3. duties & responsiblities

(Updated by SK Ted Sandoval PGK, FN)

DUTIES & RESPONSIBILITIES

As Chief Executive Officer, the Grand Knight is responsible for the overall welfare of his council. As leader of the council he is also responsible for observing the laws of the Order of his council and to ensure that these are followed by all.

GRAND KNIGHTGRAND KNIGHTGRAND KNIGHTGRAND KNIGHT

PLANNERPLANNERPLANNERPLANNER LEADERLEADERLEADERLEADER

ORGANIZERORGANIZERORGANIZERORGANIZER COMPTROLLERCOMPTROLLERCOMPTROLLERCOMPTROLLER

AS A AS A PLANNER,PLANNER, THE GRAND THE GRAND KNIGHT PLANSKNIGHT PLANS A A

TO TO


SSubmission of Reportsubmission of Reports


MMembership Goalsembership Goals

IInsurance Patronagensurance Patronage

LLuzon Objectives & Policiesuzon Objectives & Policies

EExecution of Programsxecution of Programs

THE GRAND KNIGHT AS THE GRAND KNIGHT AS A A PLANNERPLANNER

PLANS FOR THE COLUMBIAN PLANS FOR THE COLUMBIAN YEAR IN YEAR IN COORDINATIONCOORDINATION WITH WITH SERVICE PROGRAM DIRECTORSSERVICE PROGRAM DIRECTORS

CHURCH ACTIVITY AREASCHURCH ACTIVITY AREASCOUNCIL ACTIVITY AREASCOUNCIL ACTIVITY AREASCOMMUNITY ACTIVITY AREASCOMMUNITY ACTIVITY AREASFAMILY ACTIVITY AREASFAMILY ACTIVITY AREASYOUTH ACTIVITY AREASYOUTH ACTIVITY AREASPRO LIFE ACTIVITIES AREASPRO LIFE ACTIVITIES AREASSPECIAL PROJECTSSPECIAL PROJECTS


AS A AS A LEADER,LEADER, THE GRAND THE GRAND KNIGHT:KNIGHT:

Motivates and Inspires officers Motivates and Inspires officers and membersand membersDirects activities of his councilDirects activities of his councilLeads by exampleLeads by example


AS AN AS AN ORGANIZER,ORGANIZER, THE GRAND THE GRAND KNIGHT:KNIGHT:

Ensures smooth functioning of Ensures smooth functioning of CouncilCouncilSubmits all required reports on Submits all required reports on timetimeOrganizes & coordinates Organizes & coordinates frequent degree worksfrequent degree worksAppoints committeesAppoints committees


AS A AS A CONTROLLER,CONTROLLER, THE GRAND THE GRAND KNIGHT:KNIGHT:

Countersigns / approves Countersigns / approves expenses vouchersexpenses vouchersMonitors progress of council Monitors progress of council activitiesactivitiesConducts periodic audits, Conducts periodic audits, together with Trusteestogether with Trustees


The Deputy Grand Knight is second on command. He Assists the Grand Knight in all Council affairs and assumes the leadership role if the Grand Knight is absent.

DEPUTY GRAND KNIGHTDEPUTY GRAND KNIGHTDEPUTY GRAND KNIGHTDEPUTY GRAND KNIGHT

SECOND IN COMMAND IN THE COUNCILSECOND IN COMMAND IN THE COUNCILASSISTS THE GRAND KNIGHT IN THE ASSISTS THE GRAND KNIGHT IN THE OPERATION OF COUNCIL AFFAIRSOPERATION OF COUNCIL AFFAIRSPRESIDES AT COUNCIL MEETINGS IN PRESIDES AT COUNCIL MEETINGS IN THE ABSENCE OF THE GRAND KNIGHTTHE ABSENCE OF THE GRAND KNIGHTMEMBER OF THE ADVISORY BOARD MEMBER OF THE ADVISORY BOARD INVOLVING SUPERVISION OF INVOLVING SUPERVISION OF COLUMBIAN SQUIRES CIRCLECOLUMBIAN SQUIRES CIRCLETOGETHER WITH BOARD OF TRUSTEES, TOGETHER WITH BOARD OF TRUSTEES, SERVES ON THE RETENTION SERVES ON THE RETENTION COMMITTEECOMMITTEEPERFORMS OTHER DUTIES AS PERFORMS OTHER DUTIES AS ASSIGNED BY THE GRAND KNIGHT;ASSIGNED BY THE GRAND KNIGHT;CHAIRMAN OF THE RETENTION CHAIRMAN OF THE RETENTION COMMITTEE COMMITTEE

As third in command, the Chancellor assumes the lead role if both the Grand Knight and Deputy Grand Knight are absent. He is also responsible for building member interest in council activities.

