28 September 2017 Chairman: Alderman T Jeffers Vice-Chairman: Councillor J Gray MBE Aldermen: M Henderson MBE, S P Porter, J Tinsley Councillors: N. Anderson, J Baird, O Gawith, A Givan, B Hanvey, B Mallon, T Mitchell, A McIntyre, L Poots Ex Officio The Right Worshipful the Mayor, Councillor T Morrow Deputy Mayor, Councillor H Legge The monthly meeting of the Environmental Services Committee will be held in the Cherry Room, Island Civic Centre, The Island, Lisburn, on Wednesday 4 October 2017, at 5.30 pm, for the transaction of business on the undernoted agenda. Please note that hot food will be available prior to the meeting from 5.00 pm. You are requested to attend. DR THERESA DONALDSON Chief Executive Lisburn & Castlereagh City Council
Transcript
28 September 2017
Chairman: Alderman T Jeffers Vice-Chairman: Councillor J Gray MBE Aldermen: M Henderson MBE, S P Porter, J Tinsley Councillors: N. Anderson, J Baird, O Gawith, A Givan, B Hanvey, B Mallon,
T Mitchell, A McIntyre, L Poots Ex Officio The Right Worshipful the Mayor, Councillor T Morrow Deputy Mayor, Councillor H Legge The monthly meeting of the Environmental Services Committee will be held in the Cherry Room, Island Civic Centre, The Island, Lisburn, on Wednesday 4 October 2017, at 5.30 pm, for the transaction of business on the undernoted agenda. Please note that hot food will be available prior to the meeting from 5.00 pm. You are requested to attend. DR THERESA DONALDSON Chief Executive Lisburn & Castlereagh City Council
Agenda
1. Apologies
2. Declarations of Interest 3. Minutes of the Environmental Services Committee Meeting held on 6 September
2017
4. Confidential Business Members are requested to go to the Confidential folder on Sharepoint to access the Environmental Services Committee confidential report.
4.1 Report from the Director of Service Delivery (Regulated)
4.1.1 The Provision of Receipt, Processing, Treatment, Recycling and Disposal of Street Sweepings Waste Contract
(confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information)
4.1.2 Memorandum of Understanding – Burial Subsidy (confidential due to information relating to the financial or
business affairs of any particular person [including the Council holding that information)
4.1.3 Financial Appraisal – Equipment for Maintenance of Artificial
Surfaces (confidential due to information relating to the financial or
business affairs of any particular person [including the Council holding that information)
4.1.4 Preliminary Expenditure and Financial Appraisal Application –
Replacement of 3 No. 26 Tonne Refuse Collection Vehicles (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information)
4.1.5 Building Control Information Technology Software System (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information)
4.1.6 Planning Enforcement – Cases with Court Proceedings for October 2017 (confidential for reason of information relating to any individual; information which is likely to reveal the identity of an individual; and information in relation to which a claim to legal professional privilege could be maintained in legal proceedings.
4.1.7 Off-Street Car Parking – Enforcement Contract Post October 2019 (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information)
4.1.8 arc21 Joint Committee Meeting – 31 August and 28 September 2017 (confidential due to information relating to the financial or business affairs of any particular person [including the Council holding that information)
4.1.9 Rolling Year Absence Figures for Service Delivery (Regulated) (confidential due to information which is likely to reveal the identity of an individual)
5. Report from Director of Service Delivery (Regulated)
5.1 Environmental Services Trading Accounts – Period 5 5.2 Report from Head of Service (Building Control) 5.2.1 Street Naming Off Comber Road, Dundonald
5.2.2 Commercial Vacancy Inspections in Partnership with Land and Property Services (LPS)
5.2.2.1 Finances 5.2.2.2 General Data Protection Regulations (GDPR) and
data sharing 5.2.3 Development of Northern Ireland Climate Change Adaption
Programme 2019-2024 5.2.4 Energy Performance of Building 4th Quarter 2016/2017 Report 5.2.5 Building Control Applications – Full Plan Applications and
Regularisation Certificates 5.2.6 Department of Finance (DoF) – Completion Notice Ready
Report to Land and Property Services 5.2.7 Department for Communities (DfC) – Affordable Warmth Project
5.3 Report by Head of Service (Parks and Amenities) on Parks and Open Spaces
5.3.1 Keep NI Beautiful a. ‘Live Here Love Here’ i. Strand 1 – Awareness Training ii Strand 2 – Grants iii Strand 3 – Volunteer Support b. Eco Schools 5.3.2 Ulster In Bloom - Results 5.4 Report from the Head of Service (Technical and Estates) 5.4.1 Powerhouse Communications
5.4.2 Policy on Provision of Additional Brown Bins – Update 5.4.3 Winter Waste Communications 5.5 Report from Head of Service (Environmental Health)
Roads Closure 5.5.2 Proposed Mural at Newtownbreda 5.5.3 Emergency Preparedness Group Proposed Re-Structuring 5.5.4 Test Purchase Exercise for Sunbeds 5.5.5 Health and Wellbeing
5.5.5.1 Mental Health Business Event 5.5.5.2 Calorie Wise Event 5.5.5.3 Falls Prevention and Electric Blanket Event
5.5.6 The Dogs (Northern Ireland) Order 1983 – Dog Control 5.5.6.1 Dog Control Statistical Returns 5.5.6.2 Issue of Fixed Penalty Notices 5.5.6.3 Issue of Dog Control Condition Notices 5.5.6.4 Prosecution Outcomes 5.5.6.5 Summer Initiative 2017
5.6 Report from Acting Head of Service (Operational Services) 5.6.1 Department for Infrastructure 5.6.1.1 Proposed Abandonment at Carnreagh Road,
Hillsborough 5.6.1.2 Proposed Abandonment/Stopping Up at Hillsborough
Minutes of the Meeting of the Environmental Services Committee held in the Island Civic Centre, The Island, Lisburn, on Wednesday, 6 September, 2017 at 5:30 pm PRESENT:
Alderman T Jeffers (Chairman) The Right Worshipful the Mayor Councillor T Morrow Aldermen M Henderson MBE, SP Porter and J Tinsley N. Anderson, J Baird, O Gawith, A Givan, J Gray MBE, B Hanvey, H Legge, B Mallon, T Mitchell, A McIntyre, L Poots
IN ATTENDANCE:
Alderman S Martin Councillor B Bloomfield The Director of Service Delivery (Regulated) Head of Service (Technical and Estates) Acting Head of Service (Operational Services). Head of Service (Parks & Amenities) Head of Service (Environmental Health) Head of Service (Building Control) Member Services Officer
Commencement of Meeting The Chairman, Alderman T Jeffers, welcomed everyone to the September meeting of the Environmental Services Committee. 1. Apologies It was agreed to accept apologies for non-attendance at the meeting on behalf of Councillor N Anderson and Councillor J Baird.
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2. Declarations of Interest The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement to complete Declaration of Interest forms in this regard, which had been provided at the meeting. The following Declaration of Interest was made during the course of the meeting:
o Alderman P Porter in Item 5.5.2 Allotments on the basis that he was a Director of the Public Health Agency
3. Minutes of the Environmental Services Committee Meeting held on 7 June 2017
It was proposed by B Mallon, seconded by A Givan, and agreed that the minutes of the meeting of the Environmental Services Committee held on 7 June 2017, as adopted at the meeting of Council held on 27 June 2017, be confirmed and signed. 4. Confidential Business It was agreed that the report and recommendations of the Director of Service Delivery (Regulated) be adopted, subject to any decisions recorded below. The Chairman, Alderman T Jeffers, advised that the matters contained in the confidential report would be dealt with “In Committee” for the following reasons:
Item 4.1: Confidential due to information relating to financial or business affairs of the organisation concerned [including the Council holding that information Item 4.2: Confidential due to information relating to financial or business affairs of the organisation concerned (including the Council holding that information) Item 4.3: Confidential due to information relating to financial or business affairs of the organisation concerned (including the Council holding that information) Item 4.4: Confidential due to information relating to financial or business affairs of the organisation concerned (including the Council holding that information Item 4.5: Confidential due to information relating to the financial or business affairs of any particular person (including the Council holding that information) Item 4.6: Confidential due to information relating to the financial or business affairs of any particular person (including the Council holding that information) Item 4.7: Confidential due to information which is likely to reveal the identity of an individual Item 4.8: (confidential due to information relating to the financial or business affairs of any particular person (including the Council holding that information)
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4. Confidential Business (Contd)
Item 4.9: Confidential due to information relating to the financial or business affairs of any particular person (including the Council holding that information) Item 4.10: Confidential due to information relating to the financial or business affairs of any particular person (including the Council holding that information) Item 4.11: Confidential due to information relating to the financial or business affairs of any particular person (including the Council holding that information) Item 4.12: Confidential due to information relating to the financial or business affairs of any particular person (including the Council holding that information) Item 4.13: Confidential due to information relating to the financial or business affairs of any particular person (including the Council holding that information) Item 4.14: Confidential due to information which is likely to reveal the identity of an individual Item 4.15: Confidential due to information which is likely to reveal the identity of an individual
“In Committee”
It was proposed by Alderman M Henderson, seconded by Councillor A McIntyre, and agreed that the following matters be considered “in committee”, in the absence of members of the press and public.
Items for Decision
4.1 Preliminary Expenditure Application (PEA) and Financial Appraisal for the
Proposed Erection of a Garden of Reflection – Princess Diana Memorial Park
The Committee was provided with copy of the Preliminary Expenditure Application (PEA) for the construction of a Garden of Reflection on the site of Princess Diana Memorial Park together with copy of reports that had been considered at previous Committee meetings. It was proposed by Alderman M Henderson, seconded by Councillor B Mallon, and agreed to recommend that Council approve the recommendations as set out in the officer’s report.
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4.2 Preliminary Expenditure Application (PEA) - Provision of a Haulage Service for Residual and Green Waste from Council Household Recycling Centres
The Committee was provided with copy of the Preliminary Expenditure Application (PEA), for the provision of a haulage service for residual and green waste from Council Household Recycling Centres.
It was proposed by Councilor O Gawith, seconded by Councillor A Givan, and agreed to recommend that Council approve the recommendation as set out in the officer’s report. 4.3 Review of Cemeteries – Sunday Burials It was proposed by Alderman J Tinsley, seconded by Councillor L Poots, and agreed to recommend that Council retain the status quo in respect of Sunday burials. 4.4 The Supply and Delivery of Wheeled Refuse Collection Containers, Bottle
Banks and Other Supplies Contract It was proposed by Alderman M Henderson, seconded by Councillor O Gawith, and agreed to recommend that Council approve the recommendation as set out in the officer’s report. 4.5 Tender for the Recycling and Recovery of Residual & Bulky Waste from
Council Household Recycling Centres/Civic Amenity Sites It was proposed by Councillor L Poots, seconded by Councillor A McIntyre, and agreed to recommend that Council approve the recommendation as set out in the officer’s report. 4.6 Amenity/Bulky Collection Service (Alderman S Martin arrived at 5.53 pm) The Committee was provided with copy of the report considered at its meeting in June 2017 together with copy of costings for two options for bulky waste collections. It was proposed by Councillor A Givan, seconded by Alderman M Henderson and agreed to recommend that Council retain the status quo in respect of the amenity/bulky collection service. It was further agreed that a report on brown bin collection would be brought to the next meeting of the Committee.
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4.7 Geographical Information (GI) Officer
The Committee was provided with copy of previous Council decisions relating to the employment of a Geographical Information (GI) Officer. It was proposed by Alderman J Tinsley, seconded by Councillor O Gawith, and agreed to recommend that Council approve the recommendation as set out in the officer’s report. Additional Verbal Report by the Director of Service Delivery (Regulated) 4.8 Christmas Car Parking It was proposed by Councillor J Gray, seconded by Councillor T Mitchell, and agreed that the arrangements for Christmas car parking introduced in 2016 continue to apply for the current year. 4.9 Out of Hours Dog Service It was proposed by Alderman M Henderson, seconded by Councillor A McIntyre, and agreed to recommend that the tender for the Out of Hours Dog Service be awarded as recommended by the officer. 4.10 Memorandum of Understanding – Cemetery Subsidy It was agreed to consider this item from the report by the Head of Service (Parks & Amenities) at this stage in the meeting on the basis that it was confidential due to information relating to the financial or business affairs of any particular person (including the Council holding that information). The Officer tabled a further report for Members’ consideration
It was proposed by Alderman J Tinsley, seconded by Councillor A McIntyre, and agreed to recommend that Council approve the recommendations as set out in the officer’s report with the addition of rented accommodation being added to the eligible criteria and that the subsidy be set at a level of 75%. Items for Noting It was proposed by Councillor L Poots, seconded by Councillor T Mitchell, and agreed that the following items (Items 4.11 to 4.18) be noted. 4.11 WEEE and Batteries Service Contracts The Committee noted the extension of the WEEE and batteries service contracts.
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4.12 Update on the Use of Overt Cameras to Support the Investigation of Non-Compliance with Environmental Health Statute
The Committee noted a report on the deployment of CCTV surveillance cameras to support the investigation of non-compliance with Environmental Health Statute. 4.13 Department for Communities (DfC) – Affordable Warmth Scheme (AWS),
Funding & Targets for 2017/18
The Committee was provided with and noted copy correspondence with the Department for Communities in relation to the Affordable Warmth Scheme. 4.14 WRAP Collaborative Partnership & Collections Options Modelling The Committee noted update information regarding project costs, the award of the contract for completion of a Waste and Recycling Service Options Appraisal and collection options. 4.15 arc21 Joint Committee Meeting – 29 June and 27 July 2017 The Committee was provided with and noted copy papers for the Joint Committee Meetings held on 29 June and 27 July 2017 and the associated arc21 Members’ Monthly Bulletins. 4.16 Britain in Bloom Awards 2018
The Committee were provided with and noted correspondence from RHS Community Horticulture in relation to the Britain in Bloom Awards in 2018.
4.17 Agency Staff The Committee noted that the agency report for Services Delivery (Regulated) would not be presented in September. 4.18 Rolling Year Absence Figures for Service Delivery (Regulated)
The Committee was provided with and noted details of the rolling year absence figures together with monthly absence figures for the period April 2017 to July 2017. Resumption of Normal Business It was proposed by Alderman J Tinsley, seconded by Councillor A Givan, and agreed to come out of committee and normal business was resumed.
5. Report from the Director of Service Delivery (Regulated)
Items for Noting It was proposed by Alderman M Henderson, seconded by Councillor J Gray, and agreed that the following items (Items 5.1 to 5.4) be noted.
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5.1 Environmental Services Trading Accounts – Period 4
Members were provided with copy and noted the Environmental Services Trading Accounts for Period 4.
5.2 Publication of Drinking Water Inspectorate’s Drinking Water Quality Report
2016
The Committee was provided with copy and noted an email from DAERA in relation to the Publication of Drinking Water Inspectorate's Drinking Water Quality Report 2016 5.3 Annual Planning Statistical Report Information
The Committee was provided with copy and noted a report on Planning Activity during 2016/2017 together with the Performance Tracker. 5.4 Letter from NI Housing Executive regarding Extinguishment of Public Rights
of Way at Gregg Street Mews, Lisburn, Order No 1, 2017 The Committee was provided with copy and noted correspondence from NI Housing Executive regarding extinguishment of public rights of way at Gregg Street Mews, Lisburn, Order No 1, 2017. The Committee also noted comments to be returned regarding the operational needs of Council bin collection services. 5.5 Report from Head of Service (Parks & Amenities)
Items for Decision
5.5.1 Britain in Bloom – Hillsborough
(Councillor B Mallon left the meeting at 6.24 pm) Councillor J Gray advised that she would not be available to attend the Britain in Bloom awards ceremony in Llandudno in North Wales from 27-28 October 2017. It was proposed by Alderman M Henderson, seconded by Councillor A McIntyre, and agreed that it be recommended that Council approve the attendance of the Committee Chair at the Britain in Bloom awards ceremony 2017 and that, as the Vice-Chair was unable to attend, the Chair nominate another Member. (Councillor B Mallon returned at 6.26 pm)
5.5.2 Allotments
It was proposed by Alderman M Henderson, seconded by Councillor O Gawith, and agreed that it be recommended that Council approve the engagement of a suitably qualified consultancy to engage with plot holders at the Council’s allotments beside Aberdelgy Golf Club to present costed design options for capital improvements and to oversee delivery of the development of the allotments. It was also noted that £23,000 had been secured from the PHA
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5.5.2 Allotments (Contd)
towards delivery of this project and that applications would be made for further grant funding.
Items for Noting It was proposed by Alderman M Henderson, seconded by Councillor A McIntyre, and agreed that the following items (Item 5.5.3 to 5.5.4) be noted.
5.5.3 Green Flag Awards The Committee noted an update report in relation to the Green Flag Awards.
5.5.4 Memorandum of Understanding – Cemetery Subsidy
The Committee noted that this item had been considered earlier in the meeting at Item 4.10. 5.6 Report from Head of Service (Technical and Estates)
Item for Noting It was proposed by Councillor A Givan, seconded by Councillor O Gawith, and agreed that the following items (Item 5.6.1 to 5.6.6) be noted.
5.6.1 Lisburn & Castlereagh City Council Draft NILAS Reconciliation
The Committee was provided with and noted copy correspondence from NIEA regarding the Draft Northern Ireland Landfill Allowances Scheme Reconciliation for Lisburn & Castlereagh City Council for 2016/17 together with correspondence from the Director of Service Delivery (Regulated) to NIEA initiating the transfer protocol.
The Committee was provided with and noted details of the transfer of allowances to the Council to enable it to meet 2016/17 NILAS requirements in respect of the Northern Ireland Landfill Allowance Scheme.
5.6.3 Provisional Northern Ireland Local Authority Collected Municipal Waste Management Statistics, January to March 2017 Publication
The Committee noted the publication of the provisional Northern Ireland Local Authority Collected Municipal Waste Management Statistics Report for January to March 2017
The Committee was provided with copy and noted an update report on results of Phase 1 of the Northern Ireland Waste Compositional Analysis 2017 and implementation of the Council Contamination policy.
5.6.5 Recycling Week 2017
The Committee noted a report on events and activities planned for Recycling Week, 25 September to 1 October 2017.
5.6.6 DAERA ‘Social Web’ For Food Waste Project
The Committee noted the information provided on the DAERA ‘Social Web’ for food waste project. 5.7 Report by Head of Service (Environmental Health)
Items for Decision
5.7.1 Consultations for Approval
5.7.1.1 Consultation on the Food Standards Agency Draft Food Hygiene (Amendment) Regulations (Northern Ireland) 2017
The Committee was provided with copy of comments drafted by officers in relation to the proposed enhanced labelling for raw drinking milk It was proposed by Alderman M Henderson, seconded by Councillor J Gray, and agreed to recommend that Council approve the submission of these comments on the Food Standards Agency consultation on the draft Food Hygiene (Amendment) Regulations (Northern Ireland) 2017.
5.7.1.2 Consultation on Continuing Healthcare in Northern Ireland: Introducing a Transparent and Fair System
The Committee was provided with copy of a proposed response drafted by officers in relation to the 4 options outlined by the Department of Health for changes to continuing health care It was proposed by Alderman M Henderson, seconded by Councillor J Gray, and agreed to recommend that Council approve the submission of the response in relation to the consultation on Continuing Healthcare in Northern Ireland: Introducing a Transparent and Fair System.
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5.7.1.3 Consultation on the Dilapidated/Dangerous Buildings and Neglected Sites – Local Government Resource Costs
The Committee was provided with copy of comments drafted by officers in relation to the local government resource costs in respect of dilapidated/dangerous buildings and neglected sites. It was proposed by Alderman M Henderson, seconded by Councillor J Gray, and agreed to recommend that Council approve the submission of comments to the Department of Agriculture, Environment and Rural Affairs in relation to the consultation on Dilapidated/Dangerous Buildings & Neglected Sites – Local Government Resource Costs.
