3 my ideal club md105 w script 1010

““My Ideal Club” My Ideal Club” WorkshopWorkshop

District 105X Zone YDistrict 105X Zone YDate..................Date..................

Club Excellence Process

Version 1

“My Ideal Club” Workshop

Housekeeping MattersHousekeeping Matters

Health and SafetyHealth and Safety

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Welcome & IntroductionsWelcome & Introductions

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Why Are We Here?Why Are We Here?


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Why are we here today?

• Learn about “My Ideal Club” programme

• See how to determine your club’s health & opportunities for improvement

• Discuss available Tools and resources

• Understand how to construct Goals and action plans

Why are we here today?

… to empower our clubsto look to the futureto build for improved community serviceto achieve greater fun and fellowship

The local picture

What’s It All About?What’s It All About?


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• Proud pastProud past

• Present successPresent success

• Bright futureBright future

NEED FOR CHANGENEED FOR CHANGE


The Management of Change

1.1. Where are we now?Where are we now?2.2. Where do we want to be?Where do we want to be?3.3. How do we get there?How do we get there?

Change can be Change can be

!? SCARY ?!!? SCARY ?!

Where Are We Now?Where Are We Now?


The Trends We Face

• Average club size now just 20Average club size now just 20

• 48% members leave within 3 years48% members leave within 3 years

• Ageing membership in many clubsAgeing membership in many clubs

What’s Gone Wrong?

• Time / style / length of meetings?Time / style / length of meetings?• Not enough / inappropriate service projects?Not enough / inappropriate service projects?• Too much emphasis on fundraising?Too much emphasis on fundraising?• No contact with youth?No contact with youth?• Long term club officers / Directors rule?Long term club officers / Directors rule?• Not enough / poor social activities?Not enough / poor social activities?• No involvement / nobody cares!No involvement / nobody cares!

NONO FUNFUN

20% Help it happen

20% Don’t know it’s happened

50% Watch it happen

10% Make

it happen

Is This Your Lions Club?

20% Help it happen

20% Don’t know it’s happen

50% Watch it happen

10%Make it Happen

Involve ALL your members

BARRIER

Which Is MyWhich Is MyLions Club ?Lions Club ?

Static

1 Formal structure

Relaxed & exploringRelaxed & exploringFun & fellowshipFun & fellowship

Generating ideasGenerating ideas

Good team Good team spiritspirit

2 Long meetings

3 Long-term officers

4 Poor activities

Where Do We Want To Be?Where Do We Want To Be?


Reasons for Joining Lions• To serve the communityTo serve the community

• For fun and fellowshipFor fun and fellowship

• For self-fulfilmentFor self-fulfilment

The Future of YOUR Lions Club

We need toWe need to RAISERAISE our gameour game

To make our Clubs:-To make our Clubs:-

RRelevantelevant AActivective

IInspirationalnspirational SSuccessfuluccessful EEnjoyablenjoyable

How Do We Get There?How Do We Get There?


What We Need to Succeed

• Good new ideasGood new ideas

• Strong and increasing membershipStrong and increasing membership

• Dynamic, successful local imageDynamic, successful local image

Global Membership Team

in actionCreate your ideas, Create your ideas, make plans,make plans,

thenthen

PUT THEM INTO ACTIONPUT THEM INTO ACTION

The Need for Change

““If we stand still, If we stand still, we go backwards”we go backwards”

““Who is going to do it?Who is going to do it?””

Global Membership TeamGlobal Membership TeamGlobal Leadership TeamGlobal Leadership TeamDistrict Governor TeamsDistrict Governor TeamsMD and District OfficersMD and District Officers

Club MembersClub MembersYOUR Club’s future is in YOUR hands


Global Membership Team

Membership is the Membership is the LIFEBLOODLIFEBLOOD

of our clubs!of our clubs!

