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EPA 2021
29th EUROPEAN CONGRESS OF PSYCHIATRY
10-13 April 2021
VIRTUAL CONGRESS
Sponsorship and Exhibition Prospectus
• Pictures are for illustration only and subject to change
Welcome Message
Dear Colleagues,
The 29th European Congress of Psychiatry, organised by the largest international association of
psychiatrists in Europe, taking place on 10-13 April 2021 will be Virtual and will be available for
participants from all over the world online.
The theme of the congress, “Personalising and integrating mental health care in the digital era”,
reflects the current shift towards new models of care in psychiatry, characterised by the attempt
to leave behind “one size fits all” approaches and replace them with personalised diagnostic and
therapeutic models. In the digital era, assessments and treatments can be delivered by remote
specialised centres, bridging existing gaps in the access to high-quality care and reducing costs
and inequalities.
Appropriateness of prevention and treatment plans may be improved by matching plans with
individual’s neurobiological and psychosocial characteristics. An increased effectiveness and
safety of therapeutic strategies may be achieved by fully exploiting the available digital tools.
Clinical decision making can be enhanced by machine learning methods, increasingly enabling the
simultaneous processing of demographic, anamnestic and clinical characteristics, combined with
genomic, epigenomic, neuroimaging, proteomic, transcriptomic and metabolomic markers. A full
range of prompt and integrated interventions can be provided by smart wearable accessories,
such as smartphones, watches, jewellery, and patches that may multiply the opportunities for
careful assessment of mental states, symptoms and side effects of treatments.
The congress will be an opportunity to discuss advantages and challenges of new models and
tools in different settings and cultural contexts, to share knowledge and experiences among
professionals and other stakeholders, to discover new research frontiers, and to generate new
ideas, plans and collaborations.
We are confident that the 29th European congress of Psychiatry will represent for all participants
an unforgettable personal and professional experience, and look forward to working with you.
Philip Gorwood
EPA President and SPC Chair
Peter Falkai
SPC Co-Chair
Silvana Galdarisi
LOC Chair
EPA 2021 CONGRESS COMMITTEES
SCIENTIFIC PROGRAMME COMMITTEE (SPC)
Philip Gorwood, SPC Chair, France
Peter Falkai, SPC Co-Chair, Germany
Silvana Galderisi, LOC Chair, Italy
Tamas Kurimay, Hungary
Stephanie Le Hellard, Norway
Andrea Raballo, Italy
Heleen Riper, The Netherlands
Judit Simon, Austria
Jari Tiihonen, Sweden
Simavi Vahip, Turkey
Til Wykes, United Kingdom
Advisory Scientific Programme Committee (ASPC)
Julian Beezhold, United Kingdom
Istvan Bitter, Hungary
Geert Dom, Belgium
Andrea Fiorillo, Italy
Sophia Frangou, USA
Wolfgang Gaebel, Germany
Cécile Hanon, France
Helen Herrmann, Australia
Hilkka Kärkkäinen, Finland
Miia Männikkö, Finland
Petr Morozov, Russia
Diego Palao Vidal, Spain
Mariana Pinto da Costa, United Kingdom
Martina Rojnic Kuzman, Croatia
Jerzy Samochowiec, Poland
Norman Sartorius, Switzerland
Meryam Schouler-Ocak, Germany
Agata Szulc, Poland
Danuta Wasserman, Sweden
Jan Wise, United Kingdom
Local Organising Committee (LOC)