CHANCELLORCHANCELLORCHANCELLORCHANCELLOR

ASSISTS THE GK & THE DGK IN THE ASSISTS THE GK & THE DGK IN THE EXECUTION OF THEIR DUTIES EXECUTION OF THEIR DUTIESTAKE CHARGE OF THE COUNCIL TAKE CHARGE OF THE COUNCIL DURING THE INCAPACITY OR DURING THE INCAPACITY OR EXTENDED ABSENCE OF GK & DGKEXTENDED ABSENCE OF GK & DGKSTRENGTHENS MEMBERS’ INTEREST STRENGTHENS MEMBERS’ INTEREST IN COUNCIL ACTIVITIESIN COUNCIL ACTIVITIESTAKES SPECIAL INTEREST IN NEW TAKES SPECIAL INTEREST IN NEW MEMBERS & THOSE WHO ARE SICK MEMBERS & THOSE WHO ARE SICK OR IN DISTRESSOR IN DISTRESSPERFORMS OTHER DUTIES AS PERFORMS OTHER DUTIES AS DIRECTED BY THE GRAND KNIGHTDIRECTED BY THE GRAND KNIGHTCHAIRMAN OF ADMISSION CHAIRMAN OF ADMISSION COMMITTEECOMMITTEE

As spiritual advisor of the council, the Chaplain leads the group in prayer and thoughtful reflection. He also serves as an advisor to members as they develop and implement church activities.

Responsible for supervising and maintaining council property and for setting up council chambers for meetings and degree ceremonies.

He is also responsible for the good behavior of members and order during council meetings.

WARDENWARDENWARDENWARDEN

PRESENT AT ALL COUNCIL PRESENT AT ALL COUNCIL MEETINGS,ADMISSION & RETENTION MEETINGS,ADMISSION & RETENTION PROCEEDINGSPROCEEDINGSTAKES CHARGE OF ALL COUNCIL TAKES CHARGE OF ALL COUNCIL PROPERTIESPROPERTIESSETS UP COUNCIL CHAMBER FOR SETS UP COUNCIL CHAMBER FOR MEETINGS, DEGREE WORKS, ETC.MEETINGS, DEGREE WORKS, ETC.OVERSEES INSIDE AND OUTSIDE OVERSEES INSIDE AND OUTSIDE GUARDSGUARDS

Responsible for keeping accurate financial and membership records for the council and for ordering supplies from the Supreme Council. He is also responsible for the collection of all council dues.

FINANCIAL SECRETARYFINANCIAL SECRETARYFINANCIAL SECRETARYFINANCIAL SECRETARY

QUALIFICATIONS:QUALIFICATIONS:MUST BE a Third Degree Member in MUST BE a Third Degree Member in good standinggood standingMUST BE at least 21 years of ageMUST BE at least 21 years of ageMUST HAVE the time and IS WILLING MUST HAVE the time and IS WILLING to do the workto do the workThe nominee must preferably be:The nominee must preferably be:

Approachable, Tactful & PatientApproachable, Tactful & Patient

““The many and varied functions of the FS The many and varied functions of the FS necessarily entail proper accounting and necessarily entail proper accounting and accurate maintenance of records.”accurate maintenance of records.”

““The many and varied functions of the FS The many and varied functions of the FS necessarily entail proper accounting and necessarily entail proper accounting and accurate maintenance of records.”accurate maintenance of records.”

