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27/01/2011 1
Department of Stamps & Registration
• About the Department/Services/Functions
• KAVERI
• NEW KAVERI
• Other IT Initiatives
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3
About the Department
• Oldest department existing since 1856
• Permanent records preserved since inception.
• 3rd highest revenue earner to the state exchequer
• 242 Sub-Registrar and 34 District Registrar offices
• No. of Officers / staff in the department - 1618.
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If a compulsorily register able document is not registered: It,
1. Shall not affect any immovable property comprised therein
2. Shall not confer any power to adopt
3. Shall not be received as evidence of any transaction affecting such property or conferring such power.
- Sec 49 4 27/01/2011
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Services provided
Registration of documents, Marriages &
Firms
Preservation of records of registered
documents.
Collection of revenue to the government.
Issue of Encumbrance Certificates
Issue of Certified copies
Estimation of Market value of properties
Franking of stamps
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Documents registered and revenue realized
Sl No. Year Docts (in lakhs) Revenue (in crores)
1 1999-00 5.90 584.58
2 2000-01 6.49 666.06
3 2001-02 7.86 1030.00
4 2002-03 8.08 1268.29
5 2003-04 9.88 1498.31
6 2004-05 11.99 1924.18
7 2005-06 10.15 2385.29
8 2006-07 14.13 3431.84
9 2007-08 11.94 3630.74
10 2008-09 10.59 3148.29
12 2010-11(up
to December)
8.82 2729.97
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5.9
0
6.4
9
7.8
6
8.0
8
9.8
8
11
.99
10
.15
14
.13
11
.94
10
.59
8.8
2 58
4.5
8
66
6.0
6
10
30
12
68
.29
14
98
.31
19
24
.18
23
85
.29
34
31
.84
36
30
.74
31
48
.29
27
29
.97
0
500
1000
1500
2000
2500
3000
3500
4000
Docts (in lakhs)
Revenue (in crores)
Documents Registered & Revenue Realised
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KAVERI – Project Vision • To make Registration Process Simpler.
• To ensure quick, accurate and speedy service to the public.
• To eliminate errors in copying documents.
• To provide transparency in valuation.
• To automate all back end office functions.
• To return documents within 30 minutes.
• Speedy delivery of Encumbrance Certificates /Copies of documents /marriages /Firms.
• To eliminate human error in the calculation of Stamp Duty & Registration fee.
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Layout of the Sub Registrar’s Office
Scanner Printer
Client with CD Writer
Server & Modem
Hub
Finger print Scanner
Web Camera
Kiosk
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Modules in KAVERI
– Registration Module
– Valuation Module
– Reports Module
– Vendor Management System (VMS)
– Utilities Module
– Firms and Marriage Registration Module
– Scan-Archival Module
– Data Transmission Module
– Website ( www.karigr.org )
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Technical details • Front end – Visual Basic 6.0
• Back end – RDBMS MS SQL 2000 server
• Operating system – MS windows 2000
• 2000Server/Professional
• Reporting tool - Crystal Reports 8.5
• Web site www.karigr.org used ASP. net / IIS / MS SQL Server technologies
• Kannada interface tool - ISM Soft 2000
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Registration process
• Presentation of documents & Scrutiny by SR
• Estimation of Market Value of the property
• Calculation & collection of proper Stamp Duty/Registration fee
• Examination of parties
• Data feeding
• Capture of photo and thumb impression of parties.
• Identifying witnesses
• Generation of Document Summary Report
• Check and Register
• Printing of registration endorsements.
• Scanning
• Delivery of document
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Existing Workflow for Registration
Submits the
Documents
Presenter Presentin
g the document
Manual Scrutiny of submitted
Documents by the Sub-Registrar.
Operator Scans the Document
Captures Photo and thumb and
Registers the document
Registration PC
Scanning PC
Data Entry Operator of
BOT Vendors enters all the
necessary information
Database
Archive Scanned Document
SR Office
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KAVERI-BHOOMI INTEGRATION
• Kaveri & Bhoomi have been integrated since 2006.
• J-forms in XML file format are
being transmitted automatically (without human intervention) on daily basis to SDC through KSWAN /Dial up connectivity.
.
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SR
Office
SR
Office
DR
Office
SR Office
DR
Office
SR
Office
Taluka
office
Taluka
office
State Data
Centre
Web server
Bhoomi
Server
RAS
Server
Kaveri – Bhoomi Integration
RAS
Server
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Kaveri Bhoomi Integration
Web service
State Data Centre
SR Office
SR Office
Taluka Office Taluka Office
BHOOMI
SDC Server
*J-Slip in XML
Router Router
V-SAT
*Hobli codes *Village codes *Survey nos. *Owners *Acknowledgement
*Document Index in XML *J-Slip in XML
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Benefits in K-B Integration
• Uploading XML’s directly to State Data Centre instead of routing it from District Registrar office’s
• Accessing owner details from BHOOMI database before registering the document. This will ensure correct owner details, reduce data entry work and ensure further mutation without any mismatch.
