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3
CDBG Disaster Recovery
Appropriation # 2 Workshop
Thursday, April 2, 2009
DR2 EligibilityCounty qualified as disaster area in 2008:
DR-1740, DR-1766, DR-1795
Project is vital to economic recovery of area
Meet national objective of low to moderate income (LMI) 51%
Eligible ProjectsWastewater & Drinking Water
Economic Development
Storm Drainage
Community Development
Emergency Services
Downtown Revitalization
For specific projects contact Community
Liaison
Wastewater & Drinking Water Improvements
Approved projects with SRF and/or USDA-RD water and environmental programs
Non-Competitive Applications accepted April 17th (subject to change)
1 Original and 1 Copy
Projects/applications will be evaluated using the following criteria: The importance of the project to post disaster recovery
of the applicant; The percentage of low-to-moderate income persons
served; The relative economic distress of the applicant.
Economic Development Programs
Non-Competitive Applications accepted April 17th (subject to change)
1 Original and 1 Copy
Projects/applications will be evaluated using the following criteria: The importance of the project to post
disaster recovery of the applicant; The percentage of low-to-moderate income
persons served.
Storm Drainage Improvements
Due June 12, 2009 Awarded on July 31, 2009 1 Original and 3 Copies Projects/applications will be evaluated using the following
criteria: The importance of the project to post disaster recovery of the
applicant – 30%; The percentage of low-to-moderate income persons served – 25%; The percent of grant amount in relation to applicant’s annual budget
– 15%; The relative economic distress of the applicant – 15%; Applicant ranking on the OCRA Rurality Index – 15%.
Community Development Programs
Due July 31, 2009 Awarded on September 25, 2009
Includes Emergency Services & Downtown Revitalization 1 Original and 3 Copies Projects/applications will be evaluated using the following
criteria: The importance of the project to post disaster recovery of the applicant
– 40%; The percentage of low-to-moderate income persons served – 30%; The percent of grant amount in relation to applicant’s annual budget –
5%; The relative economic distress of the applicant -10%; The rurality of the applicant – 15 %.
Grant Administration
OCRA Certified Grant Administrator required.
May procure by small purchase method: Must be $50,000 or less Includes labor standards & Environmental Review if applicable Must Contact 3 qualified sources to solicit quotes Firm/Person must respond in writing Quotes may be faxed, e-mailed, hand delivered or mailed Respondents must be allowed 5 days minimum to respond Must maintain records documenting date, time, & persons
solicited/respondents
Grant Administration
General Administration Two and one-half percent (2.5%) of Grant Amount
Environmental Review $3,000 maximum
Labor Standards (based on Total Project Cost) Up to $2,000,000 $5,000 $2,000,001 - $5,000,000 $7,000 $5,000,001 and up $9,000
General Information
May not be on the CDBG findings/ineligible list
CFF/PL grant limits do not apply No required match Actual grant amounts are determined on a
case by case basis and the amount of assistance will be dependent upon the evaluation factors specific to each program
Project Description
Must include detailed description of project activities, including how it fits with the overall economic recovery efforts of the applicant.
Must match detailed budget
Must not include normal maintenance costs
Detailed Budget Pages
LINE ITEM # Price CFF LOCAL OTHER TOTAL Construction Activities 8” C-900 CL-200DR14 Water Main
20,500 18.00 $369,000 $369,000
6” C-900 CL-200DR14 Water Main
22,750 16.00 $131,000 $233,000 $364,000
8” Gate Valves w/polyhlene Encasement
20 550.00 $11,000 $11,000
8” SR Bore w/welded Steel Casing
150 100.00 $15,000 $15,000
3-way Fire Hydrant w/gate valve 510 35.00 $17,850 $17,850 Bituminous Resurfacing 8,500 20.00 $170,000 $170,000 Concrete Resurfacing 1,000 30.00 $30,000 $30,000 Sand Bedding 5,467 7.50 $41,000 $41,000 Line Location Markers w/Trace 18 50.00 $900 $900 Wet Cap Connection 10 2,000.00 $20,000 $20,000 Dismantling Old Storage Tank 1 25,000.0 $25,000 $25,000 New Pressure Valve 1 5,000.00 $5,000 $5,000 Mobilization/Demobilization 1 48,000.0 $48,000 $48,000 Labor Standards 1 5,000.00 $5,000 $5,000 Construction Sub-Total $500,000 $71,000 $550,750 $1,121,750 Professional Services Grant Administration 1 48,000.00 $48,000 $48,000 Engineering Fees 1 249,000. $247,000 $2,000 $249,000 Legal 1 7,000.00 $7,000 $7,000 Rate Consultant 1 7,000.00 $7,000 $7,000 Environmental Review 1 3,000.00 $3,000 $3,000 Professional Services Sub-total $0 $298,000 $16,000 $314,000 TOTAL PROJECT COST $500,000 $369,000 $566,750 $1,435,750
OTHERCDBG
Income Surveys
Good for 6 years from original date of certification Original Certification – January 2007 Survey Expires – January 2013
Responses are good for 6 years MUST include signed certification letter and
recertification (if applicable) This is an exception for Disaster Recovery
Only
Income Surveys
Grant Administrators should verify: Service area (beneficiaries) match survey
area The survey properly completed
Community information Proper # of responses
Consistency throughout the survey
Public Hearing/Resolution Documentation
Applicant MUST advertise public hearing notice a minimum of 10 days prior to meeting. Hearing MUST take place prior to application
Application Must Include: Original Publishers Affidavit Original/Signed Public Hearing Minutes
thoroughly document meeting Authorization to Conduct Hearings (if
applicable) Original Sign-in Sheet Original Resolutions
Compliance Status
Applications will not be approved if the applicant is not in compliance with all requirements of any previous or current CDBG grant.
Post Award Deadlines
ER Deadline – two months Publish locally Submit documentation to OCRA
Bid Deadline – six months IFB Notice (original) Proof of Publication Certified Bid Tabulation
ROF Deadline – eight months See checklist on website
Do not start construction until you have received ROF (we will find out!)
Post Award Deadlines
Claims will not be processed until Grant Support has received the following documents: Notice of Contract Award Start of Construction Notice (do not submit until
you have actually started construction)
Wage/Fringe Benefit Certifications
Grant Reporting Requirements
To Be Determined
Q&A
Contact OCRA
Indiana Office of Community and Rural Affairs
One North Capitol, Suite 600
Indianapolis, Indiana 46204
800.824.2476
www.ocra.IN.gov