Silvana Galderisi, Naples – LOC Chair
Mario Maj, Naples – Honorary LOC Chair
Armida Mucci, Naples – LOC Secretary
Eugenio Aguglia, Catania
Bernardo Carpiniello, Cagliari
Liliana Dell’Osso, Pisa
Massimo Di Giannantonio, Chieti
Andrea Fiorillo, Naples
Claudio Mencacci, Milan
Palmiero Monteleone, Salerno
Valdo Ricca, Florence
Alessandro Rossi, L’Aquila
Alberto Siracusano, Rome
Giovanni Stanghellini, Florence
Enrico Zanalda, Turin
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EPA 2020
4 – 7 JULY 2020
EPA’S FIRST VIRTUAL CONGRESS
2020 Was a challenging year that required quick, efficient, and suitable adaptation.
Looking back at EPA 2020 we are proud to present the outcome of the conversion of the congress to a virtual format
LAUNCH OF THE FIRST EPA VIRTUAL CONGRESS
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2,948
Registered
participants
4,980
Number of logins
during congress days*
101
Number of countries
EPA 2020 REGISTRATION AND LOGIN DATA
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TOTAL USERS THAT LOGGED IN PER DAY
1,367 1,344 1,276
921
0
200
400
600
800
1,000
1,200
1,400
1,600
04-Jul 05-Jul 06-Jul 07-Jul
BOOTHS VISITS PER DAY
2,552
1,8571,388
1,1631,554
1,153833 742
0
500
1,000
1,500
2,000
2,500
3,000
04-Jul 05-Jul 06-Jul 07-Jul
Total Number of Booth Visits Unique Booth Visits
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Protect the safety, health, and well-
being of all congress participant
Provide safe communication
channels for dissemination of
industry knowledge, products,
learnings and remedies
27
8
10
8 12
3
12
2
83 86
57 7
0
53
46
42
37
28
28 3
9 42
42
14 17
REACHED OUR OBJECTIVES
Offer the mental health
community the possibility
for educational exchanges,
scientific news and best
practice updates
2020
Transform a crisis into an
opportunity
TOP 20 UNIQUE LOGIN BY COUNTRY
(JULY 4-7)
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EPA 2021
In light of the continued challenge of the covid-19 pandemic and current global travelling
restrictions, the EPA has decided to shift the format of the 29th European Congress of
Psychiatry to a fully virtual meeting that will be held on 10-13 April 2021.
A detailed sponsorship prospectus with various opportunities available for those who wish to
take part in the congress will be sent to all during this upcoming week.
Following the success of EPA 2020 Virtual, new concepts and features will be integrated into the
virtual platform. The EPA will continue dedicating its efforts to create effective communication
channels between clinicians and researchers. Virtual sessions will include live interactions and will
be available on-demand in the weeks following the event.
The EPA 2021 congress will seek accreditation for its delegates. In addition, the EPA will prolong
the life expectancy of the congress by keeping the platform open for a minimum period of three
months.
As important partners of the EPA, we wish to meet your objectives, maximise your exposure and
share your valuable expertise with congress delegates. We look further to continue our
collaboration with you and once again enable professionals from all over the world to obtain the
knowledge that is so valuable especially under the current circumstances.
Thank you for your patience and warm regards,
On behalf of the EPA and its Executive Committee
THE EPA VIRTUAL PLATFORM WILL
OFFER THE FOLLOWING BENEFITS
• The platform will be easily accessible both locally and globally and will enable delegates
to take part at the congress despite the current challenge and travelling restrictions
resulting from the COVID -19 epidemic
• The platform will include highly interactive and engaging features with live and on-
demand webcast sessions, chat rooms, video, etc
• The platform will offer accessible content that will be instantly available on-demand or at
a scheduled time
• The platform will provide trackable delegates’ activities with analytics. Delegates visits,
chats, activities and attendance can be tracked to highlight specific interests
• EPA 2021 sponsors and exhibitors’ logos will be placed on the log on page of the virtual
platform
The various sponsorship opportunities are set out in the following pages of the prospectus.
Companies are encouraged to suggest options that are not listed in the present prospectus. Such
options will be reviewed and considered by the EPA. Please contact Maya Ravinsky at
[email protected] to discuss your needs.
