3-5 November 201 0 Ha Noi, Viet Nam - WPRO IRIS · 2015. 9. 27. · wpr/dpm/tpl/2010 report series...

Third Joint Meeting of the Asia Pacific Association of Medical Journal Editors (APAM E)

and Western Pacific Region Index Medicus (WPRIM) · and APAME Forum on Medical Journal Publishing

{mi~~~ World .Hei!lth ~·§ Orgamzat1on ~ _____:::__ _ _

Western Pacific Region

3-5 November 201 0 Ha Noi, Viet Nam

WESTERN PACIFIC REGION INDEX MEDICUS

WPR/DPM/TPL/2010

Report series number: RS/2010/GE/64(VTN) English only

REPORT

M-D JOINT MEETING OF THE ASIA PACIFIC A~EiA.noN OF MEDICAL JOURNAL EDITORS AND

THE WESTERN PACIFIC REGION INDEX MEDICUS AND THE APAME FORUM ON MEDICAL JOURNAL PUBLISHING

Convened by:

WORLD HEALTH ORGANIZATION REGIONAL OFFICE FOR THE WESTERN PACIFIC

HaNoi, VietNam 3-5 November 2010

Not for sale

Printed and distributed by:

World Health Organization Regional Office for the Western Pacific

Manila, Philippines November 2010

WHOIWPRO LffiRARY MANU..A. J.>lllLlPPINES

0 1 APR 2011

NOTE

The views expressed in this report are those of the temporary advisers, observers and Secretariat of the Joint Meeting of the Asia Pacific Association of Medical Journal Editors and the Western Pacific Region Index Medicus and APAME Forum on Medical Journal Publishing and do not necessarily reflect the policies of the World Health Organization.

This report has been prepared by the World Health Organization Regional Office for the Western Pacific for governments of Member States in the Region and for the temporary advisers, observers and Secretariat members who participated in the Third Joint Meeting of the Asia Pacific Association of Medical Joumal Editors and the Western Pacific Region Index Medicus and APAME Forum on Medical Journal Publishing, which was held in HaNoi, VietNam from 3 to 5 November 2010.

CONTENTS

1. INTRODUCTION

1.1 Objectives ........................................................................... ................... 1 1.2 Participants ......................................................................... ...... . ......... ... 1 1.3 Opening ceremony .............................................................. . .. . ... . ..... .... .. 1 1.4 Appointment of Chairperson, Vice-Chairperson and Rapporteurs ........ ................. .. 1

2. PROCEEDINGS

2.1 Status report of the WPRIM project and database ..... ... ... ... ........ ... . ...... . ........ . .. .. .. 2

2.2 New journals for WPRIM (2010) .................... ............................... ......... .. ..... 2

2.3 Forum on ICT for application for eHealth development in VietNam 2.3.1. eHealth and mHealth in VietNam ................................. .. . .... .... .. . . .. .. .... .. 2 2.3.2. eHealth in the Philippines ............................................ . ... ...... . ............. 2 2.3.2. eHealth in the Republic of Korea .................................... ........................ 3

2.4 State of Journal Publishing in the Region: Situation and Lessons Learned 2.4.1. Lao Medical Jou1nal. ......................................................................... 3 2.4.2. Health Messenger, Cambodia ............................................................... 3 2.4.3. VietNam Revue Medicale .................................................................... 3 2.4.5. The Chinese Medical Journals ............................................................... 3

2.5 Publishing Resources and Models in the Region 2.5.1. Electronic publishing and open access ................ ....................... .. ........... .4 2.5.2. Western Pacific Surveillance and Response Journal. ........ . . ....... . .. .. .......... .. .. .4 2.5.3. WHO Bulletin ................................................ .... .... .. ..... .. . ...... .... ..... 4 2.5.4. KoreaMed and Synapse models ........................ ....................... ... ... .... . ... 4

2.6 Editorship, Peer Review and Ethical Issues 2.6.1. Editorship in collective and individualistic cultural contexts .. ........ .... ........ .... .4 2.6.2. Role of reviewers ..................................................... . . ............... . . . .. .. .. 5 2.6.3. Editor ethical issues ................................................... ........................ 5 2.6.4. Misconducts in research ............................................ . . .... ...... . ............ 5 2.6.5. Plenary: Group discussion results .................................... . ....... .. .. ... . ...... 5

2.7 Support Systems for Journal Publishing in Developing Countries 2.7.1. Role of APAME .................................................. ... . ......... ............... 6 2.7.2. DOST and CHED experience in the Philippines ............. .............. ............... 6 2.7.3. International collaborative research in Brunei Darussalam . ............. ................ 6

2.8 Repositories and libraries 2.8.1. WPRIM project: current and future ........ . . . ..... .. . .. .. . ... ... ... . ... . ... . ............... 6 2.8.2. WPRIM center libraries .................. ................................. . ... ......... .. ... . 7 2.8.3. Role of internet in WPRIM marketing ..... ........... .... ....... ........... ..... .......... 7 2.8.4. Document delivery services ............ .................. .. ......................... .... .... 7

2.9 APAME General Assembly ..................................... .. ... . .. . .. . . . .. ... ... . ........ .. .. 7 2.9.1. Amendment of the constitution ........................ ........... .................... ....... 7 2.9.2. APAME Board of Directors and Committee Chairs .. .............. ... ... .... . . ..... . .. .. 7

2.10 Decisions and other matters ..................................... . .. ............ ....... . .. . ........... 8

3. RECOMMENDATIONS

3.1 WPRIM .................. . ... . . . .. ..... ... . . . . . ... ... . .... .. . . . .. . .. . ... .. .. . ...... .. ............... .. .. 8 3.2 APAME ................ .. . ..... ... ..... ..... . . .. ........ . ............ ..... ... ........................... 8 3.3 WPRIM and APAME ....... . ................. . ................................. . ..... ............... 8

ANNEXES:

ANNEX 1 - LIST OF TEMPORARY ADVISERS, OBSERVERS AND SECRETARIAT

ANNEX2 - AGENDA

ANNEX 3 - STATUS REPORT ON THE WPRIM PROJECT AND DATABASE

ANNEX 4- LIST OF 2010 JOURNALS APPROVED BY THE REGIONAL JOURNAL SELECTION COMMITTEE

ANNEX 5 - EHEALTH AND MHEALTH PROJECTS IN VIETNAM

ANNEX 6 - EHEALTH: THE PHILIPPINE EXPERIENCE

ANNEX 7 - EHEALTH: THE KOREAN EXPERIENCE

ANNEX 8 - LAO MEDICAL JOURNAL

ANNEX 9 - HEALTH MESSENGER, CAMBODIA

ANNEX 10- VIETNAM REVUE MEDICALE

ANNEX 11 - CHINESE MEDICAL JOURNALS

ANNEX 12 - ELECTRONIC PUBLISHING AND OPEN ACCESS PUBLISHING MODELS

ANNEX 13 - WHO BULLETIN

ANNEX 14- KOREAN MED AND SYNAPSE APPROACHES

ANNEX 15 - EDITORSHIP IN COLLECTIVE AND INDIVIDUALISTIC CONTEXTS

ANNEX 16 - ROLE OF REVIEWERS

ANNEX 17 - EDITOR ETHICAL ISSUES

ANNEX 18- MISCONDUCTS lN RESEARCH

ANNEX 19- DOST AND CHED EXPERIENCES lN THE PHILIPPlNES

ANNEX 20 - INTERNATIONAL COLLABORATIVE RESEARCH ON LOCAL ISSUES

ANNEX 21 - WPRIM PROJECT CURRENT AND FUTURE

ANNEX 22 - WPRIM CENTER LIBRARIES

ANNEX 23 - ROLE OF lNTERNET lN WPRIM MARKETlNG

ANNEX 24 - DOCUMENT DELIVERY SERVICES

ANNEX 25- AMENDED APAME CONSTITUTION

Keywords Databases, Bibliographic I Journalism, Medical I Peer review I Research I Telemedicine I Medical informatics

SUMMARY

A Third Joint Meeting of the Asia Pacific Association of Medical Journal Editors (APAME) and the Western Pacific Region Index Medicus (WPRIM) and the APAME Forum on Medical Journal Publishing were held in HaNoi, VietNam from 3 to 5 November 2010. During the first day, presentations and discussions focused on the status of the WPRIM project and database, evaluation and approval of new candidate journals endorsed by the National Journal Selection Committees and updates on the cuiTent activities of APAME. A special session on information and communication technology (ICT) applications for eHealth development in the Region was also discussed on the first day. The last two days were devoted to a forum on medical journal publishing and presentations on the status of journal publishing in the Region, publishing resources and models and workshops on editing, wliting and endnotes. There was also a plenary group report on editorship, peer review and ethics.

The objectives of the meeting and forum were:

(1) to enhance the WPRIM database, select new contents for the database and plan new APAME activities in the Region;

(2) to share lessons learnt and plan activities in the field of eHealth in the Region; and

(3) to improve the quality of scientific journal publications in the Region.

Significant outcomes of the meeting and forum included the following: (1) 29 additional journals were approved for inclusion in WPRIM; (2) proposal to create a network of WPRIM centre libraries to facilitate document delivery services; (3) appointment of new APAME Board of Directors and Committee Chairs; ( 4) amendment of the APAME constitution; (5) decision to strengthen networking activities on ICT for eHealth in the Region; and (6) sharing of knowledge and skills in medical journal publishing.

Several recommendations were proposed following the presentations and discussions of the meeting agenda.

1. INTRODUCTION

A Third Joint Meeting of the Asia Pacific Association of Medical Journal Editors (APAME) and the Western Pacific Region Index Medicus (WPRIM) and the APAME Forum on Medical Journal Publishing were held in HaNoi, VietNam from 3 to 5 November 2010.

WPRIM and APAME complement each other as they share the common goals of raising the level of journal publishing and promoting equitable access to quality health research done in the Region. The Second Joint Meeting of APAME and WPRIM held in Singapore from 4 to 5 November 2009 concluded that the next meeting would be held in HaNoi, VietNam on 3 November 2010 and that the agenda would include a session on eHealth in the Region. It would be followed by a two-day forum on medical journal publishing that aims to assist the development of scientific journal publications in the Region.

1.1 Objectives

(1) To enhance the WPRIM database, select new contents for the database and plan new APAME activities in the Region.

(2) To share lessons learnt and plan activities in the field of eHealth in the Region.

(3) To improve the quality of scientific journal publications in the Region.

1.2 Participants

The participants, who were designated as temporary advisers and observers, were members of the WPRIM National Journal Selection Committee, medical journal editors and professionals involved in information, publishing and eHealth from the Member States.

1. 3 Opening ceremony

Vice-Minister Nguyen Ba Thuy of the Ministry of Health VietNam gave the welcome remarks. Dr Jean-Marc Olive, WHO Representative in VietNam, delivered the keynote address.

1.4 Appointment of Chairperson, Vice-Chairperson and Rapporteurs

The following appointments were unanimously approved: Dr Luong Chi Thanh (VietNam) as Chairperson; Prof John Arokiasamy (Malaysia) as Vice-Chairperson; Ms Merlita Opena (Philippines) and Ms Charity Tan (Philippines) as Rapporteurs.

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2. PROCEEDINGS

2.1 Status report of the WPRIM project and database (Mr Fang An and Ms Alma Prosperoso)

A video of the launching of the WPRIM database on 7 May 2010 in Beijing, China was shown. Mr Fang An of the Institute of Medical Information, Chinese Academy of Medical Sciences (IMICAMS) presented updates on the WPRIM database and Ms Alma Prosperoso of the WHO Western Pacific Regional Office discussed the status of the WPRIM project. Achievements have included: database improvements and corrections covering searching, language limit, browser support and downloading of documents; and the uploading of 416 journal titles and 354,592 articles.

The WPRIM project needs to address the following challenges: strengthening collaboration and encouraging countries to contribute more records to the database; providing additional services such as having a multilingual interface, meta-searching and links to other countries' databases; and creating WPRIM centre libraries to assist in document delivery services. (Annex 3)

2.2 New journals for WPRIM (2010)

The Regional Journal Selection Committee (RJSC) approved the inclusion of 30 new journals in WPRIM for 2010. The journals are published in Brunei Darussalam (I), China (22), Malaysia ( 4 ), Mongolia (1), Singapore (1) and WHO WPRO (1). (Annex 4)

2.3 Forum on information and communication technology (ICT) applications for eHealth development in VietNam

2.3.1 eHealth and mHealth in VietNam (Dr Dong Cong Thach)

The current status of the Telehealth Care and Consulting Center (THCCC) project in VietNam was presented. The Central Health Information and Technology Institute (CHITI) of the Ministry of Health is overseeing the development of this project, which started in 2004. The project's goal is to have health consulting services and telemedicine using ICT applications in VietNam. It aims to meet the health needs of the people through the development of a system for medical information databases, online counselling and establishment of health care centres.

The mHealth project in VietNam is focused on the use of mobile communications such as personal digital assistants (PDAs) and mobile phones for health services and information. This project is managed by Pathfinder International VietNam (PIVN). Its goal is to develop a system for mHealth information, education and communication (IEC) to address health concerns ofunderserved populations. The mHealth project is being piloted in Thai Nguyen and Lam Dong provinces, both of which have two to three ethnic groups residing in them. The project collaborating institutes in Viet Nam are CHITI, the General Office for Population and Family Planning (GOPFP), and the Office of Preventive Medicine. (Annex 5)

2.3.2 eHealth in the Philippines (Dr Alvin Marcelo)

Dr Alvin Marcelo, Director of the National Telehealth Center (NTHC) of the University of the Philippines Manila, presented the eHealth and telemedicine systems implemented in the Philippines. He also shared his experiences as the programme manager for the International Open Source Network for ASEAN+3 and the programme leader ofthe Community Health Information and Tracking System (CHITS) and the Open Medical Records System (OpenMRS). CHITS and OpenMRS are both free and open source. CHITS is a web-based electronic health records system designed for government health centres, while OpenMRS is a community-developed electronic health records system that can be customized for public and private hospitals. Both systems emphasize the need for electronic health records in Philippine health care facilities so that data are available anytime. Dr Marcelo also

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discussed concepts and issues covering two areas under eHealth, namely, telehealth and health informatics. (Annex 6)

2.3.3 eHealth in the Republic of Korea (Dr Jeong-Wook Seo)

Dr Jeong Wook Seo presented digital innovations in health care services based on the experiences of the Seoul National University (SNU) Hospital, the pioneer in eHealth in the Republic of Korea. Three innovative projects, which were started in 2000, address business-to-business (B2B) e-commerce, electronic medical records (EMR) system development, and knowledge creative processes. The B2B e-procurement system covers items purchased by hospitals in clinical and nonclinical units such as medical devices, pharmaceuticals, equipment, food, construction materials and facilities. The EMR system is used by more than 60% of health care provider organizations in the Republic of Korea. One of the key factors for its development has been reimbursements from the national insurance system. Dr Seo noted that during the development of health systems in the Republic of Korea, it was found that EMR is an ever changing process and that infrastructure development at local level is considered important. He also presented the Seoul Charter of Medical Information Ethics. (Annex 7)

2.4 State of journal publishing in the Region: situation and lessons learnt

2.4.1 Lao Medical Journal (Prof Sing Menorath)

Professor Sing Menorath, Editor of the Lao Medical Journal (LMJ), presented the background of the journal and shared their experiences in publishing it. LMJ is the first scientific journal in the Lao language with English abstracts covering medicine and public health in the Lao People's Democratic Republic. The first issue came out in September 2010. It will be published biannualy and will be distributed to doctors, nurses, students, paramedical and health professionals, researchers and lecturers in the health sector. The journal receives financial support from the University of Tokyo, Japan and the Wellcome Trust-University of Oxford. It is also strongly supported by the Ministry of Health and University of Health Sciences in the Lao People's Democratic Republic. However, despite the local and international support they have received, Professor Menorath said that they are still faced with the challenges of sustaining the journal, expanding the professional working team and solving financial constraints. (Annex 8)

2.4.2 Health Messenger, Cambodia (Dr Lao Chantha)

The journal was introduced as a quarterly publication designed to complement the efforts of the Ministry of Health in Cambodia to develop the skills and competence of the local human resources. It is a bilingual publication intended for distribution to nurses and midwives as primary beneficiaries and the community (family members, local authorities and health volunteers) as secondary beneficiaries. (Annex 9)

2.4.3 Revue Medicate, VietNam (Dr Tran Huu Thang)

The VietNam Medical Association (VMA) has supported VietNam Revue Medicale (VietNam Medical Journal) since 1960. The journal's French name originated from the first editorial board composed mostly of professors who were educated and trained in France. The plans for and future directions of the journal were also presented. (Annex 1 0)

2.4.4 The Chinese medical journals (Professor Dai Tao)

Professor Dai Tao, Director of IMICAMS, stated that 1855 of the 9851 titles published in China in 2009 were biomedical journals, according to the General Administration of Press and Publication of China. The published biomedical journals cover the areas of general medicine, public health, traditional/Chinese medicine, basic medicine, clinical medicine, internal medicine, surgery and pharmacy. He also cited that most Chinese medical journals are indexed not only by WPRIM but also by major databases such as PubMed, EMBase and SCI. (Annex 11)

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2.5 Publishing resources and models in the Region

2.5.1 Electronic publishing and open access (Professor Ng Kwan Hoong)

Professor Ng Kwan Hoong, Editor of the Biomedical Imaging and Intervention Journal (BIIJ), presented a brief history of scholarly publishing and current practices on electronic publishing (online and web based). He discussed the development of Web 2.0 and its importance to journal publications. He encouraged the use of open access (OA) and presented examples of OA sites such as BioMed Central, Public Library of Science (PLoS), Hindawi, and Baishideng Publishing. He also discussed the publication of e-books and electronic journal models, development of digital libraries and catalogues. (Annex 12)

2.5.2 Western Pacific Surveillance and Response Journal (Mr Charles Raby)

The Western Pacific Surveillance and Response Journal or WPSAR is an open access, webbased surveillance and response journal managed by the WHO Regional Office for the Western Pacific. It aims to produce publications intended to promote information sharing on surveillance and response to public health events in the Region. The journal articles are accessible online (www.wpro.who.int/wpsar).

2.5.3 WHO Bulletin (Dr Hooman Momen)

The WHO Bulletin is a monthly, peer-reviewed publication that is accessible online (www.who.int/bulletin). It is among the top five most cited journals in public health with an impact factor of 5.029. Dr Momen discussed how the Bulletin readers use articles and related articles to the calculation of its impact factor. He informed the group that although the Bulletin is accessible online, more than 6000 copies are still printed and distributed for free worldwide. (Annex 13)

2.5.4 KoreaMed and Synapse models (Professor Choon Shil Lee)

Professor Choon Shil Lee presented some of the resources and models used in the Republic of Korea, such as the KoreaMed, Synapse and KoMCI. These databases are supported by the Korean Association ofMedical Journal Editors (KAMJE) and cover medical journals in the Republic of Korea that are open access. KAMJE is continuously updating and even redesigning interfaces to enable adaptability to technological trends, including preparations for Internet browsing through mobile devices. It promotes seamless searching that is simple, intuitive and attractive. (Annex 14)

2.6 Editorship, peer review and ethical issues

2.6.1 Editorship in collective and individualistic cultural contexts (Professor Jose Florencio Lapena, Jr)

The objective ofthe presentation was to review ofthe concepts of research, authorship, peer review and editing in the context of individualistic versus collective cultures. Professor Lapena proposed a relationship of interdependence among authors or researchers, reviewers, editors and publishers in the Asia Pacific region. In order to elevate the quality of publishing in the region, he recommended the following roles for APAME: to act as mentors to authors, reviewers and editors; to encourage peer-to-peer relationships of mutual support and to work out ideas among authors, reviewers, editors, publishers and librarians; and to organize networks, conferences, workshops and events for continuous learning. (Annex 15)

2.6.2 Role of reviewers (Professor Wilfred CG Peh)

The role of reviewers and the partnership among authors, reviewers and the editorial office were discussed. The job description and responsibilities ofthe reviewer (in relation to the editor, his specialty or subspecialty, patients and the author) and different scenarios for the responsibilities of the reviewer were also presented. It was pointed out that reviewers, authors and editorial staff are key people in the journal publication process and good reviewers are valuable to journals. (Annex 16)

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2.6.3 Editor ethical issues (Professor Kiyoshi Kitamura)

The goal and activities of the Japanese Association of Medical Journal Editors (JAMJE) since its establishment on I August 2008 were presented. Presentations followed on issues covering ethics and disclosures of conflicts of interest and the standards set by the International Committee of Medical Journal Editors (ICMJE) as a model for writing and editing publications. The guidelines on ethics set by ICMJE and the Committee on Publication Ethics (COPE) were also discussed. (Annex 17)

2.6.4 Misconducts in research (Professor Lai-Meng Looi)

Examples of cases reported to COPE and the experiences of editors in handling research misconducts were presented. There were also discussions on the difference between error and fraud, editorial judgment, plagiarism, unethical practices of authors and conflicts of interest. The principles of the Singapore Statement on Research Integrity as one of the guidelines for reference were also cited. (Annex 18)

2.6.5 Plenary: group discussion results

The following are results of group discussions on issues of authorship, editorship, peer review, ethics, etc.:

(I) Most journal publishers in the Region face issues of distribution and limited budget. If there is no money, there is no issue.