• Mapping KAVERI master data to BHOOMI master data before registering the document; this enhancement will lead to a tightly coupled system.
• Transmission of Photo and Thumb impressions to BHOOMI System will facilitate verification of Owners at BHOOMI kiosk
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Benefits in K-B Integration
• Facilitates SR offices in intimating purchasers regarding government land, SC/ST land and other properties under litigation.
• Transactions are immediately updated in Bhoomi.
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Electronic Memorandum Transmission
IGR Office
BDA Office
SR Office
SR Office SR Office
IGR
Server
Receiving memo from IGR Office
Router Router
Sending memo to IGR Office
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Benefits in Electronic Memorandum Transmission
• No need to generate manual memo to the concerned SRO.
• System generates and sends memo to the concerned office automatically.
• System files the memo in the system automatically.
• The transacted files
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Limitations of KAVERI Decentralized & Stand alone application Obsolete technology • Lack of Centralization of data • Lack of centralized MIS reports • Lack of validation of records Lack of Queuing mechanism Lack of Transparency in presentation & scrutiny of docts Lack of Authorization and check in the system • Inadequate Market Value Estimation module Tedious and erroneous data entry process Cumbersome retrieval of records and reporting Lack of Alternate channel for service delivery Lack of Adequate mechanism for better citizen awareness Lack of Accounting & Grievance redressal module
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Objectives for New KAVERI
• Efficient Service Delivery – The parameters of efficiency are Cost, Access, and Access options, Number of visits, Time, Risk and chances of errors in service.
• Efficient and Effective Administration – The parameters are Cost of operation, Work-load, Process Time, Transparency, Data Security, Accountability, Access to Records, Ability to Inspect and Control
• Maximized Revenue – The parameters are Volume of Transaction, Reduction in deficits, and number of New Services
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E-Governance Roadmap Department of Stamps and Registration
Software Improvement /Development
Capacity Building
Hardware Platform
Network
Storage and Backup
Centralization of data
New Modules
Interface Development
Data Digitization
Conceptualize Develop Deploy
AS IS Study
Process Improvement
Kaveri Assessment
Identify new modules
Functional Specs. for
TO BE system
RFP Preparation
Completed
To Be Done
To Be Completed
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Salient features of New Kaveri • Exchange of validated electronic information between various
departments for mutual benefit.
• Electronic Transfer of J-slips to BHOOMI for effecting mutations speedily.
• Speedy transfer of data/files to the central location for storage and access.
• Generation of token for allotment of time slot for presentation of document and selection of office.
• Capturing online information of the to be registered document.
• Linking with other departments for online verification & validation of records.
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Salient features continued.
• Accessing Management Information System (MIS) reports at all locations for verification, inspections and performance evaluation.
• Automated reconciliation of revenue recovered and remitted to government.
• System generated challans for remittance of government revenue.
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Slide 26
Interfacing Entities Department of Stamps and Registration
Citizens
Banks
Treasuries
Income
Tax
Dept.
Auditor
General
Revenue
Urban
Bodies
Courts
DSR
Ord
ers
A. Document Registration
B. Marriage Registration
C. Firm Registration
D. Society Registration
E. Issue of Encumbrance Report
F. Issue of certified copies
G. Deposit of Wills
J Slips
AIR
Challans
Slide 27
Treasuries
Treasury DSR
Reconciliation with Bank Challans
Quick access to accurate remittance details Accurate remittance & reconciliation Transaction wise remittance Better reconciliation against each transaction
Reconciliation with Treasuries
No central database in treasury Linkages with local treasury offices Challan wise reconciliation •No interface for electronic exchange
Challan remittances via banks
KTC 25
Information usage by Treasury Information usage by DSR
Objectives Gaps / Limitations
Information Exchange
Department of Stamps and Registration
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Slide 28
Revenue Department – SSLR/Bhoomi/Revenue Dept.