This prospectus is aligned with the current restrictions from compliance and regulatory bodies.
mailto:[email protected]
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SPONSORSHIP LEVELS AND BENEFITS
Sponsorship levels will remain as previously determined according to total amount invested in
the sponsorship and exhibition items reserved
• Platinum Sponsorship - € 130,000 (+VAT*) and over
• Gold Sponsorship - € 75,000 (+VAT) - € 129,900 (+VAT*)
• Silver Sponsorship - € 35,000 (+VAT) - € 74,900 (+VAT*)
• Bronze Sponsorship - € 12,000 (+VAT) - € 34,900 (+VAT*)
ITEMS* Platinum Gold Silver Bronze
Choice of satellite symposium timeslot 1st 2nd 3rd
Free registrations 20 10 4 2
Push message on congress virtual platform
** Dates to be advised
2 1
Promotional advert in the congress lobby 1 1
Inclusion in rotating banner with all sponsor logos on the log on page
X X X X
Acknowledgement on congress website
(company's logo only with hyperlink) X X X X
Acknowledgement in the congress mobile
application X X X X
* VAT: Please refer to VAT section under Payment Information for details
** All items above are subject to compliance regulations
Sponsors and exhibitors with a contribution of less than €12,000 will be acknowledged (as above)
as “Supporters” or “Exhibitors” only.
Branded items will carry company logos only. Product logos and advertisements are not permitted.
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VIRTUAL SESSIONS
• Opportunity to organise virtual sessions in various formats. A live or pre-recorded satellite
symposium / workshop/product presentation / industry expert session that may include
blend of presentations, discussions, case studies, testimonials and demonstrations
• Programmes for all sessions are subject to approval by the EPA 2021 Scientific Programme
Committee and compliance with the EPA rules
• The programmes of the sessions will be published on the congress website and the virtual
platform
• Sessions will be recorded and available on the platform for a limited period of three months
after the Congress
• Sponsors may reuse contents for educational purposes, on their own platform(s), provided
they acknowledge that the content was originally released in the frame of the EPA congress
and indicating that EPA is not responsible for views expressed
• Sponsor responsible for inviting the speakers and for written consent from all relevant
invited speakers to be recorded and for providing the list of speakers to EPA
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Industry Learning Sessions
Specific hours during which industry will be invited to host their sessions will be published
shortly. The EPA wishes to enable participants from different world continents to attend
the sessions and is currently reviewing the options that will best meet that objective.
• Programme of the sessions will be published in the congress app, the congress
website and the virtual platform
• Sponsor’s session will be recorded and available on the platform for a limited
period of three months. Requests for content retrieval should be addressed to the
organiser directly, with EPA in copy. Sponsors may reuse contents for educational
purposes, on their own platform(s), provided they acknowledge that the content
was originally released in the frame of the EPA Congress using the below phrasing
or similar, and include a disclaimer indicating that EPA is not responsible for views
expressed.
• Disclaimer wording: “(Session type) supported by [sponsor’s name], first presented
at the virtual edition of the 29th European Congress of Psychiatry, 10-13 April
2021”
• Sponsor responsible for inviting the speakers and for written consent from all
relevant invited speakers to be recorded and providing list with contact information
to EPA
• Permission to use the phrase: (Session type) of EPA 2021
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EPA is delighted to propose the following options:
Format Date Session Length Cost Satellite Symposium /
Workshop
11,12, 13 April 2021 90 minutes
(option to include
thee presentations
and live Q & A)
€ 60,000
Industry expert
session
11,12, 13 April 2021 45 minutes
(option to include
one presentation and
live Q & A)
€ 40,000
Interactive Product
Theatre
11,12, 13 April 2021 30 minutes
(option to include
one presentation and
live Q & A)
€ 28,000
Pre-recorded Product
Theatre
Accessible from the
Product Theatre area in
the virtual exhibition
hall. The logo of the
organizing company will
be placed in the Product
Theatre area. Polls, Q&A
and additional features
cannot be included. The
videos will need to be
sent up to 7 days before
the conference begins.
11,12, 13 April 2021 Up to 15 minutes
Up to 10 minutes
Up to 15 minutes – € 16,000
Up to 10 minutes –
€ 12,000
Sponsor’s Session Chat – price upon request
An opportunity for Sponsors to prolong the discussion right after their session is over in a
designated chat room. Everyone who’s interested in the continued discussion may join the chat
room.
• Continued interaction between speakers and delegates in an informal setting
• Sponsor responsible for ensuring speakers’ presence
• Moderated by Sponsor
• Transcript of chats may be provided after the Congress. Related costs and options will be
advised upon request
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INDIVIDUAL SPONSORSHIP ITEMS
• Clickable adverts will include statistics report
• The statistics will be shared after the congress and upon request
BRAND RECOGNITION AND
MARKETING
Branded Flags (limited)
Upon login to the platform, participants will enter the virtual venue entrance. Flags will be placed
at the entrance to the venue and will be highly visible. Companies may use the flags as a means to
promote their activities.