(2) The role of reviewers is to improve manuscripts. Most reviewers accept requests to review articles from other countries especially if the topics are new. Some reviewers are also curious to know the style of writing of authors from other countries.

(3) The issue on authorship should be cleared by the publishers.

(4) Editors are being encouraged to use the standards of the International Committee of Medical Journal Editors (ICMJE) and software such as Editorial Manager. It is not the editor's job to rewrite articles. There is a need for manuscript editors, but copy-editing is not an issue in VietNam.

(5) The use of Endnote as reference management software is encouraged as it is also a valuable tool for searching bibliographies.

(6) The availability of translation services from the local language to English in countries such as Cambodia, the Lao People's Democratic Republic and VietNam is still a problem.

(7) Professors in Japan have influence on young researchers on matters related to authorship, peer review and editing. The use of the University Hospital Medical Information Network (UMIN) system in conferences, editing and clinical trials is encouraged. Major publishers such as Blackwell en_couraged Japanese publishers to use the system, and they expected high impact factors for their journals in return.

(8) Plagiarism is still an issue and APAME should also address this concern.

2. 7 Support systems for journal publishing in developing countries

2. 7.1 Role of APAME (Professor John Arokiasamy)

Dr John Arokiasamy presented the role of APAME in improving the quality of journal publishing in the Region. It is important that editors and reviewers receive support through training courses and workshops. He suggested the possibility of conducting online training courses and

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workshops by exploring the use of available tools such as GoToMeeting. He encouraged APAME members to support, advocate and disseminate information to improve the quality of medical journals published in the Region. He also asked for their support as the new president of APAME.

2.7.2 DOST and CHED experience in the Philippines (Ms Merlita Opena)

Efforts made by the Department of Science and Technology (DOST) and the Commission on Higher Education (CHED) Philippines in the context of improving journal publishing in the country were presented. DOST and CHED asked for the support of stakeholders in the public and private academe, specialty societies or professional associations, and research institutions to promote the use of their national research database, Health Research and Development Information Network (HEROIN), which is accessible online (www.herdin.ph). An increase awareness of HEROIN will promote content development, accreditation of journals and the establishment of a national research repository in the Philippines. It also justifies the financial support of DOST to selected journals for continued publication. Overall, collaboration with stakeholders will not only promote research productivity in the country but also result in journals accreditation and quality researches by authorized organizations. (Annex 19)

2. 7.3 International collaborative research in Brunei Darussalam (Dr Alice Yang)

The experiences of Brunei Darussalam with promoting research and publication were presented. Health care in Brunei Darussalam is almost free for all. The country's vision for 2035 is to work together to attain the following: a healthy nation that has a comprehensive health care system that emphasizes service excellence; a nation that embraces and practices healthy living; sustainability through resource optimization, innovation and excellence; effective policies and regulations that ensure protection for all; and transparent and proactive governance. The Ministry of Health also strongly encourages clinicians to undertake clinical research. There are research committees that provide guidance to help researchers implement good practice and meet legal and ethical requirements. The are two major medical journals in Brunei Darussalam, the Brunei International Medical Journal (www.bimjonline.com) which is an official joint publication of the Ministry of Health and the Universiti Brunei Darussalam, and the Brunei Darussalam Journal of Health. It was also mentioned that the Singapore Medical Journal (SMJ) facilitated a medical skills writing workshop in May 2010 in Brunei Darussalam, which was endorsed by APAME. (Annex 20)

2.8 Repositories and libraries

2.8.1 WPRIM project: current and future (Mr Fang An)

As of 31 October 2010, the WPRIM database had uploaded 3 54 592 articles from 416 journals covering nine contributing countries, with an average of 91 daily visits. For next year, Mr Fang An recommended the following activities to support continuous enhancement of the database and promotion ofWPRIM: collect and upload more records; add new features and services such as document delivery, cross-searching among country databases, multilingual user interface and searching; conduct additional training for WPRIM country focal persons on database management and services; strengthen collaboration and promotion of WPRIM by adding links on country platform; and encourage the placement of the WPRIM logo on journal cover pages. (Annex 21)

2.8.2 WPRIM centre libraries (Ms Alma Prosperoso and Dr Jeong Wook Seo)

The proposal to create WPRIM centre libraries in member and contributing countries to facilitate document delivery services was presented. The WPRIM centre libraries will help promote, increase usage of and improve access to the WPRIM database. It will facilitate requests for full text through the WPRIM platform. IMICAMS will develop an additional document delivery service feature in the WPRIM system. Dr Jeong Wook Seo also shared and discussed how the Seoul National University, College of Medicine Library plans to implement the WPRIM document delivery service in partnership with an ICT company in the Republic of Korea. (Annex 22)

2.8.3 Role of the Internet in WPRIM marketing (Mr Masamichi Kitagawa)

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The role of the Internet in marketing and promoting WPRIM was presented. Suggestions included making use of available internet resources such as blogs, WIKI and social networking sites such as Face book and Twitter. He also encouraged continuous use of existing WPRIM promotional activities and tools such as the AP AME/WPRIM Implementing Best Practices (IBP) community sites, newsletters and the website. (Annex 23)

2.8.4 Document delivery services (Ms Normah Chik Ahmad Nordin)

Ms Normah Chik Ahmad Nordin discussed the document delivery services of the Institute for Medical Research (IMR) library in Malaysia. The IMR library has established a network with local medical libraries, the Southeast Asian Medical Information Center (SEAMIC) and publishers of subscribed databases in order to obtain documents that are requested but not available in their library holdings. Some of the advantages of having a document delivery network are: resource sharing; more savings for the library as budget is spent on frequently used titles; and less management of titles purchased or subscribed. Certain unavoidable issues may arise in document delivery such as copyright, clearing rights, charges and different institutional policies of the networks. She recommended the following networks as possible sources of documents for libraries: Library of Congress; US Online Computer Library Center (OCLC); Research Libraries Information Network (RLIN); libraries in Australia; British Lending Library Division (BLLD); WorldCat; SEAMIC; WPRIM; and online databases of publishers such as Science Direct and Springer and national repositories and libraries. (Annex 24)

2.9 APAME General Assembly

2. 9.1 Amendment of the constitution

The constitution was amended and approved by the body. (Annex 25)

2.9.2 APAME Board of Directors and Committee Chairs

The following people were elected to the Board of Directors and as Committee Chairs :

Board of Directors: President: Prof John Arokiasamy (Malaysia) Immediate Past President: Prof Chang-Kok Hahm (Republic of Korea) Executive Vice-President: Prof Wilfred Peh (Singapore) Vice-President for Internal Affairs: ProfChang-Ok Sub (Republic of Korea) Vice-President for External Affairs: ProfKiyoshi Kitamura (Japan) Secretary-General: Prof Jose Florencio Lapena, Jr (Philippines)

Committee Chairs: Education Committee: Prof Wilfred Peh (Singapore) Ethics and Editorial Policy Committee: Prof Jeong Wook Seo (Republic of Korea) IT Committee: ProfDai Tao (China)

2.10 Decisions and other matters

2.10.1 WPRIM

( 1) All WPRIM journals are encouraged to place the WPRIM logo on their cover page for promotion and advocacy.

(2) Twenty-nine new journal titles were approved for inclusion in WPRIM.

2.10.2 APAME

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(1) Amendments to the APAME constitution and by-laws were approved. The amended version will be published on the APAME website.

(2) A new Board of Directors and Committee Chairs were elected to serve from 2011 to 2012.

(3) The WHO Regional Office for the Western Pacific will continue to host the APAME website. It will be updated as needed with recommendations from the AP AME Board of Directors.

2.10.3 APAME and WPRIM

The next APAME Congress and WPRIM meeting will be held in Seoul, Republic of Korea from 28 to 30 August 2011 to coincide with the Guidelines International Network (GIN) Conference. It will be co-organized with the Seoul National University (SNU) Medical Library.

3. RECOMMENDATIONS

Based on the presentations and discussions of the temporary advisers and observers, the following recommendations were formulated:

3.1 WPRIM

3 .1. 1 WPRIM centre libraries should be established in selected countries to facilitate document delivery services.

3 .1. 2 The WPRIM database should be enhanced by adding features such as a document delivery system, multilingual interface and cross-searching capabilities.

3 .1. 3 Training on the management of the WPRIM database should be conducted for focal persons of contributing countries. In the meantime, IMI CAMS will continue to assist in the uploading of new journals.

3 .1. 4 Partners and libraries in Member States should be solicited to help promote the use of the WPRIM database.

3.2 APAME

3.2.1 APAME should conduct more training courses and workshops on medical writing in the Region.

WORLD HEALTH

ORGANIZATION ORGANISATION MONDIALE

DE LA SANTE

REGIONAL OFFICE FOR THE WESTERN PACIFIC

BUREAU REGIONAL DU PACIFIQUE OCCIDENTAL

THIRD JOINT MEETING OF THE WPR/DPM/TPL(01)/2010/IB/2 3 November 2010 ASIA PACIFIC ASSOCIATION OF MEDICAL

JOURNAL EDITORS (APAME) AND THE WESTERN PACIFIC REGION INDEX MEDICUS (WPRIM)

HaNoi, VietNam 3 November 2010

ENGLISH ONLY

INFORMATION BULLETIN NO.2

LIST OF TEMPORARY ADVISERS, OBSERVERS AND SECRETARIAT

1. TEMPORARY ADVISERS

Ms Normah Chik Ahmad Nordin Head, Library and Information Resource Unit Medical Research Resource Centre Institute for Medical Research Jalan Pahang 50588 Kuala Lumpur, Malaysia Tel. (603) 26162760 Fax: (603) 26937367 E-mail: normah [email protected]

Dr John T. Arokiasamy Editor, The Medical Journal of Malaysia Dean and Professor of Community Medicine Melaka Manipal Medical College Jalan Batu Hampar, Bukit Baru 75150 Melaka, Malaysia Tel. (606) 292 5849 ext 1002 Fax: (606) 292 5852 Email: [email protected]

WPRIDPM/TPL(Ol )/20 1 0/IB/2 Page 2

Dr Joselito Mario Co Avila Editor in Chief, Acta Medica Philippina Department of Pathology College ofMedicine University ofthe Philippines 54 7 P. Gil St., Ermita Manila, Philippines Tel.: (632) 5264550 Fax: (632) 400 3638 Email: [email protected]

Dr Badrakh Burmaajav Senior Officer in Charge of Health Research and Technology Ministry ofHealth Olympic Street-2 Sukhbaatar District 210648 Government Bldg 8 Ulaanbaatar-11, Mongolia Tel: (976-51) 263783 Fax: (976) 11-320916 Email: [email protected]

Professor Soo-Hun Cho Professor, Department of Preventive Medicine College ofMedicine, Seoul National University 103 Daehangno, Jongno-gu Seoul 110-799, Korea Tel: (82-2) 740 8323 Fax:( 82-2) 747 4830 E-mail: [email protected]

ProfDai Tao Director, Institute of Medical Information Chinese Academy of Medical Sciences No 3 Yabao Road Chaoyang District Beijing 100020, China Tel: (86-1 0) 52328802 Fax: (86-10) 52328610 Email : [email protected]

MrFangAn Vice-Chief of Network Department Institute of Medical Information Chinese Academy ofMedical Sciences No 3 Yabao Road Chaoyang District Beijing 100020, China Tel: (86-1 0) 523 28780 Fax: (86-10) 52328610 Email: [email protected]

Professor Chang-Kok Hahm President of AP AME Department of Radiology

WPRID PM/TPL(O 1 )/20 1 0/IB/2 Page3

Hanyang University GURI Hospital Secretary of Committee for Publication Ethics, Korean Association of Medical Journal Editors 249-1, Kyomun-dong, Guri, 471-701, Republic of Korea Tel: (82-31 )560-2255 Fax : (82-31 )560-2551 Email : [email protected]

Mr Masamichi Kitagawa Assistant Manager (Chief Librarian) Academic Information Center The Jikei University School ofMedicine 3-25-8 Nishi-Shimbashi, Minato-ku Tokyo 105-8461 Japan Tel.: (81-3) 3433-1111 ext 2121 Fax: (81-3) 3435-1922 Email: [email protected]

Dr Kiyoshi Kitamura Professor International Research Center for Medical Education The University ofTokyo 7-3-1, Hongo, Bunkyo-ku, Tokyo 113-0033, Japan Tel: (81-3) 5841 3583 Fax: (81-3) 5802 1845 E-mail: [email protected]

Dr Siprasert Ladparkdy Technical Staff Department of Health Care, Ministry ofHealth Simeuang Road, Sisatanak District Vientiane, Lao PDR Telefax: (856) 21214011 E-mail: [email protected]

Dr Lao Chantha Former Executive Director/Editor Ponleu Sokhapheap (PSP) House No 34 Street 304 Sangkat Olympic, Khan Chamcarmorn Phnom Pehn, Kingdom of Cambodia Telefax: (855) 16937841 E-mail: [email protected]

WPR/D PM/TPL(O 1 )/20 1 0/IB/2 Page4

Dr Jose Florencio F. Lapena, Jr. Professor, University ofthe Philippines Manila Editor, Philippine Journal of Otolaryngology

Head and Neck Surgery Unit 2512, Medical Plaza Ortigas Condominium San Miguel A venue, Ortigas Center Pasig City 1605 Philippines Tel: (632) 633 2783 Fax: (632) 524 4455 Email: [email protected]

Ms Le Thi Tuyet Lan Associate Professor, Hochiminh University of Medicine Member of the Editorial Board, Hochiminh Medical Journal University ofMedicine and Pharmacy 217 Hong Bang Dist 5 Hochiminh City, VietNam Tel/Fax: (848) 38594470 Email: [email protected]

Professor Choon-Shil Lee Department of Library and Information Science Sookmyung Women's University 52 Hyochangwon-gil, Y ongsan-gu Seoul 140-742, Republic ofKorea Tel: (82-2) 710-9372 Fax: (82-2) 6356-4419 E-mail: [email protected]

Professor Lai-Meng Looi Editor, Malaysian Journal of Pathology Department of Pathology University ofMalaya 50603 Kuala Lumpur, Malaysia Tel: (603) 79492064 Fax: (603) 79556845 Email: [email protected]

Dr Alvin Marcelo Director National Telehealth Center University of the Philippines Manila 3/F Philippine General Hospital Taft A venue, Manila Philippines Tel: (632) 4262315 Fax: (632) 5229231 Email: [email protected]

Professor Ng Kwan Hoang

WPR/DPM/TPL(Ol)/2010/IB/2 Page 5

Editor, Biomedical Imaging and Interventional Journal Department of Biomedical Imaging University ofMalaya Medical Centre 50603 Kuala Lumpur, Malaysia Tel: 796 77592 Fax: (6012) 371 1811 Email: [email protected]; [email protected]

Ms Nguyen Vu Cam Tu Deputy Chief of Science Research and Training Division Central Health Information Technology Institute (CHITI) Ministry of Health 13-15 Le Thanh Tong Str HaNoi, VietNam Tel: (84-4) 37368315 ext 21 Fax: (84-4) 37368319 Email: [email protected]

Ms Merlita Opena Chief Science Research Specialist Philippine Council for Health Research and Development Department of Science and Technology Gen. Santos A venue, Bicutan, Taguig City 1631 Philippines Tel: (632) 8377537 I 8377534 Fax: (632) 8372924 Email: [email protected]

Dr Wilfred CG Peh Advisor, Singapore Medical Journal Senior Consultant & Head of Diagnostic Radiology Khoo Teck Puat Hospital 90 Yishun Central Singapore 768828,_Republic of Singapore Tel: (65) 65558000 Fax: (65) 66023796 Email: [email protected]; [email protected]

Dr Jeong-Wook Seo Professor, Department of Pathology Director, Medical Library Seoul National University College of Medicine 28 Yongon-Dong. Chongno-gu Seoul 110-799 Republic of Korea Tel: (82-2) 740 8041 Fax: (82-2) 740 8080 Email: [email protected]

WPR/DPM/TPL(Ol)/2010/IB/2 Page 6

Dr Sing Menorath Vice Rector and Chief Editor of Lao Medical Journal University ofHealth Sciences Ministry ofHealth Same Sene Thai Road Phia Wat Campus Vientiane, Lao PDR Tel: (856-21) 222283 Fax: (856-21) 214055 Email: [email protected]

Professor Chang-Ok Suh Vice President Korean Association of Medical Journal Editors (KAMJE) Department of Radiation Oncology Y onsei University College of Medicine 250 Seongsanno, Seodaemun-gu, Seoul 120-752, Republic ofKorea Tel.: (82-2) 2019-3152 Mobile: (82-11) 318-4600 E-mail: [email protected]

Ms Charity Tan Division Chief, Knowledge Management Information Management Service Department of Health San Lazaro Compound, Rizal A venue, Sta. Cruz Manila, Philippines Tel: (632) 743 8301local1910 Fax: (632) 711 6744 Email: [email protected]; [email protected]

Associate Professor Teo Eng Kiong Editor, Singapore Medical Journal Deputy Chairman Medical Board (Medical Disciplines) Chief of Medicine and Head of Gastroenterology Changi General Hospital 2 Simei Street 3, Singapore 529889 Republic of Singapore Tel: (65) 6850 3736 Fax: (65) 6781 6202 Email: Eng Kiang [email protected]

Dr Luong Chi Thanh Director Central Health Information and Technology Institute (CHITI) 135, Nui True Alley, Ba Dinh Dist HaNoi, VietNam Tel: (84-4) 37368316 Fax: (84-4) 37368319 Email: [email protected]

Dr Tran Thanh Xuan Head of the Library

WPRID PM/TPL(O 1 )/20 1 0/IB/2 Page 7

The University ofMedicine and Pharmacy 217 Hong Bang, District 5 Ho Chi Minh City, VietNam Tel: (848) 8 555 780 Fax: (848) 8 552 304 Email: [email protected]

Dr Tran Huu Thang Vice-President and Secretary General Vietnam Medical Association 68A Ba Trieu Street Hanoi, VietNam Tel: (844) 39439323 Fax: (849) 13585676 Email: [email protected]

Dr Alice ML Y ong Department of Internal Medicine RIP AS Hospital Ban dar Seri Begawan BA 1710 Brunei Darussalam Tel: 673 2242424 ext 223/230 Fax: (673) 2222240 Email: [email protected]

2. OBSERVERS

Ms Amy Gottlieb Senior Strategic Information Technical Advisor USAID/VietN am Tel: (844) 3935-1260 Mobile: (84) 90-483-1189 Email: [email protected]

Dr Ly Cheng Huy Executive Director/Editor Ponleu Sokhapheap (PSP) House No 34 Street 304 Sangkat Olympic, Khan Chamcarmorn Phnom Pehn, Kingdom of Cambodia Telefax: (855) 16937841 E-mail: [email protected]; [email protected]

WPRIDPM/TPL(Ol)/2010/IB/2 PageS

Ms Nguyen Hai Ha Librarian, Hanoi School ofPublic Health 138 Giang Vo, Ba Dinh HaNoi, VietNam Tel: (84-4) 266 2387 Fax: (84-4) 266 2385 E-mail: [email protected]