GMT is there GMT is there to helpto help

Before this workshopBefore this workshop


• Mentors appointedMentors appointed•Club evaluation questionnairesClub evaluation questionnaires•Summary of members’ viewsSummary of members’ views

Workshop AgendaWorkshop Agenda


• Determine what “my ideal club” meansDetermine what “my ideal club” means• Examine your club’s health Examine your club’s health • Identify community needsIdentify community needs• Discuss resources availableDiscuss resources available• Goal setting and action plansGoal setting and action plans• Arrange follow-upArrange follow-up


What Is “My Ideal Club”?What Is “My Ideal Club”?

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What Is “My Ideal Club”

• Service mindedService minded• Good communicationsGood communications• Strong and consistent membership Strong and consistent membership

programmeprogramme• Good retention programmeGood retention programme• Effective club operationsEffective club operations

CharacteristicsCharacteristics


MentorsMentors

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Mentors – who are they?

• Multiple District OfficersMultiple District Officers

• DistrictDistrict• District Governor TeamDistrict Governor Team• District OfficersDistrict Officers• Certified Guiding LionsCertified Guiding Lions

• ClubClub• Club Membership ChairmanClub Membership Chairman• Club BoardClub Board

Determining Club HealthDetermining Club Health


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Is My Club “Ideal”?

• Gut feelingGut feeling• MoaningMoaning• Back-bitingBack-biting

Subjective or objective?Subjective or objective?

More scientific More scientific – – Club Evaluation QuestionnaireClub Evaluation Questionnaire

All members think about clubAll members think about club and complete questionnaireand complete questionnaire

Club Evaluation Questionnaire

• Membership profileMembership profile• Club meetings/activities/socialClub meetings/activities/social• The search for new membersThe search for new members• Membership retentionMembership retention

ElementsElements

Public Questionnaire

• Personal profilePersonal profile• Preferred service projectsPreferred service projects• Preferred fundraising activitiesPreferred fundraising activities• Preferred social eventsPreferred social events• Preferences for club Preferences for club

organisation organisation

ElementsElements

“My Ideal Club” WorkshopCommunity NeedsCommunity Needs

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Community Needs Assessment

• Educational?Educational?• Recreational?Recreational?• Social?Social?• Environmental?Environmental?

What services does your What services does your community need?community need?

Materials & Tools Materials & Tools Available from LCIAvailable from LCI


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LCI MERL Team SupportLCI MERL Team Support““The MERL Team”The MERL Team”

www.lionsclubs.org/EN/member-center/membership-and-new-clubs/chairperson-

resources/merl/index.php


Key publicationKey publication

Membership InitiativesMembership InitiativesOverview of Ongoing ProgrammesOverview of Ongoing Programmes


LCI Tools and ResourcesMembership:-Membership:-

• FFamily Membershipamily Membership• Women’s InitiativeWomen’s Initiative• Student MemberStudent Member• Leo to LionLeo to Lion• Healthy Club ToolboxHealthy Club Toolbox• Club Membership CommitteeClub Membership Committee

Retention:-Retention:-• Club Retention ChairpersonClub Retention Chairperson• President’s Retention President’s Retention CampaignCampaign

•Working TogetherWorking Together•MeetingsMeetings•DynamicsDynamics•InvolvementInvolvement

• Member OrientationMember Orientation• Mentoring ProgrammeMentoring Programme

LCI Tools and Resources

Leadership:-Leadership:-

• Senior Lions Leadership InstituteSenior Lions Leadership Institute• Regional Lions Leadership InstituteRegional Lions Leadership Institute• Lions Learning Centre OnlineLions Learning Centre Online• Club Officer Orientation ProgrammeClub Officer Orientation Programme• Presentations, tips and toolsPresentations, tips and tools


Adopted service projects:-Adopted service projects:-


• Community servicesCommunity services• Diabetes AwarenessDiabetes Awareness• Environmental Environmental

servicesservices• Hearing and speech Hearing and speech

– action and work – action and work with the deafwith the deaf

• International International RelationsRelations

• Lions Opportunities Lions Opportunities for Youthfor Youth

• Sight conservation Sight conservation and work with the and work with the blindblind

