3StepstoaSuccessfulAnalyticalMethodTransferofYourSolidOralDosageFormJohnFrankonis—LaboratoryDirector,RopackPharmaSolutions
Theanalyticaltestingofintermediateandfinisheddrugproductsisacriticalpartofthedrug
developmentprocess,asitisessentialtoensuringthesafetyandefficacyofthefinalproduct.
Oftenthelocationofthetestingneedstoshifttoanothersitewithinthecompany(tosupport
scale-upandcommercialactivities)oroutsidethecompanytoaCMO(forschedulingorcost-
cuttingpurposes).Iftheproductsneedtobetestedandreleasedatanotherfacility,FDA
guidancestatesthemethodneedstobeofficiallytransferredtothenewlocation,wheresimilar
analyticalresultsneedtobegenerated.Theoriginatorlaboratorycanavoidlengthydelaysby
draftingananalyticalmethodtransferthatensuresthereceivinglaboratorypossessesand
demonstratesthecapability,knowledge,andconsistencytotestthematerialasintended.
Whetherthetransferoccurswithinthesameorganizationorbetweendifferentorganizations,
thereareseveralchallengesacompanycanfaceduringthisprocess.Oneofthebiggest
challengesofananalyticalmethodtransferisensuringend-to-endconsistencyofthetesting
processfromonelabtoanother.Thiscanbeensuredbydraftinganeffectivemethodtransfer
protocol.Doingthisrequiresestablishingcommunicationearlyintheprocessandmaintainingit
throughcompletionofthetransfer.Withoutproperpreparationandearlycommunication,
boththeoriginatingandreceivinglaboratoriesruntheriskofmethodinconsistenciesthatcould
affectboththeaccuracyandefficiencyofthetesting.
Thefollowingstepswillhelpguidetheprocessofcompletingasuccessfulanalyticalmethod
transfer.Byadheringtothem,bothlaboratoriescanavoidcommonmissteps,therebyremoving
anybarrierstoprogressingthedrugtothenextphaseinitsdevelopmentand
commercialization.
1.OpentheLinesofCommunication…andNeverCloseThem
Inordertohavetheprotocolreadyatthetimeofthetransfer,
conversationsbetweenallpartiesinvolvedshouldbeginatleast
twomonthspriortotheexecutionofthetransfer.Thiswilllikely
involvearepresentativefromeachoftheorganizations’qualityassuranceteamsandthe
managementfromeachlaboratory.Theoriginatorlaboratoryshouldscheduleaninitial
meetingwiththereceivinglaboratoryandprovideacopyofitstestingmethods.Thereceiving
laboratorycanthenreviewthemethod(s)anddeterminewhatquestionsitmayhaveregarding
thespecificproceduresinvolved.Thisalsogivesitanopportunitytodeterminewhatsupplies,
chemicals,reagents,etc.itmightneedtopurchaseinordertosuccessfullyruneachmethod.
Areasthatmayneedtobediscussedorquestionedarethesmallmethod-specifictechniques
thatmaynotbehandledintheexactsamewaybetweentwodifferentlaboratories.
Forexample,thiscouldbeanythingfromweighingablendsampleaspecificway(e.g.,rinsing
contentsandthenweighingthedriedcontainer,ordrytransferringthepowderandgettinga
tareweight)todetailinginstructionsonhowtoshakeasamplepreparation.Becauseany
discrepancyinpracticecanhavenegativeeffectsonthetransfer,andthustheoverallproject
timelines,nothingcanbeassumedduringtheprocess.Thisiswhyeverydetail,especiallyany
grayareas,needstobereviewedanddiscussed.Thiscanalsoincludedetailswhenreviewing
therequiredinstrumentation.Toavoidapossiblevariationintheanalyticalresults,instrument
equivalencyshouldbediscussedandverified.Overall,theoriginatorlaboratorycouldhave
specifictechniquesorequipmentthatarepreferredoverothers,andnotusingthesecould
haveasignificantimpactontheacquiredtransferdata.Withouttheseearlyconversations,
costlymistakescanoccur,resultingintime-consuminginvestigations,corrective
actions/preventiveactions(CAPAs),andlowlaboratoryconfidence.
Partofearlypreparationalsoincludescreatingatimelineforcompletionofthetransfer,taking
intoconsiderationanytimeneededforadditionaltraining,orderingofequipment(ifthe
receivinglabdoesnothavethesameinstrumentsonhandasthosebeingusedbythe
originator),aswellasreviewsandapprovals.Thistimelinemustbemanagedbyboth
laboratoriesthroughouttheprocess.
Oncetherehasbeenaninitialmeetingtoaddressanyquestionsorconcernsaswellasto
establishatimelineforcompletion,theoriginatorlaboratorycanbegindraftingitsmethod
transferprotocol.
2.DraftaClearandEffectiveProtocol
Arobustmethodtransferprotocolshouldincludethefollowing
sections(furtherrecommendationscanbefoundincurrentFDA
guidanceaswellasUSPchapter<1224>):
• Introduction–thisincludesthenameoftheoriginatorlaboratory,
receivinglaboratory,thedrugbeingtransferred,anditsdosageform.