3. LOCAL ORGANIZING SECRETARIAT

Ms Doan Thi Nga Staff of General Planning Division Central Health Information Technology Institute (CHITI) 135, Nui True Alley, Ba Dinh Dist HaNoi, VietNam Tel: (84-4) 3 7368315 to 17 ext 29 Fax: (84-4) 37368319 Email: [email protected]. vn

4. SECRETARIAT

Dr Hooman Momen Coordinator, WHO Press World Health Organization A venue Appia 20 1211 Geneva 27 Switzerland Tel.: (41-22) 791 2111 local11162 Fax: (41-22) 791 0746 Email: [email protected]

Ms Alma Mila Prosperoso Assistant, Library WHO Regional Office for the Western Pacific United Nations A venue 1000 Manila, Philippines Tel: (63 2) 528-9038 Fax: (63 2) 521-1036 Email: [email protected]

Mr Charles Raby Technical Officer, Translation, Publications, Library Services

& Knowledge Management WHO Regional Office for the Western Pacific United Nations A venue 1000 Manila, Philippines Tel: (63 2) 528-9983 Fax: (63 2) 521-1036 Email: [email protected]

Annex 2

WORLD HEALTH

ORGANIZATION ORGANISATION MONDIALE

DE LA SANTE

REGIONAL OFFICE FOR THE WESTERN PACIFIC

BUREAU REGIONAL DU PACIFIQUE OCCIDENTAL

THIRD JOINT MEETING OF THE ASIA PACIFIC ASSOCIATION OF MEDICAL JOURNAL EDITORS (APAME) AND THE WESTERN PACIFIC REGION INDEX MEDICUS (WPRIM) AND THE APAME FORUM ON MEDICAL JOURNAL PUBLISHING

HaNoi, VietNam 3-5 November 2010

WPRJDPM//TPL(01)2010.1 3 November 2010

ENGLISH ONLY

PROPOSED AGENDA

(1) Opening session

(2) Adoption of the agenda

(3) Status Report of the WPRIM Project and Database

(4) Role of the WPRIM Regional Journal Selection Committee (RJSC) and National Journal Selection Committee (NJSC) and the Journal Selection Process

(5) Group discussion on needs assessment ofWPRIM countries (future activities, trainings and support to countries)

(6) Forum on ICT applications for eHealth development in VietNam

(7) State of journal publishing in the Region: situation and lessons learnt

(8) Publishing resources and models in the Region

(9) Editorship, peer review and ethical issues

(10) Support system for journal publishing in developing countries

(11) Repositories and libraries

(12) APAME General Assembly

•

Status Report

CONTRIBUTING COUNTRIES TO THE

DATABASE

1. China

2.Japan

3. Malaysia

4. Mongolia

5. Papua New Guinea

6. Philippines

7. Republic of Korea

8. Singapore

9. VietNam

WESTERN PACIFIC REGION INDEX MEDIC US

2007 2008

64 57

2 2

0 9

2 1

0 1

13 1

131 11

0 2

0 12

2009 TOTAL

81 202

0 4

3 12

4 7

0 1

2 16

16 158

2 4

0 _..--.l..l

~

•

•

14 participating countries:

Australia, Brunei, Cambodia, China, Fiji, Japan, Lao PDR, Malaysia, Mongolia, Papua New Guinea, Philippines, Republic of Korea, Singapore and VietNam

In preparation for the launch of the WPRIM database last May 2010 in Beijing, China, a test group of experts helped in the development by contributing their knowledge and experiences.

They are:

Ms Nicky Foxlee (Australia)

Ms Ong Bee Lee (Singapore)

Prof Choon Shil Lee (Korea)

• The new WPRIM database and platform developed

by the Institute for Medical Information Chinese Academy of Medical Sciences (IMICAMS) was launched on 7th May 2010 in Beijing, China

Pacific Region Index Medic us (WPRiMt

PlatfOfll!l.. · lng~.;rcmony ~. lJ·

, ~~· ( "'-.';1'. .., 'f

' t' . "' ' • •. ·~ ~~ :J,.....J \ 'Y'~·· ~ I •n:t<'lt!~ ·. • , ~;._ •• :;11' ..

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"·

•

• -

Accessible at www.wprim.org

Next Steps:

·:·IMICAMS will continue to provide technical assistance in the continuing development of the database in coordination with WPRO which remains responsible for the content management;

·:· Conduct training on indexing and database management as part of the WPRIM requirements;

•:• In the meantime, IMICAMS and WPRO will continue to assist countries that are not yet ready to submit their electronic data online;

•:· Create WPRIM Center Libraries to assist in document delivery service; and

•:• Partners in countries should continue to promote WPRIM .

Status Report of WPRI M Database

Fang An

Institute of Medical Information

Chinese Academy of Medical Sciences

-~V'd~ , ...... ... ..,l".l~·,1..,.P ~, .. ~ .. ~ ~~,·;_,Y.~

.. ,..,;>"''""'

.... .. ~ Start from Dec.

2008 ~ launched on

May7,2010 ~ Hosted in IMI

CAMS

~Powered by SinoMed

http: / /www.wprim.org http :/ /wprim.whocc.org.cn

Updates after launching (1)

• "Meetings and Events" was added on the homepage as a new column, meetings and events can be reported on the website

• Fore-passed meetings and events were collected

• Correlative documents were collected and can be download

Statistics of Journals

• Up to Oct. 2010, 416 kinds of biomedical journals from 9 countries were include in WPRIM database.

Updates after launching (2)

• Correct the inaccurate display of some special characters

• Fix the problem to support more browser, for example, Firefox Mozilla

• Complement of informations, such as "Help" and "Contact"

• Promote searching functions, such as "Language" limit

Journals include in WPRIM by each country

21111

l5l

4 IZ 1 16 • l2 I I 1 - - - -<1"/ ///~///./ .;'

Journals in record by each country

200 :lliD UiU 140 1lO mo

110 liD 40 lQ

G ~~~~--~~--~~~--

Status of data collecting

• Crawl from country's website (China, Korea)

• Download from FTP server (J-STAGE of Japan)

• PubMed API (13 journals from Malaysia, Papua New Guinea, Philippines, Singapore)

• E-mail (Vietnam, Nil of Japan)

Up to Oct.2010, records in WPRIM reached 354,592

VIetNam

Popuo NewGuine•

Morlpllia

Ma¥a

0 .511000 lOOCXIII

Statistics of web log Report Range: 05/07/2010 00:00:00-10/31/2010 23:59:59

Hits Entire Site (Successful) 200782

Average per Day 1127

Home Page 17098

Page Views Page Views 41868

Average per Day 235

Average per Unique Visitor 17

Document Views 21711

Visits Visits 16259

Average per Day 91

Average Visit Length 00:07:32

Median Visit Length 00:01:30

2liOOOD

Challenges

• China and Korea account for 93% records - Need more records from more countries

- More collaboration in the region

• Visits and Hits of the website are very low -Need to provide more services, such as document

delivery, multi-lingual interface, meta search with country's platform, link with country's service

- Promotion and marketing

Thank you!

[email protected]

http://www .wprim.org

http:/ /wprim.whocc.org.cn

Annex 4

Journals Approved by the WPRIM Regional Journal Selection Committee HaNoi, VietNam 4 November 2010

Brunei Darussalam

1. Brunei International Medical Journal

China 2. Chinese Journal of Analytical Chemistry 3. Journal ofXinxiang Medical College 4. Chinese Journal of Medical Library and Inforn1ation Science 5. Acta Physiologica Sinica 6. Chinese Journal of Practical Gynecology and Obstetrics 7. Chinese Journal of Gastroenterology 8. Chinese Journal of Clinical Oncology 9. Progress of Anatomical Sciences 10. Journal of Zhejiang University-Science B 11. Chinese J oumal of Infection Control 12. Chinese Acupuncture & Moxibustion 13. Modem Clinical Nursing 14. Chinese Journal of Clinical Thoracic and Cardiovascular Surgery 15. Journal of Tropical Medicine 16. China Pharmacist 17. Virologica Sinica 18. Journal of Biomedical Engineering 19. Journal ofHuazhong University of Science and Technology (Medical Sciences) 20. Journal of China Medical University 21. Chinese Journal of Neuroanatomy 22. Fudan University Journal of Medical Sciences 23. Chinese Journal of Medical Ultrasound (Electronic Edition)

Malaysia 24. Biomedical Imaging and Intervention Journal 25. Malaysian Journal of Dermatology 26. Malaysian Journal of Health Sciences 27. Malaysian Orthopaedic Journal

Mongolia 28. Diagnosis

Singapore 29. ASEAN Journal of Anesthesiology

WHO-WPRO 30. Western Pacific Surveillance and Response Journal

Annex 5

I ~I ~"UATION OF EHEALTH

~ ~I PLICATION IN VIETNAM ON 2009

" 0

CHITI-MOH I'-

o WHO: eHealth means using information . and communication technology (ICT) in health care services. ·

o This is one among the most dynamic fields in health care today which has the potential to solve inequalities in the system and healthcare services in the developed and developing countries.

0

eHealth helps:

o Storage, processing and transmission of patient's information.

o Management of clinical infommtion, administration and finance ofhospital.

o Set up the mechanism for the medical professionals in a remote distance areas to enable giving accurate diagnosis and treatment.

o Improve capacity by offering continuous medical training, online for students and health care workers .

o Create the revenues from the development of mobile devices to provide i1movative approaches for health care.

o Enable the implementation of biomedical research which have a high level of complexity through a computing network

NATIONAL POLICY AND STRATEGY :

o Decision No.48/2009/QD-TTg of the Prime Minister promulgating the Plan on ICT application in state agencies for the 2009 - 2010 period;

o Decision No.1605/QD-TTg of the Prime Minister approving the national program on application of information technology to operations of state agencies during 2011-2015.

o Directive 02/CT-BYT of the Minister of Health on "Accelerating the use and development of information technology in the health sector";

0

I

0

TRAINING PROGRAM ON ICT

o Training programs on ICT has been incorporated into the training curriculum of the universities and colleges in Vietnam with a fairly high percentage(> 75%);

o Further more, the regular training programs on ICT for various diffirent objectives belong medical branch, but still haven't got unspecific fields such as ehealth

0

SURVEY

o A survey on the current status on IT application for health care is conducted annually by the Department of Science and Training, MOH

o A special e health survey conducted in 2009 with sponsored by WHO

0

I! 1:

11 1: li li 1: ; I :

! I

~ ! . I I

mHealth

o Mobile Health (mHealth or m-health) is the practice of health care with the support of mobile devices such as mobile phones, mornitor devices for patients, equipment and technical support for individuals

o These applications include

• Collect clinical data in community

• Provide information to physicians, researchers and patients;

• Follow-up, reminder and compliance withe-booking for registration.

INITIATIVES

0

o Program of consultation for health care and popularization of telemedicine knowledge for community. Some hotline were used for these purposes such as 19001517, 04 39333036; 1080 Ext 2.

o The answer column of "Information about A/H1Nl influenza". There are two hotline such as 1080 or 1088 Ext 2., to consult the nessecarry doctor.

o Program of Bird flu prevention in the local used the hotline No 800115

o Booking appointment and remind patients for consultation conducted at Hanoi Medical University Hospital and in Vietnamese-French Hospital by phone.

0

'

MAIN OBSTACLES

o Have to compete with other prioritized health issues systematically

o Cost-effectiveness is unclear

o The needs of health professionals and population isn't ' clearly necessary

o Operating costs such as voice and data transfer, electrical price also are high

TELE-MEDICINE

0

o Provide health care services for geographically remote areas and aim at exchanging information on diagnosis, treatment and prevention of diseases and injuries, research and evaluation, regular training for medical staffs.

o Some fields of tele-medicine as following: • Teleradiology

• Teledermatology • Telepathology • Telepsychiatry

0

: '

NATIONAL LEVEL OFFICES

o Steering Committee of IT application

o Department of Science and Training - Ministry of Health.

o CHITI

0

MAJOR BARRIERS FOR IMPLEMENTATION

o Infrastructure is poor.

o Lack of legal polices or guides on privacy and security right in the use of clinical information and referrals when using tele-medicine

o Have to compete with prioritized health issues

0

E-LEARNING

o To improve training quality, improve accessibility for people with barriers of geography or those who have no conditions to study in their local and create a new model of training that can meet to needs of everybody.

o Usage level are still too limited. A few medical schools such as School of Public Health, Hanoi Medical University applied fairly complete this for some subjects.

MANAGEMENT OF PATIENT INFORMATION

0

o EMR/EHR is an electronic medical record/health records along in real time, which contains health information of each patient, help physicians to give the diagnosis and treatment.

o Currently, medical record in Vietnam are mainly on paper material according to form of the Ministry of Health and there has not any medical facility that apply EMR/EHR successfully

0

: ! I

! I I

:

I

;

TECHNICAL STANDARDS

o many e-Health standards has not been issued apart from:

• International classification of diseases ICD,

• ACT Standard (generic drug classification)

• Cadastral standard (to the commune/ward level) .

0

REACHING HARD-TO-REACH POPULATIONS WITH HEALTH INFORMATION:

mHEALTH IN VIETNAM

~efinition of eHealth and mHealt~ ~ eHealth: Using information and

communication technology {ICT)-such as computers, mobile phones, and satellite communications-for health services and information.

~ mHealth: Using Mobile communicationssuch as PDAs, and mobile phones for health services and information.

Reference: mHealth for Development (UN Foundation and Vodafone Foundation, 2009}

Key applications for mHealth in developing countries

• Education and awareness

• Remote data collection

• Remote monitoring

• Communication and training for healthcare workers

• Disease and epidemic outbreak tracking

• Diagnostic and treatment support

mHealth programs by location and application are (cur~ently 51)

w.md .... id~. 1 £a~tgm Europ!!, 1

Pilot mHealth project by PIVN

• Duration: 1 year starting from Nov. 2010

• Project provinces: Thai Nguyen and Lam Dong

(possibly HoChiMinh city)

• Target groups:

- 2-3 ethnic groups in each province

- MARPs (IDUs or MSMs) in HCMC

Project goal

To contribute to improved health-seeking behavior among remote, ethnic minority, and underserved populations through the development of an mHealth informationeducation-communication (IEC) system.

Specific objectives

~ Objective 1: Develop an mHealth system to store and disseminate culturally and linguistically appropriate IEC messages

~ Objective 2: Develop culturally and linguistically appropriate IEC messages for the mHealth system

~ Objective 3: Support the MOH in the design and marketing of the mHealth system, ensuring its ownership

~ Objective 4: Secure partner buy-in and funding for scale up of the mHealth system and partner capacity building

Collaborating Institutes

• Central Institute for Medical Science Information (CIMSI)

• General Office for Population and Family Planning (GOPFP)

• Office of Preventive Medicines

• Others

eHealth: the Philippine Experience

Alvin B. Marcelo, MD University of the Philippines Manila

National Telehealth Center

Outline

• Definitions

• Situational analysis

• Health Informatics and telemedicine in the Philippines

• Important resources for eHealth, APAME and WPRIM

• Recommended next steps

Disclosures

Director, UP Manila National Telehealth Center

Programme manager for the International Open Source Network for ASEAN+3

Program lead, Community Health Information Tracking System

Implementer, Open Medical Records System (OpenMRS)

~---- Glab.~alth------, Global e.Heafth ...

(&-Commerce] e-Health [e.Leamlng] . /

Prof Richard Scott, University of Calgary. The Foundations Course,

1

glol><lih""ll~. lllan giOI><!!cllcall/l(eN!Mn appGcd !tobal)') Is o.~~ono ~ wc...am •PP'Y "' Mlp 80111eve

L-------------------------------------~ g~h~. The 1w<> main components <lf o118allh can be ldontifled as Tolehaalth and "-lh

lnfonnaUc$. r-•--tormdlnfoddlan (ddc:llruJ.Irne-•.g.IUdloor llicloac:o<ilorencV>g: orlndJroet /olC<().Md·lo<\!8rd- "'"' • ..,.~, ~,.bdl.,. pll!l:e bftlwee or 81\'ICII'I!l'"llndlvlduols (llclolillcare p<Dtlda~. ~ li!llliiY Rl0111~ wi;l dtkeno), fjeailh Lnformutlc$ Is whelu datn a.te culfr.c=t.td . .stCI'O'Ii, PfOOK~ n.nd tosulllng lnrcrntiJUon 111 rJcrod. dj5lnbuled1 and mr1da Q'~~.:t~ In va~OUJ ronn1 toruto.by lr.cfrW:Iu;tl.a. Tho ma.1ity iii:~ Ot)Q

wllhoul lhc olhor ls JU<e run~ on ana log - ltnpo<Siblo. Be !I> aopocts a.e noedoclln order 10 doli•or !'.Ollnd ICT -ladtilalod honllh ondhoollbcaro - lo. oHoalth.

e-Commeroe rs lo<:luded In lhe diagr.lm be<:ause hea~h and""""" systems ·=r. Who pays and how payment is made <lifers, but In the end someone pays. Pmcesaes by which lhe cost of. ond reimbutsemenllor, h""l1h related se<Vicas occur can be collectively viewed as an COI!If1'10I'C<! or:tMty

Publications

Data a nd statist es Prog~mmes; zmd projects ·

Wl::l9. "' Hf<l!t.!:l tlll'.lt~" ~.!!.1?.~.!\!I.Site Only KEY WH()

eHealth

eHealth is the use of Information and communication technologies (ICT) for health to, for example, treat patients, pursue research, educate students, track diseases and monitor public health.

I ~ FORW•nON

.Qit~.tl'L:. Genera l Director· General and senior management

r il!l£!< 9f..W! 0 WHO Constitution, Executive Board and

Tha two main oot11jl0n&nts of &health can be idenlll\ed as Telehealtl\and Health lnfonnalk:s. Teloll<>aKh rs wh""' some !ann o! Interaction (direct/ rool-tlmo- e.g. aQdlo or Vldooco!1forl!l1ci\g; cr lrdirecll sl.,...,.and-k>rwatd- o.g. e-mail, w.-.b!>O'!al) ~as""-Cc~ ,. "'no"'!'l"lndiwldl>l!o ('-l!hc:<ua pro>idon, patlon~&. lilmd) momoor .. woll <lilz.en&). ~ ' 1nlorrnalla111 ..twn da!a are -..toted, ,..........,...., ra.ultlr>g irltormatlor'l II Sllnld, die:nbii!Oil. and ,_ -- In • II'!OuiiOffN for -~~~~ in<!Mclul Tho rOil! ty ls lllat OM YMI!out !he other Is like running on one leg- mpoosible. Bolt! aspects ""' noot)<>d in order to deliver sound ICT.flldlilalod he;olth and healthcare - i.o. eH01111h.

e-Commerce 15. included ~n lllu dltt!Jr&m bet:.wsa hcahh un.d he:&'th syBilrt'M ·~·- Who pays and how payment is mec!e oiffnrs, INt in Lha end scmll0!16IJIIY" - by ""'1<1> lhll cost of. and :reimbursement for, hentth rotated seMcos occur can bo colfectfvol)' viewed as ft!'l

"""'""""" actiVity.

The Philippines

• 7107 islands

• 90 million people

• Decentralized health system

2

Current Situation

Uneven distribution of health professionals

Low pay for government health workers

Oversupply of nurses

Inequitable access to health services

- the poor, who need heallhcare most, gel them the least

Our Problems

There are no health informatics standards in the country

Informatics is a young discipline

Informatics is not part of the formation process of nursing and medicine

There seems to be no grand design for the development of informatics in practice, and therefore, in undergraduate health professions education

NTHC

The Impossible Triad

• For health systems

• Access

• Quality

• Cost

• David Naylor

Our eHealth Solutions

NTHC

3

elearning

.. ~~ f, ' '= ' -ti ,,_ ' '

' - .

NTHC

elearning for Health

• Developed e-learning Videos (4) funded by

the last Mile Initiative, USAID

• Held e-learning sessions in several provinces (Capiz, Nueva Vizcaya, Quezon, Bicol,

Batanes, Cebu)

Electronic Medical Records

4

,-~ -~-- ~ ~ __ ,,,_ ,--"1

Telemedicine

NTHC

CHITS lty h~~ ~~h.~~!!'~~~~?:~.!:!~tJ-S_e~::

. .,[~

• ICT Capability-Building for Healthworkers

~; v . .0. ~,:· I · ~· ,--)t.1· ·' J ~~ . - . -~ ..... ~ -... .~ .- ; ' ~ I '•· . - '--. _.... .