5.7.1.4 Consultations in Relation to the Proposed Consolidated Public Drinking Water Regulations and the Proposed Consolidated Private Water Supplies Regulations
The Committee was provided with copy of comments in relation the above consultations which had been forwarded to the Department of Agriculture, Environment and Rural Affairs. It was proposed by Alderman M Henderson, seconded by Councillor J Gray, and agreed to recommend that Council retrospectively approve the submission of comments on the consultations from the Department of Agriculture, Environment and Rural Affairs in relation to the Proposed Consolidated Public Drinking Water Supplies Regulations and the Proposed Consolidated Private Water Supplies Regulations.
5.7.1.5 Consultation on the Draft Revised UK Air Quality Plan for Tackling Nitrogen Dioxide (Tackling Nitrogen Dioxide in our Towns and Cities)
The Committee was provided with further information on the consultation on the Draft Revised UK Air Quality Plan for Tackling Nitrogen Dioxide (Tackling Nitrogen Dioxide in our Towns and Cities together with copy of the Council’s response to the consultation. It was proposed by Alderman M Henderson, seconded by Councillor J Gray, and agreed to recommend that Council retrospectively approve the comments that had been submitted to the Department of Agriculture, Environmental and Rural Affairs in relation to consultation on the Draft Revised UK Air Quality Plan for Tackling Nitrogen Dioxide (Tackling Nitrogen Dioxide in our Towns and Cities).
5.7.2 Amendment to the Council’s Scheme of Delegation
It was proposed by Alderman M Henderson, seconded by Councillor A McIntyre, and agreed to recommend that Council approve the addition of the Consumer Rights Act 2015 and The Criminal Justice & Police Act 2001 to Appendix B of the Council’s Scheme of Delegation.
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5.7.3 Food Control Service Plan 2017/2018 The Committee was provided with copy of the Food Service Plan for the Environmental Health Service Unit for 2017/2018. It was proposed by Councillor B Hanvey, seconded by Councillor L Poots, and agreed to recommend that Council approve the content of the Food Control Service Plan for 2017/2018 in terms of the service to be provided.
5.7.4 Car Parking – Traffic Attendants’ Daily Visits
It was proposed by Councillor A Givan, seconded by Councillor L Poots, and agreed to recommend that Council approve the introduction of a pilot scheme to reduce the number of visits to the 6 named car parks within the Lisburn & Castlereagh City Council area to 2 visits per day with timings to be varied and that a review be carried out after 3 months to determine overall effectiveness. Items for Noting
It was proposed by Councillor J Gray, seconded by Councillor B Mallon, and agreed that the following items (Item 5.7.5 to 5.7.18) be noted.
5.7.5 Consultations for Noting
5.7.5.1 Consultation on Proposals for the Freight Containers (Safety Convention) Regulations (Northern Ireland) 2018
The Committee noted the report in relation to the consultation on Proposals for the Freight Containers (Safety Convention) Regulations (Northern Ireland) 2018.
5.7.5.2 Consultation on Proposals for the Ionising Radiations Regulations (Northern Ireland) 2017
The Committee noted the report in relation to the consultation on Proposals for the Ionising Radiations Regulations (Northern Ireland) 2017.
5.7.6 The Resurgam Trust South Eastern Zone Project
The Committee noted an update report in relation to The Resurgam Trust South Eastern Zone Project.
5.7.7 Health and Well-Being
5.7.7.1 Tobacco Control
The Committee was provided with and noted a progress report on the work activities carried out by the Tobacco Control Officer for year 2016/2017.
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5.7.7.2 Home Safety
The Committee was provided with and noted a Progress Monitoring Report detailing key initiatives undertaken by the Home Accident Prevention Group and Home Safety Team during 2016-2017.
5.7.8 The Local Government (Miscellaneous Provisions) (Northern Ireland) Order 1985 – Article 3 Licensing of Places of Entertainment – Renewal of Licence
The Committee was provided with copy and noted the list of premises issued with an Entertainment Licence under The Local Government (Miscellaneous Provisions) (Northern Ireland) Order 1985 – Article 3 Licensing of Places of Entertainment between 1 April 2017 to 30 June 2017.
The Committee was provided with copy and noted the list of premises issued with a Petroleum Licence under the Petroleum Consolidation Act (Northern Ireland) 1929 between 1 April 2017 and 30 June 2017.
5.7.10 The Licensing (Northern Ireland) Order 1996 – Liquor Licence Applications
The Committee was provided with copy and noted a report in relation to liquor licensing consultations responded to by the Environmental Health Service Unit between 1 April 2017 and 30 June 2017.
5.7.11 Betting and Gaming (Northern Ireland) Order 2005; Betting,
Gaming, Lotteries and Amusements (Northern Ireland) Order 1985: Article 114 - Amusement Permits Issued
The Committee was provided with copy and noted the list of premises issued with an amusement permit under the Betting, Gaming, Lotteries and Amusements (Northern Ireland) Order 1985 - Article 114 between 1 April 2017 and 30 June 2017.
5.7.12 Fly-Tipping: Partnership Working - Belfast Hills, Hannahstown and Dundrod Areas
The Committee noted a report in relation to partnership working to address issues regarding fly-tipping within the Council area.
5.7.13 Abandoned Vehicles
The Committee noted a report in relation to how the Environmental Health Service Unit progressed the removal and disposal of abandoned vehicles.
(Councillor H Legge left the meeting at 6.38pm)
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5.7.14 The Litter (Northern Ireland) Order 1994
5.7.14.1 Fixed Penalty Notices The Committee noted a report in relation to Fixed Penalty Notices issued for littering and illegal dumping related offences.
5.7.14.2 Prosecution Outcomes
The Committee was provided with copy and noted a report in relation to recent prosecutions progressed by the Environmental Health Service Unit in relation to litter and illegal dumping related offences.
The Committee noted a report in relation to the Roads (Miscellaneous Provisions) Act (NI) 2010 – Prohibition or Restriction of Use of Public Roads: Special Events.
5.7.16 Noise Complaint Statistics – 2016/2017 The Committee was provided with copy and noted a report in relation to Noise Complaint Statistics for 2016-2017 for Lisburn & Castlereagh City Council which had been submitted to the Air and Environmental Quality Unit of the Department of Agriculture, Environment and Rural Affairs.
5.7.17 Air Quality Progress Report 2017
The Committee was provided with copy and noted an update in relation to the Air Quality Progress Report 2017.
5.7.18 The Safety Advisory Group Minutes
The Committee was provided with copy and noted the minutes of the Safety Advisory Group meeting held on 19 July 2017.
5.8 Report by Acting Head of Service (Operational Services) Items for Noting
It was proposed by Councillor A McIntyre, seconded by Councillor B Hanvey, and agreed that the following items (Item 5.8.1 to 5.8.2) be noted.
5.8.1 Service Update: Refuse Collection
The Committee was provided with copy of refuse collection data and noted the refuse collection service update.
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5.8.2 Cleansing Services: Illegal Dumping Update The Committee was provided with copy and noted illegal dumping statistics for the three month period up to July 2017. 5.9 Report by Head of Service (Building Control) Items for Decision
5.9.1 Street Naming Off Old Dundonald Road, Dundonald
The Committee was advised that TDK Commercial Property Consultants had proposed the street name for an existing development of commercial properties off Old Dundonald Road in Dundonald. . The Committee had been provided with a copy of the development layout. As the Council was the superior landlord for the development, the matter had been considered by the Leisure and Community Development Committee meeting in June and the Committee had been provided with a copy of the relevant minute. It was proposed by Councillor L Poots, seconded by Alderman M Henderson, and agreed that the street name, Omni Park, be allocated to the proposed development of existing commercial properties off Old Dundonald Road, Dundonald.
5.9.2 Street Naming Off Hillsborough Road, Lisburn
The Committee was advised that CT Developments has proposed the street name for a development of 12 apartments off Hillsborough Road in Lisburn. The Committee had been provided with copy of the development layout. It was proposed by Councillor J Gray, seconded by Councillor A Givan, and agreed that the street name, Hillsborough Road Mews, be allocated to this proposed development of 12 apartments off Hillsborough Road, Lisburn.
5.9.3 Energy Performance of Buildings (Certificates and Inspections) Regulations
The Committee was provided with copy correspondence from the Department of Finance (DoF) confirming funding for enforcement of EPB regulations for 2017/2018 together with copies of the Enforcement Protocol between DoF and Belfast City Council and the Service Level Agreement with Belfast City Council. It was proposed by Alderman M Henderson, seconded by Councillor L Poots, and agreed to recommend that Council note Enforcement Protocol and grant approval for the Chief Executive to sign and agree the EPB Service Level Agreement on behalf of the Council for financial year 2017/18.
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Items for Noting It was proposed by Councillor B Mallon, seconded by Councillor B Hanvey, and agreed that the following items (Items 5.9.4 to 5.9.7) be noted.
5.9.4 Building Control Applications – Full Plan Applications and Regularisation Certificates
The Committee noted the undernoted information in regard to the Full Plan Applications ‘Approved’ and Regularisation Certificates issued in the months of May, June and July 2017
Month Full Plan Approvals Regularisation Certificates May 2017 173 58 June 2017 110 33 July 2017 317 29
5.9.5 Department of Finance – Completion Notice Ready Report to Land &
Property Services
The Committee noted the undernoted information in regard to Completion Notice Ready Reports for the months of May to July 2017 returned to the Department of Finance and Personnel, Land and Property Services.
Month Completion Notice Ready
May 2017 105 June 2017 59 July 2017 57
5.9.6 Department for Communities (DfC) – Affordable Warmth Project
The Committee noted the undernoted information in relation to visits and referrals made in respect of the Affordable Warmth Project:
Month Home
Visits Carried
Out
Completed and Eligible Referrals to NIHE (after
financial checks)
DfC requested
Target
‘Make the Call’
April 2017 108 25 25 19 May 2017 202 25 25 19 June 2017 117 25 25 22 July 2017 87 40 40 21
5.9.7 Update on Geographical Information (GI) Projects
The Committee was provided with copy and noted an update report on projects and progress that has been made to date since the Geographical Information Officer had commenced in May 2017.
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6. Any Other Business
6.1 Building Control Fees – Councillor L Poots Councillor L Poots expressed concern that building control fees in Northern Ireland were linked to UK ratings despite variation in building costs across the UK. The Head of Service (Building Control) clarified that, for estimated costs of works based on Building Construction Information Services figures, a Northern Ireland multiplication factor of 0.55 was used, in effect a regional weighting. The other charges in Schedules 1 to 3 of the fees legislation were set by statute. (Alderman J Tinsley left the meeting at 6.53 pm) 6.2 Control of Dogs – Councillor B Hanvey
Councillor B Hanvey enquired whether the Council could erect signage to encourage dog owners to ensure that dogs off the leash were not annoying other park users. The Head of Service (Environmental Health) advised that an officer working group that included elected member representation was keeping all issues relating to control of dogs under review and this would include appropriate signage. 6.3 Identification of Elected Members – Alderman SP Porter Alderman SP Porter asked that all Council staff but particularly those holding front of service roles be facilitated in identifying the elected members. 6.4 Dog Fouling and Dog Death – Councillor B Mallon The Head of Service (Environmental Health) responded to concerns raised by Councillor B Mallon regarding dog fouling issues in Carryduff Park and a recent incident of a dog death in Hillsborough Forest Park, the cause of which had not yet been ascertained. 6.5 Nuclear Free Local Authorities All Ireland Forum The Committee was provided with copy correspondence from the Nuclear Free Local Authorities All Ireland Forum regarding its Autumn Policy Seminar taking place on 22 September 2017 in Navan, Co Meath. It was agreed that any Member wishing to attend the seminar should contact Member Services.
There being no further business, the meeting was terminated at 7.04 pm. Mayor/Chairman
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LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF ENVIRONMENTAL SERVICES COMMITTEE ON WEDNESDAY 4 OCTOBER 2017 REPORT BY DIRECTOR OF SERVICE DELIVERY (REGULATED) PURPOSE AND BACKGROUND
The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council. The following items are for noting: 1. It is recommended that Members note the Period 5 trading position.
2. It is recommended that Members consider the report from the Head of Service
(Building Control).
3. It is recommended that Members consider the report from the Head of Service (Parks and Amenities) on Parks and Open Spaces.
4. It is recommended that Members consider the report from the Head of Service (Technical and Estates).
5. It is recommended that Members consider the report from the Head of Service (Environmental Health).
6. It is recommended that Members consider the report from the Acting Head of Service (Operational Services). ITEMS FOR NOTING
1 ENVIRONMENTAL SERVICES TRADING ACCOUNTS – PERIOD 5
Attached as Appendix 1 for Members’ information is a copy of the Period 5 trading accounts. Members will be aware that monthly budget control meetings take place with Corporate Services where detailed analysis of committed budgets and variance is carried out. Each unit Head of Service attends the meetings with the Director. Recommendation It is recommended that Members note the Period 5 trading position.
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2 REPORT FROM HEAD OF SERVICE (BUILDING CONTROL) Attached as Appendix 2 for Members’ information is a report from the Head of Service (Building Control) in respect of items under his remit. Recommendation It is recommended that Members consider the report from the Head of Service (Building Control).
3 REPORT BY HEAD OF SERVICE (PARKS AND AMENITIES) ON PARKS
AND OPEN SPACES Attached at Appendix 3 for Members’ information is the report from the Head of Service (Parks and Amenities) on Parks and Open Spaces in respect of items under his remit. Recommendation It is recommended that Members consider the report from the Head of Service (Parks and Amenities) on Parks and Open Spaces.
4 REPORT FROM THE HEAD OF SERVICE (TECHNICAL AND ESTATES) Attached as Appendix 4 for Members’ information is the report from the Head of Service (Technical and Estates) in respect of items under his remit. Recommendation It is recommended that Members consider the report from the Head of Service (Technical and Estates).
5 REPORT FROM HEAD OF SERVICE (ENVIRONMENTAL HEALTH) Attached as Appendix 5 for Members’ information is the report from the Head of Service (Environmental Health) in respect of items under his remit. Recommendation It is recommended that Members consider the report from the Head of Service (Environmental Health).
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6 REPORT FROM ACTING HEAD OF SERVICE (OPERATIONAL SERVICES) Attached as Appendix 6 for Members’ information is the report from the Acting Head of Service (Operational Services) in respect of items under her remit. Recommendation It is recommended that Members consider the report from the Acting Head of Service (Operational Services).
HEATHER M MOORE DIRECTOR OF SERVICE DELIVERY (REGULATED) 27 September 2017
Environmental Services - April 2017 to March 2018 Appendix 1
Month:- Aug-17
Department Annual Budget Total Actual Total
Budget to date & Committed Variance
Expenditure:
Director's Office 587,169 321,741 317,750 (3,991)
Environmental Health 3,604,375 1,602,224 1,458,259 (143,965)
Net Overall Position 21,793,677 9,167,124 8,932,394 (234,730)
Single Status costs funded from reserves 211,436 211,436
Total Net Overall Position 21,793,677 9,167,124 9,143,830 (23,294)
Appendix 2
LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF ENVIRONMENTAL SERVICES COMMITTEE ON WEDNESDAY 4 OCTOBER 2017 REPORT BY HEAD OF SERVICE (BUILDING CONTROL) PURPOSE AND BACKGROUND The purpose of this report is to set out for Members’ consideration, a number of recommendations specifically relating to the operation of the Council. The following decisions are required:
1. To approve the naming of the proposed development off Comber Road, Dundonald
2. To consider information in relation to commercial vacancy inspections in partnership with Land & Property Services.
3. To consider information in relation to consultation on NI Climate Change Adaption Programme 2019-2024.
4. To note information in relation to Energy Performance of Buildings Regulations report.
5. To note information regarding Building Control Applications - Full Plan Applications and Regularisation Certificates.
6. To note information regarding Department of Finance – Completion Notice Ready report to Land & Property Services.
7. To note information regarding Department for Communities – Affordable Warmth Project.
ITEMS FOR DECISION
1. STREET NAMING OFF COMBER ROAD, DUNDONALD
Hagan Homes Ltd has proposed the street name for an existing development of 6 apartment blocks (28 apartments), off the Comber Road. The proposal for the street name is:
• Loughan Hall (1st Preference) • Oran Meadow (2nd Preference)
The development layout is attached in APPENDIX 1 BC for Members information. This request meets with the requirements of the Council’s Street Naming Policy in that the name proposal is in keeping and an abbreviation of the Dundonald townland name of Ballyloughan. The Building Control Service received one comment on this proposal from an Elected Member of the relevant District Electoral Area. The Member was satisfied with the geographical linkage of the proposed name to the area when this was explained. No objection was received from the Royal Mail Address Management Team for this proposal.
Recommendation It is recommended that the street name Loughan Hall be allocated to this proposed development of 6 apartment blocks off Comber Road, Dundonald.
2. COMMERCIAL VACANCY INSPECTIONS IN PARTNERSHIP WITH LAND &
PROPERTY SERVICES (LPS)
Members will recall that both former councils, with agreement, had entered into a partnership with Land and Property Services (LPS) to carry out periodic vacant commercial property inspections in an attempt to aid rates equity across the council areas. This arrangement has continued into the new Council since its formation in April 2015 and continues to be an advantageous arrangement for both partners. This partnership involves (around 3 occasions per year), LPS providing the Council with addresses of 30 commercial properties (on each occasion), where they are unaware of the owner, occupier, its occupied status or similar information required for correct rates billing. In effect LPS are unsure if the correct rates bills have been issued against these properties. LPS value the Council Officers local knowledge in aiding the provision of information to ensure the correct issuing of rating bills, hence the current arrangement between LPS and all the councils in NI. The Councils Building Control Surveyors undertake inspections of these premises and collate the necessary correct billing information on behalf of LPS. The Council Officers undertake these inspections in the normal course of their Building Regulation onsite inspection regime, when in the same locality, so as to minimise costs to Council. Finances In the previous financial year this exercise amounted to extra bills being issued, which could benefit this Council by around an additional £40,000 in rates income. The Building Control Service continues to carry out these inspections in the agreed fashion for year 2017/18.
General Data Protection Regulations (GDPR) and data sharing Members will be aware that the GDPR which is to be introduced in UK law and apply from 25th May 2018 is a new legal framework that is more onerous than current legislation and as such both LPS and ourselves believe a ‘Data Sharing Protocol’ should be in place to allow the transfer of data and protect the parties in line with GDPR. The draft Data Sharing Protocol is attached in APPENDIX 2 BC for Members information. It has been checked to the satisfaction of the Councils Data Manager. Recommendation It is recommended that Members agree to the signing of the Data Sharing Protocol on behalf of the Council and the continued partnership working with Land & Property Services.
3. DEVELOPMENT OF NORTHERN IRELAND CLIMATE CHANGE ADAPTION
PROGRAMME 2019-2024
The Council has received a consultation document from Climate Northern Ireland in relation to climate change and the actions being taken to address the risks. They indicate that:
• The development of this programme is required every 5 years under the UK Climate Act 2008. This is the second version, due for release in 2019. A UK level climate risk assessment was carried out and released earlier this year, and from this the risks relevant to NI were set out according to whether they were a research priority, whether immediate practical action was needed or whether current action was largely fine.
• DAERA is the department co-ordinating this consultation, but ‘Climate NI’ is a programme funded by them to bring in councils, business, academia and everyone outside central government to the process. Central Departments talking between themselves would not effectively address the risks we face, which needs buy-in from organisations right across society.
• This particular consultation is to determine what work/policy is already underway or scheduled which already addresses any of the risks listed.
• ‘Climate NI’, will collate the information, send it to DAERA who will compile it into what will eventually become the adaptation programme, which will define priority work needed to increase resilience in NI to 2024.
Unfortunately, the consultation period is not adequate to meet the monthly Committee and Council schedule, with the closing date now extended to mid-October. It is therefore necessary to seek Committee approval to submit the Council response before ratification at Council. The Council response is a cross departmental response with all relevant Council Services being asked to contribute and is attached for Members information in APPENDIX 3 BC.
Recommendation It is recommended that Members approve the consultation response to be made on behalf of the Council in relation to the Development of Northern Ireland Climate Change Adaption Programme 2019-2024.