• Objective–thisdetailsthegoaloftheprotocol,whichistocompleteatestateachofthe
laboratoriesusingthemethodsoutlinedintheprotocol.Theobjectivealsoincludeswhat
dosagesshouldbetested.
• MethodsandMaterials–thisincludesthedetailsassociatedwiththespecificmethodstobe
transferred(includingtheirnameandnomenclature)andtheirspecificmaterialrequirements.
• ExperimentalDesign–thisprovidesthedetailsofeachtest,includingwhatsamplesshouldbe
tested(fromwhichlot,ofwhatpotency,etc.),theconditionsunderwhichtheyshouldbe
tested(duration,temperature,etc.),andwhatprocedureintheprotocolshouldbeused.If
therearemultiplepotencies,abracketing,risk-basedapproachcanbeusedtosavetimeand
increaseefficiency.
• QualificationCriteria–theacceptancecriteriaforeachtestisprovidedinthissection.The
resultsfrombothlabsshouldmeetthespecifiedcriteriafortheproduct.Theacceptance
criteria(thelimitsaroundthetesting)areusuallydefinedbytheoriginatorlaboratory/company
andwhatitbelievesisapractical,yetrobust,limitthatwelldefinesthecharacteristicsofthe
methods.Thisshouldbebasedontheanalyticalhistoryofthedrugandtheknown
performanceofthemethods.
• ManagementofResults–thisincludeswhoisresponsibleforreviewingandevaluatingthe
results,aswellaswhatshouldoccuriftheresultsdonotmeetthequalificationcriteria.
• Documentation–thisoutlinesthedocumentationpracticesofrawdatageneration,changesto
theprotocol,andhowthefinalreportshouldbewritten,reviewed,andapproved.
• StorageofRecordsandRawData–asitimplies,thissectionindicateswheretherecords,
protocols,finalreport,andrawdataofthetransferwillbestored.Eachsiteshouldstorethese
documentspertheirownarchivingprocedures.
Communicationbetweenbothpartiesshouldcontinuethroughouttheprocessofwritingthe
protocol.Typically,thelabdirectorfromeachlaboratorydraftstheprotocol,anditwillbe
exchangedbackandforthuntilfinalapprovalisreceivedfromthequalityassurance
representativeandlaboratoryrepresentativeateachsite.
3.EstablishFamiliaritywiththeDosageFormandMethodology
Oncethemethodtransferprotocoliscomplete,itisagoodideafor
thereceivinglabtobecomefamiliarwiththemethodsandhowthe
dosageforminquestionperformsanalytically.Thiscanbedonebycompletingaseriesof
experimental“testruns”ofthemethodormethodsbeingconsideredfortransfer.Doingso
ensuresfamiliaritywiththedosageformandmethodologypriortothetransfer.Thiscanhelp
avoidfuturedelaysandissuesafterthemethodisimplemented.Timeshouldbeallowedto
includethesetestsinthebuild-uptotherunningoftheofficialprotocol.
Theamountoftimethatshouldbebudgetedforthisisbasedonthecomplexityofthemethods
andthenumberofmethodstobetransferred.Thenumberoftestrunscompletedis
determinedbylaboratorymanagement,whowillusetheteststodeterminethecompetenceof
theirstaffwiththenewmethods.Somemayneedmanytestsandsomemayneedonlyone(or
none).Again,opendiscussioniskeytoironingoutanyobserveddiscrepanciesortechnical
observationsfoundduringthetestrun(s).
Asstatedinitsguidanceonanalyticalmethodtransfers,theFDArequirestheanalyticalmethod
transferprotocoltobesubmittedaspartofawell-writtenregulatoryfiling.Itisnotsubmitted
onitsownbutistypicallyaddedtoanNDAorANDAonfilewiththeFDAaseitherpartofa
yearlyupdateorapriorapprovalsupplement,ifdeemednecessary.
Conclusion
Overall,executingasuccessfulmethodtransferprotocolrequiresaconsiderableamountof
timeandcommunicationfromallpartiesinvolved.Byestablishingareasonabletimelineand
clearexpectationsfromthebeginning,bothteamsarebuildingnotjustconfidenceinthe
laboratoryresultsbutalsoasolidfoundationforthefutureofadrug’sdevelopmentalprocess.
Awell-transferredmethodensurescomplianceandreproducibleresultsandprovidesthe
evidencethattheinitialexpectationofqualitycarriesonbetweenthevarioussitesinvolvedin
bringingthefinaldosageformtothepatient.
JohnFrankonisisLaboratoryDirectorforRopackPharmaSolutions,whichsupportssolidoraldosageprojectsfromearly-stagedevelopmentthroughclinicalmanufacturing,packaging,distributionandcommercialmanufacturingandpackaging.Hehasspentmorethan20yearsinthedrugdevelopmentsector,withaparticularfocusonanalyticaldevelopmentandprojectmanagement.
JOHNFRANKONISLaboratoryDirector,[email protected]