~ .. _l·· -

0PENiV\RS

1----------

5

CHEST

G.ncfe, Hale Q~;.tts!t'u"t.I:'Cil!Pitt.ld!c:: n''ll·

-u~~-- 1 ~" 2monU.~(n 2.C9) ·...-un ADUl. TRET!ml by HedDI TedmolooiA. AI f M•mbiiAO Dl"rlct Hospltel

......... 'tt!mLD 't=f4t• rn.c~•~ Nt.~rtuits".r.::~ ~nti:WI'GfN tk :;lo'u;.:J~ dizgnuu Pii~D~fl. Na La~ dw t&bclt11UI I"CWW

uucur <loG " adrtq.Q tCH CQWIT DCtlctOt PKT 2ttf !ol•n JutlJ t~t-'oroo rm 'lODI Moa Jw U to:oo:oo PKT llll

:m 2BOG:OO:DDPHT - YI•II Jp, t a UI!DO!tl011ff ~WtdJb :ZOOMitGOPH'I' 2011 :uno 2010

119 ....

tl~mt 11 Dao

I [

.. •'

The Strategy

Standards and inter-operability

Workforce development

Integrate into undergraduate education

Community of practice

NTHC

_ .. ..,._ .. _, ...... _.._ --- ..... - .... __ .. _t·~ -·- ..... , •-r·- ·~ ~ ..,~--- .. --·· ·- .... -~

--::· .. _, .. _ ·-··--t:aw---~

Standards and Inter-operability

Enterprise Architecture (overall design/blueprint)

Vocabulary

Clinical (ICD-10, LOINC, and SNOMED)

Bibliography: Metathesaurus (Unified Medical Language System)

Electronic data interchange

Messaging (HL7)

NTHC

6

• ,_..,_.~-<~ ... ·~- .;...,..-..t

. ........ N

--

Summary

• Field of eHealth is evolving. The key is to focus on local health needs and appropriate technology.

• Standards are important for cross-border collaborations

• Capacity for eHealth must be integrated into the curriculum

• Free and open source software allow students access to eHealth tools at a cost they can afford

Workforce development

Develop an attitude for making evidence-based decision making

• Undergraduate research methods

Search literature

Critical appraisal

Recommendations

NIHC

• Agree on a common indexing system - UMLS?

• Extend UMLS as needed for your major dialects

• Collaborate on common projects using online tools to develop teamwork and to gain experience on eHealth

• Document your experience (publish) and add this to the domain of eHealth

7

Annex 7 eHealth: the Korean experience : 3 November, 2010, Ha Noi, Vietnam

Digital Innovation on Healthcare Services,

Success Stories at Seoul National University Hospital, Korea

SEO, Jeong-Wook, MD Professor, Dept. Pathology,

Seoul National Univ. Coli. Mcd., Seoul Korea Director, Seoul National University Medical Library Ex-CEO, czMedicom, Inc.; Ex-director, Medical Inform. Center, SNU Hospital [email protected]

KIM, Suhnggwon, MD Professor, Dept. I ntcrnal Medicine,

Seoul National Univ . Coli . Med .. Seoul Korea [email protected]

KIM, Sukhwa, MD Professor, Dept. Plastic Reeonstmctive Surgery,

Seoul National Univ. Coli. Med., Seoul Korea [email protected]

..::~ SEOUl NATIONAL UNIVERSITY HOSPITAl

Learning Objectives

1. Prioritize the scope of the digital innovation at leading healthcare centers

2. Design the B2B e-commerce application for multi-institute collaborative setting

3. Evaluate electronic medical records (EMR) projects

Global trends/ Korean trends/ SNU experience

4. Determine the success/failure benefits and the return-oninvestment (ROI) for EMR project at a institution level

5. Debate key issues on the personally identifiable health information

6. Knowledge management issues

7. Conclusion

21 May 22, 2008 Jeong-Wook SEO

Necessity of Expansion of Medical Information Concept

Hospital Infrastructure Provider I

Learning Objectives

~I§!:: IS Mat-ori<:~l!Goods

Supplier

l ~ <;;:::> Medical Equipment

~~m ~~AD

Phammcy/ Drug Company

~ Incorporation of

Medical Care Insurance

3/ May 22. 2008 Jeong·Wook S EO



3. Evaluate electronic medical records (EMR) projects Global trends/ Korean trends/ SNU experience



6. Conclusion

4 / May 22, 2008 Jeong·Wook SED

~e'lllandscape, Korea Providers' IT Projects

• Reimbursement from the national insurance system is the key driving need for the hospital information system in Korea.

• Computerization of physician's order entry(CPOE) is adopted already in bigger hospitals(72-98°/o), but primary care clinics deploys more medical records system( 40-70°/o ).

• Picture archiving and retrieval systems(PACS) have a different pattern, being higher in big hospitals(30-910/o).

• EMR in primary care clinics is 43°/o but those at small or medium sized hospitals are decreasing to 230/o and 15°/o. 51

May 22, 2008 Jeong-Wook SEO

Three Different Approaches

Type Primary care clinic Hospitals University Hospitals (Responded/Total) (25,000) (282/1269)* (42/42)*

CPOE &EDI ~70% 71.7%* 97.6%*

PACS ~30% 38.1%* 90.5%*

EMR 21.0%* ~so% Image EMR: Full EMR: 19.1%*

ow ~None 2.8%* 14.6%*

Vendors 2 big's + many 5 mid-sized + many < 10 of similar market share

Inter-Interoperable EHR/PHR: National Heath Information Project operability

* Modified from Chae YM. Current status of medical information system in Korean hospitals. Health Insurance Review Agency 2005. htto:l/www.hira.or.kr/cms/rf/rfb news/1182788 1208.html

" May 22, 2008 Jeong-Wooh SEO

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Image EMR + [CPOE, PACS] + Dual Monitor

PACS

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l'U t. \"!. .~ 10

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Text based Clinical Summary

to - - •..: ••" lo o - • • +•• - - •- - _,..,

i~7:::~~ : .. · ·~,'!..::: .•• ,, .... ,.. .

Learning Objectives



3. Evaluate electronic medical records (EMR) projects Global trends/ Korean trends/ SNU leadership



6. Conclusion

Digitalization History

91 May 22, 2008 Jeong-Wook SED

101 May 22, 2008 Jeong-Woolc SEO

Adoption of Fu//EMR at major Korean Hospitals

ttl I Mllj-22, 2008 Jeong.Wook SE'O

Full EMR: Integrated data input & retrieval through standardized system in every department: Radiology, cardiology, operating theater, ICU, ER and OPD.

-t. I I

EMR user training

I·.... -•• - • r 3 • I .,. •• I

Lab finding

Drug information

131 May 22, 200B Jeong-Wook SEO

14/ SEO

Pre-launch rehearsal

., May 22, 200B J eong-Wook SED

Surveillance and action center

161 SEO

Learning Objectives





4. Determine the success/failure benefits and the returnon-investment (ROI) for EMR project at a institution level


6. Conclusion

~e~ Challenges

• We are different!

• Doctors say


> EMR at new hospital is different from that in an old system

> I want to use that I am used to use.

> My patients are different.

• The answer is

Yes, we are different!

18/ May 22, 2008 Jeong-Wook SEO

EMR Implementation Guiding principle

• Why we need EMR? ../ What are problems to be solved through EMR? ../ And is EMR the solution?

• Implementation failure is not uncommon ../ Organizational problem > > Technological problem

• Without Planning and Strategy failure is the rule.

(Jerome H carter, HD FACP. EHR Selection & Implementation. 2005) 191

May 22. 2008 Jeong-Wook SED

Understanding the disaster: Implementation failures

• Failure is not uncommon: - as many as SO% for EMR, ERP projects fail.

• What is failure? - Failure to get expected res~lt - Extra-cost/time more than 30%

• Types of Failure - Total Failure: Never implemented and completely abandoned - Partial Failure: Major goals are not attained - Sustainability Failure: Initially succeeds but fails within a year - Replication Failure: Succeeds as pilot but cannot replicated in

other locations (Jerome H carter, HD FACP. EHR Selection & Implementation. 2005}

201 May 22, 2008 Jeong-Wool( SEO

[

Risks and success factors among participants of project

5 hospital mane1em1?11\ stairs 20 doctors !rorn clin1ca: departments

326 nurses 21 IT teem members 8 pararnec'lcal stalls

[ l Technology and leadership

--1 TechnolotiY and leadership -[ currant IT teC h!loloc)• in general I

--1 Financial matter • lH!nEII!!:m~r;;t

___, Cooperativeness --furtent technology of the cornpaj

r ()QctOtl§.

---{llnical and management leadershlf •rt room nlt:tmtJOf~f Nur.sr;:

Financial matter l [ Cooperativeness l H Cost of H/W and inlras!rucwre ]

~~tur:m-iil l l ti!ll.m ---:;!, Resistance ol medical staffs ,L 3.J'tl1Qfin'1Imlf n lllarrll NurrH!!/ l'laramed(~

H Cost ol srw and implementation I --{ Patients complaints · Doc;tcr5

• PCJ.romedl~l !i

L-..{ Reduction in medical services j ---{ Labor union and NGO's


Key Success Factors of EMR projects ~ Clinical & Management Leadership

~ Participation of Young End-users

~ Planning & Strategy of Project

~ Outsourcing of Information Technology

~ Expertise in Offline Procedures & Knowledge

If your group wants to be a pioneer of EMR in a country, you have to have ---

You are to be ambitious but not too much. You have to know the high probability of failure.

You are to be humble to prepare failure. You must be an active searcher for success

stories rather than waiting for visitor 22/


J

J

Four Benefits of EMR by Seo et ai.('OS)

>Safety benefit: Reducing medical errors -Medication safety, decision support

>Quality benefit: Improving quality of care -Integration of resources, clinical research

>Financial benefit: Efficiency of services -Workflow streaming, risk mitigation

> Accessibility -Anytime, anywhere, but not anybody

23/ May 22. 2008 Jeong-Woolf SEO

Return On Investment

lnvest.menL

I 111..--.E""MR"'l=nv=est=m=en..--.t I

. EMR II 3,300

(l,OOOU$/year)

\etum Improved Satisfaction ? EMR Protit I

2,950 +a. Improved profit ? Improved Efficiency ?