Advert duration Advert period Cost
3 days During each of the congress dates
€ 8,000 (+VAT)
3 months Three months after the congress dates
€ 3,000 (+VAT)
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Main Lobby Plasma Screen Adverts (8 adverts available)
Virtual plasma screens will be viewed in the congress lobby area. Companies may use the screens
as a platform to promote their activities. Sponsor may provide an advert or logo that can include a
hyperlink to sponsor’s exhibition space/website, etc (limited to one hyperlink only)
For illustration purposes only
Virtual Platform Push Notification € 3,500 (+VAT) Sponsor will be able to prepare a short message that will be posted on the congress virtual
platform during the congress.
Push texts prepared by the sponsor and subject to approval by the Scientific Programme
Committee
Advert duration Advert period Cost n
3 days
During each of the congress dates
€ 6,000 (+VAT)
3 months Three months after
the congress dates
€ 3,000 (+VAT)
Commented [VAK1]: Same comment as above
Top Page Banner (1 banner per page)
Promotional banners will be placed in two of the main platform areas
(Product Theatre and Auditorium). Companies may use the banners to
promote their activities. Sponsor’s banner can include a hyperlink to
sponsor’s exhibition space/website, etc. (Limited to one hyperlink only).
Advert duration Advert period Cost / banner
Companies
3 days During each of the congress dates
€ 7,000 (+VAT)
1/slot
3 months Three months after the congress dates
€ 4,500 (+VAT)
1/slot
Email Blast € 6,000 (+VAT) Promote your company/symposium/booth to all potential delegates. The EPA Congress Organiser
will send out an HTML-based email to the pre-registered delegate mailing list – date & time
coordinated with congress Organiser. Sponsors will have the opportunity to promote their activities
during the congress by creating an electronic invitation that will be sent to the congress delegates.
Content of the invitation will be prepared by the sponsor and subject to approval by the
Programme Committee.
Promotional Intersession Video € 6,000 (+VAT) Promotional video (Video includes sound) will be presented between sessions on
industry track/s only.
Sponsor will be able to prepare a short video of up to 30 seconds. Sponsors’ videos
will be embedded into a joint file that will be presented in rotation between a session
to another. Message directing delegates to the virtual exhibition will be placed next to the video
images.
Congress App Push Notification € 3,500 (+VAT)
Mobile Application € 15,000 (+VAT)
Company Banner
Commented [VAK2]: Please explain this Has this been discussed with Kenes? Checked for compliance? I count 2 areas, not 3
Commented [VAK3]: See by earlier comment under flags and screens
Commented [VAK4]: Have you checked feasibility with Kenes? What about cost for EPA?
The mobile application enables delegates to access all congress related information and functions,
such as scientific programme, abstracts, faculty information, delegates “personal scheduler”,
membership information, industry support and exhibition information, etc.
• Sponsors are offered to gain exposure via the mobile application with the following:
• Full-page display of the company’s logo as soon as the App is started (in exhibitor
section only). Will be shown for 5 seconds
• 1 push message to all native app users
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DYNAMIC FEATURES – KEEP YOUR AUDIENCE
ENGAGED
Bingo
Surveys
Raffles
Commented [VAK5]: Take out if you don’t receive specific information from Kenes on features, and cost to EPA, on time Also, we spoke about Educational Quiz, not Bingo etc.
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EXHIBITION
Branded virtual booths may include digital content such as: documents, videos, links to webpages,
social media links, etc.