ITEMS FOR NOTING 4. ENERGY PERFORMANCE OF BUILDING 4th QUARTER 2016/2017 REPORT
Members will be aware of the important work carried out by the Building Control Service Unit in administering the Energy Performance of Buildings (Certificates & Inspections) Regulations (EPB). The unit continually samples properties, checks for compliance and raises awareness of the need and benefits of the EPB legislation. The Regulations require persons selling, renting or newly constructing a property to obtain an Energy Performance Certificate (EPC) to demonstrate how energy efficient that building is.
As part of the Service Level Agreement with Belfast City Council (who act as the Enforcement Team for councils in Northern Ireland), each individual council submits EPC compliance rates for properties in its area to the Enforcement Team on a quarterly basis. The Enforcement Team compile and present these findings to the Department of Finance (DoF). The Enforcement Team have indicated that DoF are generally satisfied with the levels of compliance across Northern Ireland. For Members information, the Quarter 4 report 16/17 (Jan 2017 to March 2017) is attached in APPENDIX 4 BC.
Recommendation
It is recommended that Members note the above report. 5. BUILDING CONTROL APPLICATIONS – FULL PLAN APPLICATIONS AND
REGULARISATION CERTIFICATES
Full Plan Applications were ‘Approved’ and Regularisation Certificates issued in accordance with the powers delegated for the following months:
Month Full Plan Approvals Regularisation Certificates
June 2017 110 33 July 2017 317 29
August 2017 87 53
Recommendation
It is recommended that the Committee note this information.
6. DEPARTMENT OF FINANCE (DoF) – COMPLETION NOTICE READY REPORT TO LAND & PROPERTY SERVICES
The ‘completion notice ready’ (CNR) report for the months June 2017 to August 2017 returned to the DoF, Land & Property Services indicated the following number of properties has been identified as having reached occupiable status.
Month Completion Notice Ready
June 2017 59 July 2017 57
August 2017 61
Recommendation
It is recommended that the Committee note this information.
7. DEPARTMENT FOR COMMUNITIES (DfC) – AFFORDABLE WARMTH PROJECT
Home Assessment Officers within the Building Control Service in the months of May 2017 to August 2017 have carried out the following number of home visits and made eligible referrals for home improvements to the NIHE after financial checks for the Affordable Warmth Scheme. In addition, the Council Officers have also made the following number of referrals to the ‘Make the Call’ team.
Month Home Visits
Carried Out Completed and
Eligible Referrals to NIHE (after financial
checks)
DfC requested
Target
‘Make the Call’
May 2017 202 25 25 19 June 2017 117 25 25 22 July 2017 87 40 40 21
August 2017 52 32 40 8
Members will note the Councils completed referral numbers against the DfC target. Members should be assured that the Building Control service is in discussion with the DfC and have agreed that any current underachievement can be ‘made-up’ over the remaining months. Recommendation It is recommended that the Committee note this information.
COLIN DUFF HEAD OF SERVICE (BUILDING CONTROL) 27 September 2017
Appendix 1BC
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Appendix 2 BC
Reference Number: LCCC/17/01
DATA SHARING PROTOCOL
Between
LAND AND PROPERTY SERVICES (Department of Finance)
And
LISBURN & CASTLEREAGH CITY COUNCIL
2
1.
Parties to the agreement
Department of Finance Land and Property Services 7 Lanyon Place Belfast BT1 3LP Hereinafter referred to as LPS
Lisburn & Castlereagh City Council Civic Headquarters Lagan Valley Island Lisburn BT27 4RL Hereinafter referred to as LCCC
2.
Introduction LPS has a statutory duty to levy and collect rates under Article 9(4) of the 1977 Order. Rates comprise the “regional rate” which is made by the Northern Ireland Executive and the “district rate” struck by individual district councils. LPS has a power to require rating information from occupiers under Article 26 of the 1977 Order. Rating information is required by district councils both to set and ensure the effective and efficient collection of the district rate by LPS and to assist in the conduct of legal proceedings. The provision of accurate occupation information is essential to permit the effective, timely and efficient collection of rates in Northern Ireland. District councils are empowered under section 104 of the Local Government Act (Northern Ireland) 1972 to make arrangements with government departments for the exercise of functions by a district council on behalf of a department. It is agreed that LCCC will carry out inspections of properties for LPS and provide to LPS the information set out in Schedule 8 of this data sharing agreement. LCCC, acting as an agent for LPS, will endeavour to inspect properties on a list provided from the LPS database, record the occupancy status of the property, obtain information from the occupant or owner to enable updating of the Abbacus rates IT system to ensure accurate billing and to maximise collection of rates due.
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Most information sharing will be from LPS to the Council, for the purpose of enabling timely and accurate revaluations and maintenance of the valuation list, plus compilation of related administrative reporting and datasets. This, in turn, facilitates accurate, effective and efficient collection of rates. LPS and LCCC in sharing information on commercial properties and non-domestic customers can assist each other in fulfilling their respective statutory duties in relation to preventing fraud, detecting crime and assessing, collecting and imposing rates under section 29 of the DPA. LCCC also assists LPS in the conduct of its legal proceedings under section 35 of the DPA.
3.
Interpretation Anonymised data is information from which no individual can be identified. Data controller has its DPA meaning being a person or organisation (either alone or jointly or in common with other persons or organisations) determines the purposes for which and the manner in which any personal information is to be processed. Data processor has its DPA meaning being any person or organisation (other than an employee of the data controller) who processes information on behalf of the data controller. DPA means the Data Protection Act 1998 which is the legislation that governs the handling and protection of information relating to living people. The data protection principles refer to the eight DPA rules which all organisations processing personal data must conform. Data subject means an individual who is the subject of the personal data. Data sharing means the disclosure of data from one or more organisations to a third party organisation or organisations, or the sharing of data between different parts of an organisation. It can take the form of systemic, routine data sharing where the same information
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is shared between the same organisations for an established purpose, or one off decisions to share data for any of a range of purpose. Data sharing agreement means the common set of rules to be adopted by the various organisations involved in a data sharing operation. DoF means the Department of Finance Environmental Information Regulations 2004 – legislation that provides rights of public access to environmental information held by public authorities. EIR request – a request by a member of the public for access to environmental information held by a public authority. In most cases, the public authority must provide a response to the request within 20 working days of receipt. FOIA means the Freedom of Information Act 2000 the legislation that provides public access to third-party, non-environmental information held by public authorities. FOI request means a request from a member of the public for access to third-party, non-environmental information held by a public authority. The public authority must provide a response to the request within 20 working days of receipt. ICO means the Information Commissioner NAV means the net annual value of a hereditament / property Personal data means information which relates to a living individual who can be identified from that information and other information in the possession of the data controller. It includes any expression of opinion about the individual and any indication of the intentions of the data controller or any other person in respect of the individual. PIA means a Privacy impact assessment which is a comprehensive process for determining the privacy, confidentiality and security risks associated with the collection, use and disclosure of personal data. Processing of data has its DPA meaning of any activity involving personal data information. This includes obtaining, recording or holding
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the data or doing any work to it such as organising, adapting, changing, erasing or destroying it. Registration – The ICO maintains a public register of data controllers. Each register entry includes the name and address of the data controller and details of the types of personal data they process. Notification is the process by which a data controller’s details are added to the register. Sensitive personal data – personal information about an individual’s race or ethnic origin; political opinions; religious or other similar beliefs; trade union membership; health; sexuality; criminal proceedings or convictions. Sensitive personal data can only be processed under strict conditions (see relevant sections of the DPA). Subject access request – a written request from an individual for information is held about them. The data controller must respond to the request within 40 calendar days of receipt. The 1997 Order means the Rates (Northern Ireland) Order 1977 The 2007 Act means the Serious Crime Act 2007
4.
Purpose Disclosure of property details to LCCC is necessary to facilitate property inspections and in doing so LCCC confirms to LPS the rateable condition of a property. This means the penny product is accurately calculated, so that LCCC receives a more accurate indicative budget and property users receive reliable and timely rate bills. LPS will match this data with that which it already holds in order to calculate penny product and assess commercial rates liabilities. There are no known unintended consequences. Sharing this information will –
(a) Enable statutory powers to work collaboratively and effectively with a view to securing proper payment of rates by property owners;
(b) Enable LPS to maintain an accurate non-domestic property stock schedule; and
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(c) Enable better financial planning, so LCCC under Article 8(4) of the 1977 Order may strike a more equitable rate and promote economic wellbeing throughout the district.
(d) The parties agree that the relevant information shall not be used for any purpose other than that specified above.
5. Legal Basis for Data Sharing
1. LPS has a statutory duty under Article 9(4) of the 1977 Order to
collect rates. This requirement permits, under Article 26, the gathering of information on those who should be levied and, where necessary, to pursue fraud, non-payment or evasion of taxation and rates.
2. In disclosing the relevant information, district councils have
statutory duties under the 1977 Order, Articles 26 and 57(1) to: (a) Article. 26 – Power of DoF to require information as to
occupation /ownership; (b) Article. 57 – Duties of public bodies, including district
councils, to assist with respect to alterations in the valuation list.
3. Under the1977 Order, LPS provides to LCCC the information set out in Schedule 8 to this data sharing agreement, so that LCCC may inspect non-domestic properties on behalf of LPS in order to check whether or not they are vacant. LCCC act as LPS’s agents with formal LPS authorisation in this regard. LCCC will be issued with lists of non-domestic property addresses for the purposes of vacancy inspections. LPS provides information to LCCC for the purposes of:
(a) Updating the Valuation List, including maintenance of the
vacant property schedule; and (b) Collating aggregated data for penny product calculation
purposes.
6.
Organisations Involved This agreement is between LPS and LCCC . No other organisations or individuals are permitted to share the information, without the express
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written agreement of the originating data controller of the information in question. The following staff will be involved in this process:
7.
Responsible Officers LCCC and LPS will nominate officers who will be responsible for the management of this data sharing agreement. These officers are:
• For LCCC: Position: Email: ____________________@_______________________ Tel:
• For LPS: Geoff Crouch. Position: Central Investigations Team, LPS. Email: [email protected] Tel: 028 9033 6329
8.
Data to be Shared .
a) The information to be shared between these organisations under this agreement for the purposes of valuation and rating administration will consist of details of persons and details of properties, as set out below. This includes personal data but excludes personal sensitive data which will not be shared.
b) The information to be provided by LPS is for non-domestic and mixed properties in the LCCC area and includes the following details: Property ID. UPRN. X Y Coordinates. NAV / CV. Property Description Property Address: House Number /Name Street Townland Town Postal Town Postcode Ward Name
c) LPS will provide name and address details to LCCC, who will provide LPS with all or some of the details specified in the in the agreed format.
d) The initial information is available on LPS’s properties database extracted from the Abbacus, IT rating system. The requested information is produced by Council officers inspecting buildings.
e) The information held by LPS is collected for the purposes of valuation and rating. The information collected by the Council officers is collected on behalf of LPS for the purposes of valuation and rating.
f) Details of properties provided to LCCC should be via secure means electronically by encrypted email or secure encrypted file transfer protocol (SFTP). The completed details requested are returned to LPS by the same method. Alternatively information can be returned in sealed envelope addressed to the nominated responsible officers with appropriate security marking: Restricted.
g) Regular inspections are undertaken to ensure the data is kept up to date.
h) Inspections should occur at least annually.
9.
Information use
a) LPS will use the information collected on properties to keep valuation and rating calculation and administration systems on properties accurate and up-to-date.
b) LPS and LCCC will ensure the information shared under this agreement will only be used for those purposes set out in Section 2 above.
c) The originating party of information remains the data controller. LPS becomes the data controller of information collected by LCCC officers on commercial properties.
d) Sensitive personal information is not to be shared. e) Neither party receiving information will release it to a third party
without the express written agreement of the data controller of that information.
f) If a partner leaves the agreement, the information shared will revert to the original data controller.
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10.
Requests for information If either party to this agreement receives a subject access, EIR or FOI request and relevant data is found to be the responsibility of the other party as data controller, the recipient of the request will contact the data controller to determine how the request shall be processed. Requests will be dealt with under the DPA, FOIA, Environmental Information Regulations 2004 and related relevant legislation.
11.
Responsibilities of each party
a) LPS is the data controller and owner of the information and LCCC is the data processor of valuation and rating information passed for rating and valuation purposes;
b) This agreement does not give unrestricted access to information the other party may hold but sets out parameters for the safe and secure sharing of information for a justified need to know purpose;
c) LPS has responsibility as data controller for the information at all times, though the LCCC must comply with the Data Protection Act and this agreement while processing the information;
d) Each party has responsibility for ensuring they have organisational and security measures in place to protect the lawful use of any information shared. Each will ensure a reasonable level of security for supplied information, personal or non-personal, and process the information accordingly;
e) Each party will comply with the eight data protection principles in all their processing of the data being shared;
f) Each party is responsible for ensuring they meet the conditions set out in the DPA when processing personal information to ensure the information is used and disclosed lawfully;
g) Each party will ensure that staff are only given access to personal data where there is a legal right, in order for them to perform their duties in connection with the delivery of this service;
h) Each party is responsible for ensuring that any staff accessing shared information under this agreement are trained and fully aware of their responsibilities under the DPA to maintain the security and confidentiality of personal information;
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i) Each party should ensure that any staff accessing shared information follow the procedures and standards that have been agreed and incorporated within this agreement;
j) Each party must have a retention and disposal policy in place k) The party originally supplying the information must be notified
immediately of any breach of confidentiality or incident involving a risk or breach of the security of information;
l) Neither party should assume that any non-personal information is not sensitive and can be freely shared. The originating partner should be contacted before any further sharing takes place;
m) Each party reserves the right to carry out an audit or review of the other party’s compliance within the terms of this agreement and both parties agree to co-operate fully with any such audit or review. The parties will give 28 days’ notice of such a review;
n) Each party will share with the other party the outcome of any audits or reviews that have been carried out on its activities;
o) Any relevant information discovered to be inaccurate or inadequate for the specified purpose will be brought to the attention of the originator of that data. The originator will be responsible for correcting the data and notifying all other recipients of the corrections.
12.
Security
a) Both parties will take appropriate technical and organisational measures against unauthorised or unlawful processing of personal data and against accidental loss to, destruction of, or damage to, personal data.
b) Specific security arrangements which will be taken to protect the information, including secure transfer, as outlined above.
c) Information will be stored as is appropriate for its nature under the data protection principles and the DPA. DoF Departmental and council data security policies and procedures will be adhered to.
d) Each party will ensure that only officers of either the ……. or LPS who have a genuine business need to see the data will have access to it.
13.
Retention and disposal
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a) When LCCC has completed its processing of information for rating and valuation purposes, it will destroy any copies of information it possesses, and shall do so at least within one month of cessation of processing
b) LPS as data controller shall retain and then dispose of information held for valuation and rating purposes in accordance with the DoF Retention and Disposal Schedule, v1.3 December 2016, namely Section 3, 16.
c) Electronic files will be deleted according to standard NICS data security protocols.
d) Paper records will be disposed of by appropriate secure means such as shredding or incineration and in accordance with NICS data security protocols.
14. Security incidents or data breaches
a) If a data security breach is discovered by either party, it will be
reported to the Information Manager for the data controller, and for each party. The Data Security Breach Management Plan for the data controller will be instigated and the incident investigated.
b) If required, immediate action may be taken to temporarily suspend the agreement until the breach is remedied.
c) Each party must be fully engaged in the resolution of an incident by assisting in the investigation being carried out by the responsible partner
d) In the event of an incident within LPS, the responsible IAO within DoF will instigate an investigation in line with the DoF, Data Breach Management Plan.
15. Commencement/Review/Termination of Data Sharing Agreement
a) This data sharing agreement shall commence on 1st July 2017.
b) This data sharing agreement may be amended on the mutual
written agreement of both parties.
c) This data sharing agreement will be reviewed 31st March 2018.
d) If any significant change takes place which means the agreement needs amendment, the agreement may be updated
as needed and a new version will be signed by the parties and circulated to replace the revoked agreement.
e) Any signatory to this data sharing agreement can make a request
for an extraordinary review at any time during the term of the agreement.
f) Should any party wish to terminate the agreement, that party will
notify the other by written notice 3 months before the proposed ending of the agreement. Arrangements for ensuring the secure deletion or disposal of all shared data will be undertaken as soon as practicable after the termination date.
g) Written notice, unless an alternative service recipient has been agreed in writing by the responsible officers, must be served on the responsible officers and be sent by first class post to their business address or, electronically to their email address (see clause 6 for these email)
h) Electronic service may be sent to the responsible officer during a working Monday to Friday weekday (excluding a weekday falling on a bank or public holiday). Where notice is served after 5pm on such a working weekday it will be deemed to have been served on the next working weekday.
16.
Indemnity
Each party agrees to indemnify the other in respect of any claim or proceedings for its breach of the agreement.
17. Signatures
I have read, understood and agree to abide by the terms and conditions of this agreement. All information received will only be used for the purpose defined and listed in the agreement. Signed on behalf of (Business Partner) ---------------------------------------------------------- Name (block capitals):
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Date Signed on behalf of LPS ---------------------------------------------------------- Name (block capitals): FRANCES McMULLAN Date
Appendix 3 BC
Development of the Northern Ireland Climate Change Adaptation Programme 2019-2024 (NICCAP2)
You are invited to provide information about local council activities that are completed, underway or scheduled before 2024 which could help address the risks facing NI as identified by the CCRA.
The UK Committee on Climate Change produced an evidence report for the UK Climate Change Risk Assessment (CCRA). The report contains a NI Summary identifying the priority climate change risks and opportunities faced by Northern Ireland (NI)* over the next five years. Risks were categorised by urgency: 'more action needed', 'research priority', 'sustain current action', and 'watching brief'. The Climate Change Act 2008 now requires NI Departments to produce a climate change adaptation programme outlining its response to the risk assessment. This second Northern Ireland Climate Change Adaptation Programme (NICCAP2) will be implemented from 2019 to 2024.
This consultation process aims to gather information from local councils to inform development of the second Northern Ireland Climate Change Adaptation Programme (2019-2024) which will set out what government, local councils, business and society are doing to adapt better to the changing climate.
Background:
Instructions
Given that the impacts of climate change cannot be addressed by government alone, this consultation aims to identify work that is completed, underway or could be scheduled before 2024 that could help address the UK Committee on Climate Change (CCC) recommmendations for addressing the risks facing Northern Ireland. This document outlines the CCRA risks* and provides the CCC recommendations for action (urgency score) and the associated rationale. Please provide information of any relevant local council activities you are aware of that would help address these recommendations by 2024. Please input your comments against the risks relevant to your work in the columns provided in tabs 2 to 8. Tabs are divided into two sections, the first section outlines risks that local council activities may address and, for your information, the second table outlines all remaining risks.
*For more information see the Committee on Climate Change (CCC) 2017 UK Climate Change Risk Assessment - Northern Ireland Summary
*Risks are listed under 7 NICCAP2 objectives.
Sustain current action: Current and planned levels of future activity are appropriate, but continued implementation of these policies or plans is needed to ensure that the risk is managed in the future. This includes any existing plans to increase or change the current level of activity. Watching brief: The evidence in these areas should be kept under review, with long-term monitoring of risk levels and adaptation activity so that further action can be taken if necessary.
Please note the following definitions of the urgency scores provided by the UK Adaptation Sub Committee:More action needed: New, stronger or different Government policies or implementation activity - over and above that already planned - are needed in the next five years to reduce long-term vulnerability to climate change.Research priority: Research is needed in the next five years to fill significant evidence gaps or reduce the uncertainty in the current level of understanding in order to assess the need for additional action.
Rationale - recommendations for action (urgency scores) (CCC, 2017)
Summary of recommendations for action (highlighted actions may be
particularly relevant to local council activities)
Details of council activities that are underway, scheduled or could be underway by 2024 to help address the
recommendations for action
Email contact for activitiy
NE1 Risks to Species and habitats due to inability to respond to changing climatic conditions
More Action
Further action is needed now and into the future to improve the condition & extent of ecological networks, adopting the Lawton Review principles of 'bigger, better, joined'. This will create the right conditions for species to be able to autonomously adapt & make the transition as climatic conditions change. Ecological restoration can take many decades for some habitats, meaning that there are long lead-in times for adaptation action. Enhancing ecological networks is also beneficial for managing a wide range of climate & non-climate risks, i.e. has a range of co-benefits. The key to this is the need to safeguard the continued provision of ecosystem goods & services delivered by species & habitats, such as clean water, carbon storage & flood alleviation.