jcost of R;sk Mgmt 450 ~ Reduced AME ? Reduced ADE ? Medical Records Mgmt 130 [ cr.an mgmt cost reduction 2,450

~~~~~~~ Create profit? Medical Device 500 1-~~--,JIJ Rlifucad Human Resource 400 Human Resource 500 . 'lr Rl!lum development cost 100 Development 1.720 -l-• ; _!".;( j_ ~~~

Operation

4,800

Building 2,725

I L-_C_P_O_E__.~\1 OCS Investment I 1 7,525

Efficiency 11,075

Ancillary ~~efit of OCS I

OCS Profit l 11,075 +a.

241 May 22, 2008 Jeong-Woo.li SEO

ROI as a process, not an end point: Innovations in the next step

> Value Innovation - Limited BPI just for deployment of EMR -Enhanced BPI for efficiency of HOSPITAL ~ Improved quality of care

~ Reduced adverse medical & drug events (AME, ADE)

~ Evidence-based research capabilities

> Technical Innovation - Ubiquitous technology in Healthcare - Integrated T innovation in human lif _

Learning Objectives





4. Determine the success/failure benefits and the return-oninvestment(ROI) for EMR project at a institution level

251


6. Conclusion

261 May 22, 2008 Jeong-Wook SED

Best practice for Change Management? "Unless you are prepared to give up something valuable you will never be able to truly change at all, because you'll be forever in the control of things you can't give up." <Creative Company, Andy Law>

Level of ourcome

New level of outcome expected

Current level of outcome

Worst level of outcome expected

Beginning of change change

time

271 May 22. 2008 Jeong-Wook SEO

ORIENTAL approach against Barrier

• Understanding is more important than contract. •Sharing vision is more powerful than complete legal binding. • Key question is what is my role in that project. • Monetary compensation may not be the best solution. • Problems apparent are often manifestations of hidden

complaints. • Sincere effort is stronger than technical skill.

Risk: Not Budget nor technique But Human

Ethical, Legal, Social issue Privacy, Disaster 28/

May 22, 2008 Jeong-Wook SED

Roots in Chinese intellectual history

• Law codes as criminal law only

• Civil law replaced by Confucian ethics

• Need for control of education

- limits on publication

- via civil service examinations

• Knowledge cannot be owned

• Copying is a virtue in artistic production

• Profiting from knowledge and artistic ~f production is immoral iAiiiiAN'Ai

Di'. John LetiiTiim, University of Alaska Fairbanks, [email protected] Neo-Confucian vs. Communist Infiuences on Chinese view of Intellectual property. PNC2006 Annual 291 Conference, August 2006, Seoul. May 22. 2ooa Jeong.wook SEO

SAFE and SUSTAINABLE EMR ~ Basic principle

• Safety first • Continuation of medical service is the key. • The best is not being the worst. • Maintain the peace rather than public ads.

~ Sincere effort for protection of patients' privacy • The Charter of Medical information ethnics • Management of Access Record • Developing users' consciousness for Privacy

~ Practical disaster recovery plan. • Security • Analyze the disaster • Disaster recovery plan 301

May 22, 2008 Jeong-Wook SED

Role of governmental support on digital revolution in private sector driven health system

It is different again! 1. What to support?

Developing new system? Deployment project? Better use of system? Solve privacy issue? Disaster preparedness?

2. Public campaign?

Do not say pink future nor too early champagne. That makes physicians more expectative, they will not

appreciate success and get more despair on minor trouble. 3. Fair support

~e~ Take home messages

31/ May 22. 2008 Jeong-Wook SED

Reasons why we should appreciate differences and analyze differences

• Physicians are professionals. • IT revolution can't be more important than

life and death issue. • EMR is an ever-changing process not a

single event.

• Infrastructure at local level is so important for healthcare.

• Oriental approach 321


Objectives

• Promote, develop & disseminate health sciences

research findings in Laos

• Provide researchers, doctors, nurses, para-medical

professionals, lecturers, students, health policy planners

& other group of people with health sciences

information so that they can use as references for their

relevant activities and work.

Background

No medical journal in Lao language available in Laos until recently

• Lao doctors/health professionals have been conducting medical/health research but most results are not published

Only few study results published in intemational medical journals

LMJ establish on December 30'h 2009 with supports from University of Tokyo, Japan and Wellcome TrustUniversity of Oxford

Who produces LMJ ?

Produced, managed and administered by Research Center, Faculty of Postgraduate Studies, University of Health Sciences

• LMJ office: University of Health Sciences, Phiawat Campus, Sisatanak District, Vientiane Capital,

PoBox 7444, Vientiane, Lao PDR,

Tel.856 21 240854; Fax: 856 21 214055)

• Publisher: University of Health Sciences

LMJ Organization

• Steering Committee

I. Vice-Minister of Health 2. President of the Council of Lao Medical Sciences 3. President of the University of Health Sciences

• Editorial board

-Editor-in-Chief: Assoc. Prof. Dr. Sing Menorath -Deputy Editor: Dean, Faculty of Postgraduate Studies

AboutLMJ

• First scientific journal in Lao language on medicine and

public health in Laos

• Target audiences: researchers, doctors, nurses, students,

para-medical and health professionals, and lecturers in

the health sectors.

Published biennially with abstracts in English (1st issue

printed on September 30th 2010).

LMJ Organization (cont.)

• International Advisory Board -Dr. Paul Newton

- Prof. Dr. Kiyoshi Kitamura - Assist. Prof. Dr. Hirotaka Onishi -Assist. Prof. Dr. Hiroshi Nishigori

• 17 Associate Editors

• 3 Editing Editors

• 3 Editorial Assistants

• 3 people in production and publishing Unit

About LMJ (cont.)

• Got ISSN from ISSN International Center (ISSN 2219-

3847)

• Planned for being indexed in PubMed after three issues

• Now only in prints but planned to produce in electronic

files in the future to be on line

About LMJ (cont.)

• Papers accepted for publication:

I. Original research articles: ~ 3,000 words with abstract::: 300 words and~ 30 references

2. Review articles: ~ 3,000 words with abstract::: 300 words and~ 50 references

3. Reports:- 1,500 words with abstract::: I 00 words and-12 references

4. Letters to Editors I Responses to letters

First Issue of the LMJ r: .. .. •. - . -; r.' i' •; - '.•· ;,

' .

Manuscript Evaluation

• Editor & Deputy Editor read all unsolicited manuscript submissions. (> 1/3 submissions rejected without further review).

• Manuscripts are assigned to an Associate Editor and sent to outside experts for review.

• The Associate Editor, aided by reviewers' comments, makes a recommendation to the Editor regarding the merits of the manuscript.

• Editor makes a final decision to accept, reject, or request revision of the manuscript.

Strengths

• Excellent supports from the Ministry of Health, steering

committees, and University of Health Sciences

• Financial supports from University of Tokyo-Japan,

Wellcome Trust-Oxford University-UK

• The team visited and learnt from the Lancet and British

Medical Journal in London, UK

• Very enthusiastic, active, and motivated team

Challenges

Sustainability

• Small working team but not professional

Financial constraints

• At the moment: not adverts

Thank you very much for your kind attention

Annex 9

The Third Joint Meeting of the APAME and the WPRIM and APAME Forum on Medical Journal Publishing,

3-5 November 2010, Hanoi, VietNam

S~Je1&~~sm~ Health Messenger

Presented by

Dr. Lao Chantha Former Executive Director/Editor

Personal Email: [email protected] Tel: (855) 16 937 841

PSP: #34, St. 304, Phnom Penh, Cambodia Tel/Fax: (855) 23 212 600 Email: [email protected] Website: www.psp.org.kh

Health Messenger

What is Health Messenger?

A quarterly publication designed to complement the Ministry of Health effort in developing human resources, specifically nurses and midwives, within the framework of the strategies and policies of the Ministry of Health.

2

Health Messenger

Objectives

• To improve knowledge, competence, and practices of health staff in Cambodia

• To strengthen health staff skills, improve the services they deliver and therefore support the improvement of the health status of the Cambodian population.

3

Health Messenger

Features of Health Messenger

• Educational and awareness raising

• Reference material

• Attract ive, interactive and open media

• Bilingual publication

4

Health Messenger

Target Readers

Core Target Readers

• Nurses and Midwives

Secondary Beneficiaries

• Community members - th e public, family members, rela tives, local authorities, health volunteers.

5

Health Messenger

Outline of Publication Process 0 Selecting a topic 0 Establishing an Editorial Committee (EC) 0 Organizing a meeting of the EC meets 0 Writing/editing articles 0 Review of all articles in English by EC 0 Conducting field visits 0 Fin~( review and approval of all articles by EC 0 Transl~tion into Khmer 0 Design, illustration and layout o Pr,inting ' . l;

Health Messenger

Publication Time line Month 1 Month 2 Month 3

Setting up/organizing an EC meeting x

Writing/editing articles x x x

Review of all articles in English by EC x x

Conducting field visits x x

2nd review and approval of all articles by EC x x

Translation into Khmer x x x

Design, illustration and layout x x x

Final review x

Printing

7

·~-- -Revue M6dlcale Joumal publication

over 50 ,_-s (1960 - 2010)

Discussion at the forum

Improving the quality of medical journals

~

Hanoi, 4- 5 November 2010

D1. Tran !luu Thong Vice President and Secretary General

Vietnam Afedical As.wciaTion

Some technical problems - The first editorial board included professors who trained and developed in education systems of France so the name of the journal is called in French: Revue Medical e. - The problem became more difficult when doctors, candidates of science and doctors of science who have been graduated from the Soviet Union, Eastern European countries in the socialist camp, China etc joined to compile.

j)

·--Overview

• The effects of the different different schools of medicine: - From Chinese medicine - From Western medicine (French) - From the Soviet Union and Eastern Europe countries - From American medicine

~ \.a-1

TONG II(H V HQC Vl_eT :-iAM

The method very flexible 1. Accepting articles published in the Revue Medicale

by different languages and requiring carefully editing.

The Journal's first editorial director is professor Nguyen Tan Gi Trang who has many experiences to collect the authors and he accepted to insert all manuscript in French, English and Russian.

.l/ TONG HQI \' H(,)C VI~T NA:\1

The method very flexible 2. The content of Revue Medicale Journal is

more and more abundant and attractive for the writers and the readers. By time, younger people with new outlook and critical thinking have gradually replaced the older masters of the editorial board.

T6:":G II(H V HQC Vlf.T ~AI\-1

~

The method very flexible Vietnam medicine has new achievements and transferred technical into domestic.

- The contents of the Revue Medicale have extended from debating old themes of some colleagues into introducing modern techniques.

- After liberation of the South area, many leading Professors from the South area have written for the Revue Medicale about the achievements of General Surgery. .

T6~'G HOI Y HQC Ht;l 1\:AM

The method very flexible Some leading officials of the North area were gradually transferred to the South and the Central areas to teach and responsible for institutes and big hospitals.

- Hanoi Medical University also has trained many doctors gathering from the South area.

- The integration with time made uniform in articles published in Revue Medicale since 1980.

(JS\ ~-~.J

TbNGJIQJ"t' HQCVI.f.Ti"i~M

Distribution of Revue Medicale Journal - The first noted thing is the continuity of this journal - Before the liberation of the South area, Revue

Medicale journal is an unique journal printed with small quantities, primarily to provide libraries of universities and other large hospitals.

- Some volumes were consider as a gift to carried to internaltional medical conferences or for foreign medical delegation visitting Vietnam.

TONG lt(H \ ' H\)C vn;.T ~,\..\1

Distribution of Revue Medicale Journal

- For last 30 years, we have expanded post range. - Russian article was not posted again. - The quantity of publish is greater and the journal is

officially published along with other Vietnamese journal of VMA. The articles that published in the Revue Medicale must have good content and have to be written in English or French, so articles published in this journal were given highest score by the State Office

Council. {~'\ "\.~/

T6:\'G 11()1 Y IIQC \'If.T NAM

---------~ ~- -

Some recommendations

- Hold monthly or quarterly meeting of scientific seminars that use only English or French languages to maintain and increase the writing ability of the young doctors.

- We must have economic donors and other organizations sponsoring technique

- Accept advertising from drug companies and manufacturer of medical equipment to offset losses or have little interest in the print issue.

.J) 'rO:\'G HOI Y HQC v!.f.T /\AM

Overall assessment and future directions

- Many Vietnamese doctors knowing English and some of them write well but earn money and job promotion are still works that attracted their entire effort.

- Writing an article in Vietnamese is just faster, easier and suite to limited time that they have after completing their duties in the workplace.

Some recommendations

- We are required to upgrade all aspects of Revue Medicale, including the form and content to compete with other medical journals that are available in the bookshop.

- If the number of issues of the journal don't increase, it will not attract advertisers.

16NG H(H YHQC Vlltl' :'liAM

------------~ ~-

Some practical lessons 1. We must always reserve a articles bank of all

genres and specialties for a whole year later, include:

- The editorial: Concerned with fastest issues - The case report - The press review of foreign/overseas medical, - The fastest issues in the health sector in the country. In that way, we can publish the issues with special

subjects, take the initiative to raise the questions, to solve some problems.

T6NG U(>l Y IIQC VI~T NAM

Conclusion - We appreciate high the Revue Medicale publishing

over past 50 years. We can't lose the achievements that predecessors bequeathing for the journal by lack of reform, upgrade, integration into the current newspapers and journals situation.

I ONG RQI 'k' H()C VIU /"\AM

Some practical lessons 2. Do not change the key person in the Editorial

Board quickly. If they have make mistake, let them fix it because the new one will never understand how to work correctly and completely.

3. We must have a loyal and creative team work, consensus and innovation. We dare to try the new proposal if we feel that it has the potential to develop.

~ T6NG IIC)J Y HQC Vlf.T NA.M

THANK YOU FOR YOUR ATTENTION!

~-'-t TONG HQI \ ' HQC Yl~f NA.\1

Annex 11 IMICAMS

State of Biomedical Journals

Published in China

DaiTao Director of Institute of Medical Information


Journals published in China

• According to statistics of General Administration of Press and Publication of China in 2009, there are 9,851 kinds of journals published in China

• 1,855 kinds are biomedical journals

Biomedical journals

Subject distribution of biomedical journals by SinoMed

• Medicai!General)

• Public Health

• Traditional Chinese Medicine

• Basic Medicine

• Clinical Medicine

•Internal medicine

•Surgery

•Phannacy

£ Others

Publisher distribution of Chinese biomedical journals

• Medical Scientific Community

• Medical Colleces

• Medical Research Institutions

•Others

Impact Factor in CJCR

• CJCR (Chinese science&technology Journal Citation Reports) coverd 4080 major journals in China

• CJCR 2009 include 996 medical jounals

• Maximum IF : 2.501

• Average IF : 0.499

Open Access journals

• Open Access journals grows in recent years

• For example, among 898 journals which belong to China Association for Science and Technology (CAST), the number of open access journal grows from 140 to 206, and the biomedical journal grows from 30 to 55 in 2 years

250

200

150

100

50

0

Open Access journals

206

2007 2009

•Sciences& Technology jo~mals

•Medical jo~mals

statistics from China Association for Science and Technology (CAsn

Chinese biomedical journals indexed by major database

254

PubMed EMbase SCJ SCIE BA CA

2001-2010: Chinese biomedical journals indexed by PubMed

uo ~-----------------------------

100 ~---------------=~----=----------

80 1------~~L---------60 ~--=-~=-------------------------40 ~-----------------------------

! 20 1---·· .. ---,

' ~ 0 ! ··--· ~

2~8 1 2009 ·-·-! 2001 2002 J 2003 2004 2005 2006 2007 2010

!--Uuantityj 55 ~66 74 91 97 102 106 1 109 111 -~ "

Chinese biomedical journals in WPRIM

250 .-----------·------

• total number of previous year

The Process of Journal Selection for WPRIM

Journal review by experts

Decide candidate Journals

Method of selection for WPRIM

• Quantitative analysis of academic assessment indicators -Total Cited Frequency (weight: 0.31)

-Impact Factor (weight: 0.31)

-Other-citing Rate (weight: 0.18)

-Rate of Funded Papers (weight: 0.10)

-Average of References (weight: 0.10)

• Review sample issues

• At least approved by 5 experts

Review candidate journals for WPRIM

14{)0

Annex 12

Electronic Publishing and

Open Access Publishing Models

Kwan-Hoong Ng, PhD, DABMP Editor , Biomedical Imaging and Intervention Journal

APAME Forum on Medical Journal Publishing Nov 4"' 201 0 Hanoi

Journal des

Stavans

1755-Phi~sophical

Transactions

Publishing KHNg

A Brief His tory of Scholarly Publishing

KHNg

Evolution of Scholarly Publishing

Learned societies - 1660s

Commercial publishers - 1945

1600 170() j 8(1() 19<10

Electronic publishing - mid 1990s

2000 20 10 > Open Access - 2000

KHNg

Primary role of journals

• Provide papers with an endorsement of quality and to add editorial value

• Traditional role - as distribution outlet

• Role keeps evolving

K H ~g

How many journals? 2010 April

Active serials (refereed or academic/scholarly} - 28,838

Online, active, academic/scholarly or refereed - 19,107

hrm'/ / l l rkh•w~b.t:!om/ulrichr.we.h/

lmp://ulricillo~"Cb.~l1m/u1tic.ht:wt:.h/u!r:!W1!.1ULJ1 K H Ns

Scientific and medical publishing is changing drastically

• Severe pressure on library budget

• Greater demand to publish high quality papers rapidly

KI J ;-;g

Stakeholders in scholarly publishing

G Knowledge

Researchers' wish list:

* Online availability of the entire full-text refereed research corpus

*Availability on every researcher's desktop, everywhere 24 hours a day

* Interlinking of all papers & citations * Fully searchable, navigable, retrievable,

impact-rankable research papers * For free, for all. forever

lhm,,d S Open Acccs~ 1o Pcrr-Rc1 :c ... ·cd Rc~c:~rch 1hrough :\urhor/InsriNric.n Sdf-Archi1•mg: Kll '<s ).fall.inu:.:;_...g, Rc,caffh Jmp'' ' b)· Maximiz:ng Online Acccs~ . .J P'-'!>I~Ad ). led 2003;4?:337-342

What is 'Electronic Publishing'?

• The current practice of online and webbased publishing.

• The development of new forms of production, distribution, and user interaction with regard to computer-based production of text and other interactive media.

• The publication of ebooks and electronic articles, development of digital libraries and catalogues.

I Electronic Publishing I

e-journals

Not many are peer-reviewed (gold standard in scholarly publishing) Not many are indexed by Medline/ SCI Some are short-lived (here today gone tomorrow)

Lack of QC/C - quality control and certification

KHNg

e-journal models e-journal replaces print journal e-journal coexists with print journal Journal is in electronic form only, but individual articles can be ordered in paper form e-journal is "secondary to" the print journal Electronic version is published several months after the print version Print version is published several months after the electronic version The full print version is not available electronically Both versions exist but with different pricing arrangements

KH ~g

Journal ( Impact Factor When Free

New England Journal of Medicine 50.017 Free after 6 months

Journal of the American Medical 31.718 Free after 6 months Association

British Medical Journal 12.827 Free after 36 months

CA: a Cancer Journal for Clinicians 74.575 FREE Science 28103 Free after 12 months

KH Ng

The big 5 have electronic versions ..lAMA-··

T II F N t;I

--:--

~~ ,~;..~

KliNg

Open Access (OA)

KH Ng

Open Access Journals: Budapest Initiative

• Open Society Institute (OSI) meeting December 2001 -international effort to make research articles freely available on the internet

• Backed by $3M from George Soros. • Advocates alternative system in parallel

with established journals

• Signed by institutions and individuals

KH Ng

DOAJ DIRECTORY OF OPEI'I ACCESS JOURNALS

www.doaj.org

~What are open access journals? Journals that use a funding model that does not charge readers or their institutions for access.

Iii What are included? Scientific and scholarly periodicals that publish research or review papers in full text.

il How many? 5,615 journals 466,022 articles (as of Nov 3, 1 0)

KHN!:

Open Access Journal:

We define open access journals as journals that use a funding model that does not charge readers or their institutions for access. From the BOAI definition [1] of "open access" we take the right of users to "read, download, copy, distribute, print, search, or link to the full texts of these articles" as mandatory for a journal to be included in DOAJ.

[1] http://www.earlham edu/-peters/fos/boaifaq.hlm#openaccess

OA publishers

Ex. BioMedCentral, Public Library of Science, Hindawi, Bentham Open, Baishideng Publishing.

Business model:

KI-f Ng

Typically finance their operations by publication charges levied on the authors of the articles

KHNg

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OA Publishing comes at a cost

Publication fees for PLoS journals

0 PLoS Biology US$2900

0 PLoS Medicine US$2900

• PLoS Computational Biology US$2250

0 PLoS Genetics US$2250

• PLoS Pathogens US$2250

0 PLoS ONE US$1350

• PLoS Neglected Tropical Diseases US$2250

Kll Ng

KH Ng

PLoS Medicine:

P\blshed lS Au~ 2009 ! infco:doli10.1371:)c.umal pmed 1VC'Cl~5

Cyn!u;ttlnn rltr;lflh; lrndr!lMkl~nlernaUon<~~l (;nKo;;"f:t t!!ura! 1!-l!nJt h

~ 011\iidW, Bll~t!;l;, AJ.l=trn Wri:Jh!:

PLoS Jo!edicine: P>.J!)Ii;;hed IS Sep 2009! info·doifliJ.l3iljjoumal pmed.l000I!j5

f\llliiMtlnu eHwJ!th• How to Make Eyaluatmn More lrlh•lhodo!Qglc4JI!y Rnhust ;:t:d-.!llrrl }a~r~ Lilfartl, .k f:l<S'.er, Mike f:-:~le

PI oS Me-dkine:

Pv~tish~ 14 No'l 2009 I info doi/HJ .l37ltjc.umal .;;med 1000185

P!ni*PI1ifWor!c!\i'-.IJHo..n~.dSWIC1!om.~ • !lAITJ'JlOT•II""J.__,.MtJn.l AP!JI!ir:.c;.,._u;,

Kl! Ng

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Hindawi Publishing Corporation

• Founded in 1997

• Publishes 200+ open access, peer-reviewed journals

..... ~ ..;gAi&hifiiM'-

• Established on November 20, 2007

• Goals: • to edit and publish high-quality articles

through the open-access (OA) model

• to maximize the benefits to members of the editorial board, authors and readers.

Kll };g

SAGE-Hindawi ($) (<)) St\GE Hindawi

• Partnered with SAGE Publications

• Jointly develop a collection of open access journals, which are hosted on the SAGEHindawi platform.

I~ , .. .. "&o .........

Total of 27 journals which include:

World Journal of Hepatology, World Journal of

Gastrointestinal Oncology, World Journal of Diabetes, World Journal of Radiology, World Journal of Biological

Chemistry, etc.

KH~g

OA models are evolving

Financial viability

VS.

Acceptability by scientific committee

Web 2.0 Services (Tools)

Blogs

Wiki

Media Sharing

Pod casts

Social Tagging/ Bookmarking

Social Networking