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SPONSORSHIP CATEGORIES EXHIBITION BENEFITS
Category Platinum Gold Silver Bronze Exhibitor
Choice of booth
location 1st 2nd 3rd 4th
Choice of
symposia
timeslot
1st 2nd 3rd 4th
Product theatre 60 minutes
session or
two 30
minutes
sessions
30 minutes
session
10 minutes
session
Promotional
advert in the
congress lobby
✓ ✓
Email blast
✓ ✓
Carousel advert in
the congress
mobile
application
✓ ✓
Promotional videos, brochures, leaflets, etc at the booth
7 6 5 4 3
Video files length limitation (minutes)
5 4 3 2 1
Chat sound alert
✓ ✓ ✓ ✓ ✓
Interaction panel/ group chat
✓ ✓ ✓ ✓ ✓
Commented [VAK6]: This “grid” is from last year when we “merged” all items into one package. Not appropriate anymore as we again have distinct items. Rework
Commented [VAK7]: What’s that doing here
Inquiry
submission ✓ ✓ ✓ ✓ ✓
Social media icons ✓ ✓ ✓ ✓ ✓
Detailed attendee
reports ✓ ✓ ✓ ✓ ✓
Listing as an
exhibitor on the
website prior to
the congress with
link to the
company website
✓ ✓ ✓ ✓ ✓
Listing and profile
in the congress
mobile
application
✓ ✓ ✓ ✓ ✓
Logo on congress
website and
virtual platform
✓ ✓ ✓ ✓ ✓
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Platinum Sponsors Package
Exhibitors who reserved 120 sqm booth spaces
• Product Theatre
Opportunity to organise one 60 minutes interactive session or two 30 minutes sessions with
your target audience in the product theatre area to enhance knowledge exchange
(programme subject to the approval by the congress Scientific Committee)
• Promotional advert in the congress lobby
Opportunity to display a promotional advert in the lobby of the virtual congress
environment. Sponsor may provide an advert that can include a hyperlink to sponsor’s
exhibition space/website, etc (limited to one hyperlink only)
• Email Blast
• Carousel advert in the congress mobile application
• Promotional material at the exhibition booth (7 files)
Sponsor will be able to place short introduction videos, adverts, leaflets, brochures, etc at the
exhibition space. Video files are limited to 5 minutes
• Chat sound alert
Sponsor will be notified with a sound alert once delegates enter their exhibition space and
request a chat
• Interaction panel/ group chat
Exhibitors and delegates will be able to interact via a live group chat in the interaction panel
• Inquiry submission
Delegates visiting the booth will be able to submit an inquiry, request a personal meeting and
exchange contact details.
• Social media icons
Exhibitors will be able to share any social media accounts with delegates. Delegates will be
able to click a relevant icon from the booth area and enter the social media platform they will
choose
• Detailed attendee reports including information on who visited your virtual booth, content downloads, and chat transcripts will be provided upon request and after the congress
• 100-word company/product profile in the exhibition booth
• Listing as an exhibitor on the website prior to the congress with link to the company website
• Listing and profile in the congress mobile application
• Logo on congress website and virtual platform
Platinum sponsors are welcome to select one of the designs offered to either Gold, Silver or
Bronze sponsors
Commented [VAK8]: All package offers to be reworked, including pictures
Commented [VAK9]: Inappropriate
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Gold Sponsors Package
Exhibitors who reserved 40 sqm booth spaces
• Product Theatre
Opportunity to organise one 30 minutes interactive session with your target audience in the
product theatre area to enhance knowledge exchange (programme subject to the approval
by the congress Scientific Committee)
• Promotional advert in the congress lobby
Opportunity to display a promotional advert in the lobby of the virtual congress
environment. Sponsor may provide an advert that can include a hyperlink to sponsor’s
exhibition space/website, etc (limited to one hyperlink only)
• Email blast
• Carousel advert in the congress mobile application
• Promotional material at the exhibition booth (6 files)
Sponsor will be able to place short introduction videos, adverts, leaflets, brochures, etc at
the exhibition space. Video files are limited to 4 minutes
• Chat sound alert
Sponsor will be notified with a sound alert once delegates enter their exhibition space and
request a chat
• Interaction panel/ group chat
Exhibitors and delegates will be able to interact via a live group chat in the interaction panel
• Inquiry submission
Delegates visiting the booth will be able to submit an inquiry, request a personal meeting
and exchange contact details
• Social media icons
Exhibitors will be able to share any social media accounts with delegates. Delegates will be
able to click a relevant icon from the booth area and enter the social media platform they
will choose
• Detailed attendee reports including information on who visited your virtual booth, content
downloads, and chat transcripts will be provided upon request and after the congress
• 100-word company/product profile in the exhibition booth
• Listing as an exhibitor on the website prior to the congress with link to the company website
• Listing and profile in the congress mobile application
• Logo on congress website and virtual platform
Gold sponsors are welcome to select one of the designs offered to either Silver or Bronze
sponsors
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Silver Sponsors Package
Exhibitors who reserved 18 sqm booth spaces
• Product Theatre
Opportunity to organise one 10 minutes interactive session with your target audience in the
product theatre area to enhance knowledge exchange (programme subject to the approval
by the congress Scientific Committee)
• Promotional material at the exhibition booth (5 files)
Sponsor will be able to place short introduction videos, adverts, leaflets, brochures, etc at the
exhibition space. Video files are limited to 3 minutes
• Chat sound alert
Sponsor will be notified with a sound alert once delegates enter their exhibition space and
request a chat
• Interaction panel/ group chat
Exhibitors and delegates will be able to interact via a live group chat in the interaction panel
• Inquiry submission
Delegates visiting the booth will be able to submit an inquiry, request a personal meeting and
exchange contact details.