Bhoomi/SSLR/ Revenue
DSR
J Forms for transfer/sale of Revenue/non-agricultural land
Integration with Bhoomi/SSLR to validate data and ascertain ownership To validate transaction of revenue land
11e sketch/Survey Maps verification RoR validation / SC-ST lands Check for Govt. banned registrations
Records decentralized Decentralized Kaveri application No means to validate RoR, maps on real time No interface for electronic exchange
J Slips, RoR, Maps
Information usage by Bhoomi/SSLR
Information usage by DSR
Objectives Gaps / Limitations
Information Exchanged
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Slide 29
Income Tax Department
IT Department DSR
Identification of new tax payers Track transactions greater than 5 lacs Identify transactions involving Capital gain taxes
Reduced administrative burden for both departments Easy access Accurate transaction details
PAN Card Validation
PAN details are taken but not verified Address proof required in Form 60/61 is sometimes incorrect or not enclosed No interface for electronic exchange
Transaction of value > 5 lakhs
Information usage by IT Department Information usage by DSR
Objectives Gaps / Limitations
Information Exchanged
Department of Stamps and Registration
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Information Exchange
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• Registered Document
• Scanned images
• Particulars of buyers/sellers
• Photographs
• Thumb Impressions
• Mutation Fees
• Details of arrears of land revenue cases
• Property details
• RTC & Mutation data
• Survey Number
• Crop details
• Type of land
• Owner details
• Government lands
• Granted lands
• Lands granted to SC/ST
• Details of converted Lands
• Details of arrears of land revenue recovered
Stamps & Registration
Bhoomi / SSLR / RD
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Information Exchange
• Registered Document
• Scanned images
• Particulars of buyers/sellers
• Photographs
• Thumb Impressions
• Surcharge duty
• Details of non agricultural properties
• Details of lands under acquisition.
• Residential/commercial/ Industrial etc.
• Property details
• Encumbrance data if any
• Roads abutting the properties
• Constructed area &Year of construction
Stamps & Registration
Urban Local Bodies
Department of Stamps and Registration
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Information Exchange
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• Stamp Duty
• Registration Fees
• Scanning Fees
• Marriage Fees
• Surcharge duty
• Remittances
• Firms fees
• Reconciliation data for amount remitted to treasury directly or through banks
• KTC 25
• KFC 62B
• Challan Details
Stamps & Registration
Treasury
Department of Stamps and Registration
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Other IT Projects of KAVERI
• Encumbrance Certificates are being issued through KAVERI since 2004.
• EC digitization RFP in respect of 9,77,868 manuscript documents from 1995-96 to 2003-04 of all the 42 SR offices in Bangalore Urban District is pending in Government for clearance. (Letter no.Comp/21/02-03 on 25-7-2009)
• EC Software is developed by M/s C-DAC Pune.
• The project will be implemented soon after Government’s approval.
• Digitization of EC data in respect of remaining offices will be taken up soon after.
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Scanning & Microfilming of legacy records
• Scanning & Microfilming project in respect of legacy records will be taken up to enable speedy issuance of EC & CC .
• 75,36,704 pages of manual records of Society & Firms in the state have been scanned, indexed and stored in CD’s & Hard Disks during the year 2008.
• Scanning & microfilming of 10,237 volumes containing 24 lakhs pages of records since 1966 in respect of SRO Gandhinagar & Yelahanka is proposed to be implemented through Dept of Archives.
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E - STAMPING
• E-stamping is a system of sale of stamp paper through ACC’s, accessing the web server of SHCIL through internet.
• It is being implemented through Stock Holding Corporation of India Ltd. (SHCIL)
• As on today there are more than 600 ACC,s in Karnataka
• In Bangalore there are 134 ACC,s
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Thank You S.M.Bhavikatti
Asst.IGR(Computer) e-mail: [email protected] website : www.karigr.org mobile :9448810266
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Documents & Revenue
Year Docts Registered (in lakhs)
Target ( in crores)
Achievement (crores)
% of increase revenue achieved
2006-07 14.13 Rs. 2586.11 Rs.3436.62 132.88%
2007-08 11.94
Rs. 3812.55 Rs.3634.19 95.32 %
2008-09
10.59 Rs 3110.72 Rs.3148.29 110.09%
2009-10
13.18
Rs 2687.00
2817.44
104.85%
2010-11 (up to December)
8.82 2660.67 2729.97 102.60%
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Documents v/s Revenue
41
14
13
13
93
10
59
61
8
34
36
.62
36
34
.19
31
48
.29
11
78
.18
0
500
1000
1500
2000
2500
3000
3500
4000
2006-07 2007-08 2008-09 2009-10
Docts Registered (in thousands)
Achievement (crores)
Docts regtd & Revenue realised
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KAVERI –Benefits of computerisation
• Public get there documents within 30 minutes. • Certified copies of the documents and
Encumbrance certificates are issued immediately. • Discretion of the Registering officers in
determination of the market value of the property is eliminated.
• Loss of revenue due to miscalculation of the stamp duty and registration fee is eliminated.
• Errors in copying of the document into registers are completely eliminated. • Search of the Index for EC is made faster and
mistake free.
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KAVERI –Benefits of computerisation(contd)
• Website gives all the required information to the public about the Department and also for registration of the document.
• Model deeds, Guideline market value of the properties, amount of stamp duty and registration fee payable are available in the website.
• Frequently asked questions in the website provide the necessary information on various subjects.
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