And many others

Embracing Web 2.0

K! l ~g K ll Ng

Social networking

facebook

(§} Blogger flmyspace.

KH~g KHNg

Social Bookmarkings A

(Connotea ,,..

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YouO flickrTM ((ilijMfi

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KIJ ~g

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World Health Organization

Annex 13

Publishing in an international Journal

Hooman Momen Editor

Bulletin of the World Health Organization

Bulletin of the World Health 0

The Bulletin of the World Health

Organization is WHO's journal of

international public health: • It is a peer-reviewed monthly publication

1----------, with: Contact

Editorial Office bulletin@w ho.int

It is a widely-cited journal (lSI)

- Among the top five journals in public

health

• For more information, visit:

- http://www.who.int/bulletin/

21 Publishing I 28 February 2011

anization

28 February, 2011

1

World Health Organization 28 February, 2011

Bulletin of the World Health Organization

• International journal of public health

• First published in 1948

• Focus on developing countries

• Open-access policy means entire contents accessible online

• Manuscripts reviewed internally by editorial advisors then sent out for external peer review

3 ' Publishing I 28 February 20 I I

About the Bulletin

• More than 6000 printed copies are distributed free.

• More than 1500 paid subscribers to the Bulletin.

• Our website is free for all to access, no registration required.

• More than 5000 subscribers to our monthly notification of our table of contents.

• Impact factor is 5.029, which ranks it among the top 5 most-cited journals of public health.

41 Publishing I 28 February 20 11

2

World Health Organization

Who reads the Bulletin?

~

Place of work University (20%)

Government/MoH (17%)

Public health school (14%)

Medical school (10%)

NGOs (9%)

Research institute (8%)

Private sector (5%)

Media (2%)

Others (15%)


0

United States of America

India

Mexico

United Kingdom

Au s tralia

Brazil

Canada

ttaly

Nigeria

Spain

South Africa

Thailand ~ Peru ~

Philippines ~ Portugal ==:J

Japan ==:J

Islamic Rep of Ira n ==:J

Pakistan ----=:1

Malaysia ~

Ethiopia ==:J

Turkey :=:=1

6 1 Publishing I 28 February 2011

50

~

~

I I

Occupation Public health professional (27%)

Academic (20%)

Researcher (16%)

Government official (6%)

Trainer of health workers (5%)

UN worker (5%)

Student (5%)

Editor/journalist (3%)

NGO employee (3%)

Others (10%)

100 150 200

__ ___j

I

28 February, 2011

250

r--

3


How do Bulletin readers use articles?

• 32% for citation in research and other work;

• 29% to inform policy-making;

• 16% to better understand WHO policies;

• 8% to inform advocacy/communications work;

• 6% education/learning/increase knowledge and journalism;

• 5% to inform and shape WHO's work in support of countries;

• 3% to network and find authors/contacts.


1362

34


D Arabic

• Chinese D English ll!ll French • Spanish • Russian

140

4


Active readers

Nearly half of our readers are actively involved:

• 20% have submitted a paper

• 24% have reviewed a paper

Many want more opportunities to submit their work.

We receive approximately 1 000 unsolicited manuscripts each year > 15% of these are accepted for publication.

9 I Publishing I 28 February 20 II

Calculation of impact

• Journal impact factor= a measure of the frequency with which the "average article" in a journal has been cited in a particular year.

• Impact factor helps to evaluate a journal's relative importance, especially when compared to others in the same field.

10 I Publishing I 28 February 2011

5


The Bulletin: Impact factor trend graph 6~----------------------------------------

5 .302

5~----------------------------

0 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009

11 1 Publishing I 28 Febru"ry 20 I I

Calculation of impact: 2009

• Cites in 2009 to items published in:

2008 = 556 Calculation:

2007 = 568 Cites to recent items

Sum= 1124 (1124)

• Number of items published in: No. of recent items

2008 = 103 (212)

2007 = 109 Impact = 5.302

Sum= 212

12 1 Publishing I 28 February 20 II

6


Migration from our "old" workflow

------

... --~"''"Publishing I 28 February 2011

...... • •

XML-based single-source workflow


HTJ'Ill

Acc<essible PDF

DAlSY )

ePUS

7

Annex 14

Publishing Resources and Models in the Region and Beyond

KoreaMed & Synapse Approaches

KAMJE

Choon Shil Lee, PhD Dept. of Lib. & Info. Sci.

Sookmyung Women's University KAMJE Information Management Committee

INTRODUCTION TO KAMJE DATABASES

KAM JE

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Databases provided by KAMJE

• Cover Korean medical journals

• Information in English

• All information Free/Open Access

• Included in WorldWideScience.org Operated by ICSTI (International Council for Scientific and Teclmical Information)

KAMJE

KAMJE

KoreaMe ld • Since 1997 • Abstracts • PubMed equivalent • PubMed XML compatible • 164 journals • Over 170,000 records • LinkOut to Synapse &

Journal web sites • CrossRef/DOI linking • Cited-by (CrorssRef

KoMCI) linking

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I Synapse I • Since 2007 • Full texts • PMC equivalent • PMC XML compatible • 80 journals • Over 20,000 records • LinkOut to KoreaMed &

Journal web sites • DOl linking platform • Cited-by (CrorssRef

KoMCI) linking

KAMJI l((>reaMed ~.g~ Syniij):J,~ KoMCi

KAMJE

[KoMCI J

• Since 2000

• Abstracts & Cited References

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• 164 journals

• Over 90,000 records & 190,000 references

• LinkOut to Synapse & Journal web site

• CrossRef/DOI linking • Cited-by (KoMCI) linking

""*"o:t.c.r..,...,"S .... d:loott ~,. .. . ,.,.,., .... ~.it<-....... ,~.

I Korean Medical Journal Info. J • Since 2008

• Journal bibliographic information

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• Over 700 journals

• Over 3,000 records Qournal title changes)

• LinkOut to KoreaMed, Synapse & Journal web site

• CrossRef/DOI linking

• Journal Holding Info

KAMJE l<creaMed ':'.g, synnps~ KoM(i gJUf'lfink

Synapse is

• The digital archive & reference linking platform of Korean medical journals

o e-journal database o Full text archive o DOl linking platform

Digital Object Identifier

KAMJE

Jt-eeord$ Journal a· 11.000 KOfeaMed Records K<ltiiCI Re4;ords Synapse Rec.ordti • KoreaMed Jouma!$ • KoMCI Journals • Synapse Jat.lm~(s. 160

10.000

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I Nos. of journals and records covered in KAMJE databases I KAMJE

KAMJE databases are

• Internally integrated · 3 different (KoreaMed, Synapse & KoMCI)

services originating from a database

· Journal DB for set-up & check-up journal info.

• Created by Synapse XML files · Confirm to PMC journal XML files

· SynapseXML=PMCXML

K.AMJE K<>reaMed *Synapse Kc:MCi

DATABASE WORKFLOWS

l<AMJE KoreaMed * Syni!p:;;(~ KcMQ

- ~ =

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j Synapse & its byproduct/ derivative databases .,...., - -. - - --

KAM JE

• KoreaMedjKoMCI journals: 164 • CrossRef journals: 80 • PMC journals: 31 + 9 • Journal websites: 38

KAMJ E 4)JUJ11ink

WHAT'S NEW IN 2010?

KAMJ E Korea Med * Synaj)~~;; KdJI(i

Overall

• Redesigned Interfaces • Journal Browser/ Abstract Record

• Various hypertext links/ Color enhancements

• MeSH indexing

• Cited by/ Citing articles · Cited by Synapse/ CrossRef

• Cited by KoMCI

• Cited by SCI

KAMJE KoreaMed :0~' Synaps~ l(dVICi

• Search Words Auto Completion • Coogle considerations (Googlebot access)

· Meta tags • Unique ID I Open URL • Article I Issue I J ournallevel

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• All things added up to prepare for/ adapt to mobile services smoothly & easily

• Mobile Voice Access/Search in implementation

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Journal Browser

• The same layouts for KoreaMed, Synapse, andKoMCI

• Intuitive and easy understanding of a title change history

• One journal XML for 4 KAMJE databases

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KoreaMed Abstract Record

• Provides various hypertext links · MeSH terms, Publication types, Cited by, DOl

• Combined" Abstract record" & "Tagged full record"

• Visual enhancements • Color Accents

• Simplified

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MeSH Indexing

• MeSH terms • Check Tags • Publication Type · Subject terms · Major Topic · Subheading

• "Limits" A new search interface

• Clinical Queries/Systematic Review

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UMLS? Unified Medical Language System

• Based on MeSH terms • (will be) Used in EMR/HER

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• Important to have appropriate MeSH terms assigned to each record/ article

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• Cited by SCI o KoreaMed & Synapse

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o Cited by SCOPUS?

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Search Words Auto Completion

• Applied to "Basic Search"

• Medical Terminology Sth ed. compiled & published by Korean Medical Association

• Character by Character Dictionary order

"words or phrases beginning with the spellings as you type in are suggested"

• Reduces typing & "typos"

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<meta name•"citlltiot1 title,. Content•"Hereditar? Pe.lmOplantar Rl!ratoderma and Dl!l!l..fne=s:s Result in; from Genl!tic MutatJ <meta namc• "eitation-authors" oontent """Lee, Je.e Yl!!ol: In, S\Ulg 11; K1.m, Hyon J; Jeong, Seen Yang; Cheung, Yun Hoon; <:meta name•"cite.tion:date" content•"Ol/ 10/2010"> <:meta na:JRe•"citation_ volume" content• "25"> <meta namt• 10citacion_is:5ue'" content• "10"> <meta nmne•"citation t.ir!!tpage" content•"1539"> qneta name•"citation-la=~tpoge" content•"l512"> <:meta na~M•"citation:::: doi" cantent• "10 . 3346/ jlan5 .2010 .2 5 .10 . 1539"> <meta name• .. citation_issn" oontent•"1011-B934"> <meta n<IIN!:•"citat.1on lanquagi!:" content"'"Engli!!!!h"> <meta namt!•"citat.ton=keyvord!i" content• "Ke:ratoderma; Pe.lmoplantar; Hearing Lo:~s; Conne)(1n 26"> <:meta name • ":CorD'18.t-dete:ction" content .. "telephone•no"> <TI'fLE>KoriP!a!led - B~ic Searr:h</TITlE>

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Korean Medical Journal Database

• Real-time revisions are made auton1atically to KoreaMed, Synapse and KoMCI databases when information is revised in the Journal database.

• Fields added • Title change history · Links to external databases

e.g., PubMed, SCI, KoreaMed, Synapse, KoMCI, etc.

· Links to bibliometric indicators e.g., KoMCI 5-year impact factor graphs

• Journals added • Non-KAMJE medical journals · Journals cited in KoreaMed/KoMCI journals

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Korean Journal of Hematology

Journal Abbreviation: Korean J Hematol

piSSN: 1738-7949

Limguage; Korean, English

Publication Start Year: 1966 -- continues: =-eKe..;:::. ~~="!i=>::=>o;J=~x=l ,---(1966-1985), piSSN: 0301-4045

CHtt"~~~:2JXI {1986-2004), piSSN: 1225-0546 CHi!"2~2JJI,!;.OI6.!'2-!":~:IXI (1996-2004), piSSN: 1598-6039 ~~~C:!Al~~IA! (2000-2004), piSSN: 1225-7990

_ SU~ect ~at~ries: Hemato1og.r_

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Database Searching is made

• Simple • Intuitive

• Attractive "Along with vivid visuals, by providing lots of hypertext links"

A search word or phrase is typed in -7 Click Click (Tap Tap) -7 Endless and Seamless Browsing & Searching

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Endless and Seamless Browsing & Searching

ITap!Tap!Tap!

eHealth vs. mHealth?

• Medical literature search service from mobile devices is becoming u a must"

• A special TACC project of ICSTI in 2010

uSTI Adaptations to Mobile Devices/Usages"

Technical Activities Coordinating Committee

KAM JE

Mobile Service Development Plans Phases 1-4

1. Mobile optimization for Internet Access • Various hypertext links · Interface redesigned • Visual enhancements

2. Mobile Web (http:/ /m.koreamed.org) 3. Voice Access/ Search

Began implementation with Android phone

4. App Service

KAMJE

Major Drawbacks of Mobile Devices

• Small screens • Typing

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awkward/ inconvenient/ uncomfortable

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• Minimize typing · "Tap, tap, tap"

Let's

• Search via "Browse" and "Hypertext links"

• Search words suggestion via auto completion

· Voice Access/ Search

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Voice-to-text-to-search

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• Display screens with minimal layouts · "Uncluttered" looks

• Efficient/ speedy Display

• Give some visual accents • Compete with plain texts

· "Intuitive" looks

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KAMJE KoreaMed * Syn;!pse ~

Visual enhancements &

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BEFORE & AFTER

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Voice Access/ Search

• Currently in implementation on Android phone

• KoreaMed App in Android market to be available by mid-November 2010

• Voice recognition system messages in the languages of user OS default language

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• Accuracy of dictation of voice search words greatly depends on the user's speech behaviors

• Pull down list of search words/ phrases

to help picking complicated words

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• KoreaMed App in Android market

to be available by mid-November 2010

• * • A pp is required for the 11 voice

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• Will have apps for different mobile phones soon.

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FUTURE PLANS

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MeSH Indexing

• MeSH terms · Check Tags

· Publication Types

• Subject terms

· Major Topics

· Subheadings

• Limits

• Clinical Queries/Systematic Reviews

K.AMJE ~xmlink

Cited by

• Cited by Synapse/CrossRef • Cited by KoMCI

• Cited by SCI • KoreaMed & Synapse

Not yet decided, not yet implemented

• Cited by SCOPUS?

KAMJE

Korean Medical Journal Database

• Real-time revisions are made automatically to KoreaMed, Synapse an_dKoMCI databases when information is revised in the Journal database.

• Fields added · Title change history • Links to external databases

e.g., PubMed, SCI, KoreaMed, Synapse, KoMCI, etc. • Links to bibliometric indicators

e.g., KoMCI 5-year impact factor graphs

• Journals added • Non-KAMJE medical journals • Journals cited in KoreaMed/KoMCI journals

KAM JE ,f7'xmlink

Mobile Service Development Plans Phases 1-4

1. Mobile optimization for Internet Access • Various hypertext links • Interface design

• Visual enhancements

2. Mobile Web (http:/ /m.koreamed.org) 3. Voice Access/ Search

Began implementation with Android phone

4. App Service

KAMJE

Editorship In Collective Annex 15

;md Individualistic Cultural Contexts

International Forum

on Academic Medical Publishing Central Health Information Technology Institute

WHO Western Pacific Region Office and

the Asia Pacific Association Of Medical Journal Editors

Hanoi, Vietnam 4-5 November 2010

JF LAPENA JR. M.A., M.D., F.P.C.S. Professor, University Of The Philippines Manila

Editor, Philipp J Otolaryngo/ Head Neck Surg

Editorship In Collective and Individualistic Cultural Contexts

.J. PJOHNS

.J. PJOHHS

I acknowledge support from the APAME, the WHO WPRIM, CHITI, the University of the Philippines and the Philippine Society of Otolaryngology - Head and Neck Surgery to attend this forum and make this presentation.

I have no other relevant disclosures to make.

DISCLOSURES


"Copying extensively from one source is plagiarism; copying extensively

from several is research." -Anonymous

N. E . Renton, Compendium of Good Writing: A Plain English Guide (2007), 113.

INTRODUCTION


1. As long as you paraphrase an idea from an original source and give credit, you are not plagiarizing.

True

False

False. If you paraphrase by merely rearranging the phrases of the original source instead of restating them in your own words, you can still be guilty of plagiarism.

Committee on Publication Ethics guidelines http://publicationethics.org/guidelines

TRUE OR FALSE?


2. It's OK to use copyrighted material in your manuscript as long as you cite the source.

True

False

False. In general you must have permission from the copyright holder to use copyrighted material in a published article.

Committee on Publication Ethics guidelines http://publicationethics.org/guidelines

TRUE OR FALSE?


3. It's OK to list everyone who contributed to the study as an author

True

False

False. Authorship requires sufficient participation in all three of the following

(1) a. conception and design of this work, or b. acquisition or c. analysis and interpretation of the data, as well as in

(2) a. drafting or b. revising the manuscript critically for important intellectual content to take public responsibility for it and

(3) reading and approving the final version submitted for publication.

"Uniform Requirements for Manuscripts Submitted to Biomedical Journals" of the International Committee of Medical Journal Editors www.icmje.org

TRUE OR FALSE?


4. It's OK to discuss an article you are refereeing with a colleague .

True

False

False. All information regarding manuscripts under consideration, as well as all communications about them, should be regarded as confidential and not shared with anyone except the editor of the journal.

"Responsibilities and Rights of Peer Reviewers" contained in the Editorial Policy Statements Approved by the Council of Science Editors Board of Directors available from: http://www.councilscienceeditors.org/services

TRUE OR FALSE?


• To review concepts of research, authorship, peer review and editing in the context of individualistic versus collective cultures, as the predominant models of research, authorship, peer review and editing stem largely from the former, but are imposed on the latter, in the Western Pacific Region • To propose a relationship of "interdependence" between researchers/authors, reviewers, editors and publishers in the Asia Pacific Region.

OBJECTIVES

.J.. Editorship In Collective and Individualistic Cultural Contexts

PJOHNS

Stance Individualistic Collective

Space Relations and Separate Connected Ultimate Reality Personal Transpersonal

Time Orientation Future Past Program oriented Process oriented

Relation with Nature Dominion over Harmony with

Thought Process Linear Cycl ic

CULTURAL CONTEXTS


Stance Individualistic Collective

Concept of Self Separate, Unique Intertwined Individual over group Group over individual

Concept of Truth Conforms to objective Considers feelings of all reality concerned

Social Structure Horizontal Vertical

Reveres Youth Old Age Achievement Ascription

CULTURAL CONTEXTS


RESEARCH Individualistic Collective

The Research Process Conforms to objective Considers feelings of all reality; vertical concerned; horizontal "black & white" "shades of grey"

Reference Citation , Separateness defines Connectedness blurs Attribution . Plagiarism boundaries boundaries

"yours" vs. "mine~~ "ours"

IMPLICATIONS


AUTHORSHIP Individualistic Collective

Authorship and Separate, Unique Intertwined Collaboration versus Individual over group Group over individual Acknowledgement Horizontal Compromise Vertical Consensus

Youth is not a problem Seniority precedes Gift Authorship Achievement Ascription

IMPLICATIONS


REVIEW & EDITING Individualistic Collective

The Review and Editing Linear Cyclic Process Program Oriented Process Oriented

Review Confidentiality limited Confidentiality includes to individual consultation

Comments, Corrections, Conform to objective Consider feelings of all Clarifications reality concerned Editorial Independence Individual over group Group over individual

IMPLICATIONS


Act as mentors who can guide authors, reviewers and editors and elevate publishing in the region to the global arena, through the WHO Western Pacific Regional Index Medicus, Global Health Library and other initiatives;

Encourage peer-to-peer relationships to keep authors, reviewers, editors, publishers and librarians on balance, work out ideas, and provide mutual support; and

Provide further networks, conferences, workshops and events, to answer questions, brainstorm ideas, provide feedback and support.

The Asia Pacific Association of Medical Journal Editors: Mentors and Friends

Annex 16

THE ROLE OF REVIEWERS

Wilfred CG Peh Singapore Medical J oumal,

National University of Singapore, & Khoo Teck Puat Hospital, Singapore

INTRODUCTION

Important partners in the scientific

process & publication system

~reviewers~

authors editorial Office

REVIEWER'S ROLE Job description

• Expert in his chosen field

• Provides unbiased opinion on

- quality, timeliness and relevance

of submitted manuscript

• Integral part of whole system

REVIEWER'S ROLE Four responsibilities

• To the editor

• To his specialty or subspecialty

• To patients

• To the author


• Responsible for protecting - reputation of j oumal

- integrity of specialty/ subspecialty/

area of expertise/ profession

i.e. Make sure rubbish does not get published!


• Responsible for protecting - welfare of subjects

- both human & animal

• Responsibility to authors - fair treatment of manuscript


• Responsibility to authors - remember that all manuscripts are

• the private property of authors

• highly privileged communications

i.e. This trust must not be abused!

REVIEWER'S ROLE Job description • Responsibility to authors

- always respect the authors' rights • never publicly discuss their work

• do not steal their ideas before

publication

• do not keep any copies of

manuscripts sent for review


• Try to

- make the manuscript better

- provide helpful suggestions

for improvement

Even if the manuscript is rejected!


• Should be familiar with journal

requirements - instructions to authors

- types of papers published

-journal style

- standard of journal


• Manuscript should be ideally be

blinded


• Reviewers should declare

recognition of any aspect of

manuscript origin

• Conflict of interest

• If in doubt- inform editor

REVIEWER'S ROLE What he looks for

• Initial scanning - author conforms to general

journal requirements and style

-try to get feel and understanding

of author's message


• Several re-reads

• Brief summary of paper

• Analysis

-strengths -general

- weaknesses -specific

REVIEWER'S ROLE What he looks for • Strengths- usually 3 major

e.g. importance of findings, sound methodology, control for bias, appropriate subject population, topic of current interest, appropriate statistical analysis, practical value, innovative technique or procedure

REVIEWER'S ROLE What he looks for • Weaknesses- usually 3 major

e.g. no or minimal importance, flawed methodology, biased subject population, insufficient subjects, missing inclusion I exclusion criteria, no incremental knowledge provided, data do not support conclusions


• General comments

- any true advance in knowledge?

- if so, are they important and do

they have a clinical application?

- is the manuscript readable?


• General comments - appropriate for readership?

- any other paper that is

substantially similar? • duplicate publication/ plagiarism

- combine or split manuscripts?

; Daily enteral and ; parenteral

Original nutrition in head Arii cle trauma patients

on the ICU

;;,_ 1'-..:"' -.J \ 277 '· ' .... ~ ... _~..~~:l

' ~·=====---~~~;-----' View Submission r---Details History Download Fries I Classifications Assrqn Editor Invite Reviewers Solicit Commentary Similar Articles in MEDLINE

SMJ-2006- Case 271 Report

Lichen amyloidosis in an unusual location

Submit Editor's Decision and Comments Send E-mail

# Relevance Abs1ract Select included !l! -

1 - Yes r 76%

2 -70% Yes r

,.

View-~ort-Email selected

Wai CT, Prabhakaran K, Kaur M, et al. Successful listing of patients for liver