• Social media icons
Exhibitors will be able to share any social media accounts with delegates. Delegates will be
able to click a relevant icon from the booth area and enter the social media platform they will
choose
• Detailed attendee reports including information on who visited your virtual booth, content
downloads, and chat transcripts will be provided after the congress and upon request
• 100-word company/product profile in the exhibition booth
• Listing as an exhibitor on the website prior to the congress with link to the company website
• Listing and profile in the congress mobile application
• Logo on congress website and virtual platform
Silver sponsors are welcome to select one of the designs offered to Bronze sponsors.
BRONZE Sponsor Package
Exhibitors who reserved 18 sqm booth spaces
• Promotional material at the exhibition booth (4 files)
Sponsor will be able to place short introduction videos, adverts, leaflets, brochures, etc at the
exhibition space. Video files are limited to 2 minutes
• Chat sound alert
Sponsor will be notified with a sound alert once delegates enter their exhibition space and
request a chat
• Interaction panel/ group chat
Exhibitors and delegates will be able to interact via a live group chat in the interaction panel
• Inquiry submission
Delegates visiting the booth will be able to submit an inquiry, request a personal meeting and
exchange contact details.
• Social media icons
Exhibitors will be able to share any social media accounts with delegates. Delegates will be
able to click a relevant icon from the booth area and enter the social media platform they will
choose
• Detailed attendee reports including information on who visited your virtual booth, content
downloads, and chat transcripts will be provided after the congress and upon request
• 100-word company/product profile in the exhibition booth
• Listing as an exhibitor on the website prior to the congress with link to the company website
• Listing and profile in the congress mobile application
• Logo on congress website and virtual platform
• Pictures are for illustration only and subject to change
Exhibitor Package
Exhibitors who reserved up to 12 sqm booth spaces
• Promotional material at the exhibition booth (3 files)
Sponsor will be able to place short introduction videos, adverts, leaflets, brochures, etc at the
exhibition space. Video files are limited to 1 minutes
• Chat sound alert
Sponsor will be notified with a sound alert once delegates enter their exhibition space and
request a chat
• Interaction panel/ group chat
Exhibitors and delegates will be able to interact via a live group chat in the interaction panel
• Inquiry submission
Delegates visiting the booth will be able to submit an inquiry, request a personal meeting and
exchange contact details
• Social media icons
Exhibitors will be able to share any social media accounts with delegates. Delegates will be
able to click a relevant icon from the booth area and enter the social media platform they will
choose
• Interaction panel/ group chat
Exhibitors and delegates will be able to interact via a live group chat in the interaction panel
• Detailed attendee reports including information on who visited your virtual booth, content
downloads, and chat transcripts will be provided after the congress and upon request
• 100-word company/product profile in the exhibition booth
• Listing as an exhibitor on the website prior to the congress with link to the company website
• Listing and profile in the congress mobile application
• Logo on congress website and virtual platform Company name on acknowledgement signage