GIVE THE FOLLOWING NOTICES:GIVE THE FOLLOWING NOTICES:

Form 100 to the Supreme Form 100 to the Supreme Secretary for any changes Secretary for any changes affecting status of affecting status of membership;membership;Notify GKs of other councils Notify GKs of other councils regarding exemplification of regarding exemplification of their members in the council their members in the council of the FS;of the FS;Notify comptroller of the 4Notify comptroller of the 4thth Degree Assembly of any Degree Assembly of any transfer of members to or transfer of members to or from the council or of any from the council or of any suspension made by the suspension made by the council.council.

DUTIES & RESPONSIBILITIESDUTIES & RESPONSIBILITIESDUTIES & RESPONSIBILITIESDUTIES & RESPONSIBILITIES


SUBMIT THE FOLLOWING REPORTSSUBMIT THE FOLLOWING REPORTS

Election Report on or before Election Report on or before July 1;July 1;Together with GK, Annual Together with GK, Annual Survey of Fraternal Activity Survey of Fraternal Activity Report (Form 1728) on or Report (Form 1728) on or before January 31;before January 31;Make a monthly financial Make a monthly financial Statement of cash received, Statement of cash received, amount turned over to amount turned over to Treasurer, and amount covered Treasurer, and amount covered by Warrant Vouchers for by Warrant Vouchers for payment of council obligations.payment of council obligations.



KEEP ACCOUNTS & RECORDSKEEP ACCOUNTS & RECORDS

Duplicates of Official Receipts & Record Duplicates of Official Receipts & Record BookBookIndividual Membership Ledger CardIndividual Membership Ledger CardCopies of Vouchers issued to TreasurerCopies of Vouchers issued to TreasurerConstitutional Roll & Membership RosterConstitutional Roll & Membership RosterCopies of Form 100s of membersCopies of Form 100s of membersCouncil dry sealCouncil dry sealFourth Degree Roster as furnished by Fourth Degree Roster as furnished by FNFNRecord of all communications sent and Record of all communications sent and receivedreceived

CAUSE NEW MEMBERS TO SIGN CONSTITUTIONAL CAUSE NEW MEMBERS TO SIGN CONSTITUTIONAL ROLLROLL

DUTIES & RESPONSIBILITIEDUTIES & RESPONSIBILITIESSFINANCIAL SECRETARYFINANCIAL SECRETARYFINANCIAL SECRETARYFINANCIAL SECRETARY

OTHER DUTIESOTHER DUTIES

Issue Membership CardsIssue Membership CardsRequisition necessary suppliesRequisition necessary suppliesMake FS Records available to the Make FS Records available to the Board of Trustees & District Deputy Board of Trustees & District Deputy for inspection & audit purposesfor inspection & audit purposesTo serve in the Admission To serve in the Admission CommitteeCommitteeRemind and assist GK to accomplish Remind and assist GK to accomplish & submit Service Program & submit Service Program Personnel Report on or before Personnel Report on or before August 1August 1stst




““The Financial Secretary’s The Financial Secretary’s important role is important role is underscored by the fact that underscored by the fact that he is not elected by the he is not elected by the membership but is membership but is appointed by the Supreme appointed by the Supreme Knight for a period of three Knight for a period of three years.years.””

““The Financial Secretary’s The Financial Secretary’s important role is important role is underscored by the fact that underscored by the fact that he is not elected by the he is not elected by the membership but is membership but is appointed by the Supreme appointed by the Supreme Knight for a period of three Knight for a period of three years.years.””


COLLECT AND RECEIVE ALL COUNCIL FUNDS & ISSUE COLLECT AND RECEIVE ALL COUNCIL FUNDS & ISSUE RECEIPTS FOR:RECEIPTS FOR:

Council Dues, Initiation / exemplification Council Dues, Initiation / exemplification feesfeesSpecial AssessmentsSpecial AssessmentsMonies paid-in for council activities, Monies paid-in for council activities, donation, contribution, etc.donation, contribution, etc.