LCI structure and supportLCI structure and support

Public relations:-Public relations:-

• Press release templatesPress release templates• Public service announcementsPublic service announcements• Public relations online coursePublic relations online course• Print adsPrint ads


Your experiences in:-Your experiences in:-• Recruiting new membersRecruiting new members• Retaining existing membersRetaining existing members• Improving your club’s efficiencyImproving your club’s efficiency• Making your club more attractiveMaking your club more attractive• Improving service to the communityImproving service to the community• Building Lions’ public imageBuilding Lions’ public image

Tools and Resources

What do you need What do you need for the future?for the future?

And from whom?And from whom?

Tools and Resources


Goal Setting and Action PlansGoal Setting and Action Plans

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Goal Statements and Action Plans

• Specific• Measureable• Actionable• Realistic• Time bound

Effective goal statementsEffective goal statements


• Recruit 12 new members by November 15th of this Lions year

• Train new club officers by August 15th of this Lions year

• Create and distribute press releases for three Lions club events by May 1st of this Lions year

Sample goal statementsSample goal statements


• Specific – what, who, when• Sequential actions• Milestones for celebrations

Create actions plansCreate actions plans


• What action will be done• Who will be involved or responsible and what resources are needed

• When the action will be completed• Results or how we know it is done

Action plan contentAction plan content

Sample Action Plan Format

How?(Action steps)

When?(deadline for completion)

Who?(person responsible for action)

How we will know?(has it been completed)

Goal Statement____________________________________

Sample Action Plan FormatGoal To establish the current situation of the club, as seen by current and potential members – “where are we now?”

HOW?(Action Steps)

WHEN?(Deadline for completion)

WHO?(Person responsible for action)

HOW WILL WE KNOW?(How we will know the action step is accomplished)

Carry out club survey using Club Evaluation Questionnaire

Carry out public survey using Public Questionnaire

Analyse results obtained from the above. Draw conclusions

Prepare report for all Club members

Discuss results in full club meeting

August 2010

September 2010

October 2010

November 2010

December 2010

Membership Committee Chairman Fred

Membership Committee members Ian and Dave

Membership Committee

Membership Committee Chairman Fred

Club President

85% responses from club members

Completed questionnaires from at least 9 non-members

Committee Meeting minutes

Written report circulated

Full discussion of club’s current situation by all members

How might others see this?

• Awareness & understanding

• Lack of motivation

• Own acceptance and beliefs

• Low self-esteem

• Practicalities

• External influences

Typical barriers to change:-Typical barriers to change:-

How might others see this?

• Make people less comfortable with the status quo

• Increase the attractiveness of the vision of our future

• Increase recognition of recent success Ask what improvement have we successfully implemented and what were the benefits?

• Increase the level of peer support among our team for this change

Decide what you can do to:-Decide what you can do to:-


“ “ A goal without a plan A goal without a plan is just a wish”is just a wish”

Antoine de Sainte-Exupery

Programme Review Programme Review and Feedbackand Feedback


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• Why we are here• What “my ideal club” means• What our club & community needs

are• What we can do & how to go about it

Programme reviewProgramme review


Next StepsNext Steps


• Keep your fellow club members involvedKeep your fellow club members involved

• Carry out community needs assessmentsCarry out community needs assessments

• Further work on goals and action plansFurther work on goals and action plans

• Ensure necessary resources are availableEnsure necessary resources are available

• Put plans into effectPut plans into effect

• Arrange follow-up workshopArrange follow-up workshop

• Know your club• Know what the community needs• Use what is available (you’ve paid for it!)• Creating your own materials• Plan for good performance• Enjoy celebrating successes• Share those successes with others

And finally:-And finally:-


““My Ideal Club” My Ideal Club” WorkshopWorkshop

District 105X Zone YDistrict 105X Zone YDate..................Date..................

Club Excellence Process

Version 1

Date post:	14-May-2015
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3 my ideal club md105 w script 1010

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