V transplant was related to participation of lew referring doctor in the transplant program.

Transplant Proc (United States), Oct 2004, 36 (8) p2230-1

OlthoffKM, Merion RM, Ghobrial RM, et al. Outcomes of 385 adult-to-adult living donor

V liver transplant recipients: a report from the lew A2ALL Consortium.

Ann Surg (United Stales), Sep 2005, 242(3) p314-23, discussion 323-5

Soejima Y, Taketomi A, Yoshizumi T, et al. Feasibility of left 1 obe living donor liver

Jul C 20(

• Find autiJors • Related titles

• Find elllhors • Rel8l~d biles

: .. Y~:;; r View t~an.splant.ation bet~een ad_?~~~-an 8-year, : ~~~.~-~~~~.S~-I,.---..;.;::..;..=--- r-r1 ·.., -

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• General comments

-appropriate for readership?

- any similar paper that is

substantially similar?

-combine or split manuscripts?


• Specific comments

- review of each section

- list concerns or disagreements

with statements made

- provide specific reasons

REVIEWER'S ROLE. What he looks for

• Specific comments

- list important but missing items

- contradictory statements

- including references, tables,

illustrations, appendices

REVIEWER'S ROLE Finally

• Return the reviewed manuscript

to the editorial office on time - some negotiation may be possible

The American Joumal of Orthopedics ~hnaKript Rnlcw f'orm- Con(Kh:ll1111 Cosllmcllb to lhf Editor

Ple.:u:c return llle formSll i soon ns possihl.:: and no later lllan I/Jlf06 tn !a~rcn.r.olc!ii. gllf.l'•~VI or f;n; them to 97). 206·9251. Th~re iJ no need To rciUrn the hard CD?Y· Afler you n:vicw it, please help n~aintotn thr confidentiality of the material hy dekting the manuscript and ony figures lllat mi~hl ha\·e ,,ceontpanied it.

MAt-:USCRIPT fiTLE; The l!lilil) of Ruullrc Plaia X-ra) t"ullii"·UJI After Luw Hack t'usloo AUTIIOR; Dr. Brockmeier REVIEWER: Dr. l'dl

f!hrrnKIAL HlC"l l:'i· Tk..i.l.rll'l'iNB .kllt JMt fit Qrd~<~po"Jb tltlro Ill pubh11h fundr . ~.d, .n.f l'o,fa;.lr ll'l'hnical information oftltc h1ghcst c.:liibet to til~ onhopctlic sur~;~on 1n tin: everyd.1y prat:tk:e uf orthoped.ic~

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X ofsomr intere~t =largclyirTeJe,·•nt

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C'larityofprellrnlati<ln _cJ.ea:randconei~ _ somtwhal unclu• _x_ ambi!_!OOU ~

Timeliness

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_IVJl(Ct~ofTrauma _ Asp(t\S ofSpo~ ~eJiciue

Ranjjng _B~stpaJX'rt.,.rrouthhtopic _Bestrarerthi.,ycartJnthistnrie _A ruDy good po.pc:r _Alla\'t:r.lgepara __li_ A b.:luwav.:rap:c paper _WorstpaperthisycMuntlmtoprc _Wor5lpapcrC'\cronlllislopic

Overa!!ludUifiS"'• _uecpl _ ltffpl wit1'1 lltlonr revhkJn _rcconsldcrafltrnuljorrtlo'illo• ___lLrejed

_new am! timely somcwh:~t~Wtcd

_K_ostal.::rchash Contritoutions in Orthllpcdic Anatomy

=CantnbutionsinBasicSci<:nc( _lrna~ngRounds _ Surgiea~oMUT'g.ical Techniqt•t

• Pl..-.se prn·idr speclftc comments (reasons for judgement, tlrena:.thlf"'ukneucs of manu~crlpl, recummend•lioll$furrevhiun)ollascp.r11tep:age.

Ooe!i th~manu:K:ripttitinto lhcJc.opeofoutcditori:llt'ocus(asst.ntcdahoavc)1 _res ~no Wtluld 11n accomp:.nyinc cditori:tl wmntent hdp empha.si1.c any praelieal and: or rost·tffcctivt implicatioru of this topic? _yes ~no lfyc~, would you be u.•illing 10 wrilc a hrief(apprllximately ISO ·words) cumnr.:nl4ry! _yes __A_no Sul!g.::sledcommC~tU.tor(l(notyoursclO: ___________ _

NRAD-03-1447 AVASCULAR NECROSIS OF HONE IN SEVERE ACIJTE RESPIRATOR\' S\'~DROl\1£

SUMMARY This study 11in1~ to report tlte incidence of il\'ascul!!r nt:crosis (A VN) in patients with severe acute respiratory syndrome (SARSI Ratliugraphs :md MR scan~ wen: pcrfonncd in 66 SARS psticuts wttb large j.:rint pain 28 patients were diagnosed to have AVN, b.:lscd oc MR findings alone Tbc autbon conclude that A \'N co\lhl occur in SARS aod tb.n A VN bad a strong a~sociation with the duration of ucroid usc

GF.NF.RAI. COMMENTS Thi~ topic is an original one wbicb would be of interest to worken 1.0 tbis field However. there arc sc\·cral flaws Tbe mcthology is weak There is no histological proof for A VN The results arc not detailed enough The manuscript needs extensive gramotatical editing and there arc also numerous srclling errors.

SPECIFIC COMMENTS Materials aod methods l'atients I" pan:grnph: From hgw many SARS patients were the study grour number of66 with joint pain seh:ctcd?

Did ~uy patient have existine; or pre·S.-\RS joint p:&in.?

Was a pain scak used" The mctbod used fgr Keording pain should be stated

When diU the joint pain de\·eJor? E.g. at start ofS .~flS infection, during ho~pitali7.ation. Some indication of tht" timing ill rcl:l.tinn In stan of SARS infection or treatment or on~el of joint pain 5bou\d be given

2•' paragupb: "If ng suitnhle reason were fo»nd for tbc rain ... please cl.:ahon.tc aod g1ve uclusion criteria or.1t lt:ast ex:uuples

3,.... paragraph : "they could Wttbdraw at any time"· this needs clnrific:uioo and the number of "wilhdrawiog" pilticnts should be provided

4'• p:tragraph: "'3-20 cons!lcuth•e d.:1~s"· pluse ex pi::~ in this l::~rge taoge in neatment dur.:uion

There is in sufficient detail aboul dongc and dnriltJOD of on! prednisone ttesatmcnt

The indic11tions for nnd principles of .~=teroid regime Mhoultl he clearly ~ta.ted

EDITOR & REVIEWERS

Editorial decisions

• Decision is influenced but not

dictated by - reviewers' reports

- reviewers' confidential

comments to editor

EDITOR & REVIEWERS

Editorial decisions

• Selection of reviewers'

comments are sent to author -numbered

-edited

Aim is to help author improve manuscript - regardless of outcome

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EDITOR & REVIEWERS Editorial decisions

• Reviewers may be asked to

re- review a revised manuscript

• Additional reviewers may be

required where there are

conflicting opinions

Reviewer Invitation for Revision: Hemophilic Arthropathy tnbox I x

Am J Orthop to me

Dear Dr Peh,

>!l<l ti d.iiklH:l 22 Mar (3 days ago) : +, ~""'' Y

You have been invited to review a revised submission for The American Journal ol Orthopedtcs.

P1ease note that this st.ilmission is a revised manuscript that you reviewed initially, and it is the journars policy to have the original review·er rereviewthe m-anuscript, even if there is a delay_ Please let me know if you wiO need addrtional time to complete your re-review of the paper enntled "Hemophific Arthropathy".

Your original comments can be found at1he end of this e-mail They can also be found online once you agree to re-reviewthis paper

To re-revlew this paper, please click this link: t.rt!RJL;u.DimM.!ilil.Jl~lli~r.~ur.lli! .~.:lP.2L~.12}9S&lcEK3EY.LBE •

H the above link does not work, please go to http.f!amjorlhop ecmor coav Your username is WPEH and Your password is: peh97 41

The manuscnpt reference isAMJORTHOP-D-10-00004R1

Upossible, lwoold appreciate receiving your review by Mar 29, 2010 (IF JOURNALIS IN "INVITATION MODE') U possible, 1 would appreoate receiving your review In 6 days (IF JOURNAL IS IN 'AGREED MODE'). You may submit your comments onine at the above URL There you will find spaces for confidential comments to the editor. comments for the author and a report form to be completed.

With kind regards

Joseph Kinsley, BA Managing Edrtor

'*tf dicking the ~nk above does not open an Editorial Manager window, your email program may have inserted some spaces and! or line markers into the link Please open a browser window manually and copy and paste the entire ijnk from tile email into the urt address box The link starts with the letters "http" and ends with the letlers "rev=X" (where X represents a number such as 0,1 ,2, etc.) Note that the end of the link may be shown on a different line in this email, and may be shoVIn in a different color than the beginning of the link. The entire link must be copied and pasted into the browser 1n order for the correct Editorial Manager window to be displayed After copy1ng the ~nk into the ur1 address box, you musi also remove any spaces and line markers (e.g >or») by using the delete or backspace keys on your keyboard

V"~ew Reviewer Comments for Manuscript 07-3088 ... Evolution of SONK {Spontaneous Osteonecrosis of Uu~ Knee:) by MRJ whh Analysts of Imaging. Olar3Cterlatfu as Predictofs for Progression"

I View Reviewer Comments for Manuscript 07·4042 .. Buford c;omptex and SLAP lesions: correlation with HRI and •rthroacopy"'

EDITOR & REVIEWERS Ideal review

• Objective

• Concise

• Constructive

• Courteous in tone

• Punctual

SUMMARY

• Reviewers, authors and editorial

staff are key people in the

journal publication process

• Good reviewers are very valuable

to journals

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EDITORIAL BOARD

~:.:. .. ~;;:- -

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0 0 0

000

Annex 17

Editor Ethical Issues Disclosure of Conflicts of

Interest (COl)

2010. 11. 4 Japanese Association of Medical Journal Editors

(JAMJE) University of Tokyo

Kiyoshi Kitamura Prof. MD. PhD

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9:40 What is Global Health Library (GHL) Project and WPRIM?

Charles P. RABY, KnowiL'\Igc Mnnagl!lllC'flt Focal Poin~ WHO/WPRO

10:10 Medical Journals in Paper and Online In China W A 'C D~. President of lhc Chinese MediC<~ I A<sociation Publishing House

10:35 Status of WPRIM/GHL China Board QIAN Qlng. Director. Dept. of Digital Rc•ource C~n.<truction , Library/lnfotm3tion Institute. Chinese Academy of Medical

II: 10 Medical Journals in Paper and Online in the l"nt,llDtltnt!t Josellto Marlo Co A \'I LA, Editor in Chief, Acta Medica 1'hilippi11a. College of Medicine, Uniwrsily of the Philippin..'S

11 :40 Creation and Experiences of Korean Association Medical Journal Editors (KAMJE)

Jeong-\\'ook SEO. Dire..-tor, Mcdicallibmry, Seoul National University College of Medicine

0 00 Establishment of APAME

o 4-5, May 2008 1st Meeting in Soul (12 countries) o The objectives of the Association are:

• encourage collaboration and facilitate communication among medical journal editors in the Region and globally;

• improve editorial standards and promote professionalism in medical editing through education, self-assessment, and self-governance;

• promote research in peer-review and medical editing; • foster continuing education of medical journals editors.

APAME [B ;.; ill"• u

Ac,~ ~)C • ( .,s~G .. Il: on(,: ~1 ..!••.:ll Jo•Jrn~ Ed ·~r . : lO&tt ! 11(1 JCltt

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ASIA PACIFIC ASSOCIATION OF MEDICAL JOURNAL EDITORS (APAME)

NAME APAME.Info Is the Asia Pacific Association of Medical Journal Editors (APAME), an lntersoclety

Forum.

VISION The Vision of APAME is to promote health care through the dissemination of high quality

knowledge and information on medicine In the Asia Pacific Region. APAME.INFO is • an international organl2ation of individual editors, editors' societies and those working on

scientific communication. • an health and medicine information resourece. • an lntersociety forum for academic partners in the Asia Pacific region.

APAME.INFO aims • to upgrade publishing standards of paper-based or electronic health journals and books • to develop an aggregated Indexing system for health articles published In the Asia Pacific

region. • to enhance optima.J accesses to health articles.

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Japanese Association of Medical Journal Editors (JAMJE)

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110 associations which are member of Japanese Association of Medical Science

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International Committee of Medical Journal Editors

c Annals of Internal Medicine

c British Medical Journal c Canadian Medical

Association Journal c Croatian Medical Journal c Journal of the American

Medical Association c The Dutch Medical Journal

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c New England Journal of Medicine

c New Zealand Medical Journal

c The Lancet c The Medical Journal of

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Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publication

Updated October 2007

Publication Ethics: Sponsorship Authorship and Accountabi litv

The following information is available to be viewed/printed in Adobe Acrobat pdf format

International Committee of Medical Journal Editors

~~- Il l c MJ E INTERNATIONAL COMMITTEE 4 ~ MEDICAL JOURNAL EDITORS

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Re·ne\~-.'el:; mu.~t disdose to edito f''S any c.cnfltct:. of intere.st that could bias their opinion~ of the mi'lnu:<:ripL and they shou!d recuse themseh:es from re:vu~wlne spec1fk manuscrlpt::; lf the potentlal for bia!i e:>:tsts ,~~ m theca~~ of authors site: nee or, the pal t of revie:.·.·ers concerning potenti(:l! conflk ts may rneM efth~r that con t1kts ex1::.t and the tevH~v;er ha!: failed to d~!:.doo;.e them or conflicts do not exist R.ev tewet '5 mus:t the-r~fc.re abo be asked to state explicitly whether <:ont1Jcu du or do not e;d:a. Re vie:v.-er .s mu:;; t not u~e: knowtedee of the wark. before it o; pubtkattori, to further their own lntere-:>t!L

Editor~ 1::ho make final decisions ab~ut manuscripts must have no personal profess1onul. or finar.cml involvement h'l any of the ls-:.ues they might jude,e Other members of the editor ii!ll staff if they pa1 tKipi':te in editori~l clec1o:.lom:. must provide !!":dltors: with a current de<;,Cf iption of their financial interes. ts {a-:. they mlght 1etate to edltt•rlat judgments} and l'ec:u!>e themselves from any declsTons m wh1eh a conflKt of interest e~r$ts Edlt~riat 5taif mu~t not use information galned th rouf,h v:orkin£ \Vith m~nU$cnpH fer private eain Editors should pubtl$h ree,ular di~dosure stateme:nt':i ~bout potentlal conflict':. of in tele$-t"S related to th-e commitm€.rts of journal :;t~ff ,

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The purpose of this form Is to provide readers of your manuscript with lnformatlon about your other Interests that could Influence how they recelve and understand your work. The form Is designed to be completed eiKtronk.ally and stored electronically. It contains programming that allows appropriate data display. Each author should submit a separate form and Js responsible for the accuracy and completeness of the submitted Information. The form Is In four parts.

Identifying information.

Enter your full name. If you are NOT the conesponding author please check the box .. no., and a space to enter the name of the corresponding author in the-space that appears. Provide the requested manuscript information. Double-check the manuscript number and e-nter it.

II The work under consideration for publication. This section asks for information about the work that you have submitted for publication. The time frame for this reporting is that of the work itself, from the initial c.onc.eption and planning to the present. The requested information Is about resources that you received, either directfy or indirectly {via your lnstiMion), to enable you to complt"t.e t l'le work. Checking "No" means did the work I third - th.at th_t! work was

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2. Consulting fee or honorarium D D D

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5. Paym~nt for writing or revl~lng D D D the manuscript

6. Provision of writing assistance,

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Identification of Late-Onset Hypogonadism inl\1iddle-A~ed and Elderly Men F. C. W. Wu and Others

Compal'isou of Zotarolimu.s-I.luting and [yerolimus-Elutin~ Coronary Steuts P. W. Serruys and Oth9rs

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Cll N I CAL PRACTICE

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Comments

P>tY$1CfA'IJOBS "r:.; e-s~:a1• J:..;ly 1?·, :!.01:"::

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.->.BOUT COPE

JOIXCOPE

liDIBERS

U:'ij;S

C0)1ACIUS

What's.~·eu·

PtTBLICATIO::< EtHICS BLOG

XE\\"S & EH.'lS

XE\\"SLITTERS

Forum

" ,.,__

Helping journals to get their houses in order COPE i~ a. fore!n for edito:·s a11d publis..~ers of peer-reviewed joul'na!s to discuss is~;:.es r-e-lated to the i.!ltegrity of woJrk submitted ;:o or pubEshed i!:: rbeir jou!n:als 1t supportsa::;d e::.courages edit<rrs to report~ catalogue and i!::stigate investigati<ms into eth!cal p:robletru in the p~bEcation process ....

Publication Ethics Blog News & Events

Date-s of future COPE merling,'i New guidelines !or reponi0g of animal

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MISCONDUCT IN RESEARCH By Professor Dr. L.M. Looi MBBS, MD, FRCPath, FRCPA, FASc, FAMM, FAMS

Editor-in-Chief, Malaysian Journal of Pathology, & Chairman, Medical Ethics Committee University Malaya Medical Centre

Committee on publication ethics (COPE)

• 40 cases reported to COPE annually • 163 (77%) show evidence of

misconduct

• 2/3rd related to submitted papers rather than published papers

• About 1% of accepted manuscripts contain fraudulent material

lt:f..I:I:T

MISCONDUCT IN SCIENTIFIC RESEARCH

• Publication is endpoint of research

• Research misconduct relevant to publication ethics

Editors' dilemma

• How to detect and handle research misconduct o Editorial policies

o Editorial processes

o Limited resources to investigate

oVulnerable to defamation suits

1"1-H-'

~ UNETHICAL EXPERIMENTS

• No place for medical research without consideration of ethics & etiquette D Safeguard rights, safety and well-being of subjects o Regard to existing laws, regulations & community attitudes

• Authors to show evidence of ethics review o Approval of Institutional or National Ethics Committee o Animal Care Committee

• Editorial judgement

lt:Hl=!

o Ethical approval does not automatically mean that study is ethical o Editors judge for themselves

RESEARCH FRAUD • Falsified data & fraudulent results

o Most serious misconduct o Misleading information

• Image manipulation D Inappropriate manipulation not affecting data

interpretation

D Fraudulent manipulation with data fabrication/falsification

• Misrepresent academic credentials

I r::!-W r-u

ICH Harmonised Tripartite Guidelines for Good Clinical Practice (Based on Declaration of Helsinki)

• Respect for the dignity of the person @ 0 Informed consent 0 Right to refuse or withdraw from study

• Research should not over-ride the health, well-being and care of subjects o Benefits should outweigh risks

• Principle of justice o Benefits & burdens of research be distributed fairly

among subjects

Editorial Policies

• State journal's right of access to research data for verification

• Right to forward manuscript to appropriate authority for investigation of misconduct oJournal recognizes responsibility that question

of misconduct is pursued oDoes not undertake actual investigations or

make determinations of misconduct

r-u EDITORIAL JUDGEMENT

• Fabrication/falsification

I tH+t

o Difference between error and fraud • Science is "intensely sceptical about the

possibility of error but totally trusting about the possibility of fraud" (Arnold Reiman, NEJM)

• Slippery slope: errors- data manipulation-falsification

o Fraud is difficult to detect

o Picked up by reviewers and readers o If suspicious, ask for raw data

Editorial policies

• Define plagiarism in Journal instructions • Require authorship statement that work

is original/ own composition

• Picked up by: oReviewer

oReader

o Plagiarism software

I t:!:EI!

PLAGIARISM • Intentional

oVerbatim copying oTheft of intellectual property

• Other examples oReviewers - articles sent for review oPostgraduate students- published

books & papers oResearchers - another's grant

application

AUTHORSHIP COMMON UNETHICAL PRACTICES

• Unjustified authorship oGuest or gift authorship

• Exclusion of valid coworker oGhost author

• Order of authorship

let!±!

Editorial Policies • Require authors to justify authorship

o Provide criteria for authorship o Require all authors to review and accept

responsibility for manuscript (signatures) o Require contributions of authors to be stipulated

• Pick out unjustified and ghost authors

• Clarify reasons when changes in authorship requested o All authors to agree o Suspend review/publication until agreed

OVERLAPPING PUBLICATIONS

• Duplicate submission o Simultaneous submission of manuscript to two or

more journals

• Redundant publication o Submission that overlaps substantially with

already published work

• Does not apply to oral & poster presentations at conferences

• Does not apply to secondary publication in different language with permission of Editors

I cH:If

CONFLICT OF INTEREST • Conditions in which an author, editor or

reviewer holds conflicting or competing interests that could result in bias or improper decisions o Financial conflicts

• Stands to gain if results go one way or another

o Objectivity not possible • Conflicting philosophy/ beliefs • Competition/ rivalry

• Require conflicts of interest to be declared o Authors- sources of funding, etc. o Reviewers- conflicting philosophy; rivalry, etc

Editorial policies

• Require authorship statement that submitted work has not been published elsewhere and not being considered for publication elsewhere

• Editorial judgement needed o Redundant publication

• How much overlap is too much? • Is it acceptable if papers cover different angles

and different data?

HANDLING MISCONDUCT

• Editors have duty to pursue suspected misconduct o Legitimate for editors to consult each other

• Always challenge authors first • Notify institution or regulatory authority if

response is unsatisfactory o Do not make direct allegation of malpractice o State the problem and why not satisfied with author's

response

• Problem of defamation

ethical research & publication • Provide clear editorial policies

o Instruction to the unaware

• Writing and research workshops o Ethics for postgraduates and researchers

• Influence undergraduate teaching o Publication ethics for medical students

• Creation of research integrity bodies oTo investigate unethical publications

Action on Unethical publications

• Retractions/withdrawal/expressions of concern o For scientific fraud & plagiarism

• DO NOT CONFUSE WITH Correction or erratum

I CUP

o For correction of errors in data or analysis o Should not confuse with inadequacies revealed by

further research

r-' Singapore Statement on Research Integrity (July 2010)

• PRINCIPLES o Honesty in all aspects of research oAccountability in the conduct of

research o Professional courtesy and fairness in

working with others

o Good stewardship of research on behalf of others

DOST and CHED Incentives in a Distributed Development Envrronkent of the N attonai

Database (HERDIN)

Ms. Merlita M. Opena Philippine Council for Health Research and Development,

Department of Science and Technology Philippines

National Database (HERDIN, www.herdin.ph)

c Before, development is centered in one institution (PCHRD)

c With increased awareness, more knowledgeable people, and wider technology deployment, distributed content development is possible

c Leverage the participation of HEis in the PNHRS, 17 regional health research consortia

Acronyms

c DOST. Department of Science and Technology

c CHED. Commission on Higher Education c DOH. Department of Health c HEis. Higher Education Institutions c NIH . National Institutes of Health, UP c PNHRS. Philippine National Health

Research System c HERDIN. Health R&D Information Network

Engaging Stakeholders c Stakeholders

- public - researchers in academe/HE!s (as research

producers & publishers) - researchers in DOH and hospitals (as research

producers & publishers) - professional bodies (as research

producers & publishers) - libraries

1

Specialty Societies (Professional bodies)

c Links with academia and hospitals c Participation in content development

- training (key journals; interested) - technical and funding support - sustained partnership

Research Institutions in Academia

c Content development - training (HEis in ) - technical and funding support - sustained partnership

c Systems development (Developers and trainers group in ICT and information/library science)