TURN OVER ALL COLLECTIONS TO TREASURERTURN OVER ALL COLLECTIONS TO TREASURER

Ask a receipt from the Treasurer for all Ask a receipt from the Treasurer for all monies turned-overmonies turned-over

DRAWS ORDERS FOR PAYMENT ON THE TREASURERDRAWS ORDERS FOR PAYMENT ON THE TREASURER

Initiates payments of council obligations by Initiates payments of council obligations by issuing to the Treasurer a Warrant Voucher issuing to the Treasurer a Warrant Voucher signed by him & counter-signed by the GKsigned by him & counter-signed by the GK



Handles all monetary transactions for the council including the issuance of all checks drawn from council funds.

TREASURERTREASURERTREASURERTREASURER

CUSTODIAN OF ALL COUNCIL FUNDSCUSTODIAN OF ALL COUNCIL FUNDSRECEIVES REMITTANCES FROM FS & RECEIVES REMITTANCES FROM FS & ISSUES CORRESPONDING RECEIPTSISSUES CORRESPONDING RECEIPTSDEPOSITS COUNCIL FUNDS IN PROPER DEPOSITS COUNCIL FUNDS IN PROPER BANK ACCOUNTSBANK ACCOUNTS

ISSUES PAYMENTS TO SUPREME COUNCIL ISSUES PAYMENTS TO SUPREME COUNCIL ON ALL ASSESSMENTS & FOR ALL ORDERS ON ALL ASSESSMENTS & FOR ALL ORDERS OF THE COUNCILOF THE COUNCILKEEPS ACCURATE ACCOUNTS OF THE KEEPS ACCURATE ACCOUNTS OF THE MONEYS IN THE GENERAL EXPENSE FUND MONEYS IN THE GENERAL EXPENSE FUND OF THE COUNCIL & THE AMOUNT OF MONEY OF THE COUNCIL & THE AMOUNT OF MONEY IN ANY SPECIAL FUNDS ESTABLISHED BY IN ANY SPECIAL FUNDS ESTABLISHED BY THE COUNCILTHE COUNCILSUBMITS FINANCIAL REPORTS REGULARLYSUBMITS FINANCIAL REPORTS REGULARLY

The recorder is responsible for keeping a true and accurate record of all doings of the council and for handling all correspondence for the council.

RECORDERRECORDERRECORDERRECORDER

TAKES AND KEEPS THE MINUTES OF TAKES AND KEEPS THE MINUTES OF THE MEETINGS OF THE COUNCIL THE MEETINGS OF THE COUNCIL [Admission, Retention][Admission, Retention]KEEPS A TRUE RECORD OF ALL KEEPS A TRUE RECORD OF ALL DOINGS OF THE COUNCILDOINGS OF THE COUNCILCONDUCTS ALL CORRESPONDENCE CONDUCTS ALL CORRESPONDENCE OF THE COUNCILOF THE COUNCILPERFORMS OTHER DUTIES AS PERFORMS OTHER DUTIES AS DIRECTED BY THE GRAND KNIGHTDIRECTED BY THE GRAND KNIGHT

Provides enjoyable, informative and educational programs. The Lecturer is sometime the life of a council meeting.

He should research about our Order and other subject matters that will interest the general membership.

Legal representative for the council. Responsible for any revisions made to the by-law of the council.

ADVOCATEADVOCATEADVOCATEADVOCATE

ACTS AS LEGAL REPRESENTATIVE OF ACTS AS LEGAL REPRESENTATIVE OF THE COUNCIL IN CASE OF TRIAL & THE COUNCIL IN CASE OF TRIAL & INVESTIGATION OF ANY MATTER OF INVESTIGATION OF ANY MATTER OF INTEREST TO THE COUNCILINTEREST TO THE COUNCILMUST BE FAMILIAR WITH THE LAWS OF MUST BE FAMILIAR WITH THE LAWS OF THE ORDERTHE ORDERMUST HAVE A WORKING KNOWLEDGE MUST HAVE A WORKING KNOWLEDGE OF “ROBERT RULES OF ORDER” & OF “ROBERT RULES OF ORDER” & “METHODS OF CONDUCTING A COUNCIL “METHODS OF CONDUCTING A COUNCIL MEETING”;MEETING”;LECTURE DURING ADMISSION AND LECTURE DURING ADMISSION AND COUNCIL MEETINGCOUNCIL MEETING

Both guards make sure that every person entering council chambers has a current membership card. They are also responsible for general chamber security.

