at an interview Your STRATEGY when at an interview Relax. Listen attentively. Express interest.Relax. Listen attentively. Express interest. Let the interviewer set the paceLet the interviewer set the pace Express focussed goals Express focussed goals -- this will impressthis will impress Be specific and qualified in answeringBe specific and qualified in answering Be natural, pleasing and politeBe natural, pleasing and polite Have a pleasing manner of speech. Be Have a pleasing manner of speech. Be

prompt not hasty; quick not aggressive; civil prompt not hasty; quick not aggressive; civil but not cringingbut not cringing


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EXAMPLE OF S-PAVe


In closing make it your plan to know the In closing make it your plan to know the

time line and to contact the interviewer time line and to contact the interviewer

again. again.

Assertive follow upAssertive follow up

Don’t hesitate to go for as many interviews Don’t hesitate to go for as many interviews

as possible and to prepare fully for them.as possible and to prepare fully for them.


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FOR MORE INFORMATION…Regions 7 - 10

Ms. Laura DurrettIEEE Student Services ManagerIEEE Services CenterRegional Activities Department445 Hoes Lanes/P.O. Box 1331Piscataway, NJ 08855-1331tel: 1-908-562-5523fax: 1-908-463-3657e-mail: [email protected]

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26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section1 STUDENT CAREER DEVELOPMENT...

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