Research Institutions in Academia o Part of their mandate : teaching, research and

extension o Part of their service objectives of making

institutional information available to its constituents

o Part of resource sharing commitment in a health research consortia - 17 regional consortia in the PNHRS - 110 HEis in 17 regions

DOST -CHED Partnership

c Helping HEis comply with their requirements to CHED on research information (seamless)

c Advocating the use of HERDIN template in their research inventory (health & other disciplines)

c Joint Working Group c Starting in 1-2 consortia

2

Philippine National Health Research System

c Consortium (and institutional) Awards - research productivity - research inventory

Maraming Salamat.

Commission on Higher Education

c Research Awards c Accreditation

- center of excellence - center of development - zonal research center - status as autonomous or

deregulated HEis (for private HEis)

3

Annex 20

Dr Alice Yong Consultant Endocrinologist

RIPAS Hospital Brunei Darussalam

Population & Vital Statistics o Land Area (sq.km) :5,767 o Population (thousands) :398 o Population density (sq.km) :69

Population by Age-Group o Below 20 years : 35.3% o 20-64 years : 61.4% o Above 65 years : 3.3%

Mlnl.stry of HiH11lh Brunei Darussal ;~m

4

_.j_

Virtually Free Health Care

• Health care is almost free for all.

OCitizens

oExpatriate civil servants and dependents

DTo certain extent- permanent citizens • Although government provides a comprehensive

healthcare service, it does not cover all areas and not everyone receives free healthcare. Generally, all government services are free.

ttrfhe 911inistry strong{y encourages cCinicians to unaertakg cunica{ research to meet this cha{{enge. "

Pehin Dato Suyoi Osman,

Minister of Health

'' }l major focus of this (}CP guidefine is to he{p initiate and shape the research cu{ture in CBrunei (])arussa{am to respond effective[y to the needs of the government, researchers, hea{th professionafs and the community as a who{e. "

• To conduct scientific and ethical assessment of all studies pertaining to all aspects of human health research conducted by both Ministry of Health (MOH) and non MOH researchers in Brunei Darussalam.

• Research committees to provide guidance to help researchers implement good practice and meet legal and ethical requirements.

May 2008

• Based at RIP AS Hospital • Primary aim to promote all types of clinical

research (epidemiological studies to drug trials)

• To help shape research ideas and to promote collaborations between agencies

2009

(!

~

• Mainly small scale • In the horizon?

• Epidemiology • Clinical trials

• Experience • Molecular, genetics

• Case series • Basic sciences

• Case reports

'* Ministry of Health Brunei Darussalam

Uision 2035: Together towards a healthy nation

<---P-~_m_o_te_R_e_se_a_r_c_h_a_n_d_D_e_'i_e_lo--'p"---m_e_n_t ______ ___,

• Epidemiological trends and public health issues

• Non-communicable diseases- obesity, cancer

• Disease burden & economic costs of disease

• Social and environmental research

• Culture and behaviour affecting health practices

• Health policy and systems research

• Program evaluation- effectiveness and efficiency

• Basic and applied clinical research

• Comparative regional and international studies

Policy & Coordination

Regulation Education

Financing Training

Trade & Commerce · Human Resource

Science & Technology

• Government -links with health-related agencies • Economic Development1 Education1 Finance

• University- affiliations with research programs, joint appointments, consultancy

• Industry- approved sponsorships, joint funding, publicprivate partnerships

• International- collaborations with international development agencies, research institutions and knowledge networks, exchange and attached programs, comparative studies

• Sources of funding

• Science & Technology

• MOH Budget • Human Resource Development and Training

• Health Services Research

• Budget allocation- proposed 1-so/o of budget • Accountability (financial reporting and audit)

• Why Brunei?

• Small geographical country, easily accessible

• Health care services is still to a certain extent at the tertiary level

• Drug naive patients for the phase IV

I

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'* Ministry of Health Brunei Darussalam

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~~, ~!1-WJ!JI:.~~~ Universiti Brunei Darussalam changes the way you see the world

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UBD WEBMA1l UA S UBO UBRARY · ACAE

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Chronic heW!tit;k C treatment resoon_sg to combination tbel"iipy· bPfr]ence of RIPAS HosPital

More Contpnts

Volume 6, Issue 1, 15 June 2010

Brunei International Medical Journal

Editorial

Spedlll Report

Original Artides llfoo~ .... ·-..:.-:.,:-:.r~ ....... .. ~.......-.... ..,_I'Q _,,..'(:, .. !l~ "-li:'lrt_ ... ~ ........... .~ .. ( .. !:~~-~~~~-l ...... ,._ ..

C\.<'.>ne ... ~C<o~ .. _-utoo.,.Q~-~4n ~..,...., • ..~ IAJNJ;~~

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~I(':C;'.IJI_.)~~~'"')<:'$o';y~·,._.., ...

~die.;:f>"'""""''_,..."_~_,_., .............. __ .,. Case Reports

...,.,,_,.. ___ _, .... ~·~ i.t' .......... Ooi!Oif.r."...,...,fo >t:y~• oiO""'i-~"'f~A<)~ ~-

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1.~~-c:ii<'Mo.w .....

k.:r...~~ .. ~ .. r.::<o>-........... ~"""" ... .-;.,.,.

• Publishes

• Review

• Special reports

• Original articles

• Case reports

• Images

• Education

• Letters Images of Interest

Brunei Darussalam Elsewhere • 6 issues annually (2011)

<*

29-3oth May 2010, Brunei In collaboration with SMJ

Endorsed by APAME

• Dr Alice Yong Consultant Endocrinologist Department of Internal Medicine RIPAS Hospital Brunei Darussalam [email protected]

• Dr Chong Vui Heng (Editor-in-chief, BIMJ) Consultant Gastroenterologist Department of Internal Medicine RIPAS Hospital Brunei Darussalam [email protected]

• Medical and Health Research and Ethics Committee Medical Education Centre RIP AS Hospital Bandar Seri Begawan BA 1710

Brunei Darussalam Email: [email protected]

[email protected]

WPRIM Project Current and Future Fang An

Institute of Medical Information


~hy the statistics looks so poor?

How to promote it?

Statistics as of Oct.3 I ,20 I 0

• WPRIM project start has been 5 years

• Platform launching has been 6 month • 354,592 records of 416 journals from 9

countries were uploaded

• Average 91 vis its per day

Publicize

• Training

• Add WPRIM logo on WPRIM journals

• Add links for WPRIM on journal's website

• Add links on country's platform

Improve data quality and quantity

• Each country responsible for their data

• Cover more high-quality journals

• Collect more records, if possible, from I'' volume I'' issue

• Upload data regularly and timely

Reduce language barriers

• Multilingual user interface

• Multilingual searching (need multilingual thesaurus)

Provide more services

• Document delivery for full-text

• Cross searching among country's database

Mutual help and cooperation

• Different countries should help each other,

• to improve the quality of medical journals,

• to improve the quantity of WPRIM journal,

• to improve IM of the country,

• to improve IM of the region (WPRIM)

( .

Understanding and support

• To take this opportunity, I would like to thank everyone for their understanding and support of WPRIM project

• IMI,CAMS will try best for the platform

• More support from WHO and each country are necessary

Thank you!

[email protected]

http://www.wprim.org

http://wprim.whocc.org.cn

Future

• I can not imagine ... but, I hope

• WPRIM become more useful and popular • Users can easily obtain what they want

• Research information can be shared in WPRO

• More collaboration between countries • Every country, every people can get

benefit from WPRIM project

WPRIM Center Libraries

Alma D.Prosperoso WPRIM Project

World Health Organization Regional Office for the Western Pacific

Objectives 1. To index selected medical/health journals in

Member States of the WHO Western Pacific Region.

2. To create a bibliographic database containing records linked to their full text.

3. To raise the level of journal publishing in Member States of the WHO Western Pacific Region.

4 . To build the capacity of participating health institutions.

WPRIM Goal To establish an online index of medical and health journals published in the Member States of the WHO Western Pacific Region.

• Objectives 1 & 2 are partly fulfilled with the establishment of the WPRIM database

• There is a need to maximize the use of the database by promoting access and document delivery service

-,w ......... ~ • ..--.. ... . _,_ ·----~-...... ,..,.,.~.,.

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./

~-,.c=•'m"-~ ~ v-~ Country No of Articles Full Text Link I hlna 87178 1 565

a nan 916 ••• orea 142.625 9 ,)35

laii!IYSla ,506 110

onoolia • 0

aoua New Guinea t 322 322

hlllppines J. 585 I OJ7

51naaDore Q 557 1,01-5.5

ietNam 5 903

rtr ~ "-· '.

--~ ~---CONTRIBUTING

COUNTRIES TO THE DATABASE 2007

1. China 64

2. Japan 2

3. Malaysia 0

4. Mongolia 2

5. Papua New Gulnea 0

6. Philippines

7. Republic of Korea

8. Singapore

9. VietNam

13

131

0

0

c:r u

I IMICAMS l il 8

2008

57 2

9

1

1

1

11 2

12

~

2009 TOTAL

81 202

0 4

3 12

4 7 0 1

2 16

16 158

2 4

0 12

~

What will the centers provide ?

Full text copy of requested articles

Next Steps

How?

·Fax

·Email

·Courier

• IMICAMS will add document delivery system feature in the WPRIM database;

• Discuss and set-up mechanisms on how to facilitate the service; and

• Publish the service in the WPRIM website.

Advantages

• Faster retrieval of full text articles

• Promotes increase access and usage of the WPRIM database

Role of the Internet on WPRIM Marketing

Masamichi Kitagawa Academic lnfonnation Center The Jikei University School of Medicine, Japan

What is marketing? • Marketing

everything that happens from the time the product is conceived until it is actually in the customer's hands

• Steps for marketing strategies analysis, strategy, implementation, feedback

• The Four Ps of marketing --Product -- Price --Place -- Promotion E. Jerome McCarthy

Agenda

• What is marketing? • Internet resources and functions for marketing • Marketing strategies for WPRIM

--U

Internet resources and functions for marketing

Advent of Web 2.0

• "A read/write Web enabling people to not only read preset web pages, but write and contribute them."

• Web 2.0 technologies- allow us to converse, communicate and collaborate with our users and non-users as never before."

• Web 2.0 marks the progression from static web pages to dynamic interactive ones; move from one-way dialogue to the group conversation.

• Web 2.0 is about community and collaboration through social software.

• Linking

Nicky Foxlcc Second APAME/WPRIM November 2009, Singapore

Web 2.0 Tools

• Wikis

• Blogs

• Podcasting/ Netcasting

• RSS and Newsreaders

• Start pages

• Linking

' ' .:, Pu~ed

Choon Shil Lee Second APAME/IVPRIM November ~009, Singapore

Marketing strategies for WPRIM

• Goal and objectives ofWPRIM • Analysis of the current situation • Marketing strategies

• Analysis of the current situation

• China and Korea account for 93% of all records • Visits and Hits of the website are very low etc.

11

• Goal and objectives of WPRIM

Goal The creation of an online indt:x. of medical and health journals published in Member States oflbc WHO Western Pacific Regiou which can be accessed on the Internet thus ensuring global accessibility of medical and health research done in the Region.

Objct:tivcs L To index selected mcdicallbcaltb journ;'lls in Member States of the WHO Western Pacific Region. 2 To cre:ue a bibliographic database containing records linked to their full texl 3. To raise tlle level ofjoumal publishing in Member States of the WHO Western Pacific Region through a pccr-rcvic,.,.· system. 4, To build the capacity of participating health instit\Hions.

http://www_wprim.org/

• Marketing strategies Internal promotion

• More records from more countries • More collaboration in the region

External promotion and advertising

• Journals' information • Portal site • Linking • Advertising • WPRIM Advocacy tools (Newsletter & IBP

Community Site on WPRIM and APAME)

10

12

DOCUMENT DELIVERY SERVICES NORMAH CHIK AHMAD NORDIN

LIBRARY AND INFORMATION RESOURCE

INSTITUTE FOR MEDICAL RESEARCH KUALA LUMPUR

MALAYSIA

c INTERLIBRARY LOAN (ILL) c DOCUMENT DELIVERY (DD) c DOCUMENT SUPPLY c DOCUMENT DELIVERY SYSTEM (DDS) c ELECTRONIC DOCUMENT DELIVERY SYSTEM

(EDDS) c ELECTRONIC DOCUMENT SERVICE S(EDS)

DOCUMENT DELIVERY SERVlCES

c THIS IS A SERVICE UPON REQUEST PROVIDED BY THE LIBRARY TO ITS CLIENTS TO FACILITATE ACCESS TO BOOKS I ARTICLES I DOCUMENTS / OTHER ITEMS OF WHICH MAY BE ACQUIRED FROM OTHER LIBRARIES OR REPOSITORIES EITHER THROUGH BORROWING THE ITEMS/ PHOTOCOPIES/ ELECTRONIC DELIVERY

c THE CHARGES OF THESE ITEMS NORMALLY WILL BE BORNE BY THE CLIENTS

RESOURCE SHARING NElWORKS

c US LIBRARY OF CONGRESS c US OCLC (Online Computer Library Center) c RUN (Research Libraries Information Network) c Libraries Australia c BLLD (British Lending Library Division) c WorldCat c National Libraries I Repositories S c SEAMIC (Southeast Asia Medical Information

Centre) c WPRIM c Respective online databases eg. ScienceDirect,

Springer

ADVANTAGES

RESOURCE SHARING SAVINGS IN PURCHASING OR SUBSCRIPTION OF LESS FREQUENTLY USED TITLES

BUDGET FOCUSED ON THE MORE COMMONLY USED TITLES BUDGET ALLOCATED ON YOUR RESPECTIVE REQUIREMENTS LESS MANAGEMENT OF THE TITLES PURCHASED OR SUBSCRIBED

WORKFLOW OF DOCUMENT DELIVERY SERVICES FOR IMR

c CHECK FROM OUR OWN HOLDINGS c NETWORK OF THE LOCAL MEDICAL LIBRARIES c SEAMIC c RESPECTIVE PUBLISHERS OF THE SUBCRIBED

DATABASES

ISSUES

c POLICIES OF THE RESPECTIVE INSTITUTIONS OR DOCUMENT HOLDERS

c CLEARING RIGHTS c COPYRIGHT MATTERS c CHARGES

WPRIM

c MECHANISM OF MANAGING THE REQUESTS IN TOTAL OR PARTIAL

c CLEARING RIGHTS OF THE TITLES ALLOWED

c TRACKING FROM THE RESPECTIVE OWNER OF THE JOURNAL

c CHARGES

Annex 25

Constitution of the Asia Pacific Association of Medical Journal Editors

ARTICLE 1: NAME

The name of the Organization shall be the Asia Pacific Association of Medical Journal Editors (APAME).

ARTICLE II. BUSINESS OFFICE

The official address of the Association shall be decided by the Board of Directors.

ARTICLE Ill: NATURE OF THE ASSOCIATION

The Association shall be a non-governmental, non-partisan and non-profit organization that strives to raise the quality of medical journal publishing in countries of the Asia Pacific Region in official association with the World Health Organization. It shall work toward being established as a legal entity by the Board of Directors.

ARTICLE IV: MISSION AND OBJECTIVES

The mission of APAME is to contribute to the improvement of health in the Asia Pacific Region by ensuring the quality and dissemination of health-related information published in medical journals, utilized for the purposes of better decision-making and effective delivery of health services.

The objectives are to:

(1) encourage collaboration and facilitate communication among medical journal editors in the Region and globally;

(2) improve editorial standards and promote professionalism in medical editing and publishing through education, self-assessment, and self-governance;

(3) facilitate research writing and peer-review process through training workshops, seminars and other activities;

( 4) foster the continuing education of medical journal editors, reviewers, editorial staff, publishers and librarians in the Region.

ARTICLE V: MEMBERSHIP

Section 1 - Individual membership

Editors, previous editors, editorial assistants of peer-reviewed medical journals and those working in any branch of scientific communication in the Asia Pacific Region, in their capacity as Editor-In-Chief, Deputy, Associate, Assistant, Supplement and Managing Editors or scientists and technologists, are eligible for individual membership. Regular members may vote, hold office and serve on committees

Annex 25

Section 2- Association membership

National associations of editors of peer-reviewed medical journals, scientific publications or publishing bodies and related companies or organizations are eligible for association membership. Designated representatives shall enjoy all the rights and privileges of a regular member except the rights to vote and to hold office.

Section 3 - Admission to membership

(1) Application for individual or association membership requires the submission of a completed application form.

(2) All applications shall be screened by the Membership Committee and approved by the Board of Directors. A negative decision shall be overruled only if an appeal in favor of the applicant is supported by a majority vote.

Section 4 - Duration of membership

Membership shall be for an unlimited duration subject to Section 6. All members should ensure their membership details are kept up to date.

Section 5- Termination of membership

Members wishing to resign from any category of membership may do so in writing to the Secretary General. Involuntary removal from membership for any cause or reason requires two-thirds vote of the Board of Directors.

ARTICLE VI: DUES AND ASSESSMENT

The need for dues and assessments shall be proposed by the Board of Directors, in consultation with the Finance Committee subject to approval by the General Assembly. If and when dues or assessments are levied, members shall be notified in writing and must pay such dues or assessments within 90 days of notification.

ARTICLE VII: GENERAL ASSEMBLY

Section 1 - General Assembly

The General Assembly shall comprise the entire voting membership of the Association. The General Assembly will meet at least every two years.

Section 2 - Functions

Functions of the General Assembly are to 1. approve the Board of Directors and Office bearers 2.modify offices of the General Assembly 3. adopt membership fees and dues, 4. approve projects, and 5. amend the Constitution as needed.

Section 3 - Quorum

A Quorum shall form any number of voting members in attendance, with the assurance that all members are notified 90 days in advance of the meeting via electronic mail.

Annex 25

ARTICLE VIII: BOARD OF DIRECTORS

Section 1 - Governance

The governance of the Association shall be vested in the Board of Directors and shall seek assistance from the General Assembly.

The Board of Directors shall consist of the President, Immediate Past President, Executive Vice-President, Vice-President for Internal Affairs, Vice-President for External Affairs, Secretary-General and one delegate from each member state who is elected as one of directors at large representing geographical diversity.

President

The President shall preside at all meetings of the Association and the Board of Directors, including meetings conducted by electronic means. S/he shall appoint committee members and shall have such powers and perform such duties as is customary for an organization's chief executive officer. The term of the President's office shall be 2 years, non-renewable.

Immediate Past President

Upon completion of a term as President, the officer shall automatically become Immediate Past President for a period of two (2) years.

Executive Vice-President

The Executive Vice-President shall be elected every two (2) years and serve for two (2) years after which sjhe shall preside at meetings of the Board of Directors and perform the duties and functions of the President in case of the latter's absence or disability. S/he shall, in general, be responsible for all funds and securities of the Association, including collection and receipt of monies due and payable to the Association and making appropriate payments. S/he shall, in general, perform such other duties assigned by the President or Board. His or her term of office shall be 2 years, renewable for any number of terms.

Vice-President for Internal Affairs

The Vice-President for Internal Affairs shall be elected every two (2) years and serve for two (2) years. S/he shall, in general, be responsible for the internal affairs and administration of the association. S/he shall, in general, perform such other duties assigned by the President or Board. His or her term of office shall be 2 years, renewable for any number of terms.

Vice-President for External Affairs

The Vice-President for External Affairs shall be elected every two (2) years and serve for two (2) years. S/he shall, in general, be responsible for external linkages and public relations of the Association. S/he shall, in general, perform such other duties assigned by the President or Board. His or her term of office shall be 2 years, renewable for any number of terms.

Secretary-General

The Secretary-General shall keep, or cause to be kept, minutes of the meetings of the Board of Directors and the General Assembly and shall be responsible for transcribing and distributing such minutes to the appropriate recipients within 30 days of each meeting.

Annex 25

S/he shall be responsible for promoting membership and recommending new applicants for membership to the Board of Directors for approval. S/he shall, in general, perform such other duties assigned by the President or Board. His or her term of office shall be 2 years, renewable for any number of terms.

Section 2 - Election of the Board of Directors

The Board of Directors shall be elected from the General Assembly. The Board shall create a special committee with specific guidelines to conduct and supervise future elections.

Section 3 - Vacancies

If a vacancy occurs in the Board of Directors, it shall be filled by appointment by the President with advice from other members of the Board. Such appointment shall continue until the next regular election when the office shall be filled in accordance with prescribed procedures.

Section 4 - Dismissal

Any member of the Board of Directors may be removed by a two-thirds vote of the full Board.

Section 5 - Meeting of the Board of Directors

The Board of Directors shall meet regularly, by telephone conference, electronic mail, or in person.

Board of Directors shall determine the frequency, agenda and regulations for functioning at its first meeting. The Board of Directors shall create and/ or nominate additional appointments and committees when needed.

The Board of Directors shall decide all matters by majority vote, except issues concerning changes to the constitution, dismissal or dissolution, which shall require a two-thirds majority vote of the Board of Directors. Only one national representative from each member country or area has the right to vote at the Board of Directors.

ARTICLE IX: AMENDMENTS

Section 1- Proposal

Amendments to the constitution may be proposed by (a) majority vote of the Board of Directors or (b) a petition signed by at least 10% of the regular members. Such proposed amendments shall identify the relevant article and section and state the precise words to be amended.

Section 2 - Vote

Upon receipt of an amendment proposal, as outlined in Section 1 of this Article, the Secretary-General/Treasurer shall, within 60 days cause the proposed amendment to be sent to the members for vote. Two-thirds majority of the voting members shall be required for adoption of the amendment.

Annex 25

Section 3- Notification

The Secretary-General and for Treasurer shall notify the membership of the results of a vote conducted in accordance with Section 2 of this Article.

ARTICLE X. RATIFICATION OF THE CONSTITUTION

This constitution shall require for its ratification an affirmative vote from two-thirds of the total membership of the General Assembly. The Constitution shall become effective upon such ratification.

*Amended on 5 November 2010, Ha Noi, VietNam during the Third Joint Meeting of APAME and WPRIM

~~~l World .He~lth ~·J? Orgamzat1on ~

Western Pacific Region www.wpro.who.int

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