GUARDSGUARDSGUARDSGUARDS

INSIDE GUARD/SINSIDE GUARD/STEND THE INNER DOOR OF THE TEND THE INNER DOOR OF THE COUNCIL CHAMBERCOUNCIL CHAMBERCHECK PAID-UP MEMBERS CARDS CHECK PAID-UP MEMBERS CARDS BEFORE ALLOWING ENTRANCEBEFORE ALLOWING ENTRANCE

OUTSIDE GUARD/SOUTSIDE GUARD/STEND THE OUTER DOOR OF THE TEND THE OUTER DOOR OF THE COUNCIL CHAMBERCOUNCIL CHAMBERADMITS ALL VISITORS TO THE ADMITS ALL VISITORS TO THE INNER DOORINNER DOOR

The board of trustees consists of 3 members. Trustees perform the semi-annual audit of the Financial Secretary’s books and check the work of the Financial Secretary and Treasurer.

BOARD OF TRUSTEESBOARD OF TRUSTEESBOARD OF TRUSTEESBOARD OF TRUSTEES

CHECK ALL FINANCIAL BUSINESS CHECK ALL FINANCIAL BUSINESS OF THE COUNCILOF THE COUNCILSERVES AS AUDITORS FOR THE SERVES AS AUDITORS FOR THE SEMI-ANNUAL AUDITSSEMI-ANNUAL AUDITSOVERSEE THE WORK OF THE OVERSEE THE WORK OF THE FINANCIAL SECRETARY & FINANCIAL SECRETARY & TREASURER.TREASURER.

PROGRAM DIRECTORPROGRAM DIRECTORPROGRAM DIRECTORPROGRAM DIRECTOR

DIRECTS THE PLANNING & EXECUTION OF DIRECTS THE PLANNING & EXECUTION OF THE APPROVED PROGRAMS & PROJECTS THE APPROVED PROGRAMS & PROJECTS OF THE COUNCILOF THE COUNCILMANAGES & SUPERVISES THE SIX(6) MANAGES & SUPERVISES THE SIX(6) DIRECTORS OF THE MAJOR ACTIVITY DIRECTORS OF THE MAJOR ACTIVITY AREAS OF THE COUNCILAREAS OF THE COUNCIL

CHURCH ACTIVITIES, COMMUNITY CHURCH ACTIVITIES, COMMUNITY ACTIVITIES,ACTIVITIES,COUNCIL ACTIVITIES, FAMILY COUNCIL ACTIVITIES, FAMILY ACTIVITIES,ACTIVITIES,YOUTH ACTIVITIES & PRO LIFE YOUTH ACTIVITIES & PRO LIFE ACTIVITIESACTIVITIES

CONDUCTS MONTHLY MEETINGS OF THE CONDUCTS MONTHLY MEETINGS OF THE DIRECTORATES PRIOR TO GENERAL DIRECTORATES PRIOR TO GENERAL MEMBERSHIP MEETINGSMEMBERSHIP MEETINGS

MEMBERSHIP MEMBERSHIP DIRECTORDIRECTOR

MEMBERSHIP MEMBERSHIP DIRECTORDIRECTOR

PREPARES & IMPLEMENTS PREPARES & IMPLEMENTS PROGRAMS FOR THE RECRUITMENT PROGRAMS FOR THE RECRUITMENT OF NEW MEMBERSOF NEW MEMBERS

CONSULTS THE FOLLOWING CONSULTS THE FOLLOWING COMMITTEE CHAIRMENCOMMITTEE CHAIRMEN

RECRUITMENT CHAIRMANRECRUITMENT CHAIRMANRETENTION CHAIRMANRETENTION CHAIRMANFRATERNAL COUNSELLORSFRATERNAL COUNSELLORS

SSubmission of Reportsubmission of Reports


MMembership Goalsembership Goals

IInsurance Patronagensurance Patronage

LLuzon Objectives & Policiesuzon Objectives & Policies

EExecution of Programsxecution of Programs

Date post:	22-Apr-2015
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3. duties & responsiblities

Spiritual