(i) Improve the condition & extent of ecological networks
LCCC have carried out over 60 Biodiversity Audits to get a greater understanding of the Ecology and Biodiversity contained in the City Area. The Local Biodiversity Action plan and Local Biodiversity Implementation Plan currently being developed along side the Local Development Plan and planned Open space strategy will all contribute to managaing green spaces to enhance and protect biodiversity.
Ne2 Opportunities from new species colonisations
More Action
More action needed to deliver coherent ecological networks & to factor changes in species composition into site management. (i) Factor changes in species composition into site management.
The Councils LBAP and LBIP will list actions to help improve and enhance biodiversity and ecological networks. This will take place through partnership working and changes to management practises.
NE6 Risks to agriculture & wildlife from drought & flooding
More Action
Further action is needed to improve the condition of water bodies and to encourage the wider uptake of management practices that help to reduce the impacts of low and high flows. There is a need for more strategic planning for increased water scarcity in vulnerable locations, including re-evaluation of land use options and if necessary investment in storage infrastructure to maximise use of surplus winter rainfall. This will have a range of co-benefits for managing climate and non-climate related risks and avoid lock-in to a pathway where the majority of the NI water bodies are ecologically degrade in the future. Ecological restoration can also take many decades, meaning that there are long lead-in times for action. Consideration of the implications of relaxing environmental flow requirements for meeting WFD and biodiversity targets is also needed.
(i)improve the condition of water bodies. (ii)Encourage the wider uptake of management practices to help reduce the impacts of low and high flows. (iii)Strategic planning for increased water scarcity in vulnerable locations. (iv)Re-evaluation of land use options. (v)Investment in storage infrastructure to maximise use of surplus winter rainfall. (vi)Consideration of the implications of relaxing environmental flow requirements for meeting WFD and biodiversity targets.
The current Planning Policies, current Programme for Government and Single Planning Policy Statement supports the climate change agenda. Also as NIEA are a statutory consultee in the planning process, this adds security and focus to the process in relation to climate change and NIEA views.
Ne9 Risks to agriculture, forestry, landscapes & wildlife from pests, pathogens & invasive species
Sustain current action
Current efforts to reduce risks & monitor impacts should continue. Further research might be needed to understand long term adaptation measures to tackle the combined effects of climate change & tree diseases.
Continue to implement surveillance & bio-security measures. Continue current research efforts into the impact of climate change on long-term risks.
Ne7 Risks to freshwater species from higher water temperatures
Research Priority
Research is needed to inform the development of a strategic programme of riparian woodland creation targeted to provide cooling for sensitive water bodies of high biodiversity and/or cultural importance (eg salmon rivers). Further consideration is also needed into the costs & benefits of a possible cold-water species translocation programme. Such an assessment will provide the early steps to inform better decision in the near future.
(i)Inform the development of a strategic programme of riparian woodland creation. (ii) Consideration of costs & benefits of a possible cold-water species translocation programme
Ne13 Risks to & opportunities for marine species, fisheries & marine heritage from ocean acidification & higher water temperatures
Research Priority
Despite the substantial research in this field, there is a need to better understand whether adaptation requires any additional or alternative actions to be taken. More research is also needed to improve the understanding of the social & economic implications of climate change for the UK fishing industry.
(i) Improve the understanding of the social & economic implications of climate change for the UK fishing industry
Ne11 Risks to aquifers, agriculture land & habitats from salt water intrustion Watching Brief
Continue actions to manage salinity risks to freshwater habitats. Monitor impacts on aquifers to assess whether risks are increasing.
Ne14 Risks & opportunities from changes in landscape character Watching Brief
Monitor impacts & ensure climate change is accounted for in future landscape character assessments.
Pb13 Risks to health from poor water quality
Sustain current action
There is insufficient evidence to suggest that further action over & above what is already happening is needed in the next 5 years. However, research might be needed to undertand whether the current policy framework is resilient to manage the risk to bathing water quality from increased rainfall patterns.
Current policies & mechanisms to assess & manage risks to water quality in the public water supply should continue to be implemented.
Council will continue to support the central government through the water sampling programme as specified under the SLA with the drinking water inspectorate.
Pb14 Risk of household water supply interruptions
Sustain current action
Policy levers are in place to deal with the public health implications to security of water supplies from droughts & cold weather. Continued testing & implementation of measures to maintain security of supply remains important to allow for adaptation if the risk increases in the future.
Policies are in place to safeguard the continuity of public water supplies during droughts & from burst pipes in cold weather. These risks should be kept under review to make sure long-term risks continue to be appropriately managed.
Sustain current action: Current and planned levels of future activity are appropriate, but continued implementation of these policies or plans is needed to ensure that the risk is managed in the future. This includes any existing plans to increase or change the current level of activity.
Watching brief: The evidence in these areas should be kept under review, with long-term monitoring of risk levels and adaptation activity so that further action can be taken if necessary.
Key Priority Area: NC Natural Capital, including Terrestrial/Coastal/Marine/Freshwater ecosystems, soils and biodiversity
Outcome Objective NC1 : We have species, habitats and water bodies that are resilient to the impacts of climate change
Please note the following definitions of the urgency scores provided by the UK Adaptation Sub Committee:More action needed: New, stronger or different Government policies or implementation activity - over and above that already planned - are needed in the next five years to reduce long-term vulnerability to climate change.Research priority: Research is needed in the next five years to fill significant evidence gaps or reduce the uncertainty in the current level of understanding in order to assess the need for additional action.
Other Climate Change Risks
Climate Change Risks that Council Activities may address
Details of council activities that are underway, scheduled or could be underway by 2024 to help address the
recommendations for action
Email contact for activitiy
NE12 Risks to habitats & heritage in the coastal zone from sea-level rise: & loss of natural flood protection
More Action
In NI there is no system in place for coastal erosion risk management. More effort is needed to allow the dynamic readjustment of coastal landforms and habitats, particularly in terms of increased sediment supply and realignment opportunities. This will have a range of co-benefits for managing climate and non-climate related risks and avoid lock-in to a pathway where the long-term viability of coastal habitats and the services they provided. Realignment schemes are complex and often involve multiple actors, meaning that there are long lead-in times for action.
(i) Coastal erosion risk management plan
In3 Risks to infrastructure services from coastal flooding & erosion
Research Priority
There is a need to assess whether current policies to manage coastal flooding are realistic in the context of climate change and national/local value for money & affordability constraints, & to identify infrastructure assets at risk if holding current defence lines is economically unrealistic. There is also the need to assess impacts from coastal erosion on coastal infrastructure to develop appropriate risk management strategies. This is needed to avoid lock-in to a particular pathway over the next few decades & will help to create the right conditions to adapt later where changes with long-lead in times are likely to be required, such as the relocation of infrastructure networks inland.
Coastal Flooding (i) Assess current coastal flooding policies(re value for money) (ii) Identify infrastructure assets at risk. Coastal erosion Assess impacts from coastal erosion on coastal infrastructure to develop appropriate risk management strategies
PB6 Risks to the viability of coastal communities from sea level rise Research Priority
There is a need to assess the need for long-term plans- in addition to shoreline management plan & community engagement schemes - for coastal communities that are at risk of being lost as a result of sea level rise.
(i)Assess the need for long-term plans for coastal communities.
More action needed: New, stronger or different Government policies or implementation activity - over and above that already planned - are needed in the next five years to reduce long-term vulnerability to climate change.Research priority: Research is needed in the next five years to fill significant evidence gaps or reduce the uncertainty in the current level of understanding in order to assess the need for additional action.
Sustain current action: Current and planned levels of future activity are appropriate, but continued implementation of these policies or plans is needed to ensure that the risk is managed in the future. This includes any existing plans to increase or change the current level of activity.
Watching brief: The evidence in these areas should be kept under review, with long-term monitoring of risk levels and adaptation activity so that further action can be taken if necessary.
Key Priority Area:NC Natural Capital, including Terrestrial/Coastal/Marine/Freshwater ecosystem, soils and biodiversity
Outcome Objective NC2 : We have coastal communities, habitats, landforms and infrastructure that are resilient to the impacts of climate change
Please note the following definitions of the urgency scores provided by the UK Adaptation Sub Committee:
Climate Change Risks that Council Activities may address:
Summary of recommendations for action (highlighted actions may be particularly relevant to local
council activities)
Details of council activities that are underway, scheduled or could be underway by 2024 to help
address the recommendations for action
Email contact for activitiy
NE4 Risks to soils from increased seasonal aridity & wetness
More Action
Further action is needed to improve the condition of degraded soils, restor peat habitats, better protect soils from damaging practices and encourage uptake of soil conservation. Current measures need to be monitored to assess their effectiveness. This will have a range of co-benefits for managing a wide range of climate & non-climate related risks & avoid lock-in to a pathway where the UK's most fertile & carbon-rich soils are lost at some point in the future. Many soil conversation actions are also cost-effective to implement now especially when accounting for non-market values, such as carbon & water quality. Ecological restoration can also take many decades for peat habitats, meaning that there are long lead-in times for action.
(i)improve the condition of degraded soils, uptake of soil conservation and (ii) Monitor effectiveness of current measures.
The use and promotion of peat free compost has taken place in LCCC sites and will continue.
NE5 Risks to natural carbon stores & carbon sequestration
More Action
Further action is needed to restore degraded peat habitats and create new woodlands in appropriate locations. This will have co-benefits for managing a wide range of climate and non-climate related risks. Restoration can take many decades for peat habitats, meaning that there are long lead-in times for action. Action is also needed to improve the UK GHG Inventory so that all carbon stores are accounted for and to review climate mitigation policy to better account for the potential implication of climate change on carbon stores and emissions.
(i)Restore degraded peat habitats. (ii)Create new woodlands in appropriate locations. (ii)Improve the UK GHG Inventory so athat all carbon stores are accounted for. (iv)Review climate mitigation policy to better account for the potential implication of climate change on carbon stores and
Development of theLBAP and LBIP details actions LCCC will carryout to improve and enhance areas for biodiversity. Tree planting initiatives and promotion of the use of peat free, new leaf compost are taking place and will be planned in the future. The Open space strategy will also highlight areas where the creation of woodlands would be most appropriate.
NE8 Risks of land management practices exacerbating flood risk
More Action
There is a need to better understand the scale of land management practices that exacerbate downstream flood risk, in order to inform the specific policy interventions required. There is a need to review the potential for adverse flood risk outcomes due to the implementation of CAP policies, particularly under Pillar 1.
(i) Better understanding of the type and scale of land management practices which have the greatest affect on flood risk. (ii)Review of Pillar 1 CAP policies in terms of their effects on flood risk.
The current Planning Policies, current Programme for Government and Single Planning Policy Statement supports the climate change agenda. Also as NIEA are a statutory consultee in the planning process, this adds security and focus to the process in relation to climate change and NIEA views.
NE3Risks and Opportunities from changes in agricultural & Forestry productivity & land suitability
Research Priority
There is a need for a realistic assessment of the suitability of current agricultural & forestry systems in NI given the projected changes in land capability. This could include reviewing the assessment of the suitability of current agricultural & forestry systems. Such assessment will provide the early steps to inform better decisions in the near future & reduce the risk of lock-in to unsustainable future pathways.
(i) Review assessment of the suitability of current agricultural & forestry systems
Ne10 Risks to agriculture, forestry, wildlife & heritage from change in frequency and/or magnitude of extreme weather & wildfire events
Sustain
Action is underway that can potentially manage this risk. However there is the need to monitor impacts of extreme weather events, particulary flooding, on agricultural and forestry production, as well as systematically recording fire events. The effectiveness of wildfire education programmes and risk reduction strategies should also be monitored. Research would also be needed to investigate highly vulnerable areas, particularly those near to population centres, and localised risk factors, as well as quantifying the recovery rates for biodiversity and ecosystem services following wildfire events in the long term (over 10 years).
Continue to build resilience of ecosystems to drought, flood and fire. Continue current efforts to manage and respond to wildfires. Monitor heat stress impacts on livestock. Continue curent efforts to manage impacts of high winds on forestry.
Sustain current action: Current and planned levels of future activity are appropriate, but continued implementation of these policies or plans is needed to ensure that the risk is managed in the future. This includes any existing plans to increase or change the current level of activity.
Watching brief: The evidence in these areas should be kept under review, with long-term monitoring of risk levels and adaptation activity so that further action can be taken if necessary.
Key Priority Area:NC Natural Capital, including Terrestrial/Coastal/Marine/Freshwater ecosystems, soils and biodiversity
Outcome Objective NC3: We have soils and land types that are resilient to the impacts of climate change
Please note the following definitions of the urgency scores provided by the UK Adaptation Sub Committee:More action needed: New, stronger or different Government policies or implementation activity - over and above that already planned - are needed in the next five years to reduce long-term vulnerability to climate change.Research priority: Research is needed in the next five years to fill significant evidence gaps or reduce the uncertainty in the current level of understanding in order to assess the need for additional action.
Climate Change Risks that Council Activities may address:
Summary of recommendations for action (highlighted actions may be particularly relevant to local
council activities)
Details of council activities that are underway, scheduled or could be underway by 2024 to help address the
recommendations for action
Email contact for activitiy
In4Risks of sewer flooding due to heavy rainfall
More Action
Although the new Act provides the basis to increase the uptake of sustainable urban drainage systems (SuDS) there is the need for policies to enable widespread retrofitting of SuDS schemes into existing built-up areas in order to relieve pressure on the public sewer system. The impact of the new legislation on increasing the uptake of Suds would also need to be monitored. As well as directly reducing vulnerability to sewer and surface water flooding, this will also have benefits for managing a range of non-climate related risks, including improvements to water quality, biodiversity and amenity. SuDS are in most cases also cost-effective to implement now.
(i) Develop policies to retrofit SuDs into existing built-up areas. (ii) Monitor impact of new legislation on uptake of SuDs.
NI Water Matter
In1 Risks of cascading failures from interdependent infrastructure networks
More Action
Common standards of resilience would help with investment planning, and help emergency planners better understand the potential for service disruption arising from assets in their area. A good example of a common standard is ETR1 38, the 'resilience to flooding' adopted within the electricity transmission and distribution sector. Enhanced arrangements for information sharing on critical risks of interdependence are also required. This will help to create the right institutional conditions for adaptation in the next five years and in the long-term.
(i)develop common standards of resilience. (ii)develop enhanced arrangements for information sharing on critical risks of interdependence.
In2 Risks to infrastructure services from river, surface, water and groundwater flooding
More Action
There is a need for the development of consistent indicators of network resilience to flood risk across all critical national infrastructure sectors and networks. This will help to create the right institutional conditions for adaptation in the next five years and in the long-term. Consistent indicators of resilience will allow for improvements to be measured over time, so enabling better decisions in the near future, especially in relation to longer-term major risks ie. to build early interventions within an iterative adaptive management framework.
(i) developments of consistent indicators of network resilience.
In6 Risks to transport networks from slope & embankment failure
More Action
Further action is required to ensure that the outcomes from the ongoing research projects are used to manage this risk, and that projected increases in heavy rainfall events are factored into long-term renewal programmes for earthworks and embankment renewals. This will reduce vulnerability now, and is likely to be cost-effective to implement given that the risk is increasing with further asset deterioration combining with heavier and more frequent rainfall events.
(i) Use outcomes from ongoing research (ii) Factor projected increase in heavy rainfall into long term renewal programmes.
In5 Risks to bridges & pipelines from high river flows & bank erosion
Research Priority
More research is needed to quantify climate change impacts to bridge scour risk & the amount of adaptation underway, including impacts of current maintaining regime.
(i) Quantify impacts to bridge scour risk (ii) Establish current adaptation measures underway (iii) Establish implacts of current maintaining regime.
In11 Risks to energy, transport & digital infrastructure from high winds & lightning
Research Priority
There is a need for further modelling of the risk of increased tree-related faults due to increased vegetation growth rates. This will help to create the right conditions to adapt later if it becomes apparent that additional interventions are likely to be required to manage the change in risk.
(i) modelling of risk of tree-related faults due to increased vegetation
In9 Risks to public water supplies from drought & low river flows
Sustain
Planned levels of future activity are appropriate, but continued implementation of these plans is needed to ensure that the risk is managed in the future. This will require montioring the delivery of the commitments & outcomes in the current water complay business plans & beyond this, ensuring the options in Water Resources Managment Plans (WRMPs) are effective in manageing the risk of future supply/demand deficits. In the next round of WRMPs from 2019, there may be a case to look further ahead (ie 50 years), integrate drought planning with the WRMP process, and stress test both WRMPs & Drought Plans with a wider range of clmate change (particularly low flow & drought) scenarios. The WRMPs whoudl start considering the feasibility of implementing further adaptation options that may be needed in the "2nd hald of this century, & consider the lead times that would be necessary to take such action. NI Water is currently preparing its next WRMP combined with its drought plan ie Water Resource & Supply Resilience Plan (WRSR Plan).
Keep current efforts to reduce risk through long-term water resource planning under review
In13 Risks to transport, digital & energy infrastructure from extreme heat Sustain
Research is needed to establish to scale of the long-term adaptation challenge in the rail & electricity sectors to high temperatures & to prioritise areas for cost-effective investment. This will help to create the right conditions to adapt later, especially if measures are required that have long lead times.
Continue current actions to reduce risks, maintenance & renewals of infrastructure networks
In14 Potential benefits to water, transport, digital & energy infrastructure from reduced extreme cold events
Sustain
Planned levels of future activity are appropriate, but continued implementation is needed to ensure that the risk is managed in the future
Continue current actions to reduce risks, including cold-weather planning & response.
In7 Risks to hydroelectric generation from low or high river flows Watching Brief
Monitor impacts & be ready to adapt operations given observed impacts.
In8 Risks to subterranean & surface infrastructure from subsidence Watching Brief
Monitor changes in temperature & rainfall patterns to update assessments of subsidence risk.
In10 Risks to electricity generation from drought & low river flows Watching Brief
Continue to monitor risks including as a result of deploying carbon capture & storage.
In12 Risks to offshore infrastructure from storms & high waves
Watching BriefMonitor risks to deployment of any offshore infrastructure.
More action needed: New, stronger or different Government policies or implementation activity - over and above that already planned - are needed in the next five years to reduce long-term vulnerability to climate change.
Research priority: Research is needed in the next five years to fill significant evidence gaps or reduce the uncertainty in the current level of understanding in order to assess the need for additional action.
Sustain current action: Current and planned levels of future activity are appropriate, but continued implementation of these policies or plans is needed to ensure that the risk is managed in the future. This includes any existing plans to increase or change the current level of activity.
Watching brief: The evidence in these areas should be kept under review, with long-term monitoring of risk levels and adaptation activity so that further action can be taken if necessary.
Key Priority Area:IF Infrastructure Services
Outcome Objective IF1; We have Transport & Network Services that are resilient to the impacts of Flooding & extreme weather
Please note the following definitions of the urgency scores provided by the UK Adaptation Sub Committee:
Climate Change Risks that Council Activities may address:
Other Climate Change Risks
Associated Risks (CCC, 2017)
Recommendations for action
(Urgency Score, CCC, 2017)
Rationale - recommendations for action (urgency scores) (CCC, 2017)
Summary of recommendations for action (highlighted actions may be
particularly relevant to local council activities)
Details of council activities that are underway, scheduled or could be underway by 2024 to help address the recommendations for
action
Email contact for activitiy
PB5 Risks to people, communities & buildings from flooding
Research Priority
More evidence is needed to assess precisely how the current level of action relates to the level of risk in NI. Some further actions that could help to understand the effects of current action on risk include; 1. Reviewing future plans for flood defence spending & considering how the Government should balance future flood defence investment against other measures such as property-level & community-level flood protection measures. 2. Improving the rate of retrofitting of SuDS/designing urban areas to better manage local flood risks, & monitoring the uptake of SuDS in new development. 3. Better understanding of & accounting for the actual change in flood risk from new development on the floodplain. 4. Capacity building at the community level.
(i) review future plans for flood devence spending (ii) consider how to balance flood defence investment against property and community level protection measures. (iii) Improve rate of retrofitting SuDs. (iv) Monitor uptake of SuDs in new development (v) account for flood risk from new development on floodplains (vi) Community capacity building
The current Planning Policies, current Programme for Government and Single Planning Policy Statement supports the climate change agenda. Also as NIEA are a statutory consultee in the planning process, this adds security and focus to the process in relation to climate change and NIEA views. LCCC are identifying its highest risk flood areas using GIS modeling of past flooding incidents and existing modelling from the Rivers Agency flood maps. This Council risk assessment will provide the basis of preventative measures and placing of resources for response. The Council engages with the 3 drainage agencies at an Emergency Preparedness level and are currently working on a multi-agency flood response plan. This plan takes into account critical infrastructure and at risk property. LCCC are currently engaged in developing community resilience plans for areas identified at risk from severe weather which includes flooding. These plans provide information, support and resources to communities to help protect themselves. The Council also promotes the River Agencies Home-Owner protection scheme.
PB8 Risks to culturally valued structures & the wider historic environment Research Priority
Measures should be put in place in NI to better quantify the current & future risks to the historic built environment from climate change, and assess appropriate measures to put in place.
(i)Quantify risks to historic built environment (ii) assess appropriate measures
PB4 Potential benefits to health & wellbeing from reduced cold
More Action
Further work is needed to understand the effects of current policies in NI to reduce fuel poverty; and to put in place steps to ensure that further insultation of the housing stock does not increase overheating risk in the summer.
(i) establish effects of current fuel poverty policies. (ii) Ensure insulation does not increase overheating risk
The Council currently administers and enforces the Building Regulations (Northern Ireland) 2012 which are written by the Department of Finance NI.Any risks identified could be considered by the Department if relevant to any future legislation changes in this area. In addition to the above the council ensure houses are fit for habitaion and that conditions within homes are not prejudicial to health or cause nusiance.
PB1 Risks to health & wellbeing from high temperatures
Research Priority
There is a lack of evidence on the total level of risk & the benefits of acting on overheating risks for all types of buildings in NI. More research is also required to better understand the size of the risk in different types of buildings, how people react in hot weather & the effectiveness of measures to encourage the public to protect themselves. Expert workshops (CNI) also identified capacity building on climate change risks as a priority among health practitioners.
Establish: (i) total level of risk & benefits of addressing overheating risks for all types of buildings. (ii) size of risk in different types of buildings (iii) how people react in not weather & effectiveness of measures to encourage protection. (iv) capacity building among health practitioners.
PB7 Risks to building fabric from moisture, wind & driving rain
Research Priority
Further research is needed to better understand the degree of risk at regional level & whether additional action is needed, in particular, to understand the following; 1. The degree of current & future risk of different types of building or buildings in different areas to driving rain, mould and damp. 2. What adaptations are taking place at a national level, and how widespread these are.
(i) current/future risk to different buildings in different areas from driving rain, mould & damp. (ii) Adaptation at national level
The Council currently administers and enforces the Building Regulations (Northern Ireland) 2012 which are written by the Department of Finance NI.Any risks identified could be considered by the Department if relevant to any future legislation changes in this area. In addition to the above the council ensure houses are fit for habitaion and that conditions within homes are not prejudicial to health or cause nusiance.
PB9 Risks to health & social care delivery
Research Priority
More evidence is needed to assess how current plans in NI relate to the current & future level of risk. The potential for cost-effective adaptation to overheating in healthcare facilities is thought to be high, but the risk in NI is currently unknown. Plans might also be needed that consider how a greater reliance on home-based care may alter the risks to patients & healthcare delivery from extreme weather.
(i) risk of overheating in healthcare facilities. (ii) risks of extreme weather on home-based care.
PB10 Risks to health from changes in air quality
Research Priority
Research is needed to assess how changes to climate other than increasing temperatures, such as changing wind patterns & blocking episodes, could impact on air pollution levels in NI. Long-term data on the number of children & adults living with chronic respiratory conditions in NI would also be valuable.
(i)impact of changing wind pattern & blocking episodes on air pollution levels. (ii) No of chronic respiratory incidences
The council will continue with its monitoring of local air quality under the relevant DAERA staute and policies. Continue to implement permitting in conjuction with the department under Pollution Prevention and Control.
PB11 Risks to health from vector-borne pathogens
Research Priority
There are likely to be benefits from improved monitoring & surveillance of emerging infections. Better understanding is needed of the eco-epidemiological drivers that determine the distribution of the UK's existing arthropod vectors & the pathogens that they might carry at finer spatial scales than is possible from current studies. Better ongoing surveillance for the importation of exotic arthropod vectors & pathogens would also be beneficial. Field-based research should be conducted to understand the impact of environmental change & climate change adaptation strategies on disease vectors.
(i)monitoring & surveillance of emerging infections. (ii) eco-epidemiological drivers for disbribution of arthropod vectors/pathogens. (iii) Surveillance of imported exotic arthropod vectors/pathogens. (iv) Impact of enviornmental change and cc strategices on disease vectors.
PB2 Risks to passengers from high temperatures on public transport
Watching Brief
There is a lack of evidence to suggest that further action is needed in NI in the next 5 years.
PB3 Opportunities for increased outdoor activities from higher temperatures
Watching Brief
Leisure & other activities are likely to be taken up autonomously by people as the climate warms.
Research priority: Research is needed in the next five years to fill significant evidence gaps or reduce the uncertainty in the current level of understanding in order to assess the need for additional action.
Sustain current action: Current and planned levels of future activity are appropriate, but continued implementation of these policies or plans is needed to ensure that the risk is managed in the future. This includes any existing plans to increase or change the current level of activity.
Watching brief: The evidence in these areas should be kept under review, with long-term monitoring of risk levels and adaptation activity so that further action can be taken if necessary.
Key Priority Area:P People & Built Environment
Please note the following definitions of the urgency scores provided by the UK Adaptation Sub Committee:More action needed: New, stronger or different Government policies or implementation activity - over and above that already planned - are needed in the next five years to reduce long-term vulnerability to climate change.
Outcome Objective P1 : We have people, homes, buildings and communities that are resilient to the impacts of flooding & extremes of weather
Other Climate Change Risks
Climate Change Risks that Council Activities may address
Summary of recommendations for action (highlighted actions may be particularly
relevant to local council activities)
Details of council activities that are underway, scheduled or could be underway by 2024 to
help address the recommendations for actionEmail contact for activitiy
Bu1 Risks to business sites from flooding
Research Priority
More research is needed to understand future spending plans & the uptake & impact of flood protection measures in NI, & ensure that businesses have the right incentives, information & tools to adapt to increasing flood risk. Around 4/5s of UK businesses with continuity plans in place report that the benefits of having one exceed the costs of producing one, suggesting they are cost-effective to implement. However, the uptake of such plans remains low, particularly among SMEs
(i) Uptake/impact of flood protection measures. Flood plans take into account businesses in identified risk areas. Community resilience programs are developed via identifying at risk property and encorouging owners/businesses to engage in flood protection measues. Business owners are also encorouged to develop their own business continuity plans.
Bu2 Risks to business from loss of coastal locations & infrastructure
Research Priority
The possible realignment or retreat of coast protection structures due to increasing erosion & flood risks will have an impact on businesses located in the affected areas. Research is required to understand the costs & benefits of different adaptation responses to loss of coastal locations for business, and therefore provide the early steps for cost-effective adaptation.
(i) costs/benefits of adaptation responses to loss of coastal locations
Bu5 Risks to business from reduced employee productivity, due to infrastructure disruption & higher temperatures in working environments Research Priority
More research needed on disruption to ICT, power & transport infrastructure which prevents workers accessing premises or working remotely, & on impacts of higher temperatures on employee safety & productivity.
(i) impact of disruption to ICT/Power/Transport prevents access to premises or working remotely. (ii) Impacts of higher temperatures on employee saftey/productivity.
Bu3 Risks to business operations from water scarcity Sustain Current Action
Sustained effort will be needed to ensure that the abstraction regime is sufficiently flexible & that businesses are able to build on their existing progress in becoming more water efficient.
Sustain current actions to create more flexible abstraction regimes & promote water efficiency among businesses.
Bu6 Risks to business from disruption to supply chains & distribution networks
Sustain Current Action
International elements of UK businesses' distribution & supply chains are already impacted, & expected to be more at risk as they may take place in countries deemed highly vulnerable to climate change & less able to adapt. Despite the range of surveys & case studies, data are mostly limited to those reported by larger multi-national complanies & it is difficult to evaluate the impact & effectiveness of existing adaptation measures, and existing guidance & tools. Therefore it is important to sustain action in this area to continue increasing undertanding & enabling businesses with guidance & tools which are proven to be effective.
Sustain & monitor the uptake of existing guidance which helps businesses improve the resilience of supply chains & distribution networks particularly at the international level.
Bu4 Risks to business from reduced access to capital
Watching Brief
Monitor & research action by regulators, banks & insurance firms, & information disclosures by UK companies.
Bu7 Risks & opportunites for business from changes in demand for goods & services
Watching Brief
Monitor sales of adaptation goods & services within the UK, & by UK companies
Research priority: Research is needed in the next five years to fill significant evidence gaps or reduce the uncertainty in the current level of understanding in order to assess the need for additional action.
Sustain current action: Current and planned levels of future activity are appropriate, but continued implementation of these policies or plans is needed to ensure that the risk is managed in the future. This includes any existing plans to increase or change the current level of activity. Watching brief: The evidence in these areas should be kept under review, with long-term monitoring of risk levels and adaptation activity so that further action can be taken if necessary.
Key Priority Area: B Disruption to Businesses & supply chains
Outcome Objective B1 : We have businesses that can adapt to the impacts of Climate Change & extreme weather
Please note the following definitions of the urgency scores provided by the UK Adaptation Sub Committee:More action needed: New, stronger or different Government policies or implementation activity - over and above that already planned - are needed in the next five years to reduce long-term vulnerability to climate change.
Other Climate Change Risks
Climate Change Risks that Council Activities may address:
Rationale - recommendations for action (urgency scores) (CCC, 2017)Summary of recommendations for action
(highlighted actions may be particularly relevant to local council activities)
Details of council activities that are underway, scheduled or could be underway
by 2024 to help address the recommendations for action
Email contact for activitiy
It1 Risks from weather-related shocks to international food production & trade
More Action
There is no food security strategy at NI or UK level that links domestic and international food production and imports. There also are multiple benefits to the economy from improved management of knowledge to tackle the systemic vulnerability for the food system (e.g resilient to climate and non-climate shocks), and from improving the functioning of international trade and markets (trade possibilities, building in-country sustainability of production, with long term benefits). Many of these benefits require international co-ordination with EU countries and the WTO.
(i) develop food security strategy.
It2 Imported food safety risks
Research Priority
Identifying elements of supply chains at risk allows targeting to close loopholes in food safety & provide consumer assurance. Other interventions include increased surveillance & prediction, co-ordinated mechanisms for obtaining rapid expert advice, and maintenance of strategic food stocks. These actions might be carried out by the industry, but the potential risk would justify at least an impact assessment of different options.
(i) Identify elements of supply chains at risk. (ii) Increased surveillance & prediction for expert advice on maintaining strategic food stocks.
Continue to deliever a high level of scruity under the relevant food saftey staute.
It3 Risks & opportunities from long-term, climate-related changes in global food production
Research Priority
(UK level for global trend, at NI level for domestic trends) - NI may have an increased comparative advantage in specific areas of agricultural production in the future. However, this depends on trends in global agricultural production that need further monitoring & assessment; & on future sustainability of agriculture in NI, especially in terms of water & soil resources. Any action that manages demand at domestic level (eg reducing food waste, changing diets) has multiple benefits of reducing the risk of both unsustainable practices & reliance on imports. Many of these actions have clear co-benefits for health, long-term food security & climate change mitigation. Given the high levels of uncertainty concerning long-term comparative advantage & the implications for domestic production & sustainability, there are significant benefits to managing the UK farm sector for systemic resilience to climate change. Resilience is beneficial for avoiding land use & technological lock in.
(i) future sustainability of agriculture re water/soil resources.
PB12 Risk of food borne disease cases/outbreaks
Watching Brief Regulations in place to monitor & control food-related hazards should be kept under review.Mainatin close working relationships with the department and public health agency in the investigation of food illness related outbreaks.
Research priority: Research is needed in the next five years to fill significant evidence gaps or reduce the uncertainty in the current level of understanding in order to assess the need for additional action.
Sustain current action: Current and planned levels of future activity are appropriate, but continued implementation of these policies or plans is needed to ensure that the risk is managed in the future. This includes any existing plans to increase or change the current level of activity.
Watching brief: The evidence in these areas should be kept under review, with long-term monitoring of risk levels and adaptation activity so that further action can be taken if necessary.
Key Priority Area: I Food Security/Global Food Production
Outcome Objective I1: We have a food system that is resilient to impacts of Climate Change
Please note the following definitions of the urgency scores provided by the UK Adaptation Sub Committee:
More action needed: New, stronger or different Government policies or implementation activity - over and above that already planned - are needed in the next five years to reduce long-term vulnerability to climate change.
Other Climate Change Risks (not specifically relevant to local councils)
1
EPB Enforcement Team Appendix 4 BC
Belfast Building Control Service Quarter 4 Report 1 January – 31 March 2017 to Department of Finance The Energy Performance of Buildings (Certificates & Inspections) Regulations (N.I.) 2008 (as amended)
Draft Issue date: 11 July 2017
Q4 EPB Team Report to DoF issued10 July 2017 Page 2
Forward As part of the regular quarterly meetings set up with individual councils, the EPB Team met with the Building Control Head/ Manager and EPB staff to discuss the need for greater detail in recording EPB activities. The Department had recognised the need for greater clarity in recording follow-up actions and more detailed documentation of reasons for non-compliance. To assist councils with recording such information, including common scenarios where non-compliance was found, the EPB Team produced a revised council feedback sheet. This feedback document is tailored for each of the 11 councils to include lists of all estate agents in the council boundary in addition to cells to populate on data captured for all aspects of the EPB regulations. It is envisaged that more accurate accounts of compliance and reasons for non-compliance may be achieved in future reports. (Appendix 1) While councils continue to carryout EPB activities, many building control services continue to experience reduced resource. Results from issuing letters requesting compliance in general has proved effective, however the process of following up letter 1 and letter 2 before issuing PCN is resource intensive, requiring staff to check and recheck agents and properties. With this in mind the EPB Team proposed a more streamlined enforcement process, where councils omit the issue of a Letter 2. This follows the requirements of the EPB legislation (Regulation 32 and for those persons found to be frequently non-compliant 33) and still can afford the recipient opportunity to gain compliance and or request a review. The sale and rental sector will be most affected by this, and so the EPB Team has set up a short seminar / workshop for agents, this has been offered to councils to educate and inform agents. While this quarter’s report demonstrates that the EPB Team and councils are being effective in the delivery of the EPB Regulations, it is the case that not all areas of each councils were in a position to make returns on their monitoring activities, thus presenting an incomplete picture of percentage compliance levels. 1. EPB awareness raising activities – Quarter Four
Objectives Type of activity Progress update Audience numbers
Cost (Excl. SLA/salaries)
Work in partnership to improve compliance
Quarterly cluster meetings held at pre-LGR councils premises which are rotated to facilitate all staff. Continue to cross reference addresses with Landmark to check for EPC, air con, nature of occupant and type of property.
Team continue to assist councils where on the ground resource is limited. Each council received a revised feedback sheet tailored to that individual council. A more streamlined enforcement process continues to be work in progress.
11 councils
travel and subsistence expenses
Q4 EPB Team Report to DoF issued10 July 2017 Page 3
Work in partnership to improve compliance
Team liaison with education authorities has proved beneficial, and compliance is improved.
Presentation to update BCNI on compliance
EPB Team leader prepared and presented synopsis that included new feedback sheet, 11 council compliance leader board, grant funding status, enforcement process
11 council head / managers BC
travel and subsistence expenses
Presentations delivered to estate agents within Causeway Coast & Glens and Mid & East Antrim council areas.
Team prepared a 60-90 minute interactive –type power point presentation with common and more unusual scenarios. This has been offered to all councils to be delivered by Team in conjunction with council BC.
Approx.7 council EPB staff Plus 22 estate agents
travel and subsistence expenses Room hire Tea/coffee
Provide value for money in delivery of DFP grant funding
Liaison with DoF and Landmark to discuss new reports and UPRN
A draft version of a new report has been received from Landmark. Team await circulation of new reports. The Team await further update of the DCLG meeting in relation to alignment of UPRNs.
11 councils
travel and subsistence expenses
EPB Manual The EPB manual requires amending to include revised enforcement process before issue to councils
11 council travel and subsistence expenses
Q4 EPB Team Report to DoF issued10 July 2017 Page 4
2. Stakeholder feedback Calls to the free phone number are less frequent. The majority of queries received are in relation to EPCs for sale and rental of domestic properties, anecdotal reason being seasonal demands.
Feedback Category Query
Rd SAP
OC EPC
ND EPC
AC IR
DEC
Action taken / Advice given
Retrieving a mislaid energy certificate
9 Advised how to access / navigate Landmark website facilities/ emailed pdf version of certificate
Where can I get an energy assessor
4
EA found on Landmark register Dependant on building type and use, suggest callers discuss with EA
If property needs renovation, is an EPC required; define renovation House not complete do I need an EPC Advertising property without an EPC, is this permitted?
3 9 7
1
Advise E&W have variations in interpretation of EU Directive and energy legislation. Informed callers of N.I. requirements. No, all properties require EPCs when being advertised, even ND
My property has been renovated do I need a new EPC? How long does the EPC last for? Why does the energy graph need to be displayed on all advertisements?
3 0 7
2
Advised that the age of the property and construction type reflected the rating, carrying out renovations will likely enhance the rating but a new EPC is not required. Advised the EPC life span is 10 years. The Department guidance note advices of the correct format, the regulations state in all commercial media.
Total:
38
4
3
0 0
45 total queries
Free phone calls 0800 022 3004
Volume of calls Total minutes
17 calls 23 minutes 12 seconds
3. Complaints No complaints were received this quarter.
Q4 EPB Team Report to DoF issued10 July 2017 Page 5
4. Monitoring Activities While all 11 councils returned their feedback sheets this quarter, there were reduced levels of EPB actives which is indicative of stretched staffing resources experienced by councils. A number of councils continue to submit feedback sheets from within the ‘former’ (i.e. pre LGR) council areas. Mindful of the resource required to issue and follow up on enforcement letters, the Team reviewed the current enforcement process. At the individual council quarterly meeting the Team discussed resource issues with managers/heads of Building Control; there was a general consensus from councils that marketing agents should be aware of their requirements as the legislation had been in place for four years and that this presented an opportunity to review the enforcement process. In order to ensure that all agents were fully informed, the EPB Team offered an EPC refresher seminar which included a revised enforcement process – reducing the volume of enforcement letters. (Appendix 2). To assist in informing agents of the seminars, the Team assisted councils with on-site visits to estate agents in preparation for training seminars. Heated discussions between agents was an indication that agents were keen to achieve compliance; the seminar evaluation sheets illustrated that all agents found the event beneficial. The councils issued a handout of the presentation to all agents in the council area, even if they had not attended. The EPB Team discussed the objectives and benefits of requesting greater detail in the data provided by councils. The Team have redesigned the feedback sheets to present a more accurate representation of compliance and which will identify any further actions taken; it is hoped that this will provide greater clarity in identifying reasons for non-compliance and illustrate the course of action taken by councils as a result. The revised feedback sheets shall be used in the following financial year. At request of the EPB Team, the Department had organised for a further monthly query report for non-domestic properties from Landmark. This has proved highly beneficial in aiding monitoring activities; it collates information such as the volume of non-domestic EPCs lodged on to the register with property address, floor area and date of lodgement from 2008. Percentage Compliance of Estate Agents In quarter four there was an overall 60% compliance rate from the 166 estate agents which were checked both on site and on line for the correct display of energy graphs. The feedback results from this quarter show that agents often had the EPC in their possession, but had not displayed the energy graph on marketing information. Where resources are restricted in some council areas, it was evident that there was insufficient staff to follow up with the issue of Letter 2, where non-compliance had not been resolved from an initial letter. Estate agent properties Compliance rate Domestic sale 90% 1% improvement from Q3 Domestic rent 65% 4% decline from Q3 Non-domestic sale 78% 2% decline from Q3 Non-domestic rent 66% 6% decline from Q3
Q4 EPB Team Report to DoF issued10 July 2017 Page 6
Action taken for non-compliance of estate agents in Q4: Letter 1 total number of enforcement letters issued to estate agents 21
Confirmed compliance gained as a result of Letter 1 18 86 % success rate from issuing L1 Letter 2 total number of enforcement letters issued to agents 2
Confirmed compliance gained as a result of Letter 2 1 50 % success rate from issuing L2 PCN Total numbers issued 0
63 6671 68 71 72 69
60
0
10
20
30
40
50
60
70
80
90
100
Annualcompliance
2013-14
AnnualCompliance
2014-15
AnnualCompliance
15-16
AnnualCompliance
2016-17
2016-17 Q1 Q2 Q3 Q4
Percentage Compliance of Estate AgentsDisplaying Energy Indicator on commercial Media
Estate agents
Annual Compliance
2014-15
Annual Compliance
2015-16
Annual Compliance
2016-17 Q1
Q2
Q3
Q4
Compliant 577 465
427 92
143
92
100
Non-Compliant 303 190
200 38
55
41
66
% Compliance 66 71
68 71
72
69
60
Q4 EPB Team Report to DoF issued10 July 2017 Page 7
New Build properties: Building Control offices continue to request EPCs at Building Regulations completion stage for properties completed post 2008, or will follow-up with a letter under the EPB Regulations. In some circumstances the property may have been occupied for a number of years and so while completed by building control, an OCEPC is not required. This takes accounts of23 properties completed of the 69 OCEPCs which were not received, a more accurate picture for compliance should be demonstrated in future with the revised feedback sheets. The two outstanding non-compliant properties are being followed up. New Build EPC Number of new build / modified properties EPB complete: 982 Number of OC EPC issued: 913 Letter 1 total number of enforcement letters issued to agents 10
Confirmed compliance gained as a result of Letter 1 8 Display EPC: There is a positive trend for annual compliance in the display of EPCs.
Display EPC
Annual compliance 2014-15
Annual compliance 2015-16
Annual compliance 2016-17 Q1
Q2
Q3
Q4
Compliant
412
384
130 29
20
47
34
Non-Compliant
57
31
10 5
5 0
0
% Compliance
88
92
93 85
80
100
100 Display Energy Certificate (DEC) compliance: Over double the volume of DEC buildings were checked this quarter from the previous–a total of 284 properties were visited on site to confirm the certificate had a valid date, format and was displayed in an appropriate location. Of those properties visited, compliance levels continue to increase in a positive trend. Many Advisory Reports are at the end of the seven year life span , when a renewal is required; there was a 95% success rate from the 38 Letter 1’s issued this quarter for a new Advisory Report.
Q4 EPB Team Report to DoF issued10 July 2017 Page 8
Liason with the Education Authorities’ has proved successful in that this sector is now more compliant. As many Advisory Reports are beyond the seven year lifespan, councils took steps to contact the property occupiers to ensure they were aware they were due to expire.
DEC 2011-12 Annual
2012-13 Annual
2013-14 Annual
2014-15 Annual
2015-16 Annual
2016-17 Annual
Q1 Q2 Q3 Q4
Compliant 632 838 618 891 897 879
272
216
107
284
Non-Compliant 215 304 208 242 70
150
17
82
16
35
% Compliance 75 73 74 79 93
85
94
72
87
88
Letter 1 total number of enforcement letters issued to DEC authority 136 Confirmed compliance gained as a result of Letter 1 76
Compliance success rate 55 % from issue of L1 Letter 2 total number of enforcement letters issued to DEC authority 0
Confirmed compliance gained as a result of Letter 2 0 Compliance success rate from issue of L2
75 73 7479
9385
94
72
87 88
0
10
20
30
40
50
60
70
80
90
100
2011-12Annual
2012-13Annual
2013-14Annual
2014-15Annual
2015-16Annual
2016-17Annual
2016-17 Q1 Q2 Q3 Q4
DEC BuildingsPercentage Compliance
Q4 EPB Team Report to DoF issued10 July 2017 Page 9
Air-conditioned building compliance: While it appears quarter four presents a relatively low percentage of compliance, there is a significant increase in addition to a high volume of site visits– 601 properties were visited of which 308 were identified as requiring ACIR. As the enforcement activities for this element to the EPB Regulations is progressed in councils, an upward trend for compliance is becoming evident. The unusually high spike in annual percentage compliance achieved in 2013 reflects a significant input of air-conditioned systems which were lodged onto the Landmark register as part of revised legislation at that time. Overall, the steady increase in levels of compliance and general awareness of ACIR requirements has proved positive and may be in part attributed to the ACIR seminars held earlier in the financial year.
Letter 1 total number of enforcement letters issued to AC property 172
Confirmed compliance gained as a result of Letter 1 12 Compliance success rate 7 % from issue of L1 Letter 2 total number of enforcement letters issued to AC property 0
Confirmed compliance gained as a result of Letter 2 0 Compliance success rate 0% from issue of L2 PCN total number of enforcement PCN issued to AC property 0
Confirmed compliance gained as a result of PCN
Air – Con
2011 Annual
2012 Annual
2013 Annual
2014 Annual
2015-16 Annual
2016-17 Annual
Q1
Q2
Q3
Q4
Compliant 317 87 824 895
280
321 46
112
27
136 Non-Compliant 693 568 193 1272
409
430 6
94
158
172
% Compliance 31 13 81 41
41
43 88
54
15
45
Q4 EPB Team Report to DoF issued10 July 2017 Page 10
5. Penalty charge notices No PCN’s have been issued this quarter. 6. Finance Quarter 4 Total spend for quarter 4 is £40,888.62, the main areas of spend relate to employee costs £36,715.89 (90%), supplies and services £820.94 (2%). mileage £1,744.77 (4%) and SLA quarterly charge £1,607.02 (4%) (Appendix 3). This quarter is over spent by £3,388.62; which relates to an over spend in employee costs due to agency costs and motor mileage. Expenditure for 2016 - 17 The total expenditure for the year 2016-17 was £145,151.76 which is an under spend of £4,848.24, this is due to an under spend in employee costs of £2,935.64 and the remainder of £1,912.60 is associated with an under spend in supplies and services and mileage.
Q4 EPB Team Report to DoF issued10 July 2017 Page 11
7. Planned EPB Team activities
Objective Planned activity Update Proposed end date
Work in partnership to achieve EPB continuity post LGR transition and during any restructures of council services
Continue to assist councils with site visits and data collection to populate the council database
On - going focus to raise compliance in all aspects of EPB. EPB Team actively cross referencing Landmark/ building control ND EPC lists to capture display EPC & AC
March 2018
Continue to hold quarterly cluster council meetings. Training / refresher workshops for EPB staff
Team work closely with current EPB points of contact to prepare staff for full handover of EPB activities from the Team to council staff, subject to availability of grant funding. Discussed training requirements with HoS, schedule of venue and dates to be arranged.
Jan 2018
Develop EPB manual in members section of BCNI website
EPB Manual electronic format discs being prepared for circulation to 11 Councils
August 2017
Provide value for money in delivery of DoF grant funding. Provide value for money in delivery of DoF grant funding
Determine if UPRN can be linked into LPS Pointer data system
Review with Department potential to set up meetings with LPS, DCLG, Landmark representatives to discuss UPRN linkage
March 2017
Prepare discussion paper for BCNI to set up a potential ‘EPB Working Group’ for councils post March 2018.
Set up a quarterly-meeting working group to ensure consistency of approach to EPB activities and future enforcement. EPB Team to discuss further with BCNI.
Jan 2018
Provide EPB training for Building Control
Organise and provide training workshops for new EPB council staff and refresher training for those councils as requested.
March 2018
Provide EPB information for council and BCNI website in ‘Plain English’ text
On-going liaison with councils and BCNI web masters to ensure consistent and accurate EPB information.
August 2017
Focus on accountability for non-compliance
Present estate agent EPC seminars to Derry City Strabane and Fermanagh Omagh Councils
April 2017
Q4 EPB Team Report to DoF issued10 July 2017 Page 12
Agent advertises property for sale/rent
Valid EPC available Valid EPC energy indicator Correctly displayed No No
This process applies Regulation 32 in the first instance, which permits a seven day period to achieve compliance. Where consistent non-compliance is found, council shall enforce under Regulation 33, the direct issue of a PCN.
YES NO
No further action required
No further action required Agent monitored Council recover PCN via Small Claims Court
7 da
ys to
resp
ond
& c
ompl
y
28
days
PCN
issu
ed w
ithin
6 m
onth
s of b
reac
h
Appendix 1 Enforcement process for breach in EPB Regulations 5A EPCs on Commercial Media of Properties advertised for Sale/Rental
Q4 EPB Team Report to DoF issued10 July 2017 Page 13
use dropdown menu use dropdown menu
No. of PCN
received
Amount £ PCN
received
No. Compliant Ads
No. of L1 successful
No. of Landmark
Spot Checks
No. of PCN Issued
No. of PCN received
and amount
Display of EPCs
Public visits ND
OC EPCs
No. of Dom PCN
No. of ND PCN issued
No. of ND PCN
received
Total no. PCNs
received Dom. EPC
ND EPCs
No. of 2 mth
expiry
No. of L 1's
issued
No. of Letter 1's
Successfu
No . of AR renew al success
No. of PCN issued
No . Of PCN received
and amount
No. of L 1's
Successful
No. of replies: to L1
No. of responses
: ACIR being
ordered
No. of Renew al
ACIR Letters
ACIR renew ed and
lodged
No. Of PCNs Issued
Total PCN received
and amount £
No. of Letter 1's Issued
Reasons for not achieving compliance ie EPC energy graph / rating with advertisement and action taken below:
Estate agents level of compliance and enforcement action taken
Reason for non compliance and action taken
Number of properties
Agent confirmed property taken off the market
action taken
Air Con. # Before doing site visits check monthly Jim Bowery report for AC & 'Valid to' date. NB. Site visit NOT needed if property listed & ACIR indate!!
AC Outcomes and reasons for failing to achieve complince below:
Total Agents visited
Estate Agents R Us
Estate Agents R Us
Estate Agents R Us
Estate Agents R Us
Estate Agents R Us
Estate Agents R Us
Estate Agents R Us
Estate Agents R Us
Compliant
Compliant
Compliant
Compliant
Compliant
Compliant
Compliant
Compliant
Compliant
Compliant
Compliant
Compliant
Compliant
Compliant
Sales
Not applicable
Non compliant
Compliant
Not checked
Compliant
Non-Domestic
Estate Agents R Us
Estate Agents R Us
Estate Agents R Us
Estate Agents R Us
Estate Agents R Us
Not applicable
Residential
RentalsSales
Estate Agent visits & web checks use dropdown menu to select an estate agent or type in
Compliant
Rentals
Compliant
Estate Agents R Us
Estate Agents R Us
Estate Agents R Us
Estate Agents R Us
Estate Agents R Us
Number of Buildings Visited
No. of Buildings w ith AC >12kW
No. of L 1 (issue L1 ifany AC - request output size)
Compliant
Total Agents
compliant
No. of L1 issued
No. of L1 success
No. of PCN issued
No. of Buildings Display ok
Number of Buildings Visited
0 1 0 0
No. of Ads Checked
No. Of Buildings EPB Complete
No. of DEPC
displayed
No.of EPC on Landmar
Not on Landmark issue L1
No. of Letter 1's
Issued
Reasons for not having OC EPC (eg requires check on Landmark to confirm EPC lodged) and note action taken:
No. of Dom. PCN issued
No. of Letter 1's
Successful
No. of DEC Buildings ok AR expired
No. of L1's Successful
The District Council EPB Feedback sheet Q 2017
Compliant
Agent confirmed EPC in prcess of being carried out
Agent gained compliance in previous quarterso PCN not issued
action taken
Agent selling property as incomplete/ no heating appliance / shell only
Property in need of major renovation
action taken
action taken
action taken
Property already sold
action taken
EPC on own website but not on brochure/ window display/ propertypal
action taken
other
action taken
other
action taken
other
action taken
Reasons why DEC not compliant or AR out of date and action taken below:
Determine if agent is 90% or more compliant - this means checking EVERY property for a coloured energy graph where ad is >A5 size or Digit energy rating acceptable if < A5 size advertisement. (Hyperlink & photos of EPC are acceptable on Websites)
Please check ESTATE AGENT: scrutinise EVERY property on WEB, BROCHURE and WINDOW DISPLAY
DECs check: display/ valid date on site & check AR in date on Landmark
Number of Properties with EPC >500m2
requiring EPC Displayed
EPCs Private sales and rentals
No of PCN received and amount
no. of PCN issued
Appendix 2 Sample Revised Feedback sheet
Q4 EPB Team Report to DoF issued10 July 2017 Page 14
Controlling Area 1000 Belfast City Council Profit Center/Group 220005 Energy Performance
Person responsible S Hewitt/M McCartan Reporting period 10 12 2016 Profit and loss accounts Plan Actual Var.(abs.) 51111 Salaries 17,160.75 17,160.75 51113 Essential Users Salaries 619.50 619.50 * Salaries 17,780.25 17,780.25 51141 Employers NIC - Salaries 1,920.96 1,920.96 * Employer NIC 1,920.96 1,920.96 51151 Employers Super Salaries 3,432.15 3,432.15 * Employer Superannuation 3,432.15 3,432.15 51171 Agency Staff 13,582.53 12,957.48 * Agency Staff 13,582.53 12,957.48 ** Direct Employee Expenses 36,715.89 36,090.84 *** Employee costs excl int ch 36,715.89 36,090.84 53307 Hir Room & Equip Ext 87.00 87.00 ** Hired and Contracted excl int ch 87.00 87.00 53732 Phones 167.68 167.68 ** Postage & Telephone 167.68 167.68 53758 Hospitality Internal 298.60 298.60 53759 Hospitality External 267.66 267.66 ** Other Establishment Costs 566.26 566.26 *** Supplies and Services excl int ch 820.94 820.94 54101 Mileage 1,733.28 1,733.28 54103 Car Parking External 11.49 11.49 ** Mileage and Parking excluding FAC 1,744.77 1,744.77 *** Transport related excluding FAC 1,744.77 1,744.77 56130 SLA Charge 1,607.02 1,607.02 ** Support Services Costs 1,607.02 1,607.02 *** Support Services excluding FAC 1,607.02 1,607.02 **** Expenditure excl int charges 40,888.62 40,888.62 ***** Total 40,888.62 40,888.62
1
Appendix 3 LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF ENVIRONMENTAL SERVICES COMMITTEE ON WEDNESDAY 4 OCTOBER 2017 REPORT BY HEAD OF SERVICE (PARKS & AMENITIES) ON PARKS & OPEN SPACES PURPOSE AND BACKGROUND
The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council. The following items are for approval: 1. It is recommended that Members consider the Keep NI Beautiful proposals at
an annum cost of approx. £21,500 per annum for which financial provision would be made in the 2018-19 Estimates.
The following items are for noting: 2. It is recommended that Members note Officers will provide a verbal update at
the Environmental Services Committee on the outcome of the Ulster in Bloom Awards.
ITEMS FOR APPROVAL 1. KEEP NI BEAUTIFUL
Keep NI Beautiful has presented the Council with a proposal Appendix 1 PA to work together to deliver a collaborative approach to common themes aimed at achieving cleaner neighbourhoods. The proposal also supports the community planning framework insofar as empowering community capacity. Other supporting promotional material can be found at Appendix 2 PA. The two (2) projects are:
a. ‘Live Here Love Here’.
• Focuses on public engagement and behavioural change • Supports voluntary community involvement • Three (3) strands
i. Strand 1 - Awareness Training
• TV, localized billboards, bus sides and social media
2
ii. Strand 2 - Grants.
• LCCC area would have an annual £10,000 pot • Council rep (officer or Councillor TBC) sits on judging panel • Possible local award ceremonies by Mayor and Councillors
iii. Strand 3 - Volunteer Support.
• Adopt a Spot programme • Provision of clean up kits • Training events on H&S and risk assessments etc
Engagement with ‘Live Here Love Here’ would be a cross departmental process perhaps through a Working Group and not lie with one specific department and perhaps with an alternating HoS chairing the group The advantages or benefits to the Council are listed on pages 2-3 of the attached proposal. The cost to the Council would £20,000 per annum for a three year period for which future provision in the Estimates would be required.
b. Eco Schools.
• Eco schools is pupil led, requires bi-annual renewal and focusses on continuous improvement across a range of environmental topics including outdoor learning, biodiversity and waste.
• The advantages or benefits to the Council are listed on pages 4-5 of the attached proposal.
• Cost to the Council £1,500 per annum (FY17-18) – there is no in-year provision and future provision in the Estimates would be required.
Members are asked to note that there are marked similarities with a scheme run through Parks & Amenities called ‘NI Forest Schools’. With this in mind, it might be more appropriate, that if supported by Members, that ‘Eco Schools’ is led by Environmental Services and focusses on Waste so as not to duplicate an existing scheme.
Recommendation It is recommended that Members consider the Keeping NI Beautiful proposals at an annum cost of approx. £21,500 per annum for which financial provision would be made in the 2018-19 Estimates.
3
ITEMS FOR NOTING 2. ULSTER IN BLOOM - RESULTS
At the time of penning this report, Officers are awaiting the outcome of the Ulster in Bloom 2017 results which will be announced on Thursday 21 September. Officers will provide a verbal update at the Committee. Recommendation It is recommended that Members note Officers will provide a verbal update at the Environmental Services Committee on the outcome of the Ulster in Bloom Awards.
R J R GILLANDERS MBE HEAD OF SERVICE (PARKS & AMENITIES) 27 SEPTEMBER 2017
Appendix 1 PA
Appendix 2 PA
Appendix 4 LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF ENVIRONMENTAL SERVICES COMMITTEE ON WEDNESDAY 4 OCTOBER 2017 REPORT BY HEAD OF SERVICE (TECHNICAL AND ESTATES) PURPOSE AND BACKGROUND The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council. The following items are for decision: 1. It is recommended that Members consider if they wish to invite Powerhouse
Innovations Ltd to deliver their presentation at the November or other future meeting of the Environmental Services Committee.
The following items are for noting: 2. It is recommended that Members note the policy on provision of additional born
bins – update
3. It is recommended that Members notes the plans for Winter Waste Communications
ITEMS FOR DECISION 1. POWERHOUSE COMMUNICATIONS
In June 2017 Powerhouse Innovations Limited requested to deliver a presentation regarding the technology that they use to transform waste to fuel which could be used in appropriate generators. To that end Powerhouse was approached to give further information on the Technology that they were promoting. They referred Officers to the company web site. In summary the process promoted by Powerhouse derives fuel using the Pyrolysis Airless Reactor (PAR) system, equipment that can produce oil and gas from most carbon materials without the harmful emissions of other heat-based systems. They are confident that the technology used is a clear improvement on all incinerators, gasifier, bio and anaerobic digesters as it can produce fuels at a greatly higher calorific value, at lower costs.
Powerhouse Innovations are initially suggesting that they could provide fuel to run standby generators on Council sites to reduce electricity and heating costs. Following this if it wishes, the Council could locate the PAR technology at its Household Recycling Centres and produce a fuel source to produce power and heat at places of our choice. I attach under APPENDIX 1TE, an extract of information available on the company website for your information. I would however make Members aware that as the Council is currently committed to a number of existing and on-going contracts such as the organics waste and MRF contracts which cover materials which could be used to derive the fuel, it would not be in a position to divert this waste to the suggested process. Also the Council is committed to the arc21 Residual Waste Treatment Project which also utilises similar feed stock and has now been granted planning permission following the publication of the Planning Appeals Commissions Report in September. Recommendation It is recommended that Members consider if they wish to invite Powerhouse Innovations Ltd to deliver their presentation at the November or other future meeting of the Environmental Services Committee.
ITEMS FOR NOTING
2. POLICY ON PROVISION OF ADDITIONAL BROWN BINS - UPDATE
At the meeting of the Environmental Services Committee held on Wednesday 7 September 2017, Members requested a summary update report on the provision of the additional brown bin and associated policies.
As Members will be aware the Council kerbside collection service includes provision of a 240 litre brown bin per household for the separate collection of compostable organic food and garden waste. The primary purpose of the service is to facilitate the recycling of food waste with householders asked to use remaining capacity within their bin to dispose of compostable garden waste.
The Council is under no legal obligation to provide a free of charge separate kerbside collection service for garden waste and can charge for collection of this material. Where the allocated brown bin capacity of one bin per household is insufficient for all of the garden waste from a domestic property, householders are encouraged to take it to one of the three Household Waste Recycling Centres.
Prior to the reform of public administration the former Council bin policies differed in that the former Castlereagh Borough Council permitted more than one brown bin per household whereas the former Lisburn City Council policy restricted the number of brown bins to one. Due to the differing former Council policies the policies were reviewed with the intention of providing an updated policy for the new Council.
At the meetings of the Environmental Services Committees held on 2 November and 7 December 2016 the committee considered the revised policies agreeing that brown bins would be restricted to one per household and deciding to continue to provide an additional level of service whereby households could avail of additional brown bins if they wished on payment of an annual fee or can alternatively choose to dispose of the material free of charge at the three Council amenity sites.
It was recognised that if householders who had previously been restricted to one brown bin per property took up additional bins in large numbers this together with the introduction of the food waste diversion from landfill campaign introduced in April 2017 would have a considerable resource implication for the Council requiring additional collection lorries and crews, as brown bin collection routes were already at, or nearing, full capacity.
In summary the policy on the provision of additional brown bins states that additional brown bins shall only be provided where:
• There is capacity on the existing bin collection round for that property, without the requirement to make any significant alterations for the collection schedule.
• A fee of £50 per additional bin is paid for this service annually in advance. This fee is reviewable annually. No concessions will be made regarding the level of payment required.
• The householder purchases any additional brown bins required, from the Council, at a cost of £25 per bin. These fees are reviewable annually.
• No refunds will be granted to collections cancelled mid-year and the service will be non transferrable between domestic properties. Lisburn & Castlereagh City Council also provides home compost bins to residents at a price of £10 (plus £10 delivery if required) and residents are encouraged to avail of this opportunity if at all possible.
It has been shown that the introduction of the food waste diversion has been successful with the yield from the same period last year of approximately 700 tonnes of additional waste being presented for collection on the brown bin routes since April 2017. Members also considered and endorsed the current brown bin policy at the kerbside collection review project workshop held on 25 July 2017. The kerbside collection review project is currently progressing to include the appraisal of the agreed options and should Members wish to revisit the additional brown bin policy it can be considered at that point.
Recommendation
It is recommended that Members note the summary updated regarding the provision of additional brown bin policy.
3 WINTER WASTE COMMUNICATIONS
Members are advised that all landfill bins have had holiday collection stickers for the 2017 calendar year fitted to them which includes details of alternative collection arrangements in place over the Christmas break. Members are also advised that these arrangements, as well as Household Recycling Centre opening information, will be placed on the Council website in the run up to the Christmas holiday period. The current collection calendar, which will include Christmas holiday information, is being updated and will be ready for release and promotion on the Council website / social media and ‘Binformation’ app by the end of October. The Waste Management team are currently working on communications activities aimed at encouraging householders to continue to use their brown bins for disposal of food waste over the winter months. As food waste should no longer be disposed of in household landfill bins every household should continue to present their brown bins for collection on their normal collection day to properly dispose of food waste from their homes. Recommendation It is recommended that Members note plans for Winter Waste Communications ALBERT REYNOLDS HEAD OF SERVICE (TECHNICAL AND ESTATES) 27 SEPTEMBER 2017
APPENDIX 1TE
Welcome to Power House Innovations
For the most advanced systems in
controlled energy research
Power House Innovations Ltd. (PHI) has an office on West Campus
Waterford supported by WIT with the availability of the best research and
communications facilities in the country. There is also trained
management available to solve any problem that arrives.
Power House Innovations Ltd. also has among its directors experienced
technical expertise of onsite design and building construction in Ireland
and the UK and a director who has installed generators and UPS systems
in many hospitals, call centres, education computer centres and protects
large parts of government services like the HSE and defence installations
from power disturbance with back-up systems. He has also built and
installed systems in many countries around the world. One of his long
time partners in these installations is a large generator builder and
service company in Doncaster, Precision Diesel Projects Ltd.
The equipment PHI is to assemble and market in Ireland UK and
Commonwealth Countries is a new more efficient way of producing gas
and liquid fuel from waste products to power adapted generators.
Household food waste, paper packaging, plastics, Industrial waste after
selection, Bio waste, Wood, Straw, Tyres, Agri manure and many more
can be used as input fuel.
We also have the facilities and expert staff to install this with generators
and CHP facilities with the view to full manufacture and installation in
Europe. This PAR technology has operated fault free on our overseas site
will not produce emissions as present day sites do and with several
throughout the country no need for unsightly pylons.
Overview for Investors in All Projects
Where we Install the PAR Equipment
The Pyrolysis Airless Reactor (PAR) system is equipment that can produce
oil and gas from most carbon materials without the harmful emissions of
other heat-based systems. It is a clear improvement on all incinerators,
gasifier, bio and anaerobic digesters as it can produce fuels at a greatly
higher calorific value, at lower costs. It eliminates the smells and
emissions through its patented systems to only release oxygen to the
atmosphere and low amounts of ash which, in most cases, can be used
for other things.
The PAR system a large advancement in the use of all carbon-based
waste like end-of-life tyres, plastic containers, paper, cardboard, wood
waste and many household or shop waste products, including food waste.
The waste from the farms like cattle manure poultry litter bedding straw
with manure and all agri slurry leaving a concentrated ash that can be
diluted by waste water to act as a high nutrient fertilizer, with lower
volumes and transport costs thus increasing its value multifold.
It can use straw and the complete rapeseed plant, willow, forestry
cuttings saw dust producing a large profit for farms over and above
present day prices. It also operates efficiently with low sulfur coal and
waste oils producing gas and liquid fuels equal to natural gas and
standard diesel.
A process of low heat 270°C to 290°C can be used for torrefaction of
input fuels which is a method of producing high calorific pellets or cubes
that can be used in the PAR at a later date to produce high grade fuel.
These fuel can be used in our adapted generators to produce power in the
form of electricity, steam, heat, and cooling systems through our new
heat exchanger systems.
We also have new systems of heat and exhaust capture to remove
emissions and produce further power from all sites low sulphar coal and
end of life tyres will produce approx 38,000 liters of oil per daywith
calorific values of 145,000btu/usa gallon Biomass products 100% nitrogen
free synthetic gas from 7000 to 60,000 cubic feet per hour operating at 2
ton per hour fuel input.
Plastic feedstocks have high value at 980 liters of low sulfur oil per metric
ton. This new approach to emission free fuel and power production will be
used to refit power stations replace incinerators and bio digesters as they
only need 50 ton per day of any of the previously noted input fuels to
produce 2 to 5-megawatts of power.
Local authorities will use them as waste disposal systems reducing the
cost to have sewerage treatment plants and land fill sites. Farmers can
control their waste and power their own and neighbours farms while
producing high return crops for own or local use and power production.
All countries can remove the need for costly infrastructure of unsightly
pylons and large coal burning generator stations and build small
generator stations with high clean output including constant backup for
solar and wind power to further reduce the infrastructure costs and the
price of power.
We are looking for sites worldwide with grid connections or constant
consumer users to install our PAR systems and will point our investors to
each site to take the startup costs from 2 megawatt upwards. This PAR
technology has operated fault free on our overseas site for many years.
PAR systems are now operational at a site which generates in excess of
100MW of power per hour. This power plant has a long term plan to
install additional PAR units in order to convert from a fossil fuel station to
a fully renewable power plant.
Two mega watts of electric power at domestic rates £0.17 per
kwh for 8760 per year is £2,978,400.
Similar to sustainable energy prices or 2 rocs in the UK. Small
investments of £250,000 max 20 investors starting with 2 megawatt sites
for a cost of £5,000,000 would give a very large return. Two megawatt of
power from every two ton of selected waste secured on the capital
equipment (minimum expected life 10 years) and the site value.
http://www.powerhouseinnovationsltd.ie/index.htm
Appendix 5 LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF ENVIRONMENTAL SERVICES COMMITTEE ON WEDNESDAY 4 OCTOBER 2017 REPORT BY HEAD OF SERVICE (ENVIRONMENTAL HEALTH) PURPOSE AND BACKGROUND The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council. The following items are for decision: 1 It is recommended that Members approve the fee structure to be charged by the
Council for issuing Roads Closure Order under the Roads (Miscellaneous Provisions) Act (Northern Ireland) 2010.
2 It is recommended that Members approve the report in relation to the Dreamscheme NI proposed mural at Tesco Newtownbreda.
The following items are for noting:
3 It is recommended that Members note the report in relation to the future
arrangements for Emergency Planning across the Province. 4 It is recommended that Members note the report in relation to the Test Purchase
Exercise for Sunbeds which was carried out on Tuesday 29 August 2017. 5.1 It is recommended Members note the report in relation to the business “Coffee &
Connect” morning in support of Mental Health. 5.2 It is recommended Members note the report in relation to the Calorie Wise training
event which was held in Lagan Valley Island on Friday 15 September 2017. 5.3 It is recommended that Members note the report in relation to the Falls Prevention
and Electric Blanket Testing Event to be held Lagan Valley Leisureplex on Wednesday 27 September 2017.
6.1 It is recommended that Members note the report in relation to the publication of
dog statistical returns on the Department of Agriculture, Environment and Rural Affairs (DAERA) website.
6.2 It is recommended that Members note the report in relation to the instigation of
legal proceedings for failure to pay Fixed Penalty Notices for dog related offences. 6.3 It is recommended that Members note the report in relation to the issue of Dog
Control Condition Notices between April 2017 and June 2017. 6.4 It is recommended that Members note the report in relation to the outcomes of
recent prosecutions progressed by the Environmental Health Service Unit in relation to dog related offences.
6.5 It is recommended that Members note the report in relation to the dog control initiatives undertaken by Enforcement Officers over the summer months.
Members may recall that The Roads (Miscellaneous Provisions) Act (Northern Ireland) 2010 was enacted on 13 August 2010, however, it was only commenced on 4 September 2017. Attached as Appendix 1 EH for Members’ information is an update report and proposed 2-tier fee structure for small and large events for the issue of Road Closure Orders. Recommendation
It is recommended that Members approve the fee structure to be charged by the Council for issuing Roads Closure Order under the Roads (Miscellaneous Provisions) Act (Northern Ireland) 2010.
2 PROPOSED MURAL AT NEWTOWNBREDA
Members may be aware that under the Clean Neighbourhoods and Environment Act the Council has power to deal with graffiti when it is deemed to be detrimental or offensive. Members may further be aware that some areas are regularly targeted by graffiti and the Council continues to work with partners to try to alleviate this occurrence. One such area is the carriageway entrance to Tesco at Newtownbreda. This land is owned by Transport NI.
The Council have been contacted by Dreamscheme NI, a youth development organisation based in Belfast and Castlereagh, who are passionate about helping young people in Northern Ireland fulfil their potential.
Dreamscheme NI are seeking permission from Transport NI, the landowner, to paint a positive message in the form of a mural on this wall. Transport NI, as a matter of process, are seeking the necessary permissions from the Council with regard to the painting of the mural on the proposed site.
The purpose of this report is to ensure Members are aware of this initiative to try to alleviate the problem of graffiti in the City.
Recommendation
It is recommended that Members approve the report in relation to the Dreamscheme NI proposed mural at Tesco Newtownbreda.
ITEMS FOR NOTING 3 EMERGENCY PREPAREDNESS GROUP PROPOSED RE-STRUCTURING
Present formal multi-agency Emergency Planning structures have been established since December 2014 with 5 Emergency Planning Groups (EPG’s) currently co-chaired jointly by PSNI and Local Government.
Attached as Appendix 2 EH is a report with regard to the future arrangements for Emergency Planning across the Province. Recommendation It is recommended that Members note the report in relation to the future arrangements for Emergency Planning across the Province.
4 TEST PURCHASE EXERCISE FOR SUNBEDS
Members may be aware of the Environmental Health Service Unit’s commitment to protect juveniles from using sunbeds. I wish to advise Members that a Test Purchase Exercise was carried out on Tuesday 29 August 2017. In line with operational protocols, visits to retailers were conducted prior to the test purchase exercise taking place to reinforce the contents of the notification letters which were issued to advise businesses that a Test Purchase Exercise would be carried out. The Test Purchase exercise was carried out in 8 premises within the City. During this exercise, there were no sales for sunbed use allowed for purchase by a female child volunteer (aged 16). Recommendation
It is recommended that Members note the report in relation to the Test Purchase Exercise for Sunbeds which was carried out on Tuesday 29 August 2017.
5 HEALTH AND WELLBEING 5.1 Mental Health Business Event
As part of the Health and Wellbeing remit of the Environmental Health Service Unit, Members may be aware of the initiatives conducted by the Service Unit. World Mental Health day is on 10 October 2017. As part of this initiative, the Environmental Health Service Unit have teamed up with Inspire Wellbeing to organise a business event around Mental Health. On 29 September 2017 a number of businesses will be invited to attend a breakfast morning in Lagan Valley Island which will include presentations from agencies advising of issues surrounding Mental Health. The event will be attended by a number of local Mental Health Charities who will provide information stands and other support networks for dealing with Mental Health issues. At the event businesses will be provided with a toolkit for hosting a coffee morning on World Mental Health Day. The concept is for businesses to host a “Coffee & Connect” morning supporting their staff around Mental Health issues.
On the back of this event, the Environmental Health Service Unit will organise a “Coffee & Connect” morning which is to be hosted by the Mayor on 2 October 2017. Local Mental Health Charities will be attending the event and will be able to provide information on the support networks they provide locally. Recommendation It is recommended Members note the report in relation to the business “Coffee & Connect” morning in support of Mental Health.
5.2 Calorie Wise Event
As part of the Health and Wellbeing remit of the Environmental Health Service Unit, Members may be aware of the initiatives conducted by the Service Unit. The Environmental Health Service Unit hosted a Calorie Wise training event on 15 September 2017 at Lagan Valley Island. Calorie Wise is a voluntary scheme, developed by the Food Standards Agency (FSA) in partnership with the 11 District Councils, to encourage food businesses to display calorie information on their menus. This initiative helps deliver the objectives outlined in ‘A Fitter Future for All 2015-2025’. Calorie Wise has been developed to allow customers to make informed decisions when eating out, as 1 in every 6 meals is eaten out of the home in Northern Ireland, therefore, the industry has a major role to play in terms of providing healthier choices. Invitations were sent to applicable food businesses within the Lisburn & Castlereagh City Council area inviting them to come along to the Calorie Wise Workshop on Friday 15 September 2017. The Workshop involved a presentation by an Environmental Health Officer and the Food Standards Agency in relation to the Scheme and the benefits to food businesses. A number of local food businesses attended the event. Further support will be provided by the Environmental Health Service Unit for the businesses wishing to participate in the Scheme. Recommendation It is recommended Members note the report in relation to the Calorie Wise training event which was held in Lagan Valley Island on Friday 15 September 2017.
5.3 Falls Prevention and Electric Blanket Event
As part of the Health and Wellbeing remit of the Environmental Health Service Unit, Members may be aware of the initiatives conducted by the Service Unit. Members may further be aware that Electric Blanket testing is carried out on an annual basis. The testing is particularly aimed at the elderly population, to ensure their continued safety whilst using electric blankets in the home during the winter months.
This year the testing event will take place on Wednesday 27 September 2017 at Lagan Valley Leisureplex. The event theme is “Falls Prevention”. Those attending will be encouraged to participate in gentle physical activity and will be advised on the importance of daily exercise to maintain mobility. A presentation will be provided to the group by a Podiatrist to highlight the importance of wearing appropriate footwear to help to prevent falls. The event will be supported by the C-SAW and Healthwise projects within the Council. Recommendation
It is recommended that Members note the report in relation to the Falls Prevention and Electric Blanket Testing Event to be held Lagan Valley Leisureplex on Wednesday 27 September 2017.
6 THE DOGS (NORTHERN IRELAND) ORDER 1983 - DOG CONTROL
6.1 DOG CONTROL STATISTICAL RETURNS
Members may be aware that the Environmental Health Service Unit is required to submit quarterly returns to the Department of Agriculture, Environment and Rural Affairs (DAERA) in relation to Dog Control.
Correspondence has been received from the Animal Health and Welfare Policy Division of DAERA (see attached Appendix 3A EH) advising that from 2 October 2017 dog statistical returns will be publicly available on the Department’s website. An example of the data which will be made available is attached as Appendix 3B EH for Members’ information.
The move to make this data available online was discussed and agreed at the Animal Welfare Project Board on 18 January 2017 and was recently endorsed by the Northern Ireland Dog Advisory Group (NIDAG). It is hoped that by providing access to the information online that there will be a reduction in the volume of dog related statistical requests made to the Department and Councils in the form of Assembly Questions, media requests and Freedom of Information Requests, etc.
Recommendation
It is recommended that Members note the report in relation to the publication of dog statistical returns on the Department of Agriculture, Environment and Rural Affairs (DAERA) website.
6.2 ISSUE OF FIXED PENALTY NOTICES
Members are advised that between April 2017 and June 2017, 29 Fixed Penalty Notices were issued by Enforcement Officers for dog related offences.
A total of 15 people failed to take the opportunity to pay the Fixed Penalty Notice and legal proceedings will now be instigated under Article 22(1) of the above legislation.
Recommendation
It is recommended that Members note the report in relation to the instigation of legal proceedings for failure to pay Fixed Penalty Notices for dog related offences.
6.3 ISSUE OF DOG CONTROL CONDITION NOTICES
Members are advised that between April 2017 and June 2017, 8 Dog Control Condition Notices have been issued under Article 30A(2) of The Dogs (Northern Ireland) Order 1983. Attached as Appendix 4 EH for Members’ information are the details of Control Condition Notices issued. Recommendation It is recommended that Members note the report in relation to the issue of Dog Control Condition Notices between April 2017 and June 2017.
6.4 PROSECUTION OUTCOMES
Members are advised of the outcomes of recent prosecutions progressed by the Environmental Health Service Unit for dog related offences. Details are attached as Appendix 5 EH for Members’ information. Recommendation It is recommended that Members note the report in relation to the outcomes of recent prosecutions progressed by the Environmental Health Service Unit in relation to dog related offences.
6.5 SUMMER INITIATIVE 2017
Members are advised that during the summer months the Dog Control Service have been carrying out a Dog Fouling Initiative. Early morning and late evening patrols and patrols at weekends have been undertaken throughout June, July and August targeting ‘hot spots’ including parks, estates, the Tow path and Greenway areas of the City. In addition, advice and poop scoops were given out to dog owners during foot patrols, paying particular attention to popular dog walking routes. In general the footpaths and parks were found to be clean and free from fouling. A total of 5 Fixed Penalty Fines for fouling were issued during this time. In addition to the extra patrols, the Enforcement Officers have been engaging with the community through events and meetings beginning with the Fun Dog Show at the Family Fun Day in May which as always, was a huge attraction and a great success in terms of the number of dog owners we were able to speak to regarding responsible dog ownership. A Senior Enforcement Officer gave a talk to 50 retired PSNI officers in June at Hillsborough Village Centre on the duties of Enforcement Officers and
responsible dog ownership. During this visit a further 2 talks were booked for other community groups in the locality. At the end of the school term an Enforcement Officer attended Ballybeen Women’s Centre and provided an informative session to both adults and children who attended. During August, Enforcement Officers organised a fun day with free microchipping at Aquadog swimming pool on the Moira Road, Lisburn. The Enforcement Officers continue to work closely with all the community associations, giving advice and information and attending estate inspections and providing poop scoops on request. Recommendation It is recommended that Members note the report in relation to the dog control initiatives undertaken by Enforcement Officers over the summer months.
RICHARD W HARVEY HEAD OF SERVICE (ENVIRONMENTAL HEALTH) 25 September 2017
Members may recall that The Roads (Miscellaneous Provisions) Act (Northern Ireland) 2010 was enacted on 13 August 2010, however, it was only commenced on 4 September 2017. The legislation, in part, amends The Road Traffic Regulation (Northern Ireland) Order 1997 to provide the relevant authority the power to prohibit or restrict traffic using a public road for the purpose of holding a special event.
Within the Statute the relevant authority, in this case the Council, may recover the costs associated with making the Road Closure Order. These costs may include:
• administrative costs; • the cost of advertisement in a local paper; • the possible erection and maintenance of Public Notices in the vicinity; • the cleansing of the area following the closure; • any other costs associated with the Order.
The former Councils had written to both the Minister and the Chief Constable with concerns regarding excessive bureaucracy and fees for small community events.
In order for the Council to proceed with receiving and processing applications for Roads Closure Orders in time for the commencement date of 4 September 2017, a proposed fee of £400 was approved at the Environmental Services Committee meeting of 7th December 2016. Since the tabling of that report, a SOLACE Working Group, which was formed to develop a consistent approach to this matter across all 11 councils, have now proposed a 2-tier fee structure for small events and large events (see below). Their suggestion is that there will be: 1. no fees with option to charge the advertisement costs for small events;
2. £165 plus the advertisement costs for large events.
Refund of Advertisement Fees In the event that the application is refused prior to public advertisement, Council will refund the cost of advertisement fees only. No refund will be due where the advertisement has been placed.
An appropriate refundable deposit (minimum £200) may also be required to cover clean-up costs of any debris deposited/left on the street/road as a result of the event. Public liability Insurance A minimum of £10m Public Liability Insurance cover will be required for an event.
It is recommended that Members approve the fee structure to be charged by the Council for issuing Roads Closure Order under the Roads (Miscellaneous Provisions) Act (Northern Ireland) 2010. It is further recommended that Members consider applying a refundable deposit (minimum £200) as agreed with Operational Services in relation to cleansing after an event.
Special events to be held on roads: Proposals put forward by working group in relation to
• fees • delegated powers • application process
Banding of Fees Consideration was given to whether or not one fee should apply for all types of event which can range from the small local community event to the large, commercial type activity (eg film making on the road) After much consideration, it is proposed that Councils follow the guidance provided by DfI ie some events may fall into the smaller events category, and if not, by default, fall into the large event. Proposal Two fee bandings
• Small local event • Larger event
Definition of smaller event as per DfI guidance: Small local events Is your event a small, local, neighbourhood event where people attending are not from outside your street (eg street party) or immediate neighbourhood? In order to be considered a ‘small event’, the event should be as follows: (please note this list is not exhaustive)
1. Be held on minor residential roads (eg cul-de-sacs or side streets) 2. The proposed road to be closed must not have a bus route along it 3. Not have a car park located on it which is accessed via the road to be closed (other than a
car park for residents of the road) 4. Not be publicised for the general public and therefore will not draw in people from the
wider area 5. Be an event which would apply to residents of one or two streets only and not to larger
areas of the district/borough/city. It is up to the District Council to consider factors such as the proposed attendance figures etc when making its decision on whether to grant an Order.
6. Finish by 11pm 7. Not have a stage built from which entertainment would be provided 8. Not have amplified entertainment which may cause nuisance to the wider area 9. Not have fireworks, pyrotechnics or bonfires on the street 10. Not have alcohol or food sold at the event.
Larger events If your event does not meet the above criteria, then your event will be considered to be a larger event. Setting of Fees The actual cost of processing an application was calculated by estimating the proposed time spend required by a professional officer and an admin support officer to process an application. It was decided that there was minimal difference between the timespend for smaller and larger events so one figure was proposed. As this is an entirely new function, it is not possible to quantify this exactly, however best ‘guestimates’ were produced having regard to similar type activities already undertaken by council
Actual Costs Estimated Timespend for Processing Application (averaging small and larger events)
1. Newspaper Advertising
£150-250 but may be much higher as eg several newspaper adverts are required by some council’s advertising policy Proposal Small local event : waive administration fee and recoup cost of newspaper advertising only Actual cost Proposed fee £165 Administration - £250 approx Newspaper £250 £415
£250
Larger event: recoup administration fee and recoup cost of newspaper advertising Actual cost Proposed fee £165 Administration £165 £250 approx Newspaper £250 £415
£415
Refund of Fees Consideration was given to whether it was appropriate to refund fees Proposal In the event that an application refused prior to public advertisement, Council will refund the cost of advertisement fees only. No refund will be due where the advertisement has been placed. Additional charge for cleansing Consideration was given to possibility of requiring a refundable deposit from promoters in relation to clean up costs. The legislation states that “the council may recover from the promoter the whole of the costs incurred by the relevant authority in connection with, or in consequence of the making of an order” The DfI guidance further states that the Council can recovers costs including the cleansing of the area following the closure. Proposal
Timespend Approximate Cost Total Professional officer 5.5 hours £25 per hour £138 Admin officer 1.5 hours £18 per hour £27 Total 7 hours £165
A minimum refundable deposit of £200 (at discretion if individual councils in relation to particular event) may be required to cover clean-up costs of any debris deposited/left on the street/road as a result of the event. Public Liability Insurance Although the DfI Guidance for Promoters (point 6) states that the “council may require that appropriate insurance cover is in place for the event”, the DfI Guidance for Councils (point 7) states “it will be incumbent on the promoter to obtain insurance and it will be a condition in any resulting Order that the appropriate insurance is in place prior to the event taking place”. The template Order in Appendix 4 of this document further lists insurance as a condition. Proposal A minimum of £10m public liability insurance cover should be required for: • Small local events • Larger events
Level of public insurance to be consistent with level set across departments within individual Councils
Delegated Powers Consideration was given to whether decision to grant an Order should be taken by Committee or delegated to a Senior Council official. A key factor in the deliberations was that ultimately, under the legislation, Council requires the consent of the Department to make any restriction/prohibition Order. Proposal It is proposed that the recommendation to grant an order and seek the consent of the DfI for same is delegated to a Senior Council official. Only those applications which result in written representations being received should be brought before Committee for discussion and approval.
APPENDIX 2 EH
2 EMERGENCY PREPAREDNESS GROUP PROPOSED RE-STRUCTURING Present formal multi-agency Emergency Planning structures have been established since December 2014 with 5 Emergency Planning Groups (EPG’s) currently co-chaired jointly by PSNI and Local Government. The existing funding provides for these structures i.e. salaries and related expenses for an Emergency Planning Co-ordination Officer, administration support, meeting costs, training/exercise costs and co-ordination facilities. All these costs relate to the multi-agency concept. Lisburn & Castlereagh City Council operates within the Eastern Emergency Preparedness Group along with Ards and North Down Council. It is now expected that the number of Emergency Preparedness Groups will be reduced from from 5 to 3 to align with Police boundaries and bring co-terminoscity across the Region. The schedule for this change is as follows:- • September 2017 – the existing five EPGs (constituent councils) to consider
the 3 area operating model and transition arrangements during their planned September meetings and in particular to identify multi-agency issues and how these could be resolved for their respective EPG’s.
• October 2017 – Sub-Regional Civil Emergency Preparedness Group
(SCEP) to meet as planned to oversee transition arrangements. • November 2017 – Civil Contingencies Group (NI) (CCGNI) to meet as
planned – to be updated on progress with transition. • November 2017 – the 5 EPG’s final meeting – to complete resolution of any
transition issues and facilitate handover to the new EPG’s (the new Co-Chairs to take receipt of the actions/work streams from the outgoing EPG’s).
• January 2018 – The 3 new EPG’s to meet to implement the new
arrangements. • February 2018 - SCEP to meet (in accordance with existing battle rhythm)
to oversee progress with implementation. • March 2018 – CCG (NI) to meet (in accordance with existing battle rhythm)
to fulfil the governance function for the policy work stream. Upon confirmation of the change in November, the Emergency Planning Officer will communicate back through the Chief Executive’s Office. To assist in facilitating this change, each organisation within the EPG’s have been asked to consider its ongoing level of representation at the Emergency Preparedness Group and working groups and report back by the 25 September 2017 to the Regional Coordinator via the current Co-chairs Stephen Reid and Brian Kee. The document below, along with annex 2 and 3 are to be populated.
Currently the Chief Executive, Director of Service Delivery (Regulated), Head of Service (Environmental Health) and Emergency Planning Officer attend the Eastern Emergency Preparedness Group and in addition to this, the Emergency Planning Officer represents the Council on all 3 Working Groups (Severe Weather, Humanitarian Assistance and General Purposes). It is recommended the new Emergency Preparedness structure is supported with similar levels of seniority and representation taking into account the PricewaterhouseCoopers Structure review and Emergency Planning relocation to the Services Support Directorate. It is recommended that Members note the proposed revision of the 5 sub-regional areas and support the review to a 3 area operating model and the move to a CMT are asked to consider and agree ongoing representation for the new Emergency Preparedness Group and working groups.
APPENDIX 3A EH
Version January 2015
APPENDIX 3B EH DOGS (NORTHERN IRELAND) ORDER 1983 – COUNCIL STATISTICS QUARTER ENDING June 2017....................................... Name of Council Lisburn and Castlereagh City Council Licensing
1. Number of licences: (a) Full cost (b) Free (over 65) (c) Reduced (over 65 2nd dog) (d) Reduced (neutered) (e) Reduced (on benefits) (f) Total
718 566 88 1966 276
3614 2. Of the total number of dog licences issued (f) how many were for dogs exempted from microchipping?
-
3. Total number of Block licences issued 22 4. Total number of dogs held under Block licences 205 5. Guard Dogs Kennels currently registered 0 Strays 6. Number of complaints received/dealt with 115 7. Number of stray dogs
(a) Seized and returned to owners (b) Impounded (c) Total
37 29 66
8. Of 7(a) how many were microchipped? 37 10. Of 7(b) above how many were microchipped? 10
Version January 2015
12. Of 7(b) how many were:
(a) Reclaimed (b) Unclaimed/humanely destroyed (c) Sold directly to public (d) Passed to shelters, animal charities or individuals etc (e) Other (please specify in box below)
15 0 9 5 0
Unwanted Dogs 13. Unwanted dogs collected at owners request:
(a) Sold (b) Humanely destroyed (c) Passed to shelters, animal charities or individuals etc (d) Other (please specify in box below) (e) Total
14 1 8 0
23 Enforcement Action Taken 14. Number of fixed penalties issued:
(a) No licence (b) Straying (c) No keeper identification (d) Control of dogs on certain roads and on land. (e) Failure to notify transfer of dog subject to control conditions (f) Failure to comply with control conditions of dog licence (g) Other (please specify in box below) (h) Total
14 2 0 0 0 1 0
17 15. How many early payments received this quarter? 2 16. Current level fixed penalties set at (e.g. £75 or £80) £80 17. Current level for early payment £50 18. Total Income generated by fixed penalties £180
Version January 2015
19. Number of warning letters issued 72 20. Formal cautions issued for:
(a) No licence (b) Straying (c) No keeper identification (d) Control of dogs on certain roads and on land (e) Failure to notify transfer of dog subject to control conditions (f) Failure to comply with control conditions of dog licence (g) Worrying livestock (h) Setting a dog on livestock (i) Attacking and injuring any animal owned by another person
(excluding livestock) (j) Setting a dog on any animal owned by another person
(excluding livestock) (k) Attacking a person (l) Setting a dog on a person (m) Other (please specify in box below) (n) Total
0 0 0 0 0 0 0
0
0 0 0 0 0
21. Total number of licences with control conditions attached: 53 22. Number of licences to which control conditions were attached this period for:
(a) Straying (b) Control of dogs on roads or lands (c) Attacking livestock (d) pet animals (e) Attacking a person (f) Total
0 0 7 0 1 8
23. How many of each control condition were imposed this period:
(a) Fitted with a muzzle (b) Under control when in a public place (c) Confined in a building, yard etc (d) Excluded from any specified place (e) Neutered (f) Training for the owner.
2 6 7 0 0 0
Version January 2015
24. Number of prosecutions taken for:
(a) No licence (b) Straying (c) No keeper identification (d) Control of dogs on certain roads and on land (e) Failure to notify transfer of dog subject to control conditions (f) Failure to comply with control conditions of dog licence (g) Other (please specify in box below)
4 0 0 0 0 0 0
25. Number of successful prosecutions for:
(a) No licence (b) Straying (c) No licence or keeper identification (d) Control of dogs on certain roads and on land (e) Failure to notify transfer of dog subject to control conditions (f) Failure to comply with control conditions of dog licence (g) Other (please specify in box below)
4
0 0
0 0 0 0
Dog attacks 26. Number of attacks investigated:
(a) Attacks on person (b) Setting a dog on a person (c) Worrying livestock (d) Setting a dog on livestock (e) Attacks on any animal (excluding livestock) owned by another
person (f) Setting a dog on any animal(excluding livestock) owned by
another person (g) Total
9 0 3 0
0
0 12
27. Of total 26(g) how many were resolved without prosecution
considered:
12
Version January 2015
28. Number of prosecutions considered for:
(a) Attacks on person(from previous quarter) (b) Setting a dog on a person (c) Worrying livestock (d) Setting a dog on livestock (e) Attacks on any animal (excluding livestock) owned by another
person (f) Setting a dog on any animal (excluding livestock) owned by
another person (g) Total
0 0 0 0
0
0 0
29. Number of successful prosecutions:
(a) Attacks on person (b) Setting a dog on a person (c) Worrying livestock (d) Setting a dog on livestock (e) Attacks on any animal (excluding livestock) owned by another
person (f) Setting a dog on any animal(excluding livestock) owned by
another person (g) Total
0 0 0 0
0
0 0
30. Destruction Orders made by Court for:
(a) Attacks on person (b) Worrying livestock
0 0
31. Penalties imposed by Court for:
(a) Attacks on person -
(b) Worrying livestock -
(c) Attacks on any animal(excluding livestock) owned by another person
-
Version January 2015
Prohibited dogs (as designated by Article 25A) 0 32. Total number of cases investigated 0 33. Total number of prohibited dogs identified 0 34. Of total number identified at 33 how many:
(a) Dogs voluntarily surrendered by owner (b) Remain with owner (exempted) (c) Seized
0 0 0
35. Of 34(c) how many:
(a) Prosecutions taken (b) Prosecutions not taken
0 0
36. Number of successful prosecutions: 0 37.Number of ongoing cases: 0 38. Of the number of successful prosecutions (Q 36) how many concluded with:
(a) Dogs Destroyed (b) Dogs Exempted
Cases Dogs
0 0 0 0
39. Of 35(b) how many lead to:
(a) Dogs being destroyed (b) Dogs being exempted
Cases Dogs 0 0 0 0
APPENDIX 4 EH CONTROL CONDITION NOTICES 1 The owner of 2 Springer Spaniel type dogs which had been straying and attacked
livestock or certain other animals has been required that (when not under control) be kept securely confined in a building, yard or other enclosure.
2 The owner of 2 boxer type dogs which had attacked livestock or certain other animals
has been required to keep the dogs under control (leashed) when in a public place and that (when not under control i.e. leashed) be kept securely confined in a building, yard or other enclosure.
3 The owner of a Staffordshire Bull Terrier Cross and an American Bulldog which were straying and had attacked livestock or certain other animals has been required to ensure that the dogs are securely fitted with a muzzle sufficient to prevent the dogs from biting any person when in a public place, be kept under control (leashed) when in a public place and that (when not under control i.e. leashed) be kept securely confined in a building, yard or other enclosure.
4 The owner of a Staffordshire Bull Terrier which had attacked a person has been required to keep the dog under control (leashed) when in a public place and (when not under control i.e. leashed) be kept securely confined in a building, yard or other enclosure.
5 The owner of a Staffordshire Bull Terrier type which had attacked livestock or certain other animals has been required to keep the dog under control (leashed) when in public place.
APPENDIX 5 EH THE DOGS (NORTHERN IRELAND) ORDER 1983 – PROSECUTION OUTCOMES Members are advised of the outcomes of recent prosecutions progressed by the Environmental Health Service Unit for dog related offences.
Offender
Court Date
Offence
Fine
Imposed
Offender
Levy
Costs Awarded
Other Outcomes
Mr Kevin McBarron
16 May 2017
Failure to pay 3 Fixed Penalty fines for no dog licences.
£100.00 for each dog
-
£400.00 £44.00 (Summons Fee)
-
1
Appendix 6 LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF ENVIRONMENTAL AND REGULATORY SERVICES COMMITTEE WEDNESDAY 4 OCTOBER 2017 REPORT BY ACTING HEAD OF OPERATIONAL SERVICES PURPOSE AND BACKGROUND
The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council. The following items are for noting: 1 To note the proposed abandonment at Carnreagh Road, Hillsborough and the
proposed abandonment/stopping up at Hillsborough Road, Moneyreagh.
2 To note the refuse collection service update
3 To note the illegal dumping figures for August 2017.
ITEMS FOR NOTING 1. DEPARTMENT FOR INFRASTRUCTURE
1.1 Proposed Abandonment at Carnreagh Road, Hillsborough
Attached at Appendix 1 OS is correspondence and an amended plan from Transport NI in relation to a proposed abandonment at Carnreagh Road, Hillsborough. Recommendation It is recommended that Members note this proposal.
1.2 Proposed Abandonment/Stopping Up at Hillsborough Road,
Moneyreagh
Attached at Appendix 2 OS is correspondence and a plan from Transport NI in relation to a proposed abandonment/stopping up at Hillsborough Road, Moneyreagh.
2
Recommendation It is recommended that Members consider this proposal.
2. SERVICE UPDATE: REFUSE COLLECTION
Following previous Committee updates Members are advised that delays to the refuse collection services have decreased significantly.
An exercise to rebalance routes is planned and Officers continue to monitor and respond to any missed bin requests on a daily basis.
A copy of the refuse collection data is attached in Appendix 3 OS.
Recommendation It is recommended that Members note the refuse collection service update.
3. CLEANSING SERVICES: ILLEGAL DUMPING UPDATE
Members are advised of the illegal dumping figures for August 2017. Further illegal dumping updates will be provided to Members going forward on a rolling monthly basis.
For Members’ information a copy of the illegal dumping information is attached in Appendix 4 OS.
Recommendation It is recommended that Members note the illegal dumping figures for August 2017.
LESLEY KIRK ACTING HEAD OF OPERATIONAL SERVICES 20 September 2017
APPENDIX 1 OS
APPENDIX 2 OS
APPENDIX 3 OS
Refuse Collections: Week ending 8 September 2017 Total bins serviced per week
78,136
Total bins collected week ending 8 September 2017
78079 99.9% completed
Total missed bins week ending 8 September 2017
57 0.1% missed
Total missed bins not collected within 1-2 days
0
Total overtime to complete work
0
Refuse Collections: Week ending 8 September 2017
Bin Missed Target amount to
collect
Actual collected
% Missed
% Collected
Mixed Dry 0 21,413 21,413 0.00% 100%
Residual 0 28,484 28,484 0.00% 100%
Compost 57 28,239 28,182 0.20% 99.80%
DUMPING August 2017
Date Activity East WestNumber of Vehicles
Number of Men Hours Cost of M
Tonnage to Landfill
Tyre Disposal Landfill C
Private or LCCC
Type of Material or Bags East Type of Material or Bags West Total Cost Landfill Cost of men